[Federal Register Volume 61, Number 194 (Friday, October 4, 1996)]
[Notices]
[Pages 51923-51925]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-25526]



[[Page 51923]]

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DEPARTMENT OF DEFENSE
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DEPARTMENT OF DEFENSE
Department of the Air Force


Privacy Act of 1974; Amend System of Records.

AGENCY: Department of the Air Force, DOD.

ACTION: Amend system of records.

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SUMMARY: The Department of the Air Force proposes to amend a system of 
records notices in its inventory of systems of records notices subject 
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on November 4, 1996, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager, HQ 
USAF/SCMI, 1250 Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or 
DSN 227-8674.

SUPPLEMENTARY INFORMATION: The complete inventory of Department of the 
Air Force system of records notices subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.

    The amendments are not within the purview of subsection (r) of the 
Privacy Act (5 U.S.C. 552a), as amended, which requires the submission 
of an altered systems reports. The specific changes to the system of 
records notice are set forth below followed by the system notice, as 
amended, published in its entirety.
    Dated: October 1, 1996.

Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F035 AF MP C
    Military Personnel Records System (November 23, 1993, 58 FR 61868).
* * * * *
    Delete entry and replace with `Primary locations: Headquarters 
United States Air Force, 1040 Air Force Pentagon, Washington, DC 20330-
1040.
    Headquarters Air Force Personnel Center, 550 C Street W, Randolph 
Air Force Base, TX 78150-4703.
    Air Reserve Personnel Center, 6760 East Irvington Place 4000, 
Denver, CO 80280-4000.
    National Personnel Records Center, Military Personnel records, 9700 
Page Boulevard, St. Louis, MO 63132-5100.
    Headquarters of major commands and field operating agencies; 
consolidated base personnel offices; State Adjutant General Office of 
each respective state, District of Columbia and Commonwealth of Puerto 
Rico, and Air Force Reserve and Air National Guard units. Official 
mailing addresses are published as an appendix to the Air Force 
compilation of records systems notices.
    Secondary locations: Officer Correspondence and Miscellaneous 
Document Group for active duty officers at Headquarters Air Force 
Personnel Center (HQ AFPC), and at Headquarters, United States Air 
Force (HQ USAF); Officer Selection Record Group (OSRGp) at HQ USAF, 
General Officer Group and at HQ USAF and HQ AFPC Air Force Colonel's 
Group; retired general officers Master Personnel Record Group (MPerRGp) 
at AFPC; Officer Command Selection Record Group (OCSRGp) at the 
respective Air Force base of assignment servicing Military Personnel 
Flight (MPF), and respective Air Force major command; Air Force active 
duty enlisted personnel MPerRGp and senior NCO selection folder at 
AFPC; Field Personnel Records Group (FPerRGp) at the respective unit of 
assignment or servicing MPF or Consolidated Reserve Personnel Office 
(CRPO); personnel in Temporary Disability Retired List, Missing in 
Action (MIA), Prisoner of War (POW), Dropped From Rolls status MPerGp 
at AFPC; Reserve officers MPerRGp at Air Reserve Personnel Center 
(ARPC); Reserve airmen MPerRGp at ARPC and FPerRGp at the respective 
unit of assignment or servicing MPF/CRPO; United States Air National 
Guard (ANGUS) officers MPerRGp at ARPC, OCSRGp at the respective State 
Adjutant General Office, and FPerRGp at the respective unit of 
assignment; ANGUS airmen MPerRGp at the respective State Adjutant 
General Office and FPerRGp at the respective unit of assignment; 
retired and discharged Air Force military personnel MPerRGp at National 
Personnel Records Center; and Air Force Academy cadets MPerRGp at unit 
of assignment MPF.'
* * * * *
    Delete entry and replace with `System contains substantiating 
documents such as forms, certificates, administrative orders and 
correspondence pertaining to appointment as a commissioned officer, 
warrant officer, Regular AF, AF Reserve or ANGUS, enlistment/
reenlistment/extension of enlistment, assignment, Permanent Change of 
Station, Temporary Duty (TDY), promotion and demotion; identification 
card requests; casualty; duty status changes - Absent Without Leave/
MIA/POW/Missing/Deserter; military test administration/results; service 
dates; separation; discharge; retirement; security; training; 
Professional Military Education (PME); On-The-Job Training; Technical, 
General Military Training; commissioning; driver; academic education; 
performance/effectiveness reports; unfavorable communications in the 
OSRGp; records corrections; formal/informal medical or dental 
treatment/examination; flying/rated status administration; extended 
active duty; emergency data; line of duty determinations; human/
personnel reliability; career counseling; records transmittal; AF 
reserve administration; Air National Guard administration; board 
proceedings; personnel history statements; Veterans Administration 
compensations; disciplinary actions; record extracts; locator 
information; personal clothing/equipment items; passport; 
classification; grade data; Career Reserve applications/cancellations; 
traffic safety; Unit Military Training; travel voucher for TDY to 
Republic of Vietnam; dependent data; professional achievements; Geneva 
Convention card; Federal insurance; travel and duty restrictions; 
Conscientious Objector status; decorations and awards; badges; 
Favorable Communications (colonels only); Inter-Service transfers; pay 
and allowances; combat duty; leave; photographs, and Personnel Data 
System products.'
* * * * *
    Delete entry and replace with `Those documents designated as 
temporary in the prescribing directive remain in the records until 
their obsolescence (superseded, member terminates status, or retires) 
when they are removed and provided to the individual. Unfavorable 
communications in the OSRGp are transferred to Air Reserve Component 
and retained for one year following an officer's termination of status, 
or destroyed if officer retires or dies. Those documents designated as 
permanent remain in the military personnel records system permanently 
and are retired with the master personnel record group.'
* * * * *
F035 AF MP C
    Military Personnel Records System.

