[Federal Register Volume 61, Number 231 (Friday, November 29, 1996)]
[Notices]
[Pages 60741-60746]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-30401]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Discretionary Cooperative Agreements To Assist in the Development
of Crash Outcome Data Evaluation Systems (CODES) for States not
Previously Funded to Develop CODES
AGENCY: National Highway Traffic Safety Administration (NHTSA), DOT.
ACTION: Announcement of discretionary cooperative agreements to assist
in the development and use of Crash Outcome Data Evaluation Systems
(CODES) in states not previously funded to develop CODES.
-----------------------------------------------------------------------
SUMMARY: The National Highway Traffic Safety Administration (NHTSA)
announces a discretionary cooperative agreement program to assist
states in the development and use of Crash Outcome Data Evaluation
Systems (CODES) and solicits applications for projects under this
program from states who have not previously been funded to develop
CODES. Under this program states will link their existing statewide
traffic records with medical outcome and charge data. The linked data
will be used to support highway safety decision-making at the local,
regional, and state levels to reduce deaths, non-fatal injuries, and
health care costs resulting from motor vehicle crashes. The linkage
will involve statewide, population-based data for the two years, 1995
and 1996. The linkage and application of the linked data for decision-
making must be completed within 18 months of the funding date.
DATES: Applications must be received at the office designated below on
or before February 28, 1997.
ADDRESSES: Applications must be submitted to the National Highway
Traffic Safety Administration, Office of Contracts and Procurement
(NAD-30). ATTN: Henrietta R. Mosley, 400 7th Street, SW., Room 5301,
Washington, DC 20590. All applications submitted must include a
reference to NHTSA Cooperative Agreement Program No. DTNH22-97-H-07015.
Interested applicants should contact Ms. Mosley to obtain the
application packet. Included in the application packet are reports
about data linkage and applications for linked data developed by the
CODES project.
FOR FURTHER INFORMATION CONTACT: General administrative questions may
be directed to Henrietta R. Mosley, Office of Contracts and
Procurement, at (202) 366-9570. Programmatic questions relating to this
cooperative agreement program should be directed to Ms. Tina Morgan,
New CODES COTR, NHTSA, Room 6125, (NRD-31) 400 7th Street SW.,
Washington, DC, 20590: (202) 366-0183.
SUPPLEMENTARY INFORMATION:
Statement of Work
Background
Crash data alone are unable to convey the magnitude of the medical
and financial consequences of the injuries resulting from motor vehicle
crashes or the success of highway safety decision-making to prevent
them. Outcome information describing what happens to all persons
involved in motor vehicle crashes, regardless of injury, is needed.
Person specific outcome information is collected at the crash scene
and en route by EMS personnel, at the emergency department, in the
hospital,
[[Page 60742]]
and after discharge. When these data are computerized and merged
statewide, they generate a source of population-based data that are
available for use by state and local traffic safety and public health
professionals. Linking these records to statewide crash data collected
by police at the scene is the key to developing relationships among
specific vehicle, crash, and occupant behavior characteristics and
their medical and financial outcomes.
The feasibility of linking crash and medical outcome (EMS,
emergency department, hospital discharge, death certificate, claims,
etc.) data was demonstrated by the Crash Outcome Data Evaluation System
(CODES) project. This project evolved from the Intermodal Surface
Transportation Efficiency Act of 1991 (ISTEA) which mandated that the
National Traffic Safety Administration (NHTSA) prepare a Report to
Congress about the benefits of safety belt and motorcycle helmet use.
NHTSA provided funding to the States of Hawaii, Maine, Missouri, New
York, Pennsylvania, Utah, and Wisconsin to link their state data and
use the linked data to analyze the effectiveness of safety belts and
motorcycle helmets. The Report was delivered to Congress in February,
1996.
