[Federal Register Volume 61, Number 219 (Tuesday, November 12, 1996)]
[Notices]
[Pages 58092-58094]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-28904]
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TENNESSEE VALLEY AUTHORITY
Privacy Act of 1974; New System of Records
AGENCY: Tennessee Valley Authority (TVA).
ACTION: Notice of a new system of records.
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SUMMARY: In accordance with 5 U.S.C. 552a(e)(4), the Tennessee Valley
Authority (TVA) is publishing a notice of the existence and character
of a new system of records entitled TVA-37 ``United States Tennessee
Valley Authority Police Records.''
FOR FURTHER INFORMATION CONTACT: Wilma H. McCauley, Tennessee Valley
Authority, 1101 Market Street, (WR 4Q-C), Chattanooga, Tennessee 37402-
2801, TVA telephone: (423) 751-2523 or fax (423) 751-3400.
TVA-37
SYSTEM NAME:
U.S. TVA Police Records, (TVA-37).
SYSTEM LOCATION:
Tennessee Valley Authority, U.S. TVA Police, 400 West Summit Hill
Drive, SPT 5A, Knoxville, Tennessee 37902-1499. Duplicate copies of
certain documents may also be located in the field offices of the
various U.S. TVA Police Districts.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
A. Individuals who relate in any manner to official U.S. TVA Police
investigations into incidents or events occurring within the
jurisdiction of TVA, including but not limited to suspects, victims,
witnesses, close relatives, medical personnel, and associates who have
relevant information to an investigation.
B. Individuals who are the subject of unsolicited information or
who offer unsolicited information, and law enforcement personnel who
request assistance and/or make inquiries concerning records.
C. Individuals including, but not limited to, current or former
employees; current or former contractor and subcontractor personnel;
visitors and other individuals that have or are seeking to obtain
business or other relations with TVA; individuals who have requested
and/or have been granted access to TVA buildings or property, or
secured areas within a building or property.
D. Individuals who are the subject of research studies including,
but not limited to, crime profiles, scholarly journals, and news media
references.
Categories of Records in the System:
Information related to case investigation reports on all forms of
incidents or events, visitor and employee registers, TVA forms
authorizing access for individuals into TVA buildings or secured areas
within a building, and historical information on an individual's
building access or denial of access; U.S. TVA Police Uniform Incident
Reports (UIRs) on incidents or events; visitor and employee registers,
TVA forms, or permits authorizing access for individuals into TVA
buildings, property, or secured areas within buildings or property, and
historical information on an individual's access or denial of access
within buildings or property; the U.S. TVA Police confrontational data
base; permit applications under the Archaeological Resources Protection
Act (ARPA); risk, security, emergency preparedness, and fire protection
assessments conducted by the U.S. TVA Police on facilities, property,
or officials; research studies, scholarly journal articles, textbooks,
training materials, and news media references of interest to U.S. TVA
Police personnel; an index of all detected trends, patterns, profiles
and methods of operation of known and unknown criminals whose records
are maintained in the system; an index of the names, address, and
contact telephone numbers
[[Page 58093]]
of professional individuals and organizations who are in a position to
furnish assistance to the U.S. TVA Police; an index of public record
sources for historical, statistical, geographic, and demographic data;
and an alphabetical name index of all individuals whose records are
maintained in the system.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5
U.S.C. 552a; and 28 U.S.C. 534.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
To the appropriate official agency (whether Federal, State, or
local) where there is an indication of a violation or potential
violation of law (whether criminal, civil, or regulatory in nature).
In litigation where TVA is a party or in which TVA provides legal
representation for a party by TVA attorneys or otherwise, for use for
any purpose including the presentation of evidence and disclosure in
the course of discovery. In all other litigation, information may be
disclosed to respond to process issued under color of authority of a
court of competent jurisdiction.
To provide information to a Federal, State, or local entity in
connection with the hiring or retention of an employee, the letting of
a contract, or issuance of a license, grant, or other benefit by the
requesting agency to the extent that the information is relevant and
necessary to the requesting agency's decision on that matter, or in
connection with any other matter properly within the jurisdiction of
such other agency and related to its responsibilities to prosecute,
investigate, regulate, and administrate, or other responsibilities.
