[Federal Register Volume 62, Number 52 (Tuesday, March 18, 1997)]
[Notices]
[Pages 12806-12817]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-6746]


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DEPARTMENT OF DEFENSE
Department of the Navy


Privacy Act of 1974; Systems of Records

AGENCY: Department of the Navy, DOD.

ACTION: Amend record systems.

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SUMMARY: The Department of the Navy proposes to amend systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on April 17, 1997, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Department of the Navy proposes to amend systems of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems reports. The record systems being amended are set forth 
below as amended, published in their entirety.
    Dated: March 12, 1997.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-10

System name:
    Aviation Training Jacket (September 20, 1993, 58 FR 48853).

Changes:
System identifier:
    Delete entry and replace with `N01542-1'.
* * * * *
N01542-1

System name:
    Aviation Training Jacket.

System location:
    The Aviation Training Jacket accompanies the individual student to 
each Naval Air Training Command

[[Page 12807]]

squadron as he progresses in the training program. Upon completion or 
termination of training, the Aviation Training Jacket is forwarded to 
the Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, 
Corpus Christi, TX 78419-5041.

Categories of individuals covered by the system:
    All naval aviators, naval flight officers, naval flight surgeons, 
aviation warrant officers, and pre-commissioning training for aviation 
maintenance duty and aviation intelligence officers. This includes 
records in the above categories for individuals who do not complete 
prescribed training.

Categories of records in the system:
    Aviation flight training, practical and academic grade scores, 
including pre-training aviation test battery scores.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To maintain an up-to-date student flight record and to evaluate the 
student's individual training progress and qualifications, including 
aircraft, medical and physiological qualifications.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To educational institutions upon individual requests for academic 
transcripts.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders in metal filing cabinets and limited access word 
processing equipment.

Retrievability:
    Name and date of designation, completion or termination of training 
and Social Security Number/officer file number.

Safeguards:
    Access is restricted to the individual or those who maintain 
training records and those who are directly involved with the 
individual's training or evaluation. The file cabinets containing the 
jackets are in command areas under normal military 24 hour security 
measures.

Retention and disposal:
    Two years after completion of advanced training, files are retired 
to the Federal Records Center, Fort Worth, Texas for 50 years and then 
destroyed. An individual aviator who retires or is released from 
active/reserve duty may request custody of his/her file by writing to 
the Chief of Naval Air Training.

System manager(s) and address:
    Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, 
Corpus Christi, TX 78419-5041.

Notification procedure:
    The individual is informed that the Aviation Training Jacket is 
being maintained and has ready access to it during training. After 
training, he can submit written request to the Chief of Naval Air 
Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-
5041.
    Individual should provide name, Social Security Number or officer 
file number, and date of completion or termination of training. 
Personal visitors can provide proof of identity by military 
identification card, active or retired, or driver's license and some 
record of naval service.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief 
of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus 
Christi, TX 78419-5041.
    Individual should provide name, Social Security Number or officer 
file number, and date of completion or termination of training. 
Personal visitors can provide proof of identity by military 
identification card, active or retired, or driver's license and some 
record of naval service.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Prior educational experience, flight grades, academic grades 
supporting flight training, physical fitness/survival/swimming 
proficiency, aviation physiology training and qualifications, and birth 
certificate.

Exemptions claimed for the system:
    None.
N01070-11

System name:
    Flight Instruction Standardization and Training (FIST) Jacket 
(September 20, 1993, 58 FR 48854).

Changes:
System identifier:
    Delete entry and replace with `N03760-2'.
* * * * *

Retention and disposal:
    Delete entry and replace with `Jacket is retained at the 
individual's command until detachment, at which time it is given to the 
individual.'
* * * * *
N03760-2

System name:
    Flight Instruction Standardization and Training (FIST) Jacket.

System location:
    The FIST jacket is located at the various Naval Air Training 
Commands where the individual may be assigned. Contact the Chief of 
Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, 
TX 78419-5041, to determine the location of any specific command.

Categories of individuals covered by the system:
    All naval aviators and naval flight officers assigned to duty as 
instructors within the Naval Air Training Command.

Categories of records in the system:
    A record of flight instruction standardization and training 
required of naval aviators and naval flight officers assigned duty as 
instructors.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To ensure that the flight instructor's qualifications are current 
to instruct in the designated naval aircraft, both academically and 
physiologically. The system is used to schedule training flights, 
qualify and designate flight instructors, etc. This system is used by 
Commanding Officers and training personnel of the command to which the 
individual is assigned.

[[Page 12808]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders in metal file cabinets.

Retrievability:
    Name, rank, and Social Security Number.

Safeguards:
    Access is restricted to the individual, his commanding officer, or 
those involved in maintaining training records. The file cabinets 
containing the jackets are in command areas under normal military 24 
hour security measures.

Retention and disposal:
    Jacket is retained at the individual's command until detachment, at 
which time it is given to the individual.

