[Federal Register Volume 61, Number 251 (Monday, December 30, 1996)]
[Rules and Regulations]
[Pages 68559-68565]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-32281]
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FEDERAL DEPOSIT INSURANCE CORPORATION
12 CFR Part 367
RIN 3064-AB76
Suspension and Exclusion of Contractors and Termination of
Contracts
AGENCY: Federal Deposit Insurance Corporation.
ACTION: Final rule.
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SUMMARY: The Board of Directors of the Federal Deposit Insurance
Corporation (FDIC or Corporation) is adopting a final rule concerning
suspension and exclusion of FDIC contractors and termination of
contracts. The final rule is adopted pursuant to section 12(f) (4) and
(5) of the Federal Deposit Insurance Act (FDI Act), and the rule-making
authority of the FDIC found at section 9 of the Act. Additional
provisions implementing these statutory directives appear in the FDIC's
regulation as published in the Federal Register on June 6, 1996
governing contractor conflicts of interest and the requirements that
FDIC contractors meet minimum standards of competence, experience,
fitness and integrity. This final rule is a companion to the conflict
of interest regulation in that it sets forth procedures for the
suspension and/or exclusion of contractors that have violated the
conflicts of interest regulations (and hence, fail to meet minimum
standards of fitness and integrity), or have otherwise acted in a
manner warranting such action. In addition to FDIC contractors, this
final rule also applies to subcontractors, key employees, management
officials and affiliated business entities of FDIC contractors (all
such terms are defined herein), and is designed to inform such
contractors regarding their rights to notice and an opportunity to be
heard on FDIC suspension and exclusion actions. The final rule is
identical to an interim final rule adopted by the FDIC and published as
an interim final rule on July 5, 1996 (61 FR 35115) except for one
minor clarifying change.
EFFECTIVE DATE: This final rule is effective December 30, 1996.
FOR FURTHER INFORMATION CONTACT: Peter A. Ziebert, Counsel, Legal
Division, (202) 736-0742; or Richard M. Handy, Assistant Executive
Secretary (Ethics), Office of the Executive Secretary, (202) 898-7271.
SUPPLEMENTARY INFORMATION:
I. Background
The final rule that is being adopted herein, to be codified at 12
CFR part 367, sets forth standards and procedures governing suspension
and exclusion of FDIC contractors, which includes subcontractors,
management officials, key employees and affiliated business entities of
such contractors, for violations of 12 CFR part 366, the FDIC's
contractor conflict of interest regulation. This final rule also
provides for the termination of awarded contracts of FDIC contractors.
For the most part, this rule is modeled after the suspension and
exclusion regulation used by the Resolution Trust Corporation (RTC)
until RTC sunset on December 31, 1995, which had been codified at 12
CFR part 1618. This rule also bears similarity to the suspension and
debarment procedures utilized by other federal entities, which have
been developed after extensive public comment and have withstood
considerable judicial scrutiny. However, as discussed below, the rule
departs in certain respects from the procedures used by other federal
entities because the FDIC is not subject to the Federal Acquisition
Regulation (FAR). The rule also revises the former RTC regulation in
several ways as the FDIC now promulgates its own suspension and
exclusion regulation.
Generally, this rule provides for more expedited and less formal
procedures than are used by other federal agencies, while at the same
time satisfying due process requirements regarding notice and an
opportunity to be heard. These expedited procedures are necessary due
to the urgent need to protect the FDIC and the public interest against
further dissipation of assets now under FDIC control and previously
under RTC control.
As noted above, FDIC has a statutory mandate to be vigilant in
enforcing the highest ethical standards for its contractors.
Accordingly, it is imperative that contractor suspension and exclusion
proceedings be processed as expeditiously as possible consistent with
due process requirements that affected contractors be afforded notice
and an opportunity to be heard on such enforcement actions.
II. Summary of Comments
The FDIC did not receive any public comments to the interim final
rule published on July 5, 1996.
III. The Final Rule
The FDIC has decided to adopt the interim final rule, without
change, as a final regulation, except for one minor clarification. The
interim final rule inadvertently failed to state that causes for
exclusion are to be shown by an evidentiary standard of a
``preponderance of the evidence''. That term was defined at
Sec. 367.2(q) of the interim final rule, and appears at that section in
the final rule. The clarification will thus make clear that the causes
for exclusion set forth at Sec. 367.6 are to be established by a
preponderance of the evidence. This clarification will contrast with
language, set forth in the interim final rule and included in this
final rule, concerning the evidentiary standard to be used in
suspension actions, i.e., suspensions may be imposed upon a showing of
[[Page 68560]]
``adequate evidence'' of one of the enumerated causes for suspension
(See Sec. 367.8).