Beyond the feasibility of linking data, the CODES project
demonstrated that linked data have many uses for decision-making
related to highway safety and injury control. In addition to
demonstrating the effectiveness of safety belts and motorcycle helmets
on death, injury, and costs, the linked data were used to identify
populations at risk for increased severity or high health care costs,
the impact of different occupant behaviors on outcome, the safety needs
at the community level, the allocation of resources for emergency
medical services, the injury patterns by type of roadway and geographic
location, and the benefits of collaboration on data quality. Crash,
vehicle, and behavior characteristics linked with outcome information
enable decision-makers to identify those prevention programs that will
have the most impact on preventing or reducing the medical and
financial costs associated with motor vehicle crashes.
Because CODES focused on using existing data resources for new
applications, its success within each state depended upon collaboration
among the existing data owners, particularly the technical experts who
had experience collecting, computerizing, and analyzing the state data.
States that trained this group to perform the linkage and develop
applications for the linked data found it easier to institutionalize
CODES.
The CODES states demonstrated that data linkage helped fulfill
their expanded data needs without the additional expense and delay of
new data collection. The linkage process itself provided feedback about
data quality and content problems which led to improvements in the
state data. Because NHTSA relies on state data for its various
functions, it is also in NHTSA's interest to develop data linkage
capabilities among all of the states nationally as a means not only to
obtain outcome information but also to improve the quality of state
data.
Objective
The objective of this Cooperative Agreement is to provide resources
for states to:
1. Develop and institutionalize the capability to link state crash
and medical outcome data to identify the medical and financial
consequences of motor vehicle crashes.
2. Utilize this information in crash analysis, problem
identification, and program evaluation to improve decision-making at
the local, state, and national levels related to preventing or reducing
deaths, injuries, and direct medical costs associated with motor
vehicle crashes.
This cooperative agreement is not intended to fund basic
development of data systems. However, it is hoped that this project
will inspire those States who have already decided to develop state
data to expedite their processes in order to become eligible for CODES
funding.
General Project Requirements
1. Link statewide crash to medical outcome data for calendar year
1995 and 1996.
a. Develop a statewide Crash Outcome Data Evaluation System (CODES)
that includes outcome information for all persons, injured and
uninjured, involved in police reported motor vehicle crashes during
1995 and 1996.
(1) As a minimum, the CODES should consist of statewide crash data
linked to hospital, and either EMS or emergency department data,
preferably both.
(2) Additional state data (driver licensing, vehicle registration,
citation/conviction records, insurance claims, HMO/managed care/etc.
outpatient records, etc.) should be linked as necessary to meet State
objectives.
b. Set up processes for collaboration among the technical experts
who manage the data files being linked.
c. Assign an agency(s) to be responsible for obtaining a computer
dedicated for linkage, installing and implementing the linkage
software, loading the data files to be linked, performing the linkage
and validating the linkage results.
(1) Implement probabilistic linkage methodology to facilitate
tracking the crash victim from the scene to final disposition/recovery
using existing computerized statewide, population-based databases.
(2) Validate the linkage results by evaluating the rate of false
positives and false negatives among the linked and unlinked records.
d. Document the file preparation, linkage and validation processes
so the grantee will be able to easily repeat during subsequent years
after Federal funding ends.
e. Provide NHTSA a copy of the linked data file with supporting
documentation as specified by the COTR for NHTSA's internal use. NHTSA
will use these data according to the data use agreement included as
part of the application packet. Transfer of the linked data to NHTSA
does not include transfer of the ownership of the linked data. NHTSA
has no authority or responsibility to release the linked data to the
public. NHTSA's responsibility is to serve as the facilitator for
developing data linkage capabilities at the state level and to
encourage use of the linked data for decision making by the state.
2. Use the linked data to influence highway safety and injury
control decision-making.
a. Describe the different types of decision-making processes,
currently being utilized in the State, that identify highway safety and
injury control objectives and prioritize prevention programs to have
the most impact on reducing death, injury and direct medical costs
associated with motor vehicle crashes.
b. Describe why linked data are needed to make these decision-
making processes more effective and how the data will be incorporated.
c. Implement at least one application of linked data to influence
highway safety and injury control decision-making that is expected to
have a positive impact on reducing death, injury, and direct medical
costs.