System manager(s) and address:
    Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, 
Corpus Christi, TX 78419-5041.

Notification procedure:
    The individual is informed that the FIST jacket is being 
maintained, participates in its development and, additionally, is 
required to review the jacket with his instructor periodically.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
activity where assigned or to the Chief of Naval Air Training, 250 
Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
    Individual should provide their name, rank, and Social Security 
Number.

Record access procedures:
    The individual is informed that the FIST jacket is being 
maintained, participates in its development and, additionally, is 
required to review the jacket with his instructor periodically. Any 
questions should be directed to the Chief of Naval Air Training, 250 
Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Academic tests, flight performance evaluation, check flight 
evaluation, instructor's evaluation, command determinations, and, 
personal input.

Exemptions claimed for the system:
    None.
N01850-2

System name:
    Physical Disability Evaluation System Proceedings (September 20, 
1993, 58 FR 48858).

Changes:
* * * * *

Storage:
    Delete entry and replace with `Paper and automated records, 
microfiche, and cassette recordings.'

Retrievability:
    Delete entry and replace with `Year of disability proceeding, name, 
record number, and Social Security Number within that year.'

Safeguards:
    Delete entry and replace with `Files are maintained in file 
cabinets or other storage devices under the control of authorized 
personnel during working hours. Computerized system is password 
protected. Access during working hours is controlled by Board personnel 
and the office space in which the file cabinets and storage devices are 
located is locked after official working hours. The building in which 
the office is located employs security guards.'

Retention and disposal:
    Delete entry and replace with `Records are retained on-site at the 
Naval Council of Personnel Boards for one year. After that, they are 
retired to the Washington National Records Center, 4205 Suitland Road, 
Suitland, MD 20409 for retention. After a total of 75 years, records 
are destroyed.'
* * * * *
N01850-2

System name:
    Physical Disability Evaluation System Proceedings.

System location:
    Physical Evaluation Board, Ballston Centre Tower 2, 801 North 
Randolph Street, Arlington, VA 22203-1989.

Categories of individuals covered by the system:
    All Navy and Marine Corps personnel who have been considered by a 
Physical Evaluation Board for separation or retirement by reason of 
physical disability (including those found fit for duty by such 
boards).

Categories of records in the system:
    File contains medical board reports; statements of findings of 
physical evaluation boards; medical reports from Department of Veterans 
Affairs and civilian medical facilities; copies of military health 
records; copies of JAG Manual investigations; copies of prior actions/
appellate actions/review taken in the case; recordings of physical 
evaluation board hearings; rebuttals submitted by the member; intra and 
interagency correspondence concerning the case; correspondence from and 
to the member, members of Congress, attorneys, and other interested 
members; and documents concerning the appointment of trustees for 
mentally incompetent service members.

Authority for maintenance of the system:
    10 U.S.C. 1216 and E.O. 9397 (SSN).

Purpose(s):
    To determine fitness for duty or eligibility for separation or 
retirement due to physical disability of Navy and Marine Corps 
personnel, by establishing the existence of disability, the degree of 
disability, and the circumstances under which the disability was 
incurred, and to respond to official inquiries concerning the 
disability evaluation proceedings of particular service personnel.
    Used by the Office of the Judge Advocate General relating to legal 
review of disability evaluation proceedings; response to official 
inquiries concerning the disability evaluation proceedings of 
particular service personnel; to obtain information in order to 
initiate claims against third parties for recovery of medical expenses 
under the Medical Care Recovery Act (42 U.S.C. 2651-2653); and to 
obtain information on personnel determined to be mentally incompetent 
to handle their own financial affairs, in order to appoint trustees to 
receive their retired pay.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 12809]]

552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the Department of Veterans Affairs to 
verify information of service connected disabilities in order to 
evaluate applications for veteran's benefits.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records, microfiche, and cassette recordings.

Retrievability:
    Year of disability proceeding, name, record number, and Social 
Security Number within that year.

Safeguards:
    Files are maintained in file cabinets or other storage devices 
under the control of authorized personnel during working hours. 
Computerized system is password protected. Access during working hours 
is controlled by Board personnel and the office space in which the file 
cabinets and storage devices are located is locked after official 
working hours. The building in which the office is located employs 
security guards.

Retention and disposal:
    Records are retained on-site at the Naval Council of Personnel 
Boards for one year. After that, they are retired to the Washington 
National Records Center, 4205 Suitland Road, Suitland, MD 20409 for 
retention. After a total of 75 years, records are destroyed.

