[Federal Register Volume 62, Number 56 (Monday, March 24, 1997)]
[Notices]
[Pages 13873-13874]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-7325]


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DEPARTMENT OF DEFENSE
Defense Special Weapons Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Special Weapons Agency, DOD.
ACTION: Notice to add a system of records.

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SUMMARY: The Defense Special Weapons Agency proposes to add one record 
system to its inventory of system of records notices subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on April 
23, 1997, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to General Counsel, Defense Special Weapons 
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398
FOR FURTHER INFORMATION CONTACT: Ms. Sandy Barker at (703) 325-7681.
SUPPLEMENTARY INFORMATION: The Defense Special Weapons Agency notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on March 14, 1997, to 
the Committee on Government Reform and Oversight of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: March 19, 1997.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
HDSWA 017

System Name:
    Voluntary Leave Sharing Program Records.

System Location:
    Office of Manpower Management and Personnel, Headquarters, Defense 
Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.

Categories of Individuals Covered by the System:
    Individuals who have volunteered to participate in the leave 
sharing program as either a donor or recipient of annual leave.

Categories of Records in the System:
    Leave recipient records contain the individual's name, 
organization, office telephone number, Social Security Number, position 
title, grade, pay level, leave balances, brief description of the 
medical or personal hardship which qualifies the individual for 
inclusion in the leave transfer program, the status of the hardship, 
and a statement that selected data elements may be used in soliciting 
donations.
    The file may also contain medical or physician certifications and 
DSWA approvals or denials.
    Donor records include the individual's name, organization, office, 
telephone number, Social Security Number, position title, grade, pay 
level, leave balances, number of hours being transferred (or donated 
leave), and, in the case of the transfer program, the designated leave 
recipient.

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 6331 et seq 
(Leave); 10 U.S.C. 136; 5 CFR part 630; and E.O. 9397 (SSN).

Purpose(s):
    The file is used in managing the DSWA Voluntary Leave Sharing 
Program. The recipient's name, and a brief description of the hardship, 
if authorized by the recipient, are published internally for 
solicitation purposes. The Social Security Number is obtained to ensure 
the transfer of leave from the donor's account to the recipient's 
account.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-related injury or illness; where 
the leave donor and leave recipient are employed by different Federal 
agencies, to the personnel and finance offices of the Federal agency 
involved to effectuate the leave transfer.
    The `Blanket Routine Uses' set forth at the beginning of DIA's 
compilation of systems of records notices apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Retrieved by name or Social Security Number.

Safeguards:
    Records are accessed by custodian of the records or by persons 
responsible for servicing the record system in the performance of their 
official duties. Records are stored in locked cabinets or rooms, and 
are controlled by personnel screening and computer software.

Retention and Disposal:
    Records are destroyed one year after the end of the year in which 
the file is closed.

System Manager(s) and Address:
    Chief, Civilian Personnel Management Division, Office of Manpower 
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written requests 
to the Chief, Civilian Personnel Management Division, Office of 
Manpower Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
    Individual should provide full name and Social Security Number.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written requests to the Chief, 
Civilian Personnel Management Division, Office of Manpower Agency, 6801 
Telegraph Road, Alexandria, VA 22310-3398.
    Individual should provide full name and Social Security Number.

Contesting Records Procedures:
    The DSWA's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in DSWA 
Regulation 5400.11B; 32 CFR part 318; or may be obtained from the 
General Counsel, Headquarters, Defense Special Weapons Agency, 6801 
Telegraph Road, Alexandria, VA 22310-3398.

[[Page 13874]]

Record Source Categories:
    Information is provided primarily by the record subject; however, 
some data may be obtained from personnel and leave records.

Exemptions Claimed for the System:
    None.
[FR Doc. 97-7325 Filed 3-21-97; 8:45 am]
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