IV. Regulatory Flexibility Analysis
The Board of Directors has concluded that the final rule will not
impose a significant economic hardship on small institutions.
Therefore, the Board of Directors hereby certifies pursuant to section
605 of the Regulatory Flexibility Act (5 U.S.C. 605) that the final
rule will not have a significant economic impact on a substantial
number of small business entities within the meaning of the Regulatory
Flexibility Act (5 U.S.C. 601 et seq.). Therefore, the provisions of
that Act relating to an initial and final regulatory flexibility
analysis do not apply.
V. Paperwork Reduction Act
The Paperwork Reduction Act (44 U.S.C. 3501 et seq.) is
inapplicable to the final rule as it does not establish any new
recordkeeping or collection of information requirement or amend any
such existing requirement.
List of Subjects in 12 CFR Part 367
Administrative practice and procedure, Conflict of interests,
Government contracts.
For the reasons set out in the preamble, the interim final rule
adding 12 CFR part 367 which was published at 61 FR 35115 on July 5,
1996, is adopted as a final rule and revised to read as follows:
PART 367--SUSPENSION AND EXCLUSION OF CONTRACTOR AND TERMINATION OF
CONTRACTS
Sec.
367.1 Authority, purpose, scope and application.
367.2 Definitions.
367.3 Appropriate officials.
367.4 [Reserved]
367.5 Exclusions.
367.6 Causes for exclusion.
367.7 Suspensions.
367.8 Causes for suspension.
367.9 Imputation of causes.
367.10-67.11 [Reserved]
367.12 Procedures.
367.13 Notices.
367.14 Responses.
367.15 Additional proceedings as to disputed material facts.
367.16 Ethics Counselor decisions.
367.17 Duration of suspensions and exclusions.
367.18 Abrogation of contracts.
367.19 Exceptions to suspensions and exclusions.
367.20 Review and reconsideration of Ethics Counselor decisions.
Authority: 12 U.S.C. 1822(f) (4) and (5).
Sec. 367.1 Authority, purpose, scope and application.
(a) Authority. This part is adopted pursuant to section 12(f) (4)
and (5) of the Federal Deposit Insurance Act, 12 U.S.C. 1822(f) (4) and
(5), and the rule-making authority of the Federal Deposit Insurance
Corporation (FDIC) found at 12 U.S.C. 1819. Other regulations
implementing these statutory directives appear at 12 CFR part 366.
(b) Purpose. This part is designed to inform contractors and
subcontractors (including their affiliated business entities, key
employees and management officials) regarding their rights to notice
and an opportunity to be heard on FDIC actions involving suspension and
exclusion from contracting and rescission of existing contracts. This
part is in addition to, and not in lieu of, any other statute or
regulation that may apply to such contractual activities.
(c) Scope. This part applies to:
(1) Contractors, other than attorneys or law firms providing legal
services, submitting offers to provide services or entering into
contracts to provide services to the FDIC acting in any capacity; and
(2) Subcontractors entering into contracts to perform services
under a proposed or existing contract with the FDIC.
(d) Application. (1) This part will apply to entities that become
contractors, as defined in Sec. 367.2(f), on or after December 30,
1996. In addition, this part will apply to contractors as defined in
Sec. 367.2(f) that are performing contracts on December 30, 1996.
(2) This part will also apply to actions initiated on or after
December 30, 1996 regardless of the date of the cause giving rise to
the actions.
(3) Contracts entered into by the former Resolution Trust
Corporation (RTC) that were transferred to the FDIC will be treated in
the same manner as FDIC contracts under this part.
(4) RTC actions taken under the RTC regulations on or before
December 31, 1995, will be honored as if taken by the FDIC. A
contractor subject to an RTC exclusion or suspension will be precluded
thereby from participation in the FDIC's contracting program unless
that exclusion or suspension is modified or terminated under the
provisions of this part.
Sec. 367.2 Definitions.
(a) Adequate evidence means information sufficient to support the
reasonable belief that a particular act or omission has occurred.