System manager(s) and address:
    Director, Naval Council of Personnel Boards, Ballston Centre Tower 
2, 801 North Randolph Street, Arlington, VA 22203-1989.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Naval Council of Personnel Boards, Ballston Tower 2, 801 North 
Randolph Street, Arlington, VA 22203-1989.
    Written requests for information should contain the full name of 
the individual, military grade or rate, and date of Disability 
Evaluation System action. Written requests must be signed by the 
requesting individual.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, Naval Council of Personnel Boards, Ballston Tower 2, 801 
North Randolph Street, Arlington, VA 22203-1989.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Military medical boards and medical facilities; Department of 
Veterans Affairs and civilian medical facilities; physical evaluation 
boards and other activities of the disability evaluation system, Naval 
Council of Personnel Boards, the Bureau of Medicine and Surgery; the 
Judge Advocate General; Navy and Marine Corps local command activities; 
other activities of the Department of Defense; and correspondence from 
private counsel and other interested persons.

Exemptions claimed for the system:
    None.
N01900-1

System name:
    Naval Discharge Review Board Proceedings (September 9, 1996, 61 FR 
47489).

Changes:
System identifier:
    Delete entry and replace with `N01000-2'.
* * * * *

Storage:
    Delete entry and replace with `Paper records in file folders; 
microfiche; plastic recording disks; recording cassettes; and 
computerized data base'.
* * * * *

Safeguards:
    Add to end of entry `Computerized data base is password protected 
and access is limited.'

Retention and disposal:
    Delete entry and replace with `Files are transferred to the 
Washington Federal Records Center, 4205 Suitland Road, Suitland, MD 
20409 when case is closed and then destroyed after 15 years.'
* * * * *
N01000-2

System name:
    Naval Discharge Review Board Proceedings.

System location:
    Naval Discharge Review Board, Ballston Centre Tower 2, 801 North 
Randolph Street, Arlington, VA 22203-1989.

Categories of individuals covered by the system:
    Former Navy and Marine Corps personnel who have submitted 
applications for review of discharge or dismissal pursuant to 10 U.S.C. 
1553, or whose discharge or dismissal has been or is being reviewed by 
the Naval Discharge Review Board, on its own motion, or pursuant to an 
application by a deceased former member's next of kin.

Categories of records in the system:
    The file contains the former member's application for review of 
discharge or dismissal, any supporting documents submitted therewith, 
copies of correspondence between the former member or his counsel and 
the Naval Discharge Review Board and other correspondence concerning 
the case, and a summarized record of proceedings before the Board.

Authority for maintenance of the system:
    10 U.S.C. 1553 and E.O. 9397 (SSN).

Purpose(s):
    Selected information is used to defend the Department of the Navy 
in civil suits filed against it in the State and/or Federal courts 
system. This information will permit officials and employees of the 
Board to consider former member's applications for review of discharge 
or dismissal and any subsequent application by the member; to answer 
inquiries on behalf of or from the former member or counsel regarding 
the action taken in the former member's case. The file is used by 
members of the Board for Correction of Naval Records when reviewing any 
subsequent application by the former member for a correction of records 
relative to the former member's discharge or dismissal.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The file is used by counsel for the former member, and by 
accredited

[[Page 12810]]

representatives of veterans' organizations recognized by the Secretary, 
Department of Veterans Affairs under 38 U.S.C. 3402 and duly designated 
by the former member as his or her representative before the Naval 
Discharge Review Board.
    Officials of the Department of Justice and the United States 
Attorneys offices assigned to the particular case.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders; microfiche; plastic recording disks; 
recording cassettes; and computerized data base.

Retrievability:
    Name, docket number, and/or Social Security Number.

Safeguards:
    Files are kept within the Naval Discharge Review Board's 
administrative office. Access during business hours is controlled by 
Board personnel. The office is locked at the close of business; the 
building in which the office is located employs security guards. 
Computerized data base is password protected and access is limited.

Retention and disposal:
    Files are transferred to the Washington Federal Records Center, 
4205 Suitland Road, Suitland, MD 20409 when case is closed and then 
destroyed after 15 years.

System manager(s) and address:
    Director, Naval Council of Personnel Boards, Department of the 
Navy, Ballston Centre Tower 2, 801 North Randolph Street, Arlington, VA 
22203-1989.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Naval Council of Personnel Boards, Ballston Centre 
Tower 2, 801 North Randolph Street, Arlington, VA 22203-1989.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, Naval Council of Personnel Boards, Ballston Centre Tower 2, 
801 North Randolph Street, Arlington, VA 22203-1989.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Information contained in the files is obtained from the former 
member or those acting on the former member's behalf, from military 
personnel and medical records, and from records of law enforcement 
investigations.

Exemptions claimed for the system:
    None.
N01900-2

System name:
    Navy Individual Service Review Board (ISRB) Proceedings Application 
File (September 9, 1996, 61 FR 47489).

Changes:
System identifier:
    Delete entry and replace with `N01000-3'.
* * * * *
N01000-3

System name:
    Navy Individual Service Review Board (ISRB) Proceedings Application 
File.

System location:
    Bureau of Naval Personnel (Pers 324), 2 Navy Annex, Washington, DC 
20370-3240.

Categories of individuals covered by the system:
    Individuals who have applied for military status and subsequent 
discharge from the United States Navy because they claim membership in 
a group which has been determined to have performed active military 
service with the United States Navy.

