[Federal Register Volume 62, Number 19 (Wednesday, January 29, 1997)]
[Notices]
[Pages 4295-4300]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-2236]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Statement of Organization, Functions, and Delegations of
Authority
This Notice amends Part K of the Statement of Organization,
Functions, and Delegations of Authority of the Department of Health and
Human Services (DHHS), Administration for Children and Families (ACF)
as follows: Chapter K, Administration for Children and Families (60 FR
58628), as last amended, November 28, 1995; Chapter KA, Office of the
Assistant Secretary for Children and Families (60 FR 40586), as last
amended, August 9, 1995; Chapter KJ, Office of Regional Operations and
State Systems (60 FR 40586), as last amended, August 9, 1995; Chapter
KL, Office of Staff Development and Organizational Resources (60 FR
58628), as last amended, November 28, 1995; Chapter KP, Office of
Program Support (60 FR 40586), as last amended, August 9, 1995; Chapter
KT, Office of Legislative Affairs and Budget (60 FR 40586), as last
amended, August 9, 1995; and Chapter KU, Office of Human Resource
Management (60 FR 58628), as last amended, November 28, 1995. This
reorganization of staff offices will realign several major functions of
ACF and create an Office of Administrative Services and Facilities
Management. These Chapters are amended as follows:
I. Amend K.10--Organization. After ``Office of Human Resource
Management (KU),'' add the following: ``Office of Administrative
Services and Facilities Management (KV).''
II. A. Amend KA.10--Organization. Delete ``U.S. Advisory Board on
Child Abuse and Neglect Staff'' (KAE) and ``U.S. Commission on Child
and Family Welfare Staff'' (KAF).
B. Amend KA.20--Functions. Delete Paragraph A in its entirety and
replace with the following:
KA.20--Functions. A. The Office of the Assistant Secretary is
responsible to the Secretary for carrying out ACF's mission and
provides executive supervision to the major components of ACF.
These responsibilities include providing executive leadership and
direction to plan and coordinate ACF program activities to assure their
effectiveness, approving instructions, policies, publications, and
grant awards issued by ACF, and representing ACF in relationships with
governmental and non-governmental organizations. The Assistant
Secretary for Children and Families also serves as the Director of the
Office of Child Support Enforcement, and signs official Child Support
Enforcement documents as the Assistant Secretary for Children and
Families.
The Deputy Assistant Secretary for Program Operations serves as
principal advisor and counsel to the Assistant Secretary for Children
and Families on all aspects of strategic and operational management
issues. The Deputy Assistant Secretary for Program Operations serves as
ACF liaison to the General Counsel and, as appropriate, initiates
action in securing resolution of legal matters relating to management
of the agency, and represents the Assistant Secretary on all
administrative litigation matters. The Deputy Assistant Secretary
provides day-to-day executive leadership and direction for the Office
of Human Resource Management, the Equal Employment Opportunity/Civil
Rights and Special Initiatives Staff, the Office of Staff Development
and Organizational Resources, and the Office of Administrative Services
and Facilities Management. The Deputy Assistant Secretary for Program
Operations represents the Assistant Secretary in HHS and with other
Federal agencies and task forces in defining objectives and priorities,
and in coordinating activities associated with reinvention and
continuous improvement initiatives.
The Deputy Assistant Secretary for Policy and External Affairs
serves as the principal advisor and counsel to the Assistant Secretary
for Children and
[[Page 4296]]
Families on all aspects of legislation, policy, strategic planning,
performance measures and demonstration testing, research, evaluation,
intergovernmental affairs, budget execution, budget formulation, and
media. The Deputy Assistant Secretary for Policy and External Affairs
develops broad policy strategies and concepts pertaining to on-going
and anticipated program issues and recommends legislation relevant to
ACF programs. The Deputy Assistant Secretary for Policy and External
Affairs formulates and presents ACF's program budgets; represents the
Assistant Secretary for Children and Families in budget negotiations
with the Department and the Office of Management and Budget (OMB); and
assists in planning for and presenting the budget before the OMB and
Congress. The Deputy Assistant Secretary for Policy and External
Affairs represents the Assistant Secretary for Children and Families on
intergovernmental matters, media affairs, and in contacts and
negotiations with Congressional members and staff and executives of
agencies and organizations. The Deputy Assistant Secretary for Policy
and External Affairs provides executive leadership and direction to the
Office of Legislative Affairs and Budget, the Office of Planning,
Research and Evaluation and the Office of Public Affairs. The Deputy
Assistant Secretary for Policy and External Affairs also provides
oversight for agency commissions and advisory committees, including the
President's Committee on Mental Retardation.
