[Federal Register Volume 61, Number 202 (Thursday, October 17, 1996)]
[Notices]
[Pages 54174-54176]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-26527]


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DEPARTMENT OF DEFENSE

Privacy Act of 1974; Alteration of a System of Records

AGENCY: Department of the Air Force, DOD.

ACTION: Alteration of a system of records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notices in its inventory of systems of records notices subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration 
consists of adding the Air Force Reserve and National Guard personnel 
(approximately 80,000 individuals) in the `Categories of individuals 
covered by the system.'

DATES: The alteration will be effective on November 18, 1996, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager, HQ 
USAF/SCMI, 1250 Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or 
DSN 227-8674.

SUPPLEMENTARY INFORMATION: The complete inventory of Department of the 
Air Force system of records notices subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 7, 1996, to 
the Committee on Government Reform and Oversight of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 10, 1996.

Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F035 AF MP L
    Unfavorable Information Files (UIF) (November 7, 1994, 59 FR 
55452).
* * * * *
    Delete entry and replace with `Complete Unfavorable Information 
Files (UIFs) are maintained in the Unit Orderly Rooms and Military 
Personnel Flights at Air Force installations. Official mailing 
addresses are published as an appendix to the Air Force compilation of 
systems of records notices.
    At Headquarters Air Reserve Personnel Center, 6760 East Irvington 
Place 4000, Denver CO 80280-4000; at Headquarters Air Force Reserve, 
155 2nd Street, Robins Air Force Base, GA 31098-6001 and at 
Headquarters, Air National Guard, 3500 Fetchet Avenue, Andrews Air 
Force Base, MD 20762-5157.
    A copy of the UIF summary sheet is maintained at individual's unit 
of assignment and geographically separated units not collocated with a 
servicing Military Personnel Flight and at the gaining unit for 
individuals selected for reassignment.
    For officers through the grade of Lieutenant Colonel, the UIF 
summary sheet is also maintained at major command level. For colonels, 
colonel selects, and general officers the UIF summary sheet is also 
maintained at Headquarters Air Force level.'
    Delete entry and replace with `All active or reserve component (Air 
Force Reserve and Air National Guard) military personnel who are the 
subject of an UIF.'
* * * * *
    Delete entry and replace with `10 U.S.C. 8013, Secretary of the Air 
Force: Powers and duties; delegation by; as implemented by Air Force 
Instruction 36-2907, Unfavorable Information File Program.'
* * * * *
    Delete entry and replace with `For enlisted personnel destroy 1 
year after the effective date of placement into UIF.

[[Page 54175]]

