[Federal Register Volume 61, Number 175 (Monday, September 9, 1996)]
[Notices]
[Pages 47483-47504]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-22856]


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DEPARTMENT OF DEFENSE
Department of the Navy


Privacy Act of 1974; Amend Record Systems

AGENCY: Department of the Navy, DOD.

ACTION: Amend Record Systems.

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SUMMARY: The Department of the Navy proposes to amend twenty systems of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendments will be effective on October 9, 1996, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Department of the Navy proposes to amend twenty systems of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
    The specific changes to the system of records are set forth below 
followed by the system of records notice published in its entirety, as 
amended. The amendments are not within the purview of subsection (r) of 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the 
submission of new or altered systems reports.
    Dated: August 30, 1996.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-3
    Navy Personnel Records System (September 29, 1994, 59 FR 49648).
* * * * *
    At end of entry add `An exception is made for copies of officer 
fitness reports, enlisted evaluations, and officer and enlisted 
counseling forms which may be maintained by the member's commanding 
officer or command for a period not to exceed five years.'
* * * * *
N01070-3
    Navy Personnel Records System.
    Active duty records are located at the Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001; Naval Reserve Personnel Center, 
New Orleans, LA 70149-7800; and local activity to which individual is 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of record notices.
    Secondary systems are located at the Department of the Navy 
Activities in the chain of command between the local activity and the 
headquarters level; Federal Records Storage Centers; National Archives. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of system of record notices.
    All Navy military personnel: officers, enlisted, active, inactive, 
reserve, fleet reserve, retired, midshipmen, officer candidates, and 
Naval Reserve Officer Training Corps personnel.
    Personnel service jackets and service records, correspondence and 
records in both automated and non-automated form concerning 
classification, assignment, distribution, promotion, advancement, 
performance, recruiting, retention, reenlistment, separation, training, 
education, morale, personal affairs, benefits, entitlements, discipline 
and administration of naval personnel.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To assist officials and employees of the Navy in the management, 
supervision and administration of Navy personnel (officer and enlisted) 
and the operations of related personnel affairs and functions.

[[Page 47484]]

    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the National Research Council in 
Cooperative Studies of the National History of Disease; of Prognosis 
and of Epidemiology. Each study in which the records of members and 
former members of the naval service are used must be approved by the 
Chief of Naval Personnel.
    To officials and employees of the Department of Health and Human 
Services, Department of Veteran Affairs, and Selective Service 
Administration in the performance of their official duties related to 
eligibility, notification and assistance in obtaining benefits by 
members and former members of the Navy.
    To officials and employees of the Department of Veteran Affairs in 
the performance of their duties relating to approved research projects.
    To officials and employees of Navy Relief and the American Red 
Cross in the performance of their duties relating to the assistance of 
the members and their dependents and relatives, or related to 
assistance previously furnished such individuals, without regard to 
whether the individual assisted or his/her sponsor continues to be a 
member of the Navy.
    To duly appointed Family Ombudsmen in the performance of their 
duties related to the assistance of the members and their families.
    To state and local agencies in the performance of their official 
duties related to verification of status for determination of 
eligibility for Veterans Bonuses and other benefits and entitlements.
    To officials and employees of the Office of the Sergeant at Arms of 
the United States House of Representatives in the performance of their 
official duties related to the verification of the active duty naval 
service of Members of Congress.
    Information as to current military addresses and assignments may be 
provided to military banking facilities who provide banking services 
overseas and who are reimbursed by the Government for certain checking 
and loan losses. For personnel separated, discharged or retired from 
the Armed Forces information as to last known residential or home of 
record address may be provided to the military banking facility upon 
certification by a banking facility officer that the facility has a 
returned or dishonored check negotiated by the individual or the 
individual has defaulted on a loan and that if restitution is not made 
by the individual the United States Government will be liable for the 
losses the facility may incur.
    To federal, state, local, and foreign (within Status of Forces 
agreements) law enforcement agencies or their authorized 
representatives in connection with litigation, law enforcement, or 
other matters under the jurisdiction of such agencies.
    Information relating to professional qualifications of chaplains 
may be provided to civilian certification boards and committees, 
including, but not limited to, state and federal licensing authorities 
and ecclesiastical endorsing organizations.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices also apply to this 
system.
    Automated records may be stored on magnetic tapes, disc, and drums. 
Manual records may be stored in paper file folders, microfiche or 
microfilm.
    Automated records may be retrieved by name and Social Security 
Number. Manual records may be retrieved by name, Social Security 
Number, enlisted service number, or officer file number.
    Computer facilities and terminals are located in restricted areas 
accessible only to authorized persons that are properly screened, 
cleared and trained. Manual records and computer printouts are 
available only to authorized personnel having a need-to-know.
    Records are retained one year past retirement, removal, or 
resignation of the member and then transferred to the National 
Personnel Records Center (Military Personnel Records), 9700 Page 
Avenue, St. Louis, MO 63132-5101 for permanent retention. An exception 
is made for copies of officer fitness reports, enlisted evaluations, 
and officer and enlisted counseling forms which may be maintained by 
the member's commanding officer or command for a period not to exceed 
five years.
    Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001; Commanding Officers, Officers in 
Charge, and Heads of Department of the Navy activities. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of system of record notices.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001, or contact the personnel officer 
where assigned. Official mailing addresses are published as an appendix 
to the Navy's compilation of system of record notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Chief of Naval Personnel, Bureau of 
Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for 
assistance with records located in that building; or the individual may 
visit the local activity to which attached for access to locally 
maintained records. Proof of identification will consist of Military 
Identification Card for persons having such cards, or other picture-
bearing identification.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Chief of 
Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, 
Washington, DC 20370-5001, or contact the personnel officer where 
assigned. Official mailing addresses are published as an appendix to 
the Navy's compilation of system of records notices.
    The letter should contain full name, Social Security Number (and/or 
enlisted service number/officer file number), rank/rate, designator, 
military status, address, and signature of the requester.
    The individual may visit the Chief of Naval Personnel (Pers 06), 
Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for 
assistance with records located in that building; or the individual may 
visit the local activity to which attached for access to locally 
maintained records. Proof of identification will consist of Military 
Identification Card for persons