C. Delete Paragraphs D, ``U.S. Advisory Board on Child Abuse and
Neglect Staff'' and E, ``U.S. Commission on Child and Family Welfare
Staff.''
III. Retitle Chapter KJ. ``The Office of Regional Operations and
State Systems'' as the ``Office of Regional Operations,'' and replace
with the following:
KJ.00 Mission
KJ.10 Organization
KJ.20 Functions
KJ.00 Mission. The Office of Regional Operations (ORO) recommends
to and advises the Assistant Secretary on all strategic and operational
activities related to implementation of the agency's programs at the
regional level. It oversees the performance and operation of all
Regional Offices, and coordinates with program offices on strategies
and implementation of program initiatives.
KJ.10--Organization. The Office of Regional Operations is headed by
a Director who reports to the Assistant Secretary for Children and
Families. The Office is organized as follows:
Office of the Director (KJA)
Regional Operations Staff (KJB)
KJ.20 Functions. A. Office of the Director provides executive
leadership for administering the agency's programs and initiatives at
the regional level. The Director provides direction to the Regional
Operations Staff. The Director is the principal advisor to the
Assistant Secretary for Children and Families on region-related
matters.
The Director supervises and supports the Regional Hub Directors and
Regional Administrators in administering Regional Office activities and
establishing and implementing cross-cutting program initiatives. The
Director establishes coordinative arrangements with program and staff
office directors to assure that the Regional Hub Directors and Regional
Administrators can oversee operations, fulfill program
responsibilities, and have access to needed information. The Director
advises the Assistant Secretary of problems that could prevent the
Regional Offices from carrying out the mission of ACF and the
Department.
The Director represents the Assistant Secretary in HHS and with
other Federal agencies and task forces on Region-related activities.
In conjunction with Program and Regional Offices, the Director
provides the leadership of ACF's partnership and monitoring activities.
The Director is jointly responsible with the Office of Planning,
Research and Evaluation for implementing performance measures for ACF's
goals and objectives.
Within the Office of the Director, administrative staff assist the
Director in managing the administrative, personnel, and salaries and
expenses activities for the Office of Regional Operations.
B. The Regional Operations Staff develops and manages processes for
liaison between ACF Regional Offices and the Assistant Secretary and
program and staff offices in headquarters. The Staff supports Regional
Offices by implementing and overseeing systems and procedures for
communicating with and managing the workload emanating from the varied
and diverse ACF Program Offices. The Staff monitors and evaluates
Regional Office operations and makes plans for the utilization of
regional resources to accomplish approved objectives. The Staff works
with program offices to develop strategies for delivery of services to
States and grantees.
IV. Delete Chapter KL.00, ``Office of Staff Development and
Organizational Resources'', in its entirety and replace with the
following:
KL.00 Mission
KL.10 Organization
KL.20 Function
KL.00 Mission. The Office of Staff Development and Organizational
Resources (OSDOR) serves as principal advisor to the Deputy Assistant
Secretary for Program Operations and provides consultation, policy
development, technical assistance and related services to all ACF
components in the areas of training, staff development, organizational
development and organizational analysis. Supports the implementation of
ACF's streamlining efforts.
KL.10 Organization. The Office of Staff Development and
Organizational Resources is headed by a Director who reports to the
Deputy Assistant Secretary for Program Operations.
KL.20 Functions. The Office of Staff Development and
Organizational Resources provides leadership in directing and managing
agency-wide staff development and training activities for ACF. The
Office is responsible for the functional management of all program,
common needs and management training in the agency, including policy
development, guidance, and technical assistance and evaluation of all
aspects of program, career, employee, supervisory, management,
executive and organizational development. Provides leadership in
implementing the recommendations of the Staff Development and Training
Team by managing/overseeing and monitoring the ACF Training Resource
Center and institutionalizing long-term developmental training for ACF
employees. Support the daily work and special projects of ACF employees
by managing the Information Resource Center (library).