(b) Affiliated business entity means a company that is under the
control of the contractor, is in control of the contractor, or is under
common control with the contractor.
(c) Civil judgment means a judgment of a civil offense or liability
by any court of competent jurisdiction in the United States.
(d) Company means any corporation, firm, partnership, society,
joint venture, business trust, association, consortium or similar
organization.
(e) Conflict of interest means a situation in which:
(1) A contractor; any management officials or affiliated business
entities of a contractor; or any employees, agents, or subcontractors
of a contractor who will perform services under a proposed or existing
contract with the FDIC:
(i) Has one or more personal, business, or financial interests or
relationships which would cause a reasonable individual with knowledge
of the relevant facts to question the integrity or impartiality of
those who are or will be acting under a proposed or existing FDIC
contract;
(ii) Is an adverse party to the FDIC, RTC, the former Federal
Savings and Loan Insurance Corporation (FSLIC), or their successors in
a lawsuit; or
(iii) Has ever been suspended, excluded, or debarred from
contracting with a federal entity or has ever had a contract with the
FDIC, RTC, FSLIC or their successors rescinded or terminated prior to
the contract's completion and which rescission or termination involved
issues of conflicts of interest or ethical responsibilities; or
(2) Any other facts exist which the FDIC, in its sole discretion,
determines may, through performance of a proposed or existing FDIC
contract, provide a contractor with an unfair competitive advantage
which favors the interests of the contractor or any person with whom
the contractor has or is likely to have a personal or business
relationship.
(f) Contractor means a person or company which has submitted an
offer to perform services for the FDIC or has a contractual arrangement
with the FDIC to perform services. For purposes of this part,
contractor also includes:
(1) A contractor's affiliated business entities, key employees, and
management officials of the contractor;
(2) Any subcontractor performing services for the FDIC and the
management officials and key employees of such subcontractors; and
(3) Any entity or organization seeking to perform services for the
FDIC as a minority or woman-owned business (MWOB).
(g) Contract(s) means agreement(s) between FDIC and a contractor,
including, but not limited to,
[[Page 68561]]
agreements identified as ``Task Orders'', for a contractor to provide
services to FDIC. Contracts also mean contracts between a contractor
and its subcontractor.
(h) Control means the power to vote, directly or indirectly, 25
percent or more of any class of the voting stock of a company; the
ability to direct in any manner the election of a majority of a
company's directors or trustees; or the ability to exercise a
controlling influence over the company's management and policies. For
purposes of this definition, a general partner of a limited partnership
is presumed to be in control of that partnership.
(i) Conviction means a judgment or conviction of a criminal offense
by any court of competent jurisdiction, whether entered upon a verdict
or plea, and includes pleas of nolo contendere.
(j) FDIC means the Federal Deposit Insurance Corporation acting in
its receivership and corporate capacities, and FDIC officials or
committees acting under delegated authority.
(k) Indictment shall include an information or other filing by a
competent authority charging a criminal offense.
(l) Key employee means an individual who participates personally
and substantially in the negotiation of, performance of, and/or
monitoring for compliance under a contract with the FDIC. Such
participation is made through, but is not limited to, decision,
approval, disapproval, recommendation, or the rendering of advice under
the contract.
(m) Management official means any shareholder, employee or partner
who controls a company and any individual who directs the day-to-day
operations of a company. With respect to a partnership, all partners
are deemed to be management officials unless the partnership is
governed by a management or executive committee with responsibility for
the day-to-day operations. In partnerships with such committees,
management official means only those partners who are a member of such
a committee.
(n) Material fact means one that is necessary to determine the
outcome of an issue or case and without which the case could not be
supported.
(o) Offer means a proposal or other written or oral offer to
provide services to FDIC.
(p) Pattern or practice of defalcation regarding obligations means
two or more instances in which a loan or advance from an insured
depository institution:
(1) Is in default for ninety (90) or more days as to payment of
principal, interest, or a combination thereof, and there remains a
legal obligation to pay an amount in excess of $50,000; or
(2) Where there has been a failure to comply with the terms of a
loan or advance to such an extent that the collateral securing the loan
or advance was foreclosed upon, resulting in a loss in excess of
$50,000 to the insured depository institution.
(q) Preponderance of the evidence means proof by information that,
compared with that opposing it, leads to the conclusion that the fact
at issue is more probably true than not.