[[Page 47485]]

having such cards, or other picture-bearing identification.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Correspondence; educational institutions; federal, state, and local 
court documents; civilian and military investigatory reports; general 
correspondence concerning the individual; official records of 
professional qualifications; Navy Relief and American Red Cross 
requests for verification of status.
    None.
N01080-1
    Enlisted Master File Automated System (February 22, 1993, 58 FR 
10705).
* * * * *
    Delete entry and replace with `Bureau of Naval Personnel, 2 Navy 
Annex, Washington, DC 20370-5001;
    Enlisted Personnel Management Information Center, New Orleans, LA 
70159-7800;
    Naval Reserve Personnel Center, New Orleans, LA 70149-7800.'
* * * * *
    Delete entry and replace with `Permanent. Annually transferred to 
the National Archives under Group 24, Records of the Bureau of Naval 
Personnel.'
* * * * *
N01080-1
    Enlisted Master File Automated System.
    Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001;
    Enlisted Personnel Management Information Center, New Orleans, LA 
70159-7800;
    Naval Reserve Personnel Center, New Orleans, LA 70149-7800.
    All Navy enlisted personnel: active and inactive.
    System contains information related to enlisted assignment, 
planning, programming, accounting, promotions, career development, 
procurement, education, training, retirement, performance, security, 
personal data, qualifications, programming, and enlisted reserve drill 
data. The system also contains Activity Personnel Diaries, personnel 
accounting documents, Reserve Unit Drill reports, and other personnel 
transaction documents necessary to maintain file accuracy and currency; 
and, all computer extracts, microform, and printed reports.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To assist in the administration, management, and supervision of 
Navy enlisted personnel and the operation of personnel affairs and 
functions.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of system of record notices apply to this system.
    Automated records are stored on magnetic tapes, disks, and drums. 
Printed reports and other related documents supporting the system are 
stored in authorized areas only.
    Name and Social Security Number.
    Within the computer center, controls have been established to 
disseminate computer output over the counter only to authorized users. 
Specific procedures are also in force for the disposal of computer 
output. Output material in the sensitive category, i.e., inadvertent or 
unauthorized disclosure that may result in harm, embarrassment, 
inconvenience or unfairness to the individual, will be shredded. 
Computer files are kept in a secure, continuously manned area and are 
accessible only to authorized computer operators, programmers, enlisted 
management, placement, and distributing personnel who are directed to 
respond to valid official requests for data. These accesses are 
controlled and monitored by the security system.
    Permanent. Annually transferred to the National Archives under 
Group 24, Records of the Bureau of Naval Personnel.
    Chief of Naval Personnel, Navy Department, Washington, DC 20370-
5000.
    Active duty enlisted personnel seeking to determine whether this 
system of records contains information about themselves should address 
written inquiries to the Chief of Naval Personnel (Pers 06), 2 Navy 
Annex, Washington, DC 20370-5001.
    Inactive duty and reserve personnel seeking to determine whether 
this system of records contains information about themselves shall 
address written inquiries to the Commanding Officer, Naval Reserve 
Personnel Center (ATTN: Privacy Act Coordinator), New Orleans, LA 
70149-7800.
    Written request should contain full name, Social Security Number, 
rank, status, and signature of requester.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Chief of 
Naval Personnel (Pers 06), 2 Navy Annex, Washington, DC 20370-5001.
    Inactive duty and reserve personnel seeking to determine whether 
this system of records contains information about themselves shall 
address written inquiries to the Commanding Officer, Naval Reserve 
Personnel Center (ATTN: Privacy Act Coordinator), New Orleans, LA 
70149-7800.
    Written request should contain full name, Social Security Number, 
rank, status, and signature of requester.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR Part 701; or may be obtained 
from the system manager.
    Official records, correspondence, and educational institutions.
    None.