The Office serves as the principal source of advice through the
Deputy Assistant Secretary for Program Operations to the Assistant
Secretary on organizational design by collaborating with staff to
develop high-leverage, tailored solutions to achieve measurable
outcomes and to transform the agency to a quality organization that
supports ACF's vision, values and goals. The Office advises the
Assistant Secretary through the Deputy Assistant Secretary for Program
Operations on all aspects of ACF organizational analysis including:
planning for new organizational elements; and planning, organizing and
performing studies, analysis and evaluations related to structural,
functional and organizational issues, problems and policies to ensure
organizational effectiveness. Conducts the review process for ACF
[[Page 4297]]
reorganization proposals. Acts as liaison with the HHS Office of the
Assistant Secretary for Management and Budget to coordinate
organizational proposals requiring Secretarial approval; prepares
functional statements and official organizational charts. Administers
ACF's system for review, approval, and documentation of delegations of
authority and maintains the guidelines related to the delegations of
authority.
V. Delete Chapter KP, ``Office of Program Support'', in its
entirety and replace with the following:
KP.00 Mission
KP.10 Organization
KP.20 Functions
KP.00 Mission. The Office of Program Support (OPS) advises the
Assistant Secretary for Children and Families on information resource,
financial, grants, and procurement activities, both internal and
external to ACF. The Director is the principal advisor to the Assistant
Secretary for Children and Families on State systems matters. In
addition, the Director serves as the Associate Deputy Director for
Child Support Enforcement Systems and reports directly to the Director,
Child Support Enforcement, on matters related to child support
information systems. The Office develops, administers and coordinates
financial, operational and budgetary policies, processes, and controls
necessary to administer ACF programs and financial resources; directs
discretionary and mandatory grant activities; oversees the utilization
of information resources throughout ACF; directs ACF's information
systems, computer centers and communications network activities;
coordinates ACF's development and implementation of State systems
policies and strategies; and administers and coordinates ACF's internal
control activities.
KP.10 Organization. The Office of Program Support (OPS) is headed
by a Director who reports directly to the Assistant Secretary for
Children and Families. The Office is organized as follows:
Office of the Director (KPA)
Office of Information Services (KPB)
Office of Financial Services (KPC)
Office of Management Services (KPD)
Office of Customer Service and Administration (KPE)
Office of State Systems/Child Support Information Systems
(KPF)
KP.20 Functions. A. Office of the Director directs and coordinates
all activities of the Office of Program Support. The Director serves as
ACF's: Chief Financial Officer (CFO); ACF's Chief Grants Management
Officer; Federal Managers' Financial Integrity Act (FMFIA) Management
Control Officer; Principal Information Resource Management Official
serving as ACF's Chief Information Officer responsible for implementing
the Information Technology Management Reform Act; and Reports Clearance
Officer. The Director also serves as the Associate Deputy Director of
Child Support Enforcement Systems and reports directly to the Director,
Child Support Enforcement, on matters related to child support
information systems. The Director serves as the ACF liaison with the
Assistant Secretary for Management and Budget, the General Accounting
Office, the Office of the Inspector General, and the Office of
Management and Budget for areas under OPS' purview. The Office of
Program Support (OPS) advises the Assistant Secretary for Children and
Families on information resource, financial, grants, and procurement
activities, both internal and external to ACF. The Office develops,
administers and coordinates financial, operational policies, processes,
and controls necessary to administer ACF programs and financial
resources; directs discretionary and mandatory grant activities;
oversees the utilization of information resources throughout ACF;
directs ACF's information systems, computer centers and communications
network activities; coordinates ACF's development and implementation of
State systems policies and strategies; and administers and coordinates
ACF's internal control activities.
B. Office of Information Services (OIS) provides centralized
information technology policy, procedures, standards and guidelines;
develops long-range information resource management (IRM) plans;
develops IRM policy, procurement plans and budget for OIS; develops and
implements procurement strategies for ADP support services; serves as
the Deputy Chief Information Officer supporting ACF's responsibilities
under the Information Technology Management Reform Act; reviews and
analyzes all ADP acquisition documentation for compliance with
applicable laws and regulations as well as for procurement strategy;
coordinates technical assistance provided to program offices on ADP
support services procurement; represents ACF on the Department's IRM
Advisory Council; provides liaison and manages major interdepartmental
IRM initiatives; conducts major information system reviews of ADP
systems as required by the Department; directs and coordinates ACF's
systems security and privacy responsibilities; maintains an ACF-wide
program data inventory; coordinates mandated OMB approvals required
under the Paperwork Reduction Act; and plans, directs and maintains ACF
electronic records management system.