3. Develop the computer programs needed to translate the linked
data into information useful for highway safety and injury control at
the local, regional, or state level.
a. Develop a public-use version of the linked data, copies of which
will be distributed upon request.
b. Develop the resources necessary to respond to increasing
requests for data and access to the linked data for
[[Page 60743]]
analytical, management, planning, and other purposes after Federal
funding ends.
c. Use the Internet and other electronic mechanisms to efficiently
distribute and share information generated from the linked data.
4. Promote collaboration among the owners and users of the state
data to facilitate data linkage and applications for linked data.
a. Establish a statewide CODES collaborative network.
(1) Convene a Board of Directors consisting of the data owners and
major users of the State data. The CODES Board of Directors will be
responsible for managing and institutionalizing the linked data,
establishing the data release policies for the linked data, supporting
the activities of the grantee, ensuring that data linkage and
application activities are appropriately coordinated within the State,
and resolving common issues related to data accessibility,
availability, completeness, quality, confidentiality, transfer,
ownership, fee for service, management etc. The CODES Board of
Directors will meet monthly.
(2) Convene a CODES Advisory Group consisting of the CODES Board of
Directors and other stakeholders interested in the use of linked data
to support highway safety, injury control, EMS, etc. The CODES Advisory
Committee will be informed of the results of the data linkage,
application of the data for decision-making, the quality of the state
data for linkage and the quality of the linked data for analysis. The
CODES Advisory Committee will meet twice a year.
b. Promote coordination of the various stakeholders through use of
the Internet, teleconferencing, joint meetings, and other mechanisms to
ensure frequent communication between all parties to minimize the
expense of travel.
5. Work collaboratively with NHTSA to implement the Cooperative
Agreement.
a. Attend Briefing Meeting: Each grantee shall attend a briefing
meeting (date and time to be scheduled within 30 days after the award)
in Washington, DC with NHTSA staff. The purpose of the meeting will be
to review the goals and objectives of the project, discuss
implementation of the linkage software, review the tasks to be
specified in the action plan for the data linkage and applications of
the linked data for highway safety or injury control decision-making
and discuss the agendas for the Board of Directors and Advisory
Committee.
b. Submit Detailed Action Plan and Schedule. Within 30 days after
the briefing meeting, the grantee shall deliver a detailed action plan
and schedule, covering the remaining funding period, for accomplishing
the data linkage and incorporating information generated from linked
data into the processes for highway safety or injury control decision-
making. The action plan shall be subject to the technical direction and
approval of NHTSA.
c. Attend Technical Workshops. All grantees together shall attend
two technology transfer workshops in Washington, DC during project
performance. The first meeting, to be scheduled during the ninth month
of funding, will be organized to share data linkage experiences, review
applications of linked data, and resolve common problems. The second
meeting will be scheduled at the end of the funding period for the
purpose of sharing results and making recommendations for future CODES
projects.
6. Institutionalize the data linkage and applications for linked
data after Federal funding ends. By the end of the 12th month of
funding, each grantee shall submit a long-range plan and schedule to
institutionalize data linkage and the use of linked data for highway
safety and injury control decision-making.
NHTSA Involvement
NHTSA will be involved in all activities undertaken as part of the
Cooperative Agreement program and will:
1. Provide a Contracting Officer's Technical Representative (COTR)
to participate in the planning and management of the Cooperative
Agreement and coordinate activities between the grantee and NHTSA.
2. Provide, at no cost to the grantee, training and technical
assistance by a CODES expert for up to two weeks on-site and off-site
during the project to assist the grantee in preparing the files for
linkage, implementing probabilistic linkage techniques, validating the
linkage results, developing applications for the linked data, and
organizing the CODES Board of Directors and Advisory Committee.
3. Develop a format in which the linked data and supporting
documentation will be delivered to NHTSA.
4. Agree to accept the State's CODES linked data for 1995 and 1996
with limited user rights by NHTSA as defined in the grantee data use
agreement.
Period of Support
The project study effort described in this announcement will be
supported through the award of up to seven (7) Cooperative Agreements,
depending upon the merit of the applications received and the
availability of funding. It is anticipated that individual award
amounts will range from $200,000-$250,000. Project efforts involving
linkage of the state data and applications for the linked data must be
completed within eighteen months after funding.