(r) Subcontractor means an entity or organization that enters into
a contract with an FDIC contractor or another subcontractor to perform
services under a proposed or existing contract with the FDIC.
(s) Substantial loss to federal deposit insurance funds means:
(1) A loan or advance from an insured depository institution, which
is currently owed to the FDIC, RTC, FSLIC or their successors, or the
Bank Insurance Fund (BIF), the Savings Association Insurance Fund
(SAIF), the FSLIC Reserve Fund (FRF), or funds that were maintained by
the RTC for the benefit of insured depositors, that is or has ever been
delinquent for ninety (90) or more days as to payment of principal,
interest, or a combination thereof and on which there remains a legal
obligation to pay an amount in excess of $50,000;
(2) An obligation to pay an outstanding, unsatisfied, final
judgment in excess of $50,000 in favor of the FDIC, RTC, FSLIC, or
their successors, or the BIF, the SAIF, the FRF or the funds that were
maintained by the RTC for the benefit of insured depositors; or
(3) A loan or advance from an insured depository institution which
is currently owed to the FDIC, RTC, FSLIC or their successors, or the
BIF, the SAIF, the FRF or the funds that were maintained by the RTC for
the benefit of insured depositors, where there has been a failure to
comply with the terms to such an extent that the collateral securing
the loan or advance was foreclosed upon, resulting in a loss in excess
of $50,000.
Sec. 367.3 Appropriate officials.
(a) The Ethics Counselor is the Executive Secretary of the FDIC.
The Ethics Counselor shall act as the official responsible for
rendering suspension and exclusion decisions under this part. In
addition to taking suspension and/or exclusion action under this part,
the Ethics Counselor has authority to terminate exclusion and
suspension proceedings. As used in this part, ``Ethics Counselor''
includes any official designated by the Ethics Counselor to act on the
Ethics Counselor's behalf.
(b) The Corporation Ethics Committee is the Committee appointed by
the Chairman of the FDIC, or Chairman's designee, which provides review
of any suspension or exclusion decision rendered by the Ethics
Counselor that is appealed by a contractor who has been suspended and/
or excluded from FDIC contracting.
(c) Information concerning the possible existence of any cause for
suspension or exclusion shall be reported to the Office of the
Executive Secretary (Ethics Section). This part does not modify the
responsibility to report allegations of fraud, waste and abuse,
including but not limited to criminal violations, to the Office of
Inspector General.
Sec. 367.4 [Reserved]
Sec. 367.5 Exclusions.
(a) The Ethics Counselor may exclude a contractor from the FDIC
contracting program for any of the causes set forth in Sec. 367.6,
using procedures established in this part.
(b) Exclusion is a serious action to be imposed when there exists a
preponderance of the evidence that a contractor has violated one or
more of the causes set forth in Sec. 367.6. Contractors excluded from
FDIC contracting programs are prohibited from entering into any new
contracts with FDIC for the duration of the period of exclusion as
determined pursuant to this part. The FDIC shall not solicit offers
from, award contracts to, extend or modify existing contracts, award
task orders under existing contracts, or consent to subcontracts with
such contractors. Excluded contractors are also prohibited from
conducting business with FDIC as agents or representatives of other
contractors. Provided however, that these limitations do not become
effective upon the notification of the contractor that there is a
possible cause to exclude under Sec. 367.13. Rather, they become
effective only upon the Ethics Counselor's decision to exclude the
contractor pursuant to Sec. 367.16. Provided further, that the causes
for exclusion set forth in Sec. 367.6(a)(1) through (4) reflect
statutorily established mandatory bars to contracting with the FDIC.
(c) Except when one or more of the statutorily established
mandatory bars to contracting are shown to exist, the existence of a
cause for exclusion does not necessarily require that the contractor be
excluded; the seriousness of the contractor's acts or omissions and
[[Page 68562]]
any mitigating or aggravating circumstances shall be considered in
making any exclusion decision.
Sec. 367.6 Causes for exclusion.