For officers destroy 4 years, or PCS/transfer plus 1 year, whichever is 
later after the effective date of placement into UIF, the most recent 
unfavorable correspondence or document not related to administrative 
reprimand or admonition. When the UIF contains more than one document, 
destroy all records after 1 year for enlisted and after 4 years or PCS/
transfer plus 1 year, whichever is later, for officers, from the 
effective date of the most recent unfavorable correspondence or 
document, except when longer retention is required. Enlisted files will 
be destroyed when a member is separated (without immediate return or 
continuation on active duty), retires or dies. Officer files will be 
transferred to the Air Reserve Component or destroyed if the member 
retires or dies. The disposition date for placement on the control 
roster is 1 year for officers and enlisted personnel. Records are 
destroyed by tearing into pieces, shredding, pulping, macerating or 
burning. Computer records are destroyed by erasing, deleting or 
overwriting.'
    Delete entry and replace with `Assistant Deputy Chief of Staff/
Personnel, Headquarters Air Force Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703;
    Director of Personnel, Headquarters Air Reserve Personnel Center, 
6760 East Irvington Place 4000, Denver, CO 80280-4000;
    Director of Personnel, Headquarters Air Force Reserve, 155 2nd 
Street, Robins Air Force Base, GA 31098-6001; and
    Director of Personnel, Headquarters, Air National Guard, 3500 
Fetchet Avenue, Andrews Air Force Base, MD 20762-5157.'
    Delete entry and replace with `Personnel for whom optional UIFs 
exist are routinely notified of a file. In all cases personnel have had 
the opportunity or are authorized to rebut the correspondence in the 
file. Individuals seeking to determine whether this system of records 
contains information about themselves should address inquiries to the 
servicing Military Personnel Flight, Unit Orderly Room or the 
appropriate System manager identified above.'
    Delete entry and replace with `Individuals seeking access to 
records about themselves contained in this system should address 
inquiries to the servicing Military Personnel Flight, Unit Orderly 
Room, or the appropriate System manager identified above.'
* * * * *
F035 AF MP L
    Unfavorable Information Files (UIF).
    Complete Unfavorable Information Files (UIFs) are maintained in the 
Unit Orderly Rooms and Military Personnel Flights at Air Force 
installations. Official mailing addresses are published as an appendix 
to the Air Force compilation of systems of records notices.
    At Headquarters Air Reserve Personnel Center, 6760 East Irvington 
Place 4000, Denver CO 80280-4000; at Headquarters Air Force Reserve, 
155 2nd Street, Robins Air Force Base, GA 31098-6001 and at 
Headquarters, Air National Guard, 3500 Fetchet Avenue, Andrews Air 
Force Base, MD 20762-5157.
    A copy of the UIF summary sheet is maintained at individual's unit 
of assignment and geographically separated units not collocated with a 
servicing Military Personnel Flight and at the gaining unit for 
individuals selected for reassignment.
    For officers through the grade of Lieutenant Colonel, the UIF 
summary sheet is also maintained at major command level. For colonels, 
colonel selects, and general officers the UIF summary sheet is also 
maintained at Headquarters Air Force level.
    All active or reserve component (Air Force Reserve and Air National 
Guard) military personnel who are the subject of an UIF.
    Derogatory correspondence determined as mandatory for file or as 
appropriate for file by an individual's commander. Examples include 
written admonitions or reprimands; court-martial orders; letters of 
indebtedness, or control roster correspondence and drug/alcohol abuse 
correspondence.
    10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
delegation by; as implemented by Air Force Instruction 36-2907, 
Unfavorable Information File Program.
    Reviewed by commanders and personnel officials to assure 
appropriate assignment, promotion and reenlistment considerations prior 
to effecting such actions. UIFs also provide information necessary to 
support administrative separation when further rehabilitation efforts 
would not be considered effective.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records, or information contained 
therein, may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.
    Maintained in visible file binders/cabinets and in computers and on 
computer output products.
    Retrieved by name or Social Security Number.
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Records are stored in locked cabinets or rooms. Computer 
records are protected by computer software.
    For enlisted personnel destroy 1 year after the effective date of 
placement into UIF. For officers destroy 4 years, or PCS/transfer plus 
1 year, whichever is later after the effective date of placement into 
UIF, the most recent unfavorable correspondence or document not related 
to administrative reprimand or admonition. When the UIF contains more 
than one document, destroy all records after 1 year for enlisted and 
after 4 years or PCS/transfer plus 1 year, whichever is later, for 
officers, from the effective date of the most recent unfavorable 
correspondence or document, except when longer retention is required. 
Enlisted files will be destroyed when a member is separated (without 
immediate return or continuation on active duty), retires or dies. 
Officer files will be transferred to the Air Reserve Component or 
destroyed

[[Page 54176]]

if the member retires or dies. The disposition date for placement on 
the control roster is 1 year for officers and enlisted personnel. 
Records are destroyed by tearing into pieces, shredding, pulping, 
macerating or burning. Computer records are destroyed by erasing, 
deleting or overwriting.
    Assistant Deputy Chief of Staff/Personnel, Headquarters Air Force 
Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-
4703;
    Director of Personnel, Headquarters Air Reserve Personnel Center, 
6760 East Irvington Place 4000, Denver, CO 80280-4000;
    Director of Personnel, Headquarters Air Force Reserve, 155 2nd 
Street, Robins Air Force Base, GA 31098-6001; and
    Director of Personnel, Headquarters, Air National Guard, 3500 
Fetchet Avenue, Andrews Air Force Base, MD 20762-5157.
    Personnel for whom optional UIFs exist are routinely notified of a 
file. In all cases personnel have had the opportunity or are authorized 
to rebut the correspondence in the file. Individuals seeking to 
determine whether this system of records contains information about 
themselves should address inquiries to the servicing Military Personnel 
Flight, Unit Orderly Room or the appropriate System manager identified 
above.
    Individuals seeking access to records about themselves contained in 
this system should address inquiries to the servicing Military 
Personnel Flight, Unit Orderly Room, or the appropriate System manager 
identified above.
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.
    Supervisory reports or censures and documented records of poor 
performance or conduct.
    None.
[FR Doc. 96-26527 Filed 10-16-96; 8:45 am]
BILLING CODE 5000-04-F