[Federal Register Volume 61, Number 219 (Tuesday, November 12, 1996)]
[Notices]
[Pages 58092-58094]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-28904]


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TENNESSEE VALLEY AUTHORITY


Privacy Act of 1974; New System of Records

AGENCY: Tennessee Valley Authority (TVA).

ACTION: Notice of a new system of records.

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SUMMARY: In accordance with 5 U.S.C. 552a(e)(4), the Tennessee Valley 
Authority (TVA) is publishing a notice of the existence and character 
of a new system of records entitled TVA-37 ``United States Tennessee 
Valley Authority Police Records.''

FOR FURTHER INFORMATION CONTACT: Wilma H. McCauley, Tennessee Valley 
Authority, 1101 Market Street, (WR 4Q-C), Chattanooga, Tennessee 37402-
2801, TVA telephone: (423) 751-2523 or fax (423) 751-3400.
TVA-37

SYSTEM NAME:
     U.S. TVA Police Records, (TVA-37).

SYSTEM LOCATION:
     Tennessee Valley Authority, U.S. TVA Police, 400 West Summit Hill 
Drive, SPT 5A, Knoxville, Tennessee 37902-1499. Duplicate copies of 
certain documents may also be located in the field offices of the 
various U.S. TVA Police Districts.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    A. Individuals who relate in any manner to official U.S. TVA Police 
investigations into incidents or events occurring within the 
jurisdiction of TVA, including but not limited to suspects, victims, 
witnesses, close relatives, medical personnel, and associates who have 
relevant information to an investigation.
    B. Individuals who are the subject of unsolicited information or 
who offer unsolicited information, and law enforcement personnel who 
request assistance and/or make inquiries concerning records.
    C. Individuals including, but not limited to, current or former 
employees; current or former contractor and subcontractor personnel; 
visitors and other individuals that have or are seeking to obtain 
business or other relations with TVA; individuals who have requested 
and/or have been granted access to TVA buildings or property, or 
secured areas within a building or property.
    D. Individuals who are the subject of research studies including, 
but not limited to, crime profiles, scholarly journals, and news media 
references.

Categories of Records in the System:
     Information related to case investigation reports on all forms of 
incidents or events, visitor and employee registers, TVA forms 
authorizing access for individuals into TVA buildings or secured areas 
within a building, and historical information on an individual's 
building access or denial of access; U.S. TVA Police Uniform Incident 
Reports (UIRs) on incidents or events; visitor and employee registers, 
TVA forms, or permits authorizing access for individuals into TVA 
buildings, property, or secured areas within buildings or property, and 
historical information on an individual's access or denial of access 
within buildings or property; the U.S. TVA Police confrontational data 
base; permit applications under the Archaeological Resources Protection 
Act (ARPA); risk, security, emergency preparedness, and fire protection 
assessments conducted by the U.S. TVA Police on facilities, property, 
or officials; research studies, scholarly journal articles, textbooks, 
training materials, and news media references of interest to U.S. TVA 
Police personnel; an index of all detected trends, patterns, profiles 
and methods of operation of known and unknown criminals whose records 
are maintained in the system; an index of the names, address, and 
contact telephone numbers

[[Page 58093]]