The FDIC may exclude a contractor, in accordance with the
procedures set forth in this part, upon a finding that:
(a) The contractor has been convicted of any felony;
(b) The contractor has been removed from, or prohibited from
participating in the affairs of, any insured depository institution
pursuant to any final enforcement action by the Office of the
Comptroller of the Currency, the Office of Thrift Supervision, the
Board of Governors of the Federal Reserve System, or the FDIC or their
successors;
(c) The contractor has demonstrated a pattern or practice of
defalcation;
(d) The contractor has caused a substantial loss to Federal deposit
insurance funds;
(e) The contractor has failed to disclose, pursuant to 12 CFR
366.6, a material fact to the FDIC;
(f) The contractor has failed to disclosed any material adverse
change in the representations and certifications provided to FDIC under
12 CFR 366.6;
(g) The contractor has miscertified its status as a minority and/or
woman owned business (MWOB);
(h) The contractor has a conflict of interest that was not waived
by the Ethics Counselor or designee;
(i) The contractor has been subject to a final enforcement action
by any federal financial institution regulatory agency, or has
stipulated to such action;
(j) The contractor is debarred from participating in other federal
programs;
(k) The contractor has been convicted of, or subject to a civil
judgment for:
(1) Commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public or private
agreement or transaction, or conspiracy to do the same;
(2) Violation of federal or state antitrust statutes, including
those proscribing price fixing between competitors, allocation of
customers between competitors, and bid rigging, or conspiracy to do the
same;
(3) Commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements,
receiving stolen property, making false claims, obstructing of justice,
or conspiracy to do the same;
(4) Commission of any other offense indicating a breach of trust,
dishonesty or lack of integrity, or conspiracy to do the same;
(l) The contractor's performance under previous contract(s) with
FDIC or RTC has resulted in:
(1) The FDIC or RTC declaring such contract(s) to be in default; or
(2) The termination of such contract(s) for poor performance; or
(3) A violation of the terms of a contract that would have resulted
in a default or termination of the contract for poor performance if
that violation had been discovered during the course of the contract;
or
(m) The contractor has engaged in any conduct:
(1) Indicating a breach of trust, dishonesty, or lack of integrity
that seriously and directly affects its ability to meet standards of
present responsibility required of an FDIC contractor; or
(2) So serious or compelling in nature that it adversely affects
the ability of a contractor to meet the minimum ethical standards
required by 12 CFR part 366.
Sec. 367.7 Suspensions.
(a) The Ethics Counselor may suspend a contractor for any of the
causes in Sec. 367.8 using the procedures established in this section.
(b) Suspension is an action to be imposed when there exists
adequate evidence of one or more of the causes set out in Sec. 367.8.
This includes, but is not limited to, situations where immediate action
is necessary to protect the integrity of the FDIC contracting program
and/or the security of FDIC assets during the pendency of legal or
investigative proceedings initiated by FDIC, any federal agency or any
law enforcement authority.
(c) The duration of any suspension action shall be for a temporary
period pending the completion of an investigation and such other legal
proceedings as may ensue.
(d) A suspension shall become effective immediately upon issuance
of the notice specified in Sec. 367.13(b).
(e) Contractors suspended from FDIC contracting programs are
prohibited from entering into any new contracts with the FDIC for the
duration of the period of suspension. The FDIC shall not solicit offers
from, award contracts to, extend or modify existing contracts, award
task orders under existing contracts, or consent to subcontracts with
such contractors. Suspended contractors are also prohibited from
conducting business with FDIC as agents or representatives of other
contractors.
Sec. 367.8 Causes for suspension.
(a) Suspension may be imposed under the procedures set forth in
this section upon adequate evidence:
(1) Of suspension by another federal agency;
(2) That a cause for exclusion under Sec. 367.6 may exist;
(3) Of the commission of any other offense indicating a breach of
trust, dishonesty, or lack of integrity that seriously and directly
affects the minimum ethical standards required of an FDIC contractor;
or
(4) Of any other cause so serious or compelling in nature that it
adversely affects the ability of a contractor to meet the minimal
ethical standards required by 12 CFR part 366.
(b) Indictment for any offense described in Sec. 367.6 is adequate
evidence to suspend a contractor.
(c) In assessing the adequacy of the evidence, FDIC will consider
how much information is available, how credible it is given the
circumstances, whether or not important allegations are corroborated
and what inferences can reasonably be drawn as a result.
Sec. 367.9 Imputation of causes.
(a) Where there is cause to suspend and/or exclude any affiliated
business entity of the contractor, that conduct may be imputed to the
contractor if the conduct occurred in connection with the affiliated
business entity's performance of duties for or on behalf of the
contractor, or with the contractor's knowledge, approval, or
acquiescence. The contractor's acceptance of the benefits derived from
the conduct shall be evidence of such knowledge, approval, or
acquiescence.