Allowable Uses of Federal Funds
1. For general project requirements, the following cost items are
considered to be allowable uses of Federal funds on this project:
a. Costs of personnel resources necessary to perform project
management activities, data linkage and processing activities,
applications of linked data for decision-making, and reporting
requirements. Personnel may be members of the grantee organization or
loaned by organizations represented on the CODES Board of Directors.
Because the linkage process is relatively easy to implement in the
second year by persons who have linkage experience, it is important
that the staff trained under this project be available to repeat the
linkage and train others in subsequent years.
b. Costs of sufficient dedicated computer and software resources
(microcomputer(s), or work station, modem, etc.) relative to the volume
of records to implement the probabilistic linkage technology and
generate, from the linked data, information useful for decision-making.
The computer resources must be dedicated for linking the data and
generating output from the linked data so that the highway safety and
injury control communities have timely access to the linked data when
needed to promote highway safety and injury control objectives during
and after the project. The computer resources must be located for use
by CODES data owners and project staff. Funds may not be used to
upgrade an existing computer that is primarily used by non-CODES
personnel to meet non-CODES-related responsibilities of the
organization. The computer and software resources may not be
permanently tied to an existing computer network in such a way as to
preclude their movement in the future, as directed by the CODES Board
of Directors, to another organization more interested in continuing the
linkage and applications for the linked data.
[[Page 60744]]
c. Costs, if necessary, to obtain missing data and/or to expedite
the computerization of existing statewide data are limited to no more
than 10% of the records in those state data files that already have
reached at least a 90% computerization rate.
d. Costs, if necessary, to purchase access to existing statewide
computerized injury data such as EMS, emergency department, inpatient,
census, and claims for linkage.
e. Costs to perform additional edits and logic checks on the
databases to be linked to facilitate the data linkage. Specifically,
these edits will address data accuracy problems such as: (1) Out of
sequence military times for time of crash, time of report to police
and/or time of arrival by police at the scene; (2) town and county
codes inconsistent with police and EMS service areas; (3) ages
inconsistent with date of birth; (4) hospital destinations inconsistent
with the location of the crash; (5) resolving duplicate and unsure
matches; and, (6) performing other edits appropriate to the State's
data.
f. Costs to convene the CODES Board of Directors and the CODES
Advisory Committee.
g. Costs to generate a copy of the CODES linked 1995 and 1996
databases for transfer to NHTSA in an acceptable electronic media and
format.
h. Costs to create a public use version of the linked data, copies
of which will be distributed upon request.
i. Costs related to use of the Internet, teleconferencing, joint
meetings, and other mechanisms to ensure frequent communication and
distribution of the information generated from the linked data among
all stakeholders.
Eligibility Requirements
The grantee must be a state agency, an educational institution, or
a non-profit organization associated with motor vehicle injury control.
Only one application should be submitted by a State. States which have
previously been funded to develop CODES are not eligible. Because this
Cooperative Agreement program requires extensive collaboration among
the data owners in the State in order to achieve the program
objectives, it is envisioned that, during the pre-application process,
the data owners will be actively involved in the development of the
formal application.
While the general eligibility requirements are broad, applicants
are advised that this Cooperative Agreement program is not designed to
support basic developmental efforts. Although no single organization
within any State has all of the required data capabilities, the
application should demonstrate strong collaborative agreements with the
data owners and access to at least the statewide crash, hospital, and
either EMS or emergency department data, or both, by the time of the
award. In addition, the application also should indicate the
availability of local funding and/or shared resources to ensure
sufficient resources to meet the program objectives, particularly
institutionalization of the data linkage and applications for linked
data.
Application Procedure
Each applicant must submit one original and five copies of the
application package to: NHTSA, Office of Contracts and Procurement
(NAD-30), ATTN: Henrietta R. Mosley, 400 7th Street, SW., Room 5301,
Washington, DC 20590. Applications must be typed on one side of the
page only. Applications must include a reference to NHTSA Cooperative
Agreement Program No. DTNH22-97-H-07015. Only complete application
packages received on or before 2 p.m., February 28, 1997, will be
considered.
