[Federal Register Volume 61, Number 236 (Friday, December 6, 1996)]
[Notices]
[Pages 64709-64711]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-31070]


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DEPARTMENT OF DEFENSE

Privacy Act of 1974; Notice to Alter a Record System

AGENCY: Defense Logistics Agency, DOD.

ACTION: Notice to alter a record system.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration will 
expand the `Categories of individuals covered by the system' to include 
military personnel, and adds Equal Employment Opportunity statistics 
(i.e., age, handicap status, race and national origin) to the 
`Categories of records in the system'.
DATES: The alteration will be effective on January 6, 1997, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Office of the 
Staff Director, Public Affairs, HQ Defense Logistics Agency, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on November 20, 1996, to 
the Committee on Government Reform and Oversight of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: December 1, 1996.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S233.10 DLA-KW

System Name:
    Work Assignment, Performance and Productivity Records and Reporting 
Systems (February 22, 1993, 58 FR 10864).

Changes:
System Identifier:
    Delete entry and replace with `S900.20 CA.'

System Name:
    Delete entry and replace with `Workforce Composition, Workload, and 
Productivity Records.'

System Location:
    Delete entry and replace with `Primary database location: 
Headquarters, Defense Logistics Agency, Corporate Performance Office, 
8725 John J. Kingman Road, Suite 2533 Fort Belvoir, VA 22060-6221.
    Decentralized locations: Defense Logistics Agency Primary Level 
Field Activities. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.'

Categories of Individuals Covered by the System:
    Delete entry and replace with `Military and civilian personnel 
assigned to the Defense Logistics Agency.'

Categories of Records in the System:
    Delete entry and replace with `The primary database contains name, 
Social Security Number, date of birth, job series, position number, pay 
plan, geographic location, tenure group, EEO statistics (sex, race, 
national origin, handicap status), and current employment status with 
DLA.
    Decentralized locations may, in addition, contain descriptions of 
individual work assignments, hours expended against particular 
assignments or categories of assignments, cost accounting codes and 
similar workload data.'

Authority for Maintenance of the System:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 5 U.S.C. 302, Delegation of authority; 5 U.S.C. Ch. 61, 
Hours of Work; 5 U.S.C. 1104, Delegation of authority for personnel 
management; 10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. Part II, Personnel; and E.O. 9397 (SSN).'

[[Page 64710]]

Purpose(s):
    Delete entry and replace with `To provide on-screen information 
data and statistics to officials of DLA for use in manpower management 
and manpower studies; to provide senior management and EEOC officials 
with workforce composition statistics.
    Information at decentralized segments is used by the record 
subject's immediate supervisor and other appropriate management 
officials to schedule and track individual work assignments; to record 
and control workload; and to report workload requirements.'
* * * * *

Storage:
    Delete entry and replace with `Records are maintained in paper and 
electronic form.'

Retrievability:
    Delete entry and replace with `Retrieved by individual's name or 
Social Security Number. Paper files may also be retrieved 
chronologically, by project, or by type of assignment.'

Safeguards:
    Delete entry and replace with `Records are stored in a secure, 
limited access, or monitored work area. Physical entry by unauthorized 
persons is restricted by the use of locks, guards, or administrative 
procedures. The primary database is password protected with access 
limited to the system administrator and the system administrator's 
immediate or higher level supervisors.
    Information at decentralized segments is password protected with 
access limited to the subject's immediate supervisor and other 
appropriate management officials.'

Retention and disposal:
    Delete entry and replace with `Records in the primary database are 
purged and replaced every 45 days. Decentralized segments are retained 
so long as the individual is engaged in the same work within the same 
organizational segment, but in no case longer than 5 years. Records are 
destroyed when the individual leaves the job or the organizational unit 
or when 5 years have elapsed.'

System Manager(s) and Address:
    Delete entry and replace with `Staff Director, Corporate 
Performance Office, Defense Logistics Agency, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the Commanders of 
the Defense Logistics Agency Primary Level Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.'
* * * * *

Record Source Categories:
    Delete entry and replace with `Information is provided from 
existing records; employees and members; supervisors; and team 
leaders.'
* * * * *
S900.20 CA

System name:
    Workforce Composition, Workload, and Productivity Records.

System location:
    Primary database location: Headquarters, Defense Logistics Agency, 
Corporate Performance Office, 8725 John J. Kingman Road, Suite 2533 
Fort Belvoir, VA 22060-6221.
    Decentralized locations: Defense Logistics Agency Primary Level 
Field Activities. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    Military and civilian personnel assigned to the Defense Logistics 
Agency.

Categories of records in the system:
    The primary database contains name, Social Security Number, date of 
birth, job series, position number, pay plan, geographic location, 
tenure group, EEO statistics (sex, race, national origin, handicap 
status), and current employment status with DLA.
    Decentralized locations may, in addition, contain descriptions of 
individual work assignments, hours expended against particular 
assignments or categories of assignments, cost accounting codes and 
similar workload data.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations; 5 U.S.C. 302, Delegation of 
authority; 5 U.S.C. Ch. 61, Hours of Work; 5 U.S.C. 1104, Delegation of 
authority for personnel management; 10 U.S.C. 136, Under Secretary of 
Defense for Personnel and Readiness; 10 U.S.C. Part II, Personnel; and 
E.O. 9397 (SSN).

Purpose(s):
    To provide on-screen information data and statistics to officials 
of DLA for use in manpower management and manpower studies; to provide 
senior management and EEOC officials with workforce composition 
statistics.
    Information at decentralized segments is used by the record 
subject's immediate supervisor and other appropriate management 
officials to schedule and track individual work assignments; to record 
and control workload; and to report workload requirements.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records and information contained 
therein may specifically be disclosed outside DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and electronic form.

Retrievability:
    Retrieved by individual's name or Social Security Number. Paper 
files may also be retrieved by chronologically, by project, or by type 
of assignment.

Safeguards:
    Records are stored in a secure, limited access, or monitored work 
area. Physical entry by unauthorized persons is restricted by the use 
of locks, guards, or administrative procedures. The primary database is 
password protected with access limited to the system administrator and 
the system administrator's immediate or higher level supervisors.
    Information at decentralized segments is password protected with 
access limited to the subject's immediate supervisor and other 
appropriate management officials.

Retention and disposal:
    Records in the primary database are purged and replaced every 45 
days. Decentralized locations are retained so long as the individual is 
engaged in the same work within the same organizational segment, but in 
no case longer than 5 years. Records are destroyed when the individual 
leaves the job or the organizational unit or when 5 years have elapsed.

System manager(s) and address:
    Staff Director, Corporate Performance Office, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 2533, Fort

[[Page 64711]]

Belvoir, VA 22060-6221, and the Commanders of the Defense Logistics 
Agency Primary Level Field Activities. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, HQ DLA-CAAV, 8725 John J. Kingman Road, 
Suite 2533, Fort Belvoir, VA 22060-6221.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, HQ DLA-CAAV, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221.

Contesting record procedures:
    The DLA rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in DLA 
Regulation 5400.21; 32 CFR part 323; or may be obtained from the system 
manager.

Record source categories:
    Information is provided from existing records; employees and 
members; supervisors; and team leaders.

Exemptions claimed for the system:
    None.
[FR Doc. 96-31070 Filed 12-5-96; 8:45 am]
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