of professional individuals and organizations who are in a position to 
furnish assistance to the U.S. TVA Police; an index of public record 
sources for historical, statistical, geographic, and demographic data; 
and an alphabetical name index of all individuals whose records are 
maintained in the system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Tennessee Valley Authority Act of 1933, 16 U.S.C. 831-831dd; 5 
U.S.C. 552a; and 28 U.S.C. 534.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    To the appropriate official agency (whether Federal, State, or 
local) where there is an indication of a violation or potential 
violation of law (whether criminal, civil, or regulatory in nature).
    In litigation where TVA is a party or in which TVA provides legal 
representation for a party by TVA attorneys or otherwise, for use for 
any purpose including the presentation of evidence and disclosure in 
the course of discovery. In all other litigation, information may be 
disclosed to respond to process issued under color of authority of a 
court of competent jurisdiction.
    To provide information to a Federal, State, or local entity in 
connection with the hiring or retention of an employee, the letting of 
a contract, or issuance of a license, grant, or other benefit by the 
requesting agency to the extent that the information is relevant and 
necessary to the requesting agency's decision on that matter, or in 
connection with any other matter properly within the jurisdiction of 
such other agency and related to its responsibilities to prosecute, 
investigate, regulate, and administrate, or other responsibilities.
    To any Federal, State, local or foreign Government agency directly 
engaged in the criminal justice process where access is directly 
related to a law enforcement function of the recipient agency in 
connection with the tracking, identification, and apprehension of 
persons believed to be engaged in criminal activity.
    To an organization or individual in both the public or private 
sector pursuant to an appropriate legal proceeding or if deemed 
necessary, to elicit information or cooperation from the recipient for 
use by TVA in the performance of an authorized activity.
    To an organization or individual in the public or private sector 
where there is reason to believe the recipient is or could become the 
target of a particular criminal activity or conspiracy and to the 
extent the information is relevant to the protection of life or 
property.
    To the news media and general public where there exists a 
legitimate public interest such as obtaining public or media assistance 
in the tracking, identifying, and apprehending of persons believed to 
be engaged in repeated acts of criminal behavior; notifying the public 
and/or media of arrests; protecting the public from imminent threat to 
life or property where necessary; and disseminating information to the 
public and/or media to obtain cooperation with research, evaluation, 
and statistical programs.
    To the parties or complainants, their representatives, and 
impartial referees, examiners, administrative judges, or other 
decisionmakers in proceedings under the TVA grievance adjustment 
procedures, Equal Employment Opportunity procedures, Merit Systems 
Protection Board, or similar procedures.
    To appropriately respond to congressional inquiries on behalf of 
constituents.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored manually in locked file cabinets, either in hard 
copy or on microfilm at the U.S. TVA Police offices in Knoxville, 
Tennessee. The active main files are maintained in hard copy form and 
some inactive records are maintained on microfilm. In addition, some of 
the information is stored in computerized data storage devices at the 
U.S. TVA Police offices in Knoxville, Tennessee. Investigative 
information which is maintained in computerized form may be stored in 
memory, on disk storage, on computer tape, or on computer printed 
listings.

RETRIEVABILITY:
    On-line computer access to U.S. TVA Police files is achieved by 
using the following search descriptors:
    A. The names of individuals, their birth dates, physical 
descriptions, social security numbers, and other identification 
numbers, such as Uniform Incident Report numbers.
    B. As previously described, summary variables contained on Uniform 
Incident Reports submitted to the U.S. TVA Police.
    C. Key word citations to research studies, scholarly journals, 
textbooks, training materials, and news media references.

SAFEGUARDS:
    Records are maintained in restricted areas and are accessed only by 
U.S. TVA Police employees. Security is provided by a comprehensive 
program of physical, administrative, personnel, and computer system 
safeguards. Access to and use of records is limited to authorized U.S. 
TVA Police personnel and to other authorized officials and employees of 
TVA on a need-to-know basis. Sensitive or classified information in 
electronic form is encrypted prior to transmission to ensure 
confidentiality, security, and to prevent interception and 
interpretation.

RETENTION AND DISPOSAL:
    Records are disposed of in accordance with established TVA records 
retention schedules. U.S. TVA Police will conduct periodic review to 
determine if these records are historical and should be placed in 
permanent files after established retention periods and administrative 
needs of the U.S. TVA Police have elapsed. As deemed necessary, certain 
records may be subject to restricted examinations by 44 U.S.C. 2104.

SYSTEM MANAGER(S) AND ADDRESS:
    Robert L. Thompson, U.S. TVA Police, Tennessee Valley Authority, 
400 West Summit Hill Drive, SPT 5A, Knoxville, Tennessee 37902-1499.

NOTIFICATION PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD ACCESS PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

CONTESTING RECORD PROCEDURES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

RECORD SOURCE CATEGORIES:
    This system of records is exempt from this requirement pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2) and TVA regulations at 18 CFR 1301.24.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system is exempt from subsections (c)(3); (d); (e)(1), (e)(G), 
(H), and (I) and (f) of 5 U.S.C. 552a (Section 3 of the Privacy Act of 
1974) pursuant to 5 U.S.C. 552a (k)(2) and TVA regulations at 18 CFR 
1301.24. This system of records is exempt from subsections (c)(3), (d), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), (e)(8), and 
(g) pursuant to 5 U.S.C. 552(j)(2)

[[Page 58094]]

and TVA regulations at 18 CFR 1301.24.)
William S. Moore,
Senior Manager, Administrative Services.
[FR Doc. 96-28904 Filed 11-8-96; 8:45 am]
BILLING CODE 8120-08-P