[Federal Register Volume 62, Number 42 (Tuesday, March 4, 1997)]
[Notices]
[Pages 9755-9756]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-5237]
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DEPARTMENT OF DEFENSE
Department of the Air Force
Privacy Act of 1974; System of Records
AGENCY: Department of the Air Force, DOD.
ACTION: Addition of a system of records.
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SUMMARY: The Department of the Air Force proposes to add a system of
records to its inventory of systems of records notices subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The addition will be effective on April 3, 1997, unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Access Programs Manager, HQ
USAF/SCMI, 1250 Air Force Pentagon, Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or
DSN 227-8674.
SUPPLEMENTARY INFORMATION: The complete inventory of Department of the
Air Force system of records notices subject to the Privacy Act of 1974
(5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address above.
The proposed system report, as required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was submitted on February 25, 1997, to
the House Committee on Government Reform and Oversight, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, `Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: February 26, 1997.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F168 AF SG G
SYSTEM NAME:
Reporting of Medical Conditions of Public Health and Military
Significance.
SYSTEM LOCATION:
Epidemiology Services Branch, Epidemiologic Research Division,
Armstrong Laboratory, 2601 West Gate Road, Suite 114, Brooks Air Force
Base, TX 78235-5241, medical centers, hospitals and clinics, medical
aid stations, Air National Guard activities, and Air Force Reserve
units. Official mailing addresses are published as an appendix to the
Air Force's compilation of systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Active duty Air Force members and their dependents, civilian Air
Force employees, retired Air Force members and their dependents, Air
Force Reserve and Air National Guard personnel and foreign national Air
Force employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number, home address, home phone, date of
birth, and records relating to communicable diseases, occupational
illnesses, animal bites, and both completed and attempted suicides.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 55, Medical and Dental Care; 10 U.S.C. 8013, Secretary of
the Air Force; powers and duties; delegation by; 29 CFR 1960,
Occupational Illness/Injury Reporting Guidelines for Federal Agencies;
Air Force Instruction 48-105, Surveillance, Prevention, and Control of
Diseases and Conditions of Public Health or Military Significance; and
E.O. 9397 (SSN).
PURPOSE(S):
Records from this system of records will be used for ongoing public
health surveillance, which is the systematic collection, analysis, and
interpretation of outcome-specific data for use in the planning,
implementation, and evaluation of public health practice within the Air
Force.
Primary users include appropriate Air Force activity/installation
preventive medicine and public health personnel and their major command
and Air Force counterparts. Records are used and reviewed by health
care personnel in the performance of their duties.
Health care personnel include military and civilian personnel
assigned to the Air Force facility where the records are maintained.
Students participating in a USAF training program may also use and
review records as part of their training program.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records, or information contained
therein, may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the officials and employees of the National Research Council and
the Department of Veterans Affairs in cooperative studies of the
natural history of disease and epidemiology. Each study in which the
records of members and former members of the Air Force are used must be
approved by the Surgeon General of the Air Force.
To officials and employees of local and state governments in the
performance of their official duties pursuant to the laws and
regulations governing local control of communicable diseases,
preventive medicine and safety programs, and other public health and
welfare programs.
The `Blanket Routine Uses' published at the beginning of the Air
Force's compilation of record system notices apply to this system,
except as stipulated in `Note' below.
NOTE: Records of identity, diagnosis, prognosis or treatment of any
client/patient, irrespective of whether or when he/she ceases to be a
client/patient, maintained in connection with the performance of any
alcohol/drug abuse treatment function conducted, requested, or directly
or indirectly assisted by any department or agency of the United
States, shall, except as provided herein, be confidential and be
disclosed only for the purposes and under the circumstances expressly
authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the
Privacy Act of 1974 in regard to accessibility of such records except
to the individual to whom the record pertains. The `Blanket Routine
Uses' do not apply to these types of records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in machine readable form.
RETRIEVABILITY:
Records are retrieved by name, Social Security Number, reportable
event, location, or any combination of these.
SAFEGUARDS:
Records are accessed by custodians of the record system and by
person(s) responsible for servicing the record system in performance of
their official duties who are properly screened. Except when under
direct physical control by authorized individuals, records will be
electronically stored in computer storage devices protected by computer
system software. Computer
[[Page 9756]]
terminals are located in supervised areas with terminal access
controlled by password or other user code systems.
RETENTION AND DISPOSAL:
Local retention may vary, but will be no less than 5 years after
the fiscal year to which the records relate. After that time, records
may be destroyed by erasing, deleting, or overwriting.
SYSTEM MANAGER(s) AND ADDRESS:
Chief, Epidemiology Services Branch, Epidemiologic Research
Division, Armstrong Laboratory (AL/AOES), 2601 West Gate Road, Suite
114, Brooks Air Force Base, TX 78235-5241, or comparable official of
the Public Health Office serving the Air Force activity/installation.
Official mailing addresses are published as an appendix to the Air
Force's compilation of systems of records notices.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquiries to
Chief, Epidemiology Services Branch, Epidemiologic Research Division,
Armstrong Laboratory (AL/AOES), 2601 West Gate Road, Suite 114, Brooks
Air Force Base, TX 78235-5241, or comparable official of the Public
Health Office serving the Air Force activity/installation. Official
mailing addresses are published as an appendix to the Air Force's
compilation of systems of records notices.
Written requests should contain the full name and signature of the
requester.
Requests in person must be made during normal office duty hours
Monday through Friday, excluding national and/or local holidays.
RECORD ACCESS PROCEDURES:
Individuals seeking to access records about themselves contained in
this system should address written requests to the Chief, Epidemiology
Services Branch, Epidemiologic Research Division, Armstrong Laboratory
(AL/AOES), 2601 West Gate Road, Suite 114, Brooks Air Force Base, TX
78235-5241, or comparable official of the Public Health Office serving
the Air Force activity/installation. Official mailing addresses are
published as an appendix to the Air Force's compilation of systems of
records notices.
Written requests should contain the full name and signature of the
requester.
Requests in person must be made during normal office duty hours
Monday through Friday, excluding national and/or local holidays.
CONTESTING RECORD PROCEDURES:
The Air Force rules for accessing records, and for contesting and
appealing initial agency determinations are published in Air Force
Instruction 37-132; 32 CFR part 806b; or may be obtained from the
system manager.
RECORD SOURCE CATEGORIES:
Records in this system are obtained from DOD and Air Force
employees involved in the surveillance, prevention, control, and
reporting of diseases and conditions of public health or military
significance.
Database is compiled using information from personnel, medical, and
casualty records, investigative reports, and environmental sampling
data.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 97-5237 Filed 3-3-97; 8:45 am]
BILLING CODE 5000-04-F