[Federal Register Volume 61, Number 238 (Tuesday, December 10, 1996)]
[Notices]
[Pages 65029-65030]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-31329]
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DEPARTMENT OF DEFENSE
Contractor Alert List (CAL); Notice
November 26, 1996.
AGENCY: Defense Logistics Agency, Department of Defense.
ACTION: Notification of change in contractor alert list reason codes.
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SUMMARY: This notice announces proposed policy for managing for
Contractor Alert List. This policy will be included in the Defense
Logistics Agency Directive 5000.4, Contract Management (One Book).
The proposed policy revises the criteria used to place Defense
contractors on the CAL.
EFFECTIVE : Upon release of a Defense Contract Management Command
Policy Memorandum.
FOR FURTHER INFORMATION CONTACT: Lieutenant Colonel Luc Degrate or Mr.
Mike Williams, Contractor Capability and Proposal Analysis, Defense
Logistics Agency, Department of Defense, 8725 John J. Kingman Road,
Fort Belvoir, Virginia 22060-6221, (703) 767-3379 or 767-3397,
respectively.
[[Page 65030]]
SUPPLEMENTARY INFORMATION:
Contractor Alert List
A. Reference
DLAD 5000.4, Contract Management (One Book).
B. General
1. FAR 9.103 requires that contracts be awarded to responsible
contractors. Once the PCO determines a prospective contractor's bid or
proposal is responsive, the PCO must further determine that the firm is
responsible. The DLA Contractor Alert List (CAL) assists with making
that decision.
2. The CAL notifies buying activities that information exists at
Contract Administration Offices (CAOs) which indicates that certain
contractors will require close examination to make a determination of
responsibility. The CAL is prepared for use by the Department of
Defense (DoD) and other Government procurement activities. Appendix 1
is the preface which introduces the CAL report.
3. The Contractor Capability & Proposal Analysis Team (AQOD), is
designated the Office of Primary Interest (OPI) for the CAL. The
Product and Manufacturing Assurance Team (AQOG), is the point of
contact for issues specifically related to Quality Assurance data on
the CAL.
4. The Defense Contract Management District CAL Manager:
a. Is the District focal point for CAL issues;
b. Is the team leader for uniform District-wide implementation of
the CAL program;
c. Does periodic reviews to validate that CAL policy is being
followed by the CAOs; and
d. Provides CAO CAL Managers with CAL training, as necessary.
5. The CAO CAL Manager:
a. Develops and promulgates CAO CAL procedures consistent with the
policy herein;
b. Is responsible for the performance of the CAL program at the CAO
level;
c. Is the focal point for all the internal and external
communications pertaining to CAL;
d. Promptly answers queries pertaining to the CAL;
e. Review, validates, and inputs CAL data into MOCAS by the fifth
workday of the month;
f. Ensures applicable reason codes set forth in Appendix 2 of this
chapter are assigned; and
g. Ensures CAL contains only contractors that meet the Appendix 2
criteria.
C. Process
1. Putting contractors on the CAL. Contractors shall be placed on
the CAL when the CAO functional elements become aware of any of the
problems set forth in Appendix 2. The company shall be notified in
writing at the time it is place on CAL. The CAL notification letter, at
a minimum, will contain the following paragraph: ``Your placement on
the CAL is not a determination of your responsibility nor can it be
used by the Government as a basis for making a determination that you
are not responsible. It merely indicates that a condition exists which
may or may not have to be resolved prior to awarding your company
further contracts. It is to the mutual benefit of both your company and
the Government, as well as in the public interest, to correct any
condition that may interfere with your company's successful performance
of any proposed contract.''
2. Update/remove from the CAL. a. The CAL Manager in each CAO shall
make a monthly review and query originators of CAL information to
ensure that a reason still exists for the company remaining on the CAL.
If the reason code for a company being on the CAL has changed, the CAL
shall be appropriately update.
b. The cognizant CAO CAL manager will notify a company in writing
when it is removed from the CAL.
3. Input data and disseminate reports. a. CAO CAL managers shall
ensure monthly input of CAL data by the responsible elements. CAO will
review, validate, and transmit CAL input data by the fifth workday of
the month.
b. The Defense Information System Agency MegaCenter (DSC),
Columbus, is the custodian of the CAL, and is responsible for
maintenance of the system and dissemination of CAL reports to our
customers (buying activities) on a monthly basis. DCMDE operates the
electronic bulletin board for electronic dissemination of the CAL data.
D. Synopsis of Process
1. Inputs
a. CAO monthly CAL data.
b. DSC monthly CAL data.
2. Process Outputs
a. DLA Contractor Alert List.
b. DLA Contractor Alert List on DCMDE Electronic Bulletin Board.
Appendix 1--Preface to CAL Report
1. The enclosed DLA Contractor Alert List (CAL) contains
information collected from the Defense Contract Management Command's
Contract Administration Offices on contractors under their cognizance.
2. The list is to serve as a notice to contracting officers that,
based upon information available at the cognizant contract
administration office, a condition exists at the contractor's facility
which the contracting officer should consider prior to awarding the
contract. At a minimum, the contracting officer should consult with the
Preaward Survey Manager (PSM) at the cognizant contract administration
office to determine the necessity for a formal Preaward Survey, and to
obtain the most current, accurate and complete information.
3. The list shall not be used by contracting officers as a basis
for a responsibility determination. The fact that a contractor appears
on the list does not indicate that the contractor is not responsible.
The contracting officer must continue to make a responsibility
determination on each contractor using all information available at the
time of the determination.
Appendix 2--Listing of CAL Reason Codes
Code
1. The contractor has delivered complete at least 12 contracts in
the prior 12 months, and the line item on-time delivery rate is less
than 65 percent. This will be calculated using: (i) the initial
contract delivery schedule (unless schedule revision was caused by the
Government); and (ii) data on line items from contracts delivered
complete during the prior 12 months (that is, percentage actually
delivered late, not percentage delinquent of on-hand line items which
have not been delivered yet).
2. The contractor has been issued a Level III or IV corrective
action request.
3. The contractor's financial condition would result in or did
result in a negative preaward survey.
Frank K. Toda,
Colonel, USAF, Chief, Performance Assessment Team.
[FR Doc. 96-31329 Filed 12-9-96; 8:45 am]
BILLING CODE 3620-01-M