[[Page 51924]]

    Primary locations: Headquarters United States Air Force, 1040 Air 
Force Pentagon, Washington, DC 20330-1040.
    Headquarters Air Force Personnel Center, 550 C Street W, Randolph 
Air Force Base, TX 78150-4703.
    Air Reserve Personnel Center, 6760 East Irvington Place 4000, 
Denver, CO 80280-4000.
    National Personnel Records Center, Military Personnel records, 9700 
Page Boulevard, St. Louis, MO 63132-5100.
    Headquarters of major commands and field operating agencies; 
consolidated base personnel offices; State Adjutant General Office of 
each respective state, District of Columbia and Commonwealth of Puerto 
Rico, and Air Force Reserve and Air National Guard units. Official 
mailing addresses are published as an appendix to the Air Force 
compilation of records systems notices.
    Secondary locations: Officer Correspondence and Miscellaneous 
Document Group for active duty officers at Headquarters Air Force 
Personnel Center (HQ AFPC), and at Headquarters, United States Air 
Force (HQ USAF); Officer Selection Record Group (OSRGp) at HQ USAF, 
General Officer Group and at HQ USAF and HQ AFPC Air Force Colonel's 
Group; retired general officers Master Personnel Record Group (MPerRGp) 
at AFPC; Officer Command Selection Record Group (OCSRGp) at the 
respective Air Force base of assignment servicing Military Personnel 
Flight (MPF), and respective Air Force major command; Air Force active 
duty enlisted personnel MPerRGp and senior NCO selection folder at 
AFPC; Field Personnel Records Group (FPerRGp) at the respective unit of 
assignment or servicing MPF or Consolidated Reserve Personnel Office 
(CRPO); personnel in Temporary Disability Retired List, Missing in 
Action (MIA), Prisoner of War (POW), Dropped From Rolls status MPerGp 
at AFPC; Reserve officers MPerRGp at Air Reserve Personnel Center 
(ARPC); Reserve airmen MPerRGp at ARPC and FPerRGp at the respective 
unit of assignment or servicing MPF/CRPO; United States Air National 
Guard (ANGUS) officers MPerRGp at ARPC, OCSRGp at the respective State 
Adjutant General Office, and FPerRGp at the respective unit of 
assignment; ANGUS airmen MPerRGp at the respective State Adjutant 
General Office and FPerRGp at the respective unit of assignment; 
retired and discharged Air Force military personnel MPerRGp at National 
Personnel Records Center; and Air Force Academy cadets MPerRGp at unit 
of assignment MPF.
    Air Force active duty military, Air Force Reserve and Air National 
Guard personnel.
    System contains substantiating documents such as forms, 
certificates, administrative orders and correspondence pertaining to 
appointment as a commissioned officer, warrant officer, Regular AF, AF 
Reserve or ANGUS, enlistment/reenlistment/extension of enlistment, 
assignment, Permanent Change of Station, Temporary Duty (TDY), 
promotion and demotion; identification card requests; casualty; duty 
status changes - Absent Without Leave/MIA/POW/Missing/Deserter; 
military test administration/results; service dates; separation; 
discharge; retirement; security; training; Professional Military 
Education (PME); On-The-Job Training; Technical, General Military 
Training; commissioning; driver; academic education; performance/
effectiveness reports; unfavorable communications in the OSRGp; records 
corrections; formal/informal medical or dental treatment/examination; 
flying/rated status administration; extended active duty; emergency 
data; line of duty determinations; human/personnel reliability; career 
counseling; records transmittal; AF reserve administration; Air 
National Guard administration; board proceedings; personnel history 
statements; Veterans Administration compensations; disciplinary 
actions; record extracts; locator information; personal clothing/
equipment items; passport; classification; grade data; Career Reserve 
applications/cancellations; traffic safety; Unit Military Training; 
travel voucher for TDY to Republic of Vietnam; dependent data; 
professional achievements; Geneva Convention card; Federal insurance; 
travel and duty restrictions; Conscientious Objector status; 
decorations and awards; badges; Favorable Communications (colonels 
only); Inter-Service transfers; pay and allowances; combat duty; leave; 
photographs, and Personnel Data System products.
    10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
delegation by; as implemented by Air Force Instruction 36-2608, and 
E.O. 9397.
    Military personnel records are used at all levels of Air Force 
personnel management within the agency for actions/processes related to 
procurement, education and training, classification, assignment, career 
development, evaluation, promotion, compensation, sustentation, 
separation and retirement.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DOD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Records may be disclosed to the Department of Veterans Affairs for 
research, processing and adjudication of claims, and providing medical 
care.
    To dependents and survivors for determination of eligibility for 
identification card privileges.
    To the Civilian Health and Medical Program of the Uniformed 
Services (CHAMPUS) for determination of eligibility and benefits.
    To local Immigration/Naturalization Office for accountability and 
audit purposes.
    To State Unemployment Compensation offices for verification of 
military service related information for unemployment compensation 
claims; Respective local state government offices for verification of 
Vietnam ``State Bonus'' eligibility.
    To the Office of Personnel Management for verification of military 
service for benefits, leave, or Reduction in Force purposes, and to 
establish Civil Service employee tenure and leave accrual rate.
    To the Social Security Administration to substantiate applicant's 
credit for social security compensation; Local state office for 
verification of military service relative to the Soldiers and Sailors 
Civil Relief Act. Information as to name, rank, Social Security Number, 
salary, present and past duty assignment, future assignments that have 
been finalized, and office phone number may be provided to military 
financial institutions who provide services to DOD personnel. For 
personnel separated, discharged or retired from the Air Force, 
information as to last known address may be provided to the military 
financial institutions upon certification by a financial institution 
officer that the facility has a dishonored check or defaulted loan.
    To the Selective Service Agencies for computation of service 
obligation.
    To the American National Red Cross for emergency assistance to 
military

