[Federal Register Volume 62, Number 61 (Monday, March 31, 1997)]
[Notices]
[Pages 15207-15208]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-8052]


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NUCLEAR REGULATORY COMMISSION

Privacy Act of 1974, as Amended: Establishment of a New System of 
Records

AGENCY: Nuclear Regulatory Commission.

ACTION: Establishment of a new system of records.

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SUMMARY: The Nuclear Regulatory Commission (NRC) is proposing to 
establish a new Privacy Act System of Records, NRC-42, ``Skills 
Assessment and Employee Profile Records--NRC.''

EFFECTIVE DATE: The new system of records will become effective without 
further notice on May 12, 1997, unless comments received on or before 
that date cause a contrary decision. If changes are made based on NRC's 
review of comments received, NRC will publish a new final notice.

ADDRESSES: Send comments to the Secretary of the Commission, U.S. 
Nuclear Regulatory Commission, Washington, DC 20555-0001, Attention: 
Docketing and Services Branch. Hand deliver comments to 11555 Rockville 
Pike, Rockville, Maryland, between 7:30 a.m. and 4:15 p.m. Federal 
workdays. Copies of comments may be examined, or copied for a fee, at 
the NRC Public Document Room at 2120 L Street, NW., Lower Level, 
Washington, DC.

FOR FURTHER INFORMATION CONTACT: Jona L. Souder, Freedom of 
Information/Local Public Document Room Branch, Office of Information 
Resources Management, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, telephone: 301-415-7170.

SUPPLEMENTARY INFORMATION: NRC is establishing a new System of Records, 
NRC-42, ``Skills Assessment and Employee Profile Records--NRC,'' for 
the primary purpose of enabling the Chief Information Officer (CIO) to 
carry out the duties and responsibilities contained in section 
5125(c)(3) of the National Defense Authorization Act for Fiscal Year 
1996 which requires the CIO to, among other things, assess the 
requirements established for agency personnel regarding knowledge and 
skill in information resources management; assess the extent to which 
certain positions and personnel meet the requirements; and develop 
strategies and plans for hiring, training, and professional development 
in order to rectify any deficiency in meeting the requirements.
    The CIO may also use the new system of records to prepare skills 
profiles of employees reporting to the CIO, to assess the skills of the 
CIO staff in light of the functions performed by the CIO organization, 
to develop individual and organizational training and recruitment 
plans, and to assign personnel.
    Other offices may maintain similar kinds of records relative to 
their specific duties, functions, and responsibilities.
    A report on the proposed new system of records is being sent to the 
Office of Management and Budget (OMB), the Committee on Governmental 
Affairs of the U.S. Senate, and the Committee on Government Reform and 
Oversight of the U.S. House of Representatives as required by the 
Privacy Act and OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals.''
    Accordingly, the NRC proposes to add NRC-42 to read as follows:
NRC-42

SYSTEM NAME:
    Skills Assessment and Employee Profile Records--NRC.