OIS manages the National Computer Center facility which provides
services to ACF components and authorized state and county computer
users for programs administered by ACF; plans, manages, maintains and
operates ACF's local area networks (LANs), national wide-area network
(WAN) and personal computers; provides for equipment and software
acquisition, maintenance and user support for end-user computing;
manages and maintains a Help Desk for ACF users and provides
information technology and software training in coordination with ACF
components; develops plans and places orders for data communications
services; provides liaison with HHS, GSA and private firms on data
telecommunications matters; and provides assistance to ACF components
to identify needs for and use of data telecommunications equipment and
systems.
OIS designs, develops, implements and maintains application systems
to support ACF administrative, budget and program systems; provides
technical assistance to ACF program offices procuring system support
services; provides technical assistance on automated systems to state
and local agencies who are users of ACF's Computer Center; and develops
software policy, procedures, standards and guidelines.
C. Office of Financial Services (OFS) supports the Director, OPS in
fulfilling ACF's Chief Financial Officer, Management Control Officer,
and Chief Grants Officer responsibilities including preparation of the
CFO 5 Year Plan; performs audit oversight and liaison activities,
including preparing reports to Congress, Office of the General Counsel
and the Office of the Inspector General. OFS writes/interprets
financial policy and researches appropriation law issues; oversees and
coordinates ACF's FMFIA activities; performs debt management functions;
and develops and administers quality assurance, training and
certification programs for grants management; and responsible for the
annual preparation and audit of ACF's financial statement requirements.
It develops/interprets internal policies and procedures for OFS
components and coordinates the management of ACF's interagency
agreement activities.
OFS provides agency-wide guidance to program and regional office
staff on grant related issues; including
[[Page 4298]]
developing and interpreting financial and grants policy, coordinating
strategic grants planning, facilitating policy advisory groups, and
assuring consistent grant program announcements. OFS prepares,
coordinates and disseminates action transmittals, information
memoranda, and other policy guidance on financial and grants management
issues; provides financial and grants administration training and
technical assistance to ACF staff and grantees; and in coordination
with the Office of Management Services, directs and/or coordinates
management initiatives to improve financial administration of ACF
mandatory and discretionary grant programs. OFS also develops and
delivers grants management training to ACF program and financial staff.
D. Office of Management Services (OMS) provides centralized
management and administration of acquisitions for ACF headquarters
components; assures that all contracts awarded conform to applicable
statutes, regulations and policies; develops ACF policies, procedures
and instructions for the award and administration of all ACF
acquisitions; reviews and interprets proposed HHS and OMB regulations,
circulars and directives pertaining to acquisition management;
solicits, negotiates, awards, modifies, terminates and closes all
acquisitions issued by ACF; conducts the Small and Disadvantaged
Business Utilization Program; and provides training and technical
assistance to program and staff components on significant acquisition
policies and procedures. OMS serves as the lead for ACF in coordination
and liaison within ACF and with the Department, OMB, GSA and other
federal agencies on procurement management issues and activities.
OMS provides management and technical administration of ACF
discretionary, formula, entitlement and block grants; assures that all
grants awarded by ACF conform with applicable statutes, regulations,
and policies; computes grantee allocations, prepares grant awards,
ensures incorporation of necessary grant terms and conditions, and
monitors grantee expenditures; analyzes financial needs under grant
programs; provides data in support of apportionment requests; prepares
reports and analyses on the grantee's use of funds; maintains liaison
and coordination with appropriate ACF and HHS organizations to ensure
consistency between ACF grant systems and the Department's grant
payment systems; and provides technical assistance to ACF program and
regional components on grant operations and technical grants management
issues; and performs audit resolution activities for ACF grant
programs. OMS serves as the lead for ACF in coordination and liaison
with the Department and other federal agencies on grants management and
administration operational issues and activities.
E. Office of Customer Service and Administration (OCSA) develops
and maintains a customer service plan for the OPS and conducts customer
surveys for OPS; facilitates and assists in developing and writing
standard operating procedures for all components within OPS; assists in
office-specific training of OPS staff; assists OPS components with the
provision of office-specific and functional training to program and
regional offices; coordinates permanent and temporary teams formed
within OPS; develops and maintains OPS staff directory and users' guide
for OPS services.