(b) Where there is cause to suspend and/or exclude any contractor,
that conduct may be imputed to any affiliated business entity, key
employee, or management official of a contractor who participated in,
knew of or had reason to know of the contractor's conduct.
(c) Where there is cause to suspend and/or exclude a key employee
or management official of a contractor, that cause may be imputed to
the contractor if the conduct occurred in connection with the key
employee or management official's performance of duties for or on
behalf of the contractor, or with the contractor's knowledge, approval,
or acquiescence. The contractor's acceptance of the benefits derived
from the conduct shall be evidence of such knowledge, approval, or
acquiescence.
(d) Where there is cause to suspend and/or exclude one contractor
participating in a joint venture or similar arrangement, that cause may
be imputed to other participating contractors if the conduct occurred
for or on behalf of the joint venture or similar arrangement, or with
the knowledge, approval, or acquiescence of these contractors.
Acceptance of the
[[Page 68563]]
benefits derived from the conduct shall be evidence of such knowledge,
approval, or acquiescence.
(e) Where there is cause to suspend and/or exclude a subcontractor,
that cause may be imputed to the contractor for which the subcontractor
performed services, if the conduct occurred for or on behalf of the
contractor and with the contractor's knowledge, approval, or
acquiescence. Acceptance of the benefits derived from the conduct shall
be evidence of such knowledge, approval, or acquiescence.
Sec. 367.10-367.11 [Reserved]
Sec. 367.12 Procedures.
(a) FDIC shall process suspension and exclusion actions as
informally as practicable, consistent with its policy of providing
contractors with adequate information on the grounds that give rise to
the proposed action and affording contractors with a reasonable
opportunity to respond.
(b) For purposes of determining filing dates for the pleadings
required by this part, including responses, notices of appeal, appeals
and requests for reconsideration, the provisions relating to the
construction of time limits in 12 CFR 308.12 will control.
Sec. 367.13 Notices.
(a) Exclusions. Before excluding a contractor, the FDIC shall send
it a written notice of possible cause to exclude. Such notice shall
include:
(1) Notification that exclusion for a specified period of time is
being considered based on the specified cause(s) in Sec. 367.6 to be
relied upon;
(2) Identification of the event(s), circumstance(s), or
condition(s) that indicates that there is cause to believe a cause for
exclusion exists, described in sufficient detail to put the contractor
on notice of the conduct or transaction(s) upon which an exclusion
proceeding is based;
(3) Notification that the contractor is not prohibited from
contracting with the FDIC unless and until it is either suspended from
FDIC contracting or the FDIC Ethics Counselor issues a decision
excluding the contractor, provided however, in any case where the
possible cause for exclusion would also be an impediment to the
contractor's eligibility pursuant to 12 CFR part 366, the contractor's
eligibility for any contract will be determined under that part; and
(4) Notification of the regulatory provisions governing the
exclusion proceeding and the potential effect of a final exclusion
decision.
(b) Suspensions. Before suspending a contractor, the FDIC shall
send it notice, including:
(1) Notice that a suspension is being imposed based on specified
causes in Sec. 367.8;
(2) Identification of the event(s), circumstance(s), or
condition(s) that indicate that there is adequate evidence to believe a
cause for suspension exists, described in sufficient detail to put the
contractor on notice of the basis for the suspension, recognizing that
the conduct of ongoing investigations and legal proceedings, including
criminal proceedings, place limitations on the evidence that can be
released;
(3) Notification that the suspension prohibits the contractor from
contracting with the FDIC for a temporary period, pending the
completion of an investigation or other legal proceedings; and
(4) Notification of the regulatory provisions governing the
suspension proceeding.
(c) Service of notices. Notices will be sent to the contractor by
first class mail, postage prepaid. For purposes of compliance with this
section, notice shall be considered to have been received by the
contractor if the notice is properly mailed to the last known address
of such contractor. Whenever practical, a copy of the notice will also
be transmitted to the contractor by facsimile. In the event the notice
is not sent by facsimile, a copy will be sent by an overnight delivery
service such as Express Mail or a commercial equivalent.
Sec. 367.14 Responses.
(a) The contractor will have 15 days from the date of the notice
within which to respond.
(b) The response shall be in writing and may include: information
and argument in opposition to the proposed exclusion and/or suspension,
including any additional specific information pertaining to the
possible causes for exclusion; and information and argument in
mitigation of the proposed period of exclusion.