[[Page 51925]]

members, dependents, relatives or other persons if conditions are 
compelling.
    To the Department of Labor for claims of civilian employees 
formerly in military service, verification of service-related 
information for unemployment compensation claims, investigations of 
possible violations of labor laws and for pre-employment 
investigations.
    To the National Research Council for medical research purposes.
    To the Armed Forces Retirement Home to determine eligibility.
    The ``Blanket Routine Uses'' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.
    Maintained in visible file folders/binders, cabinets and on 
computer and computer output products.
    Information in the system is retrieved by last name, first name, 
middle initial and Social Security Number.
    Records stored at National Personnel Records Center are retrieved 
by registry number, last name, first name, middle initial and Social 
Security Number.
    Records are accessed by person(s) responsible for servicing the 
records system in performance of their official duties and by 
authorized personnel who are properly screened and cleared for need-to-
know. Records stored in locked room, cabinets, and in computer storage 
devices protected by computer system software.
    Those documents designated as temporary in the prescribing 
directive remain in the records until their obsolescence (superseded, 
member terminates status, or retires) when they are removed and 
provided to the individual. Unfavorable communications in the OSRGp are 
transferred to Air Reserve Component and retained for one year 
following an officer's termination of status, or destroyed if officer 
retires or dies. Those documents designated as permanent remain in the 
military personnel records system permanently and are retired with the 
master personnel record group.
    Commander, Headquarters Air Force Military Personnel Center, 550 C 
Street W, Randolph Air Force Base, TX 78150-4703.
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
the Commander, Headquarters Air Force Military Personnel Center, 550 C 
Street W, Randolph Air Force Base, TX 78150-4703.
    Individuals may also appear in person at the responsible official's 
office or the respective repository for records for personnel in a 
particular category during normal duty hours any day except Saturday, 
Sunday or national and local holidays. The Saturday and Sunday 
exception does not apply to Reserve and National Guard units during 
periods of training. The system manager has the right to waive these 
requirements for personnel located in areas designated as Hostile Fire 
Pay areas. Official mailing addresses are published as an appendix to 
the Air Force's compilation of systems of records notices.
    Individuals seeking to access records about themselves contained in 
this system should address written requests to the Commander, 
Headquarters Air Force Military Personnel Center, 550 C Street W, 
Randolph Air Force Base, TX 78150-4703.
    Individuals may also appear in person at the responsible official's 
office or the respective repository for records for personnel in a 
particular category during normal duty hours any day except Saturday, 
Sunday or national and local holidays. The Saturday and Sunday 
exception does not apply to Reserve and National Guard units during 
periods of training. The system manager has the right to waive these 
requirements for personnel located in areas designated as Hostile Fire 
Pay areas. Official mailing addresses are published as an appendix to 
the Air Force's compilation of systems of records notices.
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.
    Information is obtained from the subject of the file, supervisors, 
correspondence generated within the agency in the conduct of official 
business, educational institutions, and civil authorities.
    None.
[FR Doc. 96-25526 Filed 10-3-96; 8:45 am]
BILLING CODE 5000-04-F