OCSA is responsible for overseeing OPS' salaries and expenses
budget. Provides direction to meet the human resource management needs
within OPS; coordinates with the office which handles ACF's human
resources activities and the Department to provide OPS staff with
personnel services including position management, staffing,
recruitment, employee and labor relations, employee assistance,
payroll, staff development and training, and special hiring and
placement programs; and maintains systems to track personnel actions to
keep the Director of OPS and, as appropriate, the Directors of offices
within OPS informed about the status of personnel actions, current
full-time equivalency usage and salaries and expenses resources, and
employee programs and benefits. All OPS personnel related issues,
performance management activities and other administrative functions
within OPS are handled within this office.
F. Office of State Systems/Child Support Information Systems (OSS)
oversees the Department's responsibilities for Federal financial
participation in the funding of State automated systems. It coordinates
ACF's development and implementation of strategies and policies related
to payment integrity, electronic benefits transfer, welfare systems
integration, and related initiatives and programs. It directs state
systems activities on partnership, collaborative efforts, and technical
assistance activities.
The Office provides leadership for provision of technical
assistance to States on information systems projects; and advances the
use of computer technology in the administration of welfare and social
services programs by States.
The Office is responsible for developing departmental policies and
procedures under which States obtain Federal financial participation in
the cost of automated systems development to support programs funded
under the Social Security Act. It serves as the departmental focal
point for the development and implementation of strategies and policies
related to payment integrity, welfare systems integration and related
initiatives and programs; and provides leadership and guidance to
interagency work groups in these areas for the Department.
The Office reviews, analyzes, and approves/disapproves State
requests for Federal financial participation for automated systems
development activities which support the AFDC, JOBS, Child Care, Head
Start, Child Welfare, Foster Care, Social Services, and Refugee
Resettlement programs. It provides assistance to States in developing
or modifying automation plans to conform to Federal requirements. It
monitors approved State systems development activities; conducts
periodic reviews to assure State compliance with regulatory
requirements applicable to automated systems supported by Federal
financial participation. It provides guidance to States on functional
requirements for these automated information systems. It promotes
interstate transfer of existing automated systems and provides
assistance and guidance to improve ACF's programs through the use of
automated systems.
The Office has a separate organizational unit which reports to the
Associate Deputy Director for Child Support Enforcement, who reports to
the Director of Child Support Enforcement. It reviews, analyzes, and
approves/disapproves State requests for Federal financial participation
for automated systems development activities which support the Child
Support program. It provides assistance to States in developing or
modifying automation plans to conform to Federal requirements. It
monitors approved State systems development activities; conducts
periodic reviews to assure State compliance with regulatory
requirements applicable to automated systems supported by Federal
financial participation. It provides guidance to States on functional
requirements for these automated information systems. It promotes
interstate transfer of existing automated systems and provides
assistance and guidance to improve ACF's programs through the use of
automated systems.
[[Page 4299]]
VI. Delete KT, ``Office of Legislative Affairs and Budget,'' in its
entirety and replace with the following:
KT.00 Mission
KT.10 Organization
KT.20 Functions
KT.00 Mission. The Office of Legislative Affairs and Budget (OLAB)
provides leadership in the development of legislation, budget, and
policy, ensuring consistency in these areas among ACF program and staff
offices, and with ACF and the Department's vision and goals. It advises
the Assistant Secretary for Children and Families on all policy and
programmatic matters which substantially impact the agency's
legislative program, budget development, budget execution and
regulatory agenda. The Office serves as the primary ACF contact, for
the Department, the Executive Branch, and the Congress on all
legislative, budget development, and regulatory activities.
KT.10 Organization. The Office of Legislative Affairs and Budget
is headed by a Director, who reports to the Deputy Assistant Secretary
for Policy and External Affairs.
KT.20 Functions. The Office of Legislative Affairs and Budget
serves as the principal advisor to the Deputy Assistant Secretary for
Policy and External Affairs and the Assistant Secretary for Children
and Families on all policy and programmatic matters which substantially
impact on legislative affairs, budget development, budget execution and
the regulatory agenda; and represents the Deputy Assistant Secretary
for Policy and External Affairs and the Assistant Secretary on budget,
policy and legislative materials and activities.
