[Federal Register Volume 61, Number 211 (Wednesday, October 30, 1996)]
[Notices]
[Pages 55988-55990]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-27752]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Office of the Secretary


HHS Management and Budget Office; Office of Facilities Services; 
Statement of Organization, Functions and Delegations of Authority

    Part A, Office of the Secretary, Statement of Organization, 
Functions and Delegations of Authority for the Department of Health and 
Human Services is being amended at Chapter AM, HHS Management and 
Budget Office, Chapter AMQ, Administrative Services Center, as last 
amended at 57 FR 37823-24, 8/20/92. The change is to delete Chapter AMQ 
and replace with a new Chapter AMR, retitle the Administrative Services 
Center as the Office of Facilities Services and realign its functions. 
The changes are as follows:
    Delete Chapter AMQ, ``Administrative Services Center,'' in its 
entirety and replace with the following:
    A. AMR.00  Mission. The Office of Facilities Services (OFS) 
provides leadership and direction for real property management 
operations and provides Department-wide policy

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support for real property, space management, occupational safety and 
health, environmental and historic preservation responsibilities. 
Provides facilities management services to all HHS components in the 
Southwest Washington, D.C. complex. Advises senior Departmental 
officials on management issues related to the effective and efficient 
operations of the applicable programs and components. Acts as the 
Department's focal point with other Federal agencies and HHS Operating 
Divisions (OPDIVs) on policy and regulatory issues involving real 
property, space management, occupational safety and health, 
environmental and historic preservation activities for the Office of 
the Secretary (OS). Directs, plans, obtains, and coordinates building 
management, space management and design, systems furniture procurement 
and installation, safety and health and support services in the 
Southwest Washington, D.C. complex.
    B. AMR.10  Organization. The Office of Facilities Services is 
headed by a Director who reports to the Assistant Secretary for 
Management and Budget. The Office consists of the following entities:

Immediate Office (AMR)
Division of Policy Coordination (AMR1)
Division of Resources Management (AMR2)
Division of Buildings Management (AMR3)
Division of Security and Special Services (AMR4)

    C. AMR.20  Functions. The Office of Facilities Services is 
responsible for the following functions:
    1. The Office of the Director provides leadership, policy guidance 
and supervision as well as coordinating long and short range planning 
to constituent organizations.
    2. Division of Policy Coordination (AMR1)
    a. Establishes, maintains and promulgates HHS and OS policy for the 
HHS real property program. Establishes guidelines and procedures to 
monitor effectively the real property owned or leased by HHS.
    b. Establishes guidelines to monitor the utilization of all space 
assigned to the Department by GSA.
    c. Develops guidance to the OPDIVs on technical and facilities 
aspects of the HHS annual RENT budget. Provides oversight of OPDIV 
performance for this function and provides technical assistance on a 
Department-wide basis as required. Coordinates preparation among OPDIVs 
on facilities and space aspects, and collaborates with the Office of 
Budget on final Department-wide RENT budgets, consistent with OMB and 
GSA guidance.
    d. Establishes, maintains and promulgates HHS and OS policy for the 
occupational safety and health, and environmental programs. Provides 
oversight of OPDIV performance of these functions and provides 
technical assistance on a Department-wide basis as required.
    e. Establishes, maintains, and promulgates HHS and OS policy for 
the physical security program and provides technical assistance on a 
Department-wide basis as required.
    f. Establishes, maintains, and promulgates HHS and OS policy for 
the historic preservation program. Provides oversight or OPDIV 
performance for this function and provides technical assistance on a 
Department-wide basis as required.
    g. Establishes, maintains, and promulgates HHS and OS policy for 
the Health and Wellness, and Day Care Centers. Provides technical 
assistance on a Department-wide basis as required. Provides oversight 
of the HHS Health and Wellness Center at Headquarters.
    h. Interprets Department of Energy policy on energy management 
issues and oversees implementation of energy related legislation within 
HHS.
    i. Establishes information and reporting standards for all above 
listed programs. Collects, assembles, and analyzes required information 
for mandated reports to Congress, OMB, GSA and other Federal agencies.
    3. Division of Resources Management (AMR2).
    a. Provides guidance and direction in formulating and overseeing 
the execution of OFS's budget and use of its personnel resources, 
conferring with other organizations within OS as required.
    b. Plans, directs, and coordinates financial and budgetary programs 
for GDM, RENT, Delegated Authority and TAP accounts. Maintains 
commitment records against allowances, and certifies funds availability 
for these funding activities.
    c. Consolidates and presents budget estimates and forecasts of 
OFS's resources. Develops and maintains an overall system of budgetary 
controls to ensure observance of established ceilings on both funds and 
personnel.
    d. Develops and executes the Headquarters OS RENT budget including 
preparation of the GSA 3530's. Reconciles and processes centralized 
RENT billings for OS and OPDIV space in the Southwest Washington, D.C. 
complex. Distributes charges to responsible Offices.
    e. Clears, funds and tracks all OFS Reimbursable Work 
Authorizations (RWAs).
    f. Identifies/develops the creative application of automated 
systems in OFS to enhance service delivery.
    g. Provides comprehensive PC hardware and software maintenance and 
support for OFS.
    h. Coordinates/develops in-house applications training seminars.
    i. Coordinates development of the IRM financial and strategic 
plans.
    4. Division of Buildings Management (AMR3).
    a. Under delegation from GSA, is responsible for the physical plan 
operations and maintenance of the Hubert H. Humphrey Building including 
procurement and administration of related contracts.
    b. Coordinates with GSA on building operation and maintenance 
matters for HHS-occupied space in GSA controlled facilities in the 
Southwest Washington, D.C. complex.
    c. Is responsible for the acquisition, disposition, allocation and 
monitoring of space for the OS in Washington, D.C. and for the OPDIVs 
in the Southwest Washington, D.C. complex.
    d. Enforces compliance with Federal space utilization principles in 
the Southwest Washington, D.C. complex by the preparation of high 
quality space management plans and drawings, and the arrangement of 
quality and timely renovation work. Provides engineering and 
architectural services as well as oversight in support of Southwest 
Washington, D.C. complex facilities both through in-house staff and 
contractors.
    e. Manages major renovation and system furniture installation 
projects, moves and space consolidations. Oversees the restoration and 
renovation of joint use areas in the HHH Building. Procures systems 
furniture including related design, installation and maintenance 
services for the Southwest Washington, D.C. complex.
    5. Division of Security and Special Services (AMR4)
    a. Oversees the OS and Southwest complex occupational safety and 
health programs, including procurement and administration of related 
contracts.
    b. Provides physical security for employees and facility protection 
in the HHH Building through the procurement and administration of guard 
services and equipment. Serves as liaison with GSA for physical 
security issues affecting HHS employees in GSA controlled space in the 
Southwest Washington, D.C. complex.
    c. Provides a variety of facility support services to the OS and 
OPDIVs

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in the Southwest Washington, D.C. complex, including the management of 
conference and parking facilities, the issuance and control of employee 
identification badges, and special events support.
    d. Serves as the focal point within OFS for the receipt and 
referral of customer requests for services and complaints related to 
building operations and facilities management matters and is 
responsible for monitoring the timely and efficient corrective action.

    Dated: October 9, 1996.

    Approved By:
John J. Callahan,
Assistant Secretary for Management and Budget.
[FR Doc. 96-27752 Filed 10-29-96; 8:45 am]
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