[Federal Register Volume 62, Number 49 (Thursday, March 13, 1997)]
[Notices]
[Pages 11943-11944]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-6296]


-----------------------------------------------------------------------

DEPARTMENT OF TRANSPORTATION
Office of the Secretary


Privacy Act of 1974: Notice To Add a System of Records

AGENCY: Maritime Administration, DOT.

ACTION: Notice to add a system of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary is proposing to add a system of 
records notice to its inventory of Privacy Act systems of records 
notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended.

DATES: Comments must be submitted on or before April 14, 1997.

ADDRESSES: Comments should be addressed to Information Resource 
Management Staff, M-31, Department of Transportation, 400 7th Street, 
SW., Washington, DC 20590.

FOR FURTHER INFORMATION CONTACT: Crystal M. Bush, Office of Information 
Resource Management, Department of Transportation, Washington, DC 
20590, Telephone (202) 366-9613, Fax (202) 366-7066, Internet 
[email protected].
SUPPLEMENTARY INFORMATION: The Department of Transportation proposes to 
establish DOT/MARAD 30--Commitment Agreements. The purpose of this 
record system is to ensure that every student and graduate of the 
United States Merchant Marine Academy (USMMA) and subsidized student 
and graduate of the State maritime academies incurs a mandatory service 
obligation in the U.S. merchant marine. This obligation consists of: 
(1) Completing the course of instruction; (2) maintaining a license as 
an officer in the merchant marine of the United States for at least six 
years following graduation from a school; (3) serving as a commissioned 
officer in the U.S. Naval Reserve, the U.S. Coast Guard Reserve or any 
other reserve unit of an armed force of the United States for at least 
eight years following graduation from a school; and (4) serving as a 
merchant marine officer on U.S.-flag vessels, as an employee in a U.S. 
maritime-related industry ashore or as a commissioned officer on active 
duty in an armed force of the United States or National Oceanic and 
Atmospheric Administration (NOAA) Corps. The maritime employment 
service obligation for (4) above is three years for State maritime 
academy graduates and five years for USMMA graduates.
DOT/MARAD 30

System name:
    Commitment Agreements.

Security classification:
    Nonpublic.

System location:
    Department of Transportation (DOT), Maritime Administration 
(MARAD), Academies Program Officer, Office of Maritime Labor, Training 
& Safety, 400 Seventh Street, SW., Washington, DC 20590.

Categories of individuals covered by the system:
    Students, graduates of U.S. Merchant Marine Academy and State 
maritime academies.

Categories of records in the system:
    Files containing information of students, graduates of U.S. 
Merchant Marine Academy and State maritime academies. Information may 
contain addresses, social security numbers, and medical information.

Authority for maintenance of the system:
    46 App. U.S.C. 1295b(e).

Purposes(s):
    Information collection is necessary to determine if a student or 
graduate of the

[[Page 11944]]

United States Merchant Marine Academy (USMMA) or subsidized student or 
graduate of a State maritime academy has a waivable/deferable situation 
that prevents him/her from fulfilling the requirements for their 
service obligation contract.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Files are maintained on the information collected from affected 
students and graduates to determine if waivers of the service 
obligation may be granted. See General Routine Uses.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system,
Storage:
    File information is on computer with hard copy back-up material in 
metal cabinets in a secured room.

Retrievability:
    Files are retrieved by name.

Safeguards:
    Files are retrievable only through information known to the Academy 
Program Officer or other persons authorized to perform data input 
tasks.

Retention and disposal:
    Files are to be held until completion of eight-year service 
obligation period or as determined by the Maritime Administration. 
Files are currently not on a records control schedule but process to 
establish a disposal schedule is underway with agency Records 
Management Officer.

System manager(s) and address:
    Department of Transportation, Maritime Administration, Academies 
Program Officer, Office of Maritime Labor, Training & Safety, 400 
Seventh Street, SW., Rm. 7302, Washington, DC 20590.

Notification procedure:
    Same as ``System manager'' above.

Record access procedures:
    Same as ``System manager'' above.

Contesting record procedures:
    Same as ``System manager'' above.

Record source categories:
    All information has been obtained from students, graduates of the 
U.S. Merchant Marine Academy and State maritime academies.

Exemptions claimed for the system:
    None.
    Public comment is invited on the intention to establish a new 
system of records.

    Issued in Washington, DC on February 17, 1997.
Michael P. Huerta,
Associate Deputy Secretary, Acting, Chief Information Officer.
[FR Doc. 97-6296 Filed 3-12-97; 8:45 am]
BILLING CODE 4910-62-P