Serves as the primary ACF contact for the Department, the Executive
Branch, and Congress on all budget development and budget execution
activities; manages the development and presentation of ACF's budget;
provides guidance to ACF program and staff components in preparing
material in support of budget development; manages the ACF regulatory
development process; negotiates regulatory policy positions with the
Department and the Executive Branch; provides guidance to ACF programs
and staff components on policy and programmatic matters which
substantially impact the budget and regulatory development process; and
reviews and analyzes other policy significant documents to ensure
consistency with ACF's budget, vision and goals.
Serves as the focal point for congressional liaison in ACF and for
the Office of Assistant Secretary for Legislation; counsels and advises
the Assistant Secretary for Children and Families and senior ACF staff
on congressional activities and relations; manages the preparation of
testimony and briefings; negotiates clearance of testimony; monitors
hearings and other congressional activities which affect ACF; and
manages congressional inquiries.
Manages the ACF legislative planning cycle and the development of
Reports to Congress; reviews and analyzes a wide range of Congressional
policy documents including, legislative proposals, pending legislation,
and bill reports; solicits and synthesizes internal ACF comments on
such documents; negotiates legislative policy positions with the
Department and the Executive Branch; and reviews other policy
significant documents to ensure consistency with statutory and
congressional intent and the agency legislative agenda.
Facilitates the preparation of comprehensive administrative
(salaries and expenses) budget for ACF; and designs and develops budget
estimating modes and procedures.
VII. Delete KU.00, ``The Office of Human Resource Management,'' in
its entirety and replace with the following:
KU.00 Mission
KU.10 Organization
KU.10 Function
KU.00 Mission. The Office of Human Resource Management (OHRM) is
the principal advisor to the Deputy Assistant Secretary for Program
Operations on all personnel administration and management areas.
KU.10 Organization. The Office of Human Resource Management is
headed by a Director who reports to the Deputy Assistant Secretary for
Program Operations.
KU.20 Functions. The Office of Human Resource Management directs
and manages the personnel operations and services for the
Administration for Children and Families (ACF). Provides advice and
assistance to ACF managers in their personnel management activities
including workforce planning, recruitment, selection, position
management, performance management, and incentive awards. Provides a
variety of services to ACF employees, including provision of employee
assistance services and career, retirement and benefits counseling.
Serves as ACF liaison to the Department on all payroll matters.
Provides the following personnel administrative services: the exercise
of appointing authority, position classification, awards authorization,
personnel management evaluation, personnel action processing and
recordkeeping. Manages the merit promotion, special hiring and
placement programs.
Provides leadership, oversight, and coordination for the planning,
analysis, and development of human resource policies and programs.
Serves as liaison between ACF, the Department, and the Office of
Personnel Management. Provides technical advice and assistance on
policy, legal and regulatory matters. Formulates and interprets
policies pertaining to all areas related to personnel administration
and management. Formulates and interprets new human resource programs
and strategies.
Formulates and oversees the implementation of ACF-wide policies,
regulations and procedures concerning all aspects of the Senior
Executive Service, and SES equivalent recruitment, staffing, position
establishment, compensation, award, performance management and other
related personnel areas. Manages the performance recognition systems
and the responsibilities of the Executive Resources Board (ERB) and the
Performance Review Board (PRB). Coordinates the Schedule C and
Executive personnel activity with the Office of the Secretary. Is the
focal point for data, reports, and analyses relating to SES, Schedule C
and other executive personnel, such as those in Executive Level
positions.
Provides management advisory service on all labor management and
employee relations issues. Plans and coordinates ACF-wide employee
relations and labor relations activities, including the application and
interpretation of the Federal Labor-Management Relations Program,
collective bargaining agreements, disciplinary and adverse action
regulations, and appeals. Pursues human relations innovations such as
alternative dispute resolutions and serves as the focal point on all
issues pertaining to the Labor-Management Partnership Council. Provides
leadership in assuring the integrity, effectiveness and impartiality of
ACF's alternative dispute resolution programs, grievances, and merit
systems program. Participates in the formulation and implementation of
policies, practices and matters affecting bargaining unit employees'
working conditions by assuring management's compliance with the Federal
Labor Relations Program (5 U.S.C. Chapter 71).