Application Content
1. The application package must be submitted with OMB Standard Form
424 (REV. 4-88, including 424A and 424B), Application for Federal
Assistance, with the required information filled in and certified
assurances signed. While the Form 424A deals with budget information
and Section B identifies Budget Categories, the available space does
not permit a level of detail which is sufficient to provide for a
meaningful evaluation of the proposed total costs. A supplemental
budget information sheet shall be provided which presents a detailed
breakdown of the proposed costs, as well as any costs which the
applicant indicates will be contributed in support of this project.
Applicants shall assume that awards will be made by June 4, 1997 and
should prepare their applications accordingly.
2. The application shall include a program narrative statement of
not more than 20 pages which addresses the following as a minimum:
a. A brief description of the State in terms of its highway safety
and injury control decision-making processes for planning, performance
monitoring, SMS and other functions aimed at reducing unnecessary
death, injury, and costs of injuries resulting from motor vehicle
crashes. This description should indicate how linked data will help
make these processes more effective.
b. A brief description of the existing crash and medical outcome
files. Applicants will link 1995 and 1996 statewide crash data to EMS
(and/or emergency department) and hospital discharge data to obtain
medical and financial outcomes for persons injured in motor vehicle
crashes. Linkage to census, other traffic records (vehicle
registration, driver licensing, roadway, conviction/citation, etc.),
insurance claims, etc., are encouraged relative to the proposed uses
for the linked data to meet State priorities for highway safety and
injury control decision-making. The following information should be
included for each data file chosen for linkage for the period 1995-
1996.
(1) The reporting threshold and an indication of the compliance
rate statewide;
(2) The level of computerization of the data elements needed to
identify the events and persons involved in the events;
(3) The total crashes, total persons involved in crashes, total
victims with injuries caused by a motor vehicle crash as identified or
estimated and a descriptive profile of the total injured by severity
level, if available, statewide;
(4) The date when the 1995 and 1996 files will be available for
use;
(5) An evaluation of the completeness and accuracy of the financial
data indicating total charges and payor source, if included in the data
file; and,
(6) If it will be necessary to obtain and/or computerize missing
data (not to exceed 10% of the total cases in the file) in a data file
to facilitate its linkage.
c. A brief description of the proposed plan for linkage.
d. A brief description of how the linked data will be converted
into information useful for the highway safety and injury control
decision-making processes for the purpose of reducing unnecessary
death, injury, and costs resulting from motor vehicle crashes.
e. A brief description of each member of the CODES Board of
Directors and the proposed arrangements describing the management and
use of the linked data.
3. The application shall include an appendix. A large appendix is
strongly discouraged. Additional material should be included only if it
is necessary to support information about data linkage, applications
for linked data or institutionalization discussed in the application.
Do not send copies of brochures, documents, etc., developed as the
result of a collaborative effort in the State. The appendix should
include the following:
a. Letters of support from each member of the CODES Board of
Directors. The following information should be included in the letters
of
[[Page 60745]]
support to demonstrate that the applicant has authorized access to the
necessary statewide data and the support necessary to resolve
operational issues related to confidentiality, accessibility,
availability, ownership, publication rights, routine output, etc.
(1) Why linked data are important to the agency.
(2) The priority assigned by the agency to obtain linked data
compared to other responsibilities.
(3) The agency's level of commitment in terms of the number of
staff and the dollars or shared resources which will be available to
support and institutionalize CODES.
(4) The agency's willingness to collaborate with other data owners
to support shared ownership of the linked data.
(5) The agency's permission to release the linked data to NHTSA at
the end of the project.
b. A brief description or letters of support should be included for
the other stakeholders to be represented on the CODES Advisory
Committee. The letters of support should indicate the stakeholder's
need for the linked data, and willingness to facilitate the linkage of
state data or use of linked data for decision-making.
c. A list of activities in chronological order or a Gantt chart to
show the expected schedule of accomplishments and their target dates.
d. Descriptions of the proposed project personnel as following:
(1) Project Director: Include a curriculum vitae along with a
description of the director's leadership capabilities to make sure that
the various stakeholders work together.