Categories of records in the system:
    Application for discharge, supporting documentation, copies of 
correspondence between the individual and the Navy ISRB and other 
correspondence concerning the case.

Authority for maintenance of the system:
    Pub.L. 95-202 and E.O. 9397 (SSN).

Purpose(s):
    To consider the individual's application for military status and 
discharge.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    Name and Social Security Number.

Safeguards:
    The files are kept within the Bureau of Naval Personnel offices. 
Access during business hours is controlled by Bureau personnel. Records 
not in use are maintained in a room which is locked during non-duty 
hours. The Bureau is secured at the close of business and the building 
in which the Bureau is located has limited access controlled by 
security guards.

Retention and disposal:
    Applications which are approved will necessitate creation of a 
service record which is part of the Navy Personnel Records System. 
Remaining records are retained in the Bureau of Naval Personnel for two 
years and then destroyed.

System manager(s) and address:
    Chief of Naval Personnel (Pers 324), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-3240.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief of Naval Personnel (Code Pers 324), Bureau of Naval 
Personnel, 2 Navy Annex, Washington, DC 20370-3240.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief 
of Naval Personnel (Code Pers 324), Bureau of Naval Personnel, 2 Navy 
Annex, Washington, DC 20370-3240.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and

[[Page 12811]]

appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.

Record source categories:
    Information contained in the files is obtained from the individual 
or those acting on the individual's behalf, from other military records 
and from the Department of Defense Civilian/Military Service Review 
Board.

Exemptions claimed for the system:
    None.
N04385-2

System name:
    Hotline Program Case Files (February 22, 1993, 58 FR 10741).

Changes:
System identifier:
    Delete entry and replace with `N05041-1'.

System name:
    Delete entry and replace with `Inspector General (IG) Records.'
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Any person who has been the subject 
of, witness for, or referenced in an Inspector General (IG) 
investigation, as well as any individual who submits a request for 
assistance or complaint to an Inspector General.'

Categories of records in the system:
    Delete entry and replace with `Letters/transcriptions of 
complaints, allegations and queries; tasking orders from the Department 
of Defense Inspector General, Secretary of the Navy, Chief of Naval 
Operations, and Commandant of the Marine Corps; requests for assistance 
from other Navy/Marine Corps commands and activities; appointing 
letters; reports of investigations, inquiries, and reviews with 
supporting attachments, exhibits and photographs; records of interviews 
and synopses of interviews; witness statements; legal review of case 
files; congressional inquiries and responses; administrative memoranda; 
letters and reports of action taken; referrals to other commands; 
letters to complainants and subjects of investigations; court records 
and results of nonjudicial punishment; letters and reports of adverse 
personnel actions; financial and technical reports.'

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 5014, Office of the 
Secretary of the Navy; 10 U.S.C. 5020, Naval Inspector General: 
details; duties; SECNAVINST 5430.57F, Mission and Functions of the 
Naval Inspector General, January 15, 1993.'

Purpose(s):
    Delete entry and replace with `To determine the facts and 
circumstances surrounding allegations or complaints against Department 
of the Navy personnel and/or Navy/Marine Corps activities.
    To present findings, conclusions and recommendations developed from 
investigations and other inquiries to the Secretary of the Navy, Chief 
of Naval Operations, Commandant of the Marine Corps, or other 
appropriate Commanders.'
* * * * *

Storage:
    Delete entry and replace with `File folders and computerized data 
base.'

Retrievability:
    Delete entry and replace with `By subject's or complainant's name; 
case name; case number; and other case fields.'

Safeguards:
    Delete entry and replace with `Access is limited to officials/
employees of the command who have a need to know. Files are stored in 
locked cabinets and rooms. Computer files are protected by software 
systems which are password protected.'

Retention and disposal:
    Delete entry and replace with `Permanent. Retired to Washington 
National Records Center when four years old. Transfer to the National 
Archives and Records Administration when 20 years old.'
* * * * *

Record source categories:
    Delete entry and replace with `Complainants; witnesses; Members of 
Congress; the media; and other commands or government agencies.'

Exemptions claimed for the system:
    Delete first paragraph and replace with `Parts of this system may 
be exempt under 5 U.S.C. 552a(k)(1) and (k)(2), as applicable'.
N05041-1

System name:
    Inspector General (IG) Records.

System location:
    Office of the Naval Inspector General, Building 200, 901 M Street, 
SE, Washington DC 20374-5006; Inspector General offices at major 
commands and activities throughout the Department of the Navy and other 
naval activities that perform inspector general (IG) functions. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Any person who has been the subject of, witness for, or referenced 
in an Inspector General (IG) investigation, as well as any individual 
who submits a request for assistance or complaint to an Inspector 
General.