(c) The response may request a meeting with an FDIC official
identified in the notice to permit the contractor to discuss issues of
fact or law relating to the suspension and/or proposed exclusion or to
otherwise resolve the pending matters.
(1) Any such meetings between a contractor and FDIC shall take such
form as the FDIC deems appropriate.
(2) In cases of suspensions, no meeting will be held where a
representative of the Department of Justice has advised in writing that
the substantial interests of the Government would be prejudiced by such
a meeting and the Ethics Counselor determines that a suspension is
based on the same facts as pending or contemplated legal proceedings
referenced by the representative of the Department of Justice.
(d) Failure to respond to the notice shall be deemed an admission
of the existence of the cause(s) for suspension and/or exclusion set
forth in the notice and an acceptance of the period of exclusion
proposed therein. In such circumstances, the FDIC may proceed to a
final decision without further proceedings.
(e) Where a contractor has received more than one notice, the FDIC
may consolidate the pending proceedings, including the scheduling of
any meetings, in accordance with this section.
Sec. 367.15 Additional proceedings as to disputed material facts.
(a) In actions not based upon a conviction or civil judgment, if
the Ethics Counselor finds that the contractor's submission raises a
genuine dispute over facts material to the proposed suspension and/or
exclusion, the contractor shall be afforded an opportunity to appear
(with counsel, if desired), submit documentary evidence, present
witnesses, and confront any witnesses the FDIC presents.
(b) The Ethics Counselor may refer disputed material facts to
another official for analysis and recommendation.
(c) If requested, a transcribed record of any additional
proceedings shall be made available at cost to the contractor.
Sec. 367.16 Ethics Counselor decisions.
(a) Standard of proof:
(1) An exclusion must be based on a finding that the cause(s) for
exclusion is established by a preponderance of the evidence in the
administrative record of the case; and
(2) A suspension must be based on a finding that the cause(s) for
suspension is established by adequate evidence in the administrative
record of the case.
(b) The administrative record consists of the portion of any
information, reports, documents or other evidence identified and relied
upon in the Notice of Possible Cause to Exclude, the Notice of
Suspension and/or supplemental notices, if any, together with any
material portions of the contractor's response. When additional
proceedings are necessary to determine disputed material facts, the
Ethics Counselor shall base the decision on the facts as found,
together with any information
[[Page 68564]]
and argument submitted by the contractor and any other information in
the administrative record.
(c) In actions based upon a conviction, judgment, a final
enforcement action by a federal financial institution regulatory
agency, or in which all facts and circumstances material to the
exclusion action have been finally adjudicated in another forum, the
Ethics Counselor may exclude a contractor without regard to the
procedures set out in Secs. 367.13 and 367.14. Any such decisions will
be subject to the review and reconsideration provisions of Sec. 367.20.
(d) Notice of decisions. Contractors shall be given prompt notice
of the Ethics Counselor's decision in the manner described in
Sec. 367.13(c). If the Ethics Counselor suspends a contractor or
imposes a period of exclusion, the decision shall:
(1) Set forth the cause(s) for suspension and/or exclusion included
in the notice that were found by a preponderance of the evidence with
reference to the administrative record support for that finding;
(2) Set forth the effect of the exclusion action and the effective
dates of that action;
(3) Refer the contractor to its procedural rights of review and
reconsideration under Sec. 367.20; and
(4) Inform the contractor that a copy of the exclusion decision
shall be placed in the FDIC Public Reading Room.
(e) If the FDIC Ethics Counselor decides that a period of exclusion
is not warranted, the Notice of Possible Cause to Exclude may be
withdrawn or the proceeding may be otherwise terminated. A decision to
terminate an exclusion proceeding may include the imposition of
appropriate conditions on the contractor in their future dealings with
the FDIC.
Sec. 367.17 Duration of suspensions and exclusions.
(a) Suspensions. (1) Suspensions shall be for a temporary period
pending the completion of an investigation or other legal or exclusion
proceedings.
(2) If legal or administrative proceedings are not initiated within
12 months after the date of the suspension notice, the suspension shall
be terminated unless a representative of the Department of Justice
requests its extension in writing. In such cases, the suspension may be
extended for an additional six months. In no event may a suspension be
imposed for more than 18 months, unless such proceedings have been
initiated within that period.