Administers ACF's personnel security responsibilities and ethics
program. Coordinates the ethics program with the
[[Page 4300]]
Department's Office of Special Counsel for Ethics.
VIII. Establish a new ``Chapter KV,'' as follows: Office of
Administrative Services and Facilities Management:
KV.00 Mission
KV.10 Organization
KV.20 Functions
KV.00 Mission. The Office of Administrative Services and
Facilities Management (OASFM) is the principal advisor to the Deputy
Assistant Secretary for Program Operations on all areas of
administrative services and facilities management for the
Administration for Children and Families (ACF).
KV.10 Organization. The Office of Administrative Services and
Facilities Management (OASFM) is headed by a Director who reports to
the Deputy Assistant Secretary for Program Operations.
KV.20 Functions. The Office of Administrative Services and
Facilities Management (OASFM) directs and manages ACF's administrative
support services, facilities management programs and activities.
Provides agency-wide guidance on administrative issues; prepares,
coordinates and disseminates information, policy, and/or procedural
guidance on administrative and facilities management issues. Directs
and/or coordinates management initiatives to improve ACF administrative
and facilities management services with the goal of continually
improving services while reducing costs.
Maintains budgetary controls on administrative services accounts,
reconciling accounting reports and invoices, and monitoring all
spending. Controls OASFM Visa credit card for small purchases.
Establishes and manages contracts and/or blanket purchase agreements
(BPAs) for administrative support and facilities management services,
including space design, building alteration and repair,
telecommunications, reprographics, physical security, moving, labor,
records and property management and inventory, systems furniture
acquisitions and assembly, fleet management, and the Information
Resource Center (library).
Provides management and oversight of ACF mail delivery services and
activities, including Federal and contractor postal services
nationwide, covering all classes of U.S. Postal Service mail, priority
and express mail services, and courier services, etc.
Directs all activities associated with the ACF Master Housing Plan,
including coordination and development of the agency long-range space
budget; planning, budgeting, identification, solicitation, acceptance
and utilization of office and special purpose space, repairs, and
alterations; principal liaison with General Services Administration
(GSA) and other Federal agencies, building managers and facilities
engineers, architects and commercial representatives, for space
acquisition, negotiation of lease terms, dealing with sensitive issues
such as handicapped barriers, space shortages, and security. Develops
and maintains space floor plans and inventories, directory boards, and
locator signs. OASFM serves as the lead for ACF in coordination and
liaison with Departmental, GSA, Federal Protective Service, and other
Federal agencies on implementation of Federal security directives.
Responsible for planning and executing the Agency's environmental
health, safety, and physical security programs, ensuring that
appropriate occupational health and safety and occupant emergency
evacuation plans are in place. Serves as principal liaison with private
and/or Federal building managers for all administrative services and
facilities management activities. Responsible for issuing, and managing
and controlling badge and cardkey systems to control access to agency
space for security purposes.
Develops and/or implements agency telecommunications management
policy in accordance with Federal regulations and procedures. Reviews
and directs payment of all agency telephone invoices. Recommends and
advises on the design and function of telecommunications systems, based
on user needs, costs and technological availability. Communicates
directly with private industry service providers to coordinate the
acquisition, installation and maintenance of voice/data
telecommunications equipment and systems. Responsible for other sources
of communications capability such as pagers, cellular phone service,
cable TV service, and audio conferencing equipment and service.
Coordinates the implementation of personal video and video
conferencing. Updates and maintains the ACF LAN-based telephone
directory, handles the distribution of all commercial directories, and
updates and maintains the databases for telephone lines, and equipment
inventories.
Plans, manages/operates employee transportation programs, including
shuttle service and fleet management, employee and visitor parking, and
commuter services and programs including transit subsidies and
ridesharing. Develops and implements ACF travel policies and procedures
consistent with Federal requirements. Provides technical assistance and
oversight; coordinates ACF use of the Travel Management System; manages
employee participation in the American Express Credit Card program for
travel.
Purchases and tracks common use supplies, stationery and
publications; manages equipment repair services and reprographics
management activities; controls and maintains equipment and personal
property inventories; develops and coordinates records (paper) and
forms management, and real property activities.
Dated: January 14, 1997.
Olivia A. Golden,
Acting Assistant Secretary for Children and Families.
[FR Doc. 97-2236 Filed 1-28-97; 8:45 am]
BILLING CODE 4184-01-P