Categories of records in the system:
    Letters/transcriptions of complaints, allegations and queries; 
tasking orders from the Department of Defense Inspector General, 
Secretary of the Navy, Chief of Naval Operations, and Commandant of the 
Marine Corps; requests for assistance from other Navy/Marine Corps 
commands and activities; appointing letters; reports of investigations, 
inquiries, and reviews with supporting attachments, exhibits and 
photographs; records of interviews and synopses of interviews; witness 
statements; legal review of case files; congressional inquiries and 
responses; administrative memoranda; letters and reports of action 
taken; referrals to other commands; letters to complainants and 
subjects of investigations; court records and results of nonjudicial 
punishment; letters and reports of adverse personnel actions; financial 
and technical reports.

Authority for maintenance of the system:
    10 U.S.C. 5014, Office of the Secretary of the Navy; 10 U.S.C. 
5020, Naval Inspector General: details; duties; SECNAVINST 5430.57F, 
Mission and Functions of the Naval Inspector General, January 15, 1993.

Purpose(s):
    To determine the facts and circumstances surrounding allegations or 
complaints against Department of the Navy personnel and/or Navy/Marine 
Corps activities.
    To present findings, conclusions and recommendations developed from 
investigations and other inquiries to the Secretary of the Navy, Chief 
of Naval Operations, Commandant of the Marine Corps, or other 
appropriate Commanders.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 12812]]

552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and computerized data base.

Retrievability:
    By subject's or complainant's name; case name; case number; and 
other case fields.

Safeguards:
    Access is limited to officials/employees of the command who have a 
need to know. Files are stored in locked cabinets and rooms. Computer 
files are protected by software systems which are password protected.

Retention and disposal:
    Permanent. Retired to Washington National Records Center when four 
years old. Transfer to the National Archives and Records Administration 
when 20 years old.

System manager(s) and address:
    Naval Inspector General, 901 M Street SE, Washington Navy Yard, 
Washington, DC 20374-5006 or the local command's IG office. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Naval Inspector General, 901 M Street SE, Washington Navy Yard, 
Washington, DC 20374-5006 or the relevant command's IG office. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    The request should include the full name of the requester and/or 
case number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Naval 
Inspector General, 901 M Street SE, Washington Navy Yard, Washington, 
DC 20374-5006 or the relevant command's IG office. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    The request should include the full name of the requester and/or 
case number.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Complainants; witnesses; Members of Congress; the media; and other 
commands or government agencies.

Exemptions claimed for the system:
    Portions of this system may be exempt under the provisions o 5 
U.S.C. 552a(k)(1) and (k)(2), as applicable.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 701, subpart G. For additional 
information contact the system manager.
N05300-2

System name:
    Administrative Personnel Management System (May 22, 1996, 61 FR 
25639).

Changes:
SSystem identifier:
    Delete entry and replace with `N05000-2'.
* * * * *

Categories of records in the system:
    Delete entry and replace with `Records and correspondence needed to 
manage personnel and projects, such as Name, Social Security Number, 
date of birth, photo id, grade and series or rank/rate, etc., of 
personnel; location (assigned organization code and/or work center 
code); MOS; labor code; payments for training, travel advances and 
claims, hours assigned and worked, routine and emergency assignments, 
functional responsibilities, clearance, access to secure spaces and 
issuance of keys, educational and experience characteristics and 
training histories, travel, retention group, hire/termination dates; 
type of appointment; leave; trade, vehicle parking, disaster control, 
community relations, (blood donor, etc), employee recreation programs; 
retirement category; awards; biographical data; property custody; 
personnel actions/dates; violations of rules; physical handicaps and 
health/safety data; veterans preference; postal address; location of 
dependents and next of kin and their addresses; mutual aid association 
memberships; union memberships; qualifications; computerized modules 
used to track personnel data; and other data needed for personnel, 
financial, line, safety and security management, as appropriate.'
* * * * *
N05000-2

System name:
    Administrative Personnel Management System.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices. Included in this notice are 
those records duplicated for maintenance at a site closer to where the 
employee works (e.g., in an administrative office or a supervisor's 
work area).
    Commander in Chief, U.S. Atlantic Command, 1562 Mitscher Avenue, 
Suite 200, Norfolk, VA 23551-2488.
    Commander in Chief, U.S. Pacific Command, P.O. Box 64028, Camp H.M. 
Smith, HI, 96861-4028.

Categories of individuals covered by the system:
    All civilian, (including former members and applicants for civilian 
employment), military and contract employees.