(2) Key personnel proposed for the data linkage and applications of
linked data, and other personnel considered critical to the successful
accomplishment of this project: include a brief description of
qualifications, employment status (permanent, temporary) in the
organization, and respective organizational responsibilities. The
proposed level of effort in performing the various activities should
also be identified.
e. A brief description of the applicant's organizational experience
in performing similar or related efforts, and the priority that will be
assigned to this project compared to the organization's other
responsibilities. Priority will be given to those applicants who have a
strong need for data linkage now and in the future.
f. Data Use Agreement. A description of state's existing laws and
regulations governing patient confidentiality in the data file being
linked and conditions under which the linked data file may be used by
NHTSA.
Application Review Process and Evaluation Factors
Initially, all application packages will be reviewed to confirm
that the applicant is an eligible recipient and to ensure that the
application contains all of the items specified in the Application
Content section of this announcement. Each complete application from an
eligible recipient will then be evaluated by an Evaluation committee.
The applications will be evaluated using the following criteria which
are listed in descending order of importance:
1. Understanding the intent of the program (30%). The applicant
recognizes the importance of CODES to obtain medical and financial
outcome data which are necessary for a comprehensive evaluation of the
impact of highway safety and injury control countermeasures. The
applicant shows an understanding of the importance of developing CODES,
as a meaningful and appropriate strategy for improving state traffic
records capabilities and ensuring the continuation of CODES after
completion of this project.
2. Technical approach for project completion (30%). The
reasonableness and feasibility of the applicant's approach for
successfully achieving the objectives of the project within the
required time frame. The appropriateness and feasibility of the
applicant's proposed plans for data linkage and applications for the
linked data. Evidence that the applicant has the necessary
authorization and support from data owners to access medical and non-
medical state data, particularly total charges and information about
type and severity of injury which are not routinely available for
highway safety analyses and release data.
3. Project personnel (20%). The adequacy of the proposed personnel
to successfully perform the project study, including qualifications and
experience (both general and project related), the various disciplines
represented, and the relative level of effort proposed for the
professional, technical and support staff.
4. Organizational capabilities (20%). The adequacy of
organizational resources and experience to successfully manage and
perform the project, particularly to support the collaborative network
and respond to the increasing demand for access to the linked data. The
proposed coordination with and use of other organizational support and
resources, including other sources of financial support.
Depending upon the results of the evaluation process, NHTSA may
choose to alter the number of awards. In addition, NHTSA may suggest
revisions to applications as a condition of further consideration to
ensure the most efficient and effective performance consistent with the
objectives of the project. An organizational representative of the
National Association of Governors' Highway Safety Representatives will
be assisting in NHTSA's technical evaluation process.
Special Award Selection Factors
After evaluating all applications received, in the event that
insufficient funds are available to award all meritorious applications,
NHTSA may consider the following special award factors in the award
decision:
1. Priority will be given to those applicants who propose to link
more than the minimum number of data files.
2. Priority will be given to applicants who have the highest
probability of maintaining the collaborative network of data owners and
users, of institutionalizing the linkage of the crash and medical
outcome data on a routine basis, and of continuing to respond to data
requests after the project is completed.
3. Priority may be given to an applicant on the basis that the
application fits a profile of providing NHTSA with a broad range of
population densities (rural through metropolitan) with different
highway safety needs.
Terms and Conditions of the Award
1. Prior to award, each grantee must comply with the certification
requirements of 49 CFR part 20, Department of Transportation New
Restrictions on Lobbying, and 49 CFR part 29, Department of
Transportation government-wide Debarment and Suspension (Non-
procurement) and Government-wide Requirements for Drug Free Workplace
(Grants). In addition, grantees must certify that data release
agreements have been signed by the owners of the data files being
linked giving the grantee access for linkage and acknowledging that a
copy, of the linked data, per NHTSA's specifications, will be
transferred to NHTSA for internal analyses by NHTSA staff.
