[Federal Register Volume 61, Number 244 (Wednesday, December 18, 1996)]
[Notices]
[Pages 66668-66669]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-32061]
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GENERAL SERVICES ADMINISTRATION
[GSA Bulletin FPMR D-239, Supplement 1]
Implementation of the Delegation of Lease Acquisition Authority
AGENCY: Office of Governmentwide Policy, GSA.
ACTION: Notice of bulletin.
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SUMMARY: The attached bulletin announces the details for the
implementation of the Delegation of Lease Acquisition Authority from
the General Services Administration.
FOR FURTHER INFORMATION CONTACT:
Ms. Marjorie L. Lomax, Director, Evaluation and Outreach, Office of
Real Property on (202) 501-0379 or the OGP homepage at: http://
policyworks.gov/org/main/mp/linkit.htm.
SUPPLEMENTARY INFORMATION:
Public Buildings and Space
To: Heads of Federal Agencies
Subject: Implementation of the Delegation of Lease Acquisition
Authority
1. Purpose. This bulletin announces the details for the
implementation of the Delegation of Lease Acquisition Authority from
the General Services Administration (GSA).
2. Expiration. This bulletin contains information of a continuing
nature and will remain in effect until canceled.
3. Background. a. The Administrator of General Services signed a
letter on September 25, 1996, to the heads of all Federal agencies
announcing the new ``Can't Beat GSA Leasing'' program and delegating
authority to them to lease space on their own. This bulletin provides
details about the delegation.
b. Federal agencies now have an option to either use GSA when a new
lease is necessary or conduct the lease procurement themselves. The
delegation program includes some conditions which agencies need to meet
when the procurement is not performed by GSA. These conditions,
discussed below, include training in lease contracting, and reporting
data to GSA. Beyond this, GSA's Office of Governmentwide Policy (OGP)
will evaluate the effectiveness of the Government's leasing program.
c. One condition of the delegation is the use of adequately trained
lease contracting officers for procurements. To assist agencies in any
training necessary for their personnel, we are sharing information on
what GSA does. Our specialists complete, at a minimum, five basic
formal training courses. Beyond these courses, GSA requires a
combination of hands-on experience and additional training in
development of space requirements, Federal real property leasing
policies and procedures, space planning, budgeting and property
administration. The basic formal training courses are:
1. Federal Real Property Leasing or Basic Lease Contracting.
2. Government Contract Negotiating or Federal Real Property Leases.
3. Cost and Price Analysis of Leasing Proposals.
4. Real Estate Law or Federal Real Property Lease Law.
5. Real Estate Appraisal Principles.
d. The OGP develops, coordinates and issues Governmentwide policy
as well as evaluates and assesses the effectiveness of policy
implementation. In evaluating the effectiveness of the leasing program,
Federal agencies will be asked to work together with OGP on reviews of
this program. Those agencies using the delegation are asked to provide
OGP with leasing performance data every six months. This data, along
with data from GSA's Public Buildings Service, will permit OGP to
analyze and evaluate the overall Governmentwide leasing program and
recommend fine-tuning to improve it. Initial reports should be provided
by April 30, 1997, and include all actions through the end of March
1997. Specific information regarding data collection is noted below.
4. Action
a. Federal agencies operating under this program are subject to the
conditions and reporting requirements of the delegation of authority.
(1) The semi-annual performance reports are due April 30, and
October 31.
(2) Report should be sent to the GSA, OGP, Office of Real Property
Policy (MP), 18th & F Streets, NW., Room 6223, Washington, DC 20405.
(3) Reports should be presented in a spreadsheet format with a disk
containing the data.
(4) The following definitions are provided for reporting data:
(a) Contract Number.
(b) Building Address--Street address, city and state of the leased
building.
(c) CBA--Is this building within the Central Business Area (CBA)?
(Yes or No)
(d) Number of Offers Received--The number of offers received in
response to the requirement.
(e) Rentable Sq. Ft.--The area for which rent is charged. It is
based on the local commercial method of measurement.
(f) ANSI (BOMA) Usable Sq. Ft.--The assignable space used by the
agency's personnel and furnishings. It is measured to the inside finish
of the dominant portion (e.g. window glass line) of permanent exterior
walls. It also includes circulation within the space assignment. This
term replaces GSA's ``Occupiable'' space measurement.
(g) Rental Range--Provide the high and low dollar per sq. ft. rates
for acceptable properties found during the market survey and from best
and final offers received. (Specify method of measurement used for
square foot rates.)
(h) Effective Rent Rate--The rate is obtained by dividing the total
rent to be paid over the lease term (after deducting from the total
rent any credits due such as cash payments to adjust for rent-free
periods or stepped rents from the lessor) by the length of the lease
term. This is then divided by the rentable square feet in the lease.
Estimated CPI escalations and tax escalations are not to be included in
this calculation.
(i) Annual Contract rent--Total annual rent.
(j) Effective date of Lease--Date the lease takes effect.
(k) Expiration Date--Date the current lease term expires.
(l) Lease Term--The specific terms of the lease including any
cancellations or renewal rights.
(m) Completion Time--The total number of days required from GSA
notice of no suitable available space to lease award.
(n) Build-Out Time--The total number of days required from contract
award to space occupancy.
(o) Comments--This should include information pertinent to the
leasing action including whether fully serviced or what services are
not provided as part of the lease and the cost of such services (e.g.
electricity, cleaning, etc.).
(b) Further information regarding this program may be obtained by
contacting Ms. Marjorie L. Lomax, Director, Evaluation and Outreach,
Office of Real Property on (202) 501-0379 or the OGP homepage at:
http://policyworks.gov/org/main/mp/linkit.htm.
[[Page 66669]]
Dated: December 9, 1996.
G. Martin Wagner,
Associate Administrator for Governmentwide Policy.
[FR Doc. 96-32061 Filed 12-17-96; 8:45 am]
BILLING CODE 6820-23-M