Categories of records in the system:
    Records and correspondence needed to manage personnel and projects, 
such as Name, Social Security Number, date of birth, photo id, grade 
and series or rank/rate, etc., of personnel; location (assigned 
organization code and/or work center code); MOS; labor code; payments 
for training, travel advances and claims, hours assigned and worked, 
routine and emergency assignments, functional responsibilities, 
clearance, access to secure spaces and issuance of keys, educational 
and experience characteristics and training histories, travel, 
retention group, hire/termination dates; type of appointment; leave; 
trade, vehicle parking, disaster control, community relations, (blood 
donor, etc), employee recreation programs; retirement category; awards; 
biographical data; property custody; personnel actions/dates; 
violations of rules; physical handicaps and health/safety data; 
veterans preference; postal address; location of dependents and next of 
kin and their addresses; mutual

[[Page 12813]]

aid association memberships; union memberships; qualifications; 
computerized modules used to track personnel data; and other data 
needed for personnel, financial, line, safety and security management, 
as appropriate.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To manage, supervise, and administer programs for all Department of 
the Navy civilian and military personnel such as preparing rosters/
locators; contacting appropriate personnel in emergencies; training; 
identifying routine and special work assignments; determining clearance 
for access control; record handlers of hazardous materials; record 
rental of welfare and recreational equipment; track beneficial 
suggestions and awards; controlling the budget; travel claims; manpower 
and grades; maintaining statistics for minorities; employment; labor 
costing; watch bill preparation; projection of retirement losses; 
verifying employment to requesting banking; rental and credit 
organizations; name change location; checklist prior to leaving 
activity; payment of mutual aid benefits; safety reporting/monitoring; 
and, similar administrative uses requiring personnel data. Arbitrators 
and hearing examiners in civilian personnel matters relating to 
civilian grievances and appeals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The 'Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Paper and automated records.

Retrievability:
    Name, Social Security Number, employee badge number, case number, 
organization, work center and/or job order, supervisor's shop and code.

Safeguards:
    Password controlled system, file, and element access based on 
predefined need-to-know. Physical access to terminals, terminal rooms, 
buildings and activities' grounds are controlled by locked terminals 
and rooms, guards, personnel screening and visitor registers.

Retention and disposal:
    Destroy when no longer needed or after two years, whichever is 
later.

System manager(s) and address:
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    The request should include full name, Social Security Number, and 
address of the individual concerned and should be signed.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    The request should include full name, Social Security Number, and 
address of the individual concerned and should be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual, employment papers, other records of the organization, 
official personnel jackets, supervisors, official travel orders, 
educational institutions, applications, duty officer, investigations, 
OPM officials, and/or members of the American Red Cross.

Exemptions claimed for the system:
    None.
N05300-4

System name:
    Personnel Management and Training Research Statistical Data System 
(February 22, 1993, 58 FR 10751).

Changes:
* * * * *

Safeguards:
    Delete entry and replace with `Access to building is controlled. 
Badge system is used to enter Center; 24 hour guard maintained on a 
fenced compound; control of visitors; data bank users having special 
access codes; and, access limited to only designated personnel.'
* * * * *
N05300-4

System name:
    Personnel Management and Training Research Statistical Data System.

System location:
    Commanding Officer, U.S. Navy Personnel Research and Development 
Center, 53335 Ryne Road, San Diego, CA 92152-7250.

Categories of individuals covered by the system:
    U.S. Navy and Marine Corps Personnel and applicants thereto: Active 
duty, reserve, prior service, dependents, retired, and Department of 
the Navy civilians from 1951 to present. (Only samples of data from 
each category are on file, depending on research study.)

Categories of records in the system:
    Performance, attitudinal, biographical, aptitude, vocational 
interest, demographic, physiological. Data in any file are limited, 
depending on purpose of the research study.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations.

Purpose(s):
    The data are used solely by Navy Personnel Research and Development 
Center researchers who analyze them statistically to arrive at 
recommendations to management on such topics as: Comparison of 
different training methods, selection tests, equipment designs, or 
policies relating to improving race relations and decreasing drug 
abuse. In no case are the data used for other than statistical 
purposes; that is, the data are not used in making decisions affecting 
specific individuals as individuals.

[[Page 12814]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Magnetic tapes, magnetic disk, and print.

Retrievability:
    Records are retrievable by name, Social Security Number, or 
service/file numbers, but such identifying information is used only to 
permit collation of data for statistical analysis, and is not used for 
retrieval of individual records.

Safeguards:
    Access to building is controlled. Badge system is used to enter 
Center; 24 hour guard maintained on a fenced compound; control of 
visitors; data bank users having special access codes; and, access 
limited to only designated personnel.

Retention and disposal:
    Records are destroyed five years after termination of a research 
project. They are maintained within the confines of the Research 
Center. Destruction is accomplished by degaussing magnetic tapes and 
disks, and shredding paper products.