(3) FDIC shall notify the Department of Justice of an impending
termination of a suspension at least 30 days before the 12-month period
expires to give the Department of Justice an opportunity to request an
extension.
(4) The time limitations for suspension in this section may be
waived by the affected contractor.
(b) Exclusions. (1) Exclusions shall be for a period commensurate
with the seriousness of the cause(s) after due consideration of
mitigating evidence presented by the contractor.
(2) If a suspension precedes an exclusion, the suspension period
shall be considered in determining the exclusion period.
(3) Exclusion for causes other than the mandatory bars in 12 CFR
366.4(a) generally should not exceed three years, but where
circumstances warrant, a longer period of exclusion may be imposed.
(4) The Ethics Counselor may extend an existing exclusion for an
additional period if the Ethics Counselor determines that an extension
is necessary to protect the integrity of the FDIC contracting program
and the public interest. However, an exclusion may not be extended
solely on the basis of the facts and circumstances upon which the
initial exclusion action was based. The standards and procedures in
this part shall be applied in any proceeding to extend an exclusion.
Sec. 367.18 Abrogation of contracts.
(a) The FDIC may, in its discretion, rescind or terminate any
contract in existence at the time a contractor is suspended or
excluded.
(b) Any contract not rescinded or terminated shall continue in
force in accordance with the terms thereof.
(c) The right to rescind or terminate a contract in existence is
cumulative and in addition to any other remedies or rights the FDIC may
have under the terms of the contract, at law, or otherwise.
Sec. 367.19 Exceptions to suspensions and exclusions.
(a) Exceptions to the effects of suspensions and exclusions may be
available in unique circumstances, where there are compelling reasons
to utilize a particular contractor for a specific task. Requests for
such exceptions may be submitted only by the FDIC program office
requesting the contract services.
(b) In the case of the modification or extension of an existing
contract, the Ethics Counselor may except such a contracting action
from the effects of suspension and/or exclusion upon a determination,
in writing, that a compelling reason exists for utilization of the
contractor in the particular instance. The Ethics Counselor's authority
under this section shall not be delegated to any lower official.
(c) In the case of new contracts, the Corporation Ethics Committee
may except a particular new contract from the effects of suspension
and/or exclusion upon a determination in writing that a compelling
reason exists for utilization of the contractor in the particular
instance.
Sec. 367.20 Review and reconsideration of Ethics Counselor decisions.
(a) Review. (1) A suspended and/or excluded contractor may appeal
the exclusion decision to the Corporation Ethics Committee.
(2) In order to avail itself of the right to appeal, a suspended
and/or excluded contractor must file a written notice of intent to
appeal within 5 days of the Ethics Counselor's decision.
(3) The appeal shall be filed in writing within 30 days of the
decision.
(4) The Corporation Ethics Committee, at its discretion and after
determining that it is in the best interests of the FDIC, may stay the
effect of the suspension and/or exclusion pending conclusion of its
review of the matter.
(b) Reconsideration. (1) A suspended and/or excluded contractor may
submit a request to the Ethics Counselor to reconsider the suspension
and/or exclusion decision, reduce the period of exclusion or terminate
the suspension and/or exclusion.
(2) Such requests shall be in writing and supported by
documentation that the requested action is justified by:
(i) Reversal of the conviction or civil judgment upon which the
suspension and/or exclusion was based;
(ii) Newly discovered material evidence;
(iii) Bona fide change in ownership or management;
(iv) Elimination of other causes for which the suspension and/or
exclusion was imposed; or
(v) Other reasons the FDIC Ethics Counselor deems appropriate.
(3) A request for reconsideration based on the reversal of the
conviction or civil judgment may be filed at any time.
(4) Requests for reconsideration based on other grounds may only be
filed during the period commencing 60 days after the Ethics Counselor's
decision imposing the suspension and/or exclusion. Only one such
request may be filed in any twelve month period.
(5) The Ethics Counselor's decision on a request for
reconsideration is subject to the review procedure set forth in
paragraph (a) of this section.
[[Page 68565]]
By order of the Board of Directors.
Dated at Washington, DC, this 11th day of December, 1996.
Federal Deposit Insurance Corporation.
Jerry L. Langley,
Executive Secretary.
[FR Doc. 96-32281 Filed 12-27-96; 8:45 am]
BILLING CODE 6714-01-P