SYSTEM LOCATION:
    Primary system--Chief Information Officer, NRC, 11545 Rockville 
Pike, Rockville, Maryland.
    Duplicate systems--Duplicate systems may exist, in whole or in 
part, at the NRC's Headquarters, regional, and other offices listed in 
Addendum I, Parts 1 and 2. This system of records may contain some of 
the information contained in other systems of records. These other 
systems may include, but are not limited to:
    NRC-11, General Personnel Records (Official Personnel Folder and 
Related Records)--NRC;
    NRC-13, Incentive Awards Files--NRC;
    NRC-19, Official Personnel Training Records Files--NRC;
    NRC-22, Personnel Performance Appraisals--NRC; and
    NRC-27, Recruiting, Examining, and Placement Records--NRC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current, prospective, and former NRC employees, experts, 
consultants, contractors, and employees of other Federal agencies and 
State, local, and foreign governments and private entities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Specific information maintained on individuals includes individual 
skills assessments that identify the knowledge and skills possessed by 
the individual and the level of skills possessed, and may include a 
skills profile containing, but not limited to, their name; date of 
birth; social security number; service computation date; series and 
grade; address and phone number; education; training; work and skills 
experience; special qualifications; licenses and certificates held; 
honors and awards; career interests, goals and objectives; and 
availability for travel or geographic relocation. Individual training 
plans, when developed, may also be maintained in this system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Pub. L. 104-106, National Defense Authorization Act for Fiscal Year 
1996, sec. 5125, Agency Chief Information Officer, February 10, 1996; 5 
U.S.C. 3396 (1988); 5 U.S.C. 4103 (1988); 42 U.S.C. 2201 (1988); 
Executive Order 9397, November 22, 1943; Executive Order 11348, 
February 20, 1967, as amended by Executive Order 12107, December 28, 
1978.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary use of the records will be to assess the knowledge and 
skills needed to perform the functions assigned to individuals and 
their organizations. It will specifically be used by the Chief 
Information Officer (CIO) to carry out the provisions of section 
5125(c)(3) of the National Defense Authorization Act for Fiscal Year 
1996 which requires the CIO to, among other things, assess the 
requirements established for agency personnel regarding knowledge and 
skill in information resources management and the adequacy of the 
requirements for achieving performance goals established for 
information resources management; assess the extent to which certain 
positions and personnel meet the requirements; develop strategies and 
specific plans for hiring, training, and professional development to 
rectify deficiencies in meeting the requirements; and report to the 
head of the agency the progress made in improving information resources 
management.
    Information in the system may be used by the CIO to prepare skills 
profiles of employees reporting to the CIO, including those in the 
Office of Information Resources Management; to assess the skills of the 
CIO staff in light of the functions performed by the CIO organization; 
to develop an organizational training plan/program; to prepare 
individual training plans; to

[[Page 15208]]

develop recruitment plans; and to assign personnel. Other offices may 
maintain similar kinds of records relative to their specific duties, 
functions, and responsibilities.
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, which includes disclosure to other NRC employees who 
have a need for the information in the performance of their duties, NRC 
may disclose information contained in this system of records without 
the consent of the subject individual if the disclosure is compatible 
with the purpose for which the information was collected under the 
following routine uses:
    a. To employees and contractors of other Federal, State, local, and 
foreign agencies or to private entities in connection with joint 
projects, working groups, or other cooperative efforts in which the NRC 
is participating.
    b. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    c. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSITION OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is maintained in computerized form and in paper copy. 
Computerized form includes information stored in memory, on disk, and 
on computer printouts.

RETRIEVABILITY:
    Information may be retrieved in a number of ways, including but not 
limited to the individual's name, social security number, position 
title, office, or skill level; various skills, knowledge, training, 
education, or work experience; or subject or key words developed for 
the system.

SAFEGUARDS:
    Records are maintained in buildings where access is controlled by a 
security guard force. Records are maintained in areas where access is 
controlled by keycard and is limited to NRC and contractor personnel 
and to others who need the records to perform their official duties. 
Access to computerized records requires use of proper password and user 
identification codes.

RETENTION AND DISPOSAL:
    System input records are destroyed after the information is 
converted to electronic medium and verified in accordance with General 
Records Schedules 20-2. a and b. System data maintained electronically 
are currently unscheduled and must be retained until a records 
disposition schedule for this information is approved by the National 
Archives and Records Administration. Hard copy records documenting 
skills requirements, assessments, strategies, and plans for meeting the 
requirements are currently unscheduled and must be retained until a 
records disposition schedule for this information is approved by the 
National Archives and Records Administration.

SYSTEM MANAGER(s) AND ADDRESS:
    Assistant to the Chief Information Officer, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Chief, Freedom of Information/Local Public Document Room Branch, Office 
of Information Resources Management, U.S. Nuclear Regulatory 
Commission, Washington, DC 20555-0001 and comply with NRC's Privacy Act 
regulations regarding verification of identity contained in NRC's 
Privacy Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity and record access 
procedures contained in NRC's Privacy Act regulations, 10 CFR part 9.

CONTESTING RECORD PROCEDURE:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity and contesting 
record procedures contained in NRC's Privacy Act regulations, 10 CFR 
part 9.

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from a number of 
sources, including but not limited to the individual to whom it 
pertains, information derived from that supplied by the individual, 
other systems of records, supervisors and other NRC officials; 
contractors, and other agencies or entities.

    Dated at Rockville, MD, this 25th day of March, 1997.

    For the Nuclear Regulatory Commission.
Anthony J. Galante,
Chief Information Officer.
[FR Doc. 97-8052 Filed 3-28-97; 8:45 am]
BILLING CODE 7590-01-P