System manager(s) and address:
    Director, Personnel and Organizational Assessment Department, Code 
12, Navy Personnel Research and Development Center, 53335 Ryne Road, 
San Diego, CA 92152-7250.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Personnel and Organizational Assessment Department, 
Code 12, Navy Personnel Research and Development Center, 53335 Ryne 
Road, San Diego, CA 92152-7250.
    Research Center files are organized by research study. To determine 
if Center files contain information concerning himself, an individual 
would have to specify time and place of participation in the research, 
unit to which attached at the time, and descriptive information about 
the study so that appropriate data may be located. For a personal 
visit, please contact the system manager.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, Personnel and Organizational Assessment Department, Code 12, 
Navy Personnel Research and Development Center, 53335 Ryne Road, San 
Diego, CA 92152-7250.
    Research Center files are organized by research study. To determine 
if Center files contain information concerning himself, an individual 
would have to specify time and place of participation in the research, 
unit to which attached at the time, and descriptive information about 
the study so that appropriate data may be located. For a personal 
visit, please contact the system manager.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    The source depends on purpose and nature of study: From the 
subjects themselves, educational institutions, supervisors, peers, 
instructors, spouses, and job sample tests.

Exemptions claimed for the system:
    None.
N05300-5

System name:
    Command Management Information System (CMIS) (August 17, 1995, 60 
FR 42854).

Changes:
System identifier:
    Delete entry and replace with `N05233-2'.
* * * * *

Categories of records in the system:
    In line 20, change the word `work' to `worked'.
* * * * *
N05233-2

System name:
    Command Management Information System (CMIS).

System location:
    Naval Computer and Telecommunications Station, Washington, 901 M 
Street, Southeast, Building 143, Washington Navy Yard, Washington, DC 
20374-5069.

Categories of individuals covered by the system:
    Current employee assigned military personnel, contractor personnel 
and those separated within the current five fiscal years.

Categories of records in the system:
    Individual's Social Security Number, date of birth, home address, 
home telephone number, education level, sex, race or ethnic group. 
Other types of records integrated with personnel records include: (a) 
Status of travel orders during the previous fiscal year; (b) vehicle 
identification for parking control purposes; (c) manual privacy log 
containing a history of accesses made to any of the privacy protected 
data; (d) record of personnel actions issued; (e) training data 
extracted from the Individual Development Plan (IDP); (f) history of 
all promotions associated with employment at Naval Computer and 
Telecommunications Station (NAVCOMTELSTA) Washington; (g) listing of 
security accesses; (h) manpower costs for all personnel distributed by 
project and task; and (i) data relating to projects or endeavors that 
individuals have worked on. This data deals with costs and milestone 
monitoring.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 42 U.S.C. 2000e et seq.; 44 
U.S.C. 3101; and E.O. 9397 (SSN).

Purpose(s):
    To manage personnel, monitor projects and manage financial data.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on magnetic disk and on magnetic tape.

[[Page 12815]]

Retrievability:
    CMIS users obtain information by means of either a query or a 
request for a standard report. Personnel data may be indexed by any 
data item although the primary search key is the badge number.

Safeguards:
    Access to building is protected by a Card Access System and 
uniformed guards requiring positive identification for admission. The 
computer room where data is physically stored is protected by a cipher 
lock. The system is protected by user account number and password sign-
on, data base authority, set and item authority for list, add, delete, 
and update.

Retention and disposal:
    An individual's Personnel Master Data Set record is retained in the 
data base as long as they are actively employed with the Command. The 
on-line personnel data set is purged of all records of separated 
personnel at the end of each fiscal year. Historical data may be kept 
for five years on separate tape files and then destroyed.

System manager(s) and address:
    Director, Resources Management Directorate (N1) NAVCOMTELSTA, 
Washington, 901 M Street, Southeast, Building 143, Washington Navy 
Yard, Washington, DC 20374-5069.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Resources Management Directorate (N1) NAVCOMTELSTA, 
Washington, 901 M Street, Southeast, Building 143, Washington Navy 
Yard, Washington, DC 20374-5069.
    Individual should provide full name and signature of the individual 
concerned and his/her Social Security Number indicated on the letter. 
For personal visits, the individual should be able to provide some 
acceptable form of identification, i.e., driver's license, etc.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, Resources Management Directorate (N1) NAVCOMTELSTA, 
Washington, 901 M Street, Southeast, Building 143, Washington Navy 
Yard, Washington, DC 20374-5069.
    Individual should provide full name and signature of the individual 
concerned and his/her Social Security Number indicated on the letter. 
For personal visits, the individual should be able to provide some 
acceptable form of identification, i.e., driver's license, etc.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Information in this system comes from the individual to whom it 
applies, from security agencies to which application for clearances 
have been made, and from agencies' various administrative departments.

Exemptions claimed for the system:
    None.
N07220-6

System name:
    Midshipman Pay System (February 22, 1993, 58 FR 10803).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with `Military pay account records 
(Defense Joint Military Pay System).'
* * * * *

Purpose:
    Delete entry and replace with `To pay Naval Academy midshipmen.'
* * * * *

Safeguards:
    Delete entry and replace with `Access is limited to Midshipmen 
Disbursing Office personnel; information is password protected; and 
access to computer area is restricted.'
* * * * *

Record source categories:
    Delete entry and replace with `Midshipmen's service record.'
* * * * *
N07220-6

System name:
    Midshipman Pay System.