2. Reporting requirements and Deliverables:
a. Detailed Action Plan and Schedule. Within 30 days after the
briefing meeting, the grantee shall deliver a detailed action plan and
schedule for accomplishing the data linkage and applications of linked
data for decision-
[[Page 60746]]
making, showing any revisions to the approach proposed in the grantee's
application. This detailed action plan will be subject to the technical
direction and approval of NHTSA and will describe the following:
(1) The personnel and hardware resources required to perform the
data linkage.
(2) The process for obtaining the different files required for
linkage.
(3) The process for accelerating the State's data processing, if
necessary, so that the statewide data are available in a timely manner
for the linkage.
(4) The process for verifying the data and performing additional
edits on the linkage variables.
(5) The process for resolving problems expected during linkage and
their proposed solutions.
(6) The milestones for completing the various phases of the
probabilistic linkage and validation processes.
(7) The milestones for proposed meeting schedules and actions by
the Board of Directors and Advisory Committee.
(8) Date(s) for providing 1995 and 1996 linked database(s) to
NHTSA.
(9) The process for identifying the limitations of the final linked
database or applications of the linked data, if any.
(10) The process for ensuring access to the linked data as demand
for information increases.
(11) The process for choosing those applications of linked data
that will have the most impact on reducing death, injury, and costs of
injuries related to motor vehicle crashes.
(12) The milestones for implementing the applications.
(13) The benefits expected from the applications of the linked
data.
b. Quarterly Progress Reports. During the performance, the grantee
will provide letter-type written reports to the NHTSA COTR. These
reports will compare what was proposed in the Plan of Action with
actual accomplishments during the past quarter; what commitments have
been generated; what follow up and support are expected; what problems
have been experienced and what may be needed to overcome the problems;
and what is specifically planned to be accomplished during the next
quarter. These reports will be submitted seven days after the end of
each quarter.
c. Board of Directors and Advisory Committee Meetings. Copies of
the agenda and minutes for each Board of Directors and Advisory
Committee Meeting will be attached to the Quarterly Progress Report
submitted to NHTSA immediately following the meeting.
d. Final Report. The grantee shall deliver to NHTSA, at the end of
the project, a final report describing the results of the data linkage
process, and the applications of the linked data. The report shall
include the following:
(1) A description of the state crash and injury data linked,
(2) A description of the file preparation,
(3) A description of the linkage, validation processes and results,
(4) A description of the applications of linked data implemented
for decision-making and results of the decision-making,
(5) A discussion of the limitations of the linked data and
subsequent applications of these data,
(6) A description of how the State will institutionalize data
linkage and continue to use linked data for decision-making,
(7) A description of the documentation created to facilitate
repeating of the linkage process and an estimate of how much time is
needed to repeat the linkage in subsequent years, and
(8) A copy of the public-use formats that were successful for
incorporating linked data into the State's decision-making processes
for highway safety and injury control.
e. CODES Linked Database. The grantee shall deliver to NHTSA after
linkage, at the date specified in the Action Plan, the CODES linked
databases. NHTSA's funds are not being used to ``buy'' the linked data
so NHTSA does not retain rights to the linked data. NHTSA's will use
the data to help facilitate the development of data linkage
capabilities at the state level and to encourage use of the linked data
for decision making by the state. The deliverable will include:
(1) The database in an electronic media and format acceptable to
NHTSA, including all persons, regardless of injury severity (none,
fatal, non-fatal) involved in a reported motor vehicle crash during
1995 and 1996 and including medical and financial outcome information
for those who are linked.
(2) A copy of the file structure for the linked data file.
(3) Documentation of the definitions and file structure for each of
the data elements contained in the linked data files.
(4) An analysis of the quality of the linked data and a description
of any data bias which may exist based on an analysis of the false
positive and false negative linked records.
3. During the effective performance period of Cooperative
Agreements awarded as a result of this announcement, the agreement as
applicable to the grantee shall be subject to the National Highway
Traffic Safety Administration's General Provisions for Assistance
Agreements.
Issued: November 22, 1996.
Patricia Breslin,
Director, National Center for Statistics and Analysis.
[FR Doc. 96-30401 Filed 11-27-96; 8:45 am]
BILLING CODE 4910-59-P