To any Federal, State, local or foreign Government agency directly
engaged in the criminal justice process where access is directly
related to a law enforcement function of the recipient agency in
connection with the tracking, identification, and apprehension of
persons believed to be engaged in criminal activity.
To an organization or individual in both the public or private
sector pursuant to an appropriate legal proceeding or if deemed
necessary, to elicit information or cooperation from the recipient for
use by TVA in the performance of an authorized activity.
To an organization or individual in the public or private sector
where there is reason to believe the recipient is or could become the
target of a particular criminal activity or conspiracy and to the
extent the information is relevant to the protection of life or
property.
To the news media and general public where there exists a
legitimate public interest such as obtaining public or media assistance
in the tracking, identifying, and apprehending of persons believed to
be engaged in repeated acts of criminal behavior; notifying the public
and/or media of arrests; protecting the public from imminent threat to
life or property where necessary; and disseminating information to the
public and/or media to obtain cooperation with research, evaluation,
and statistical programs.
To the parties or complainants, their representatives, and
impartial referees, examiners, administrative judges, or other
decisionmakers in proceedings under the TVA grievance adjustment
procedures, Equal Employment Opportunity procedures, Merit Systems
Protection Board, or similar procedures.
To appropriately respond to congressional inquiries on behalf of
constituents.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored manually in locked file cabinets, either in hard
copy or on microfilm at the U.S. TVA Police offices in Knoxville,
Tennessee. The active main files are maintained in hard copy form and
some inactive records are maintained on microfilm. In addition, some of
the information is stored in computerized data storage devices at the
U.S. TVA Police offices in Knoxville, Tennessee. Investigative
information which is maintained in computerized form may be stored in
memory, on disk storage, on computer tape, or on computer printed
listings.
RETRIEVABILITY:
On-line computer access to U.S. TVA Police files is achieved by
using the following search descriptors:
A. The names of individuals, their birth dates, physical
descriptions, social security numbers, and other identification
numbers, such as Uniform Incident Report numbers.
B. As previously described, summary variables contained on Uniform
Incident Reports submitted to the U.S. TVA Police.
C. Key word citations to research studies, scholarly journals,
textbooks, training materials, and news media references.
SAFEGUARDS:
Records are maintained in restricted areas and are accessed only by
U.S. TVA Police employees. Security is provided by a comprehensive
program of physical, administrative, personnel, and computer system
safeguards. Access to and use of records is limited to authorized U.S.
TVA Police personnel and to other authorized officials and employees of
TVA on a need-to-know basis. Sensitive or classified information in
electronic form is encrypted prior to transmission to ensure
confidentiality, security, and to prevent interception and
interpretation.
RETENTION AND DISPOSAL:
Records are disposed of in accordance with established TVA records
retention schedules. U.S. TVA Police will conduct periodic review to
determine if these records are historical and should be placed in
permanent files after established retention periods and administrative
needs of the U.S. TVA Police have elapsed. As deemed necessary, certain
records may be subject to restricted examinations by 44 U.S.C. 2104.
SYSTEM MANAGER(S) AND ADDRESS:
Robert L. Thompson, U.S. TVA Police, Tennessee Valley Authority,
400 West Summit Hill Drive, SPT 5A, Knoxville, Tennessee 37902-1499.
NOTIFICATION PROCEDURES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.
RECORD ACCESS PROCEDURES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.
CONTESTING RECORD PROCEDURES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.
RECORD SOURCE CATEGORIES:
This system of records is exempt from this requirement pursuant to
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
This system is exempt from subsections (c)(3); (d); (e)(1), (e)(G),
(H), and (I) and (f) of 5 U.S.C. 552a (Section 3 of the Privacy Act of
1974) pursuant to 5 U.S.C. 552a (k)(2) and TVA regulations at 18 CFR
1301.24. This system of records is exempt from subsections (c)(3), (d),
(e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), (e)(8), and
(g) pursuant to 5 U.S.C. 552(j)(2)
[[Page 58094]]
and TVA regulations at 18 CFR 1301.24.)
William S. Moore,
Senior Manager, Administrative Services.
[FR Doc. 96-28904 Filed 11-8-96; 8:45 am]
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