System location:
    Midshipmen Disbursing Office, U.S. Naval Academy, 101 Sands Road, 
Annapolis, MD 21402-5078;
    Defense Finance and Accounting Service-Cleveland Center, 1240 East 
9th Street, Cleveland, OH 44199-2056;
    Defense Finance and Accounting Service-Denver Center, 6760 East 
Irvington Place, Denver, CO 80279-5000; and
    Chief of Naval Personnel, Bureau of Naval Personnel, 2 Navy Annex, 
Washington, DC 20370-5001.

Categories of individuals covered by the system:
    Midshipmen of the U.S. Naval Academy, Annapolis, MD.

Categories of records in the system:
    Military pay account records (Defense Joint Military Pay System).

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To pay Naval Academy midshipmen.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the Internal Revenue Service and the 
Social Security Administration for reporting wages, FICA tax and 
federal tax paid.
    To the American Red Cross, Navy Relief Society, and U.S.O. for 
personal assistance to the member.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computerized and microfiche records.

Retrievability:
    Social Security Number.

Safeguards:
    Access is limited to Midshipmen Disbursing Office personnel; 
information is password protected; and access to computer area is 
restricted.

Retention and disposal:
    Records are maintained for six years and three months and then 
destroyed.

System manager(s) and address:
    Midshipmen Disbursing Office, U.S. Naval Academy, 101 Sands Road, 
Annapolis, MD 21402-5078;
    Defense Finance and Accounting Service-Cleveland Center, 1240 East 
9th Street, Cleveland, OH 44199-2056; and
    Defense Finance and Accounting Service-Denver Center, 6760 East

[[Page 12816]]

Irvington Place, Denver, CO 80279-5000.

Notification procedure:
    Individuals can be informed of any records maintained in the system 
by identifying themselves to Midshipmen Disbursing Office, U.S. Naval 
Academy, 101 Sands Road, Annapolis, MD 21402-5078.
    Requesters should include their full name and Social Security 
Number in their request.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Midshipmen Disbursing Office, U.S. Naval Academy, 101 Sands Road, 
Annapolis, MD 21402-5078 or visit the Midshipmen Disbursing Office. 
Individual must present his/her identification card to obtain the 
requested information.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Midshipmen's service record.

Exemptions claimed for the system:
    None.
N12593-1

System name:
    Living Quarters and Lodging Allowance (February 22, 1993, 58 FR 
10820).

Changes:
* * * * *

System name:
    Delete entry and replace with `Civilian Overseas Quarters and 
Lodging Allowances.'
* * * * *

Purpose(s):
    Delete entry and replace with `To record civilian overseas 
employee's living quarters and/or temporary lodging allowance 
entitlement.'
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations and E.O.s 9397 (SSN), 10903, 10970, 10853, and 10982.'
* * * * *

Safeguards:
    Delete entry and replace with `Access provided on need to know 
basis only. Access to computerized and manual records is limited he 
control of authorized personnel during working hours. The office space 
in which the file cabinets are located is locked outside of official 
working hours. Access to computerized data base is password protected.'

Retention and disposal:
    Delete entry and replace with `Files are retained for four years 
and then destroyed.'
* * * * *

Record source categories:
    Delete entry and replace with `Individual and official personnel 
file.'
* * * * *
N12593-1

System name:
    Civilian Overseas Quarters and Lodging Allowances.

System location:
    Overseas organizational elements of the Department of the Navy. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Appropriated and non-appropriated fund U.S. civilian employees 
eligible for allowance.

Categories of records in the system:
    Employee's name, grade, address, rent and utility expenses, living 
quarters and lodging allowance, and name of family and/or members.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O.s 9397 (SSN), 10903, 
10970, 10853, and 10982.

Purpose(s):
    To record civilian overseas employee's living quarters and/or 
temporary lodging allowance entitlement.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials of the Department of State for the purpose of 
monitoring the level of allowances that Navy is authorized.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and computerized data base.

Retrievability:
    Name and Social Security Number.

Safeguards:
    Access provided on need to know basis only. Access to computerized 
and manual records is limited he control of authorized personnel during 
working hours. The office space in which the file cabinets are located 
is locked outside of official working hours. Access to computerized 
data base is password protected.

Retention and disposal:
    Files are retained for four years and then destroyed.

System manager(s) and address:
    Overseas commanding officer of the activity in question. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system contains 
information about themselves should address written inquiries to the 
Commanding Officer at the overseas activity where he or she is 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records.
    Requester should include full name, Social Security Number, and 
dates assigned to the activity.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding Officer at the overseas activity where he or she is 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records.
    Requester should include full name, Social Security Number, and 
dates assigned to the activity.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

[[Page 12817]]

Record source categories:
    Individual and official personnel files.

Exemptions claimed for the system:
    None.
[FR Doc. 97-6746 Filed 3-17-97; 8:45 am]
BILLING CODE 5000-04-F