[[Page 47486]]

N01531-1
    USNA Applicants, Candidates, and Midshipmen Records (September 20, 
1993, 58 FR 48855).
* * * * *
    Delete entry and replace with `U.S. Naval Academy, 117 Decatur 
Road, Annapolis, MD 21402-5017.
* * * * *
    Add new paragraph `Midshipmen separation files; midshipmen military 
justice files; midshipmen JAGMAN investigations; midshipmen personnel 
claim files; and midshipmen honor records.'
* * * * *
    Replace second paragraph with `Parents and legal guardians of 
midshipmen for the limited purpose of counseling midshipmen who 
encounter academic, performance and/or disciplinary difficulties, as 
well as health and welfare issues.
    At the end of the fourth paragraph, add the following, `and for the 
purpose of supporting its activities related to the mission of the 
Naval Academy.'
* * * * *
    In paragraph three, line four, delete `copy;', and replace with 
`copy. A tape is sent to the National Archives two years after class 
graduates to be stored as a national disaster recovery measure.'
* * * * *
N01531-1
    USNA Applicants, Candidates, and Midshipmen Records.
    U.S. Naval Academy, 117 Decatur Road, Annapolis, MD 21402-5017.
    Applicants and candidates for admission and Naval Academy 
Midshipmen.
    Admissions records contain pre-candidate questionnaires concerning 
educational background, personal data, physical data, extracurricular 
activities, and employment; personal data; personal statements; 
transcripts from previously attended academic institutions; admission 
tests results; physical aptitude exam results; recommendation letters 
from school officials and others; professional development tests; 
interest inventory; extracurricular activities reports; reports of 
officer interviews; records of prior military service; and, Privacy Act 
disclosure forms. Nomination and appointment records include all card 
files of congressional offices and the names of persons whom each 
congressman appointed; files of candidates nominated for the following 
academic year; status cards, indexed by nominating source of all 
candidates appointed, admitted, and graduated, or resigned prior to 
graduation. Similar files are separately kept on foreign candidates.
    Performance jackets and academic records include performance 
aptitude evaluations, performance grades, personal history, 
autobiography, record of emergency data, aptitude history, review 
boards records, medical excuse from duty forms, conduct records and 
grades, professional development tests, counseling and guidance 
development tests, counseling and guidance interview sheets and data 
forms, academic grades, class rankings, letters of commendation, 
training records, Oath of Office, Agreement to Serve, Privacy Act 
disclosure forms and other such records and information relative to the 
midshipmen.
    Midshipmen separation files; midshipmen military justice files; 
midshipmen JAGMAN investigations; midshipmen personnel claim files; and 
midshipmen honor records.
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 6956, 6957, 6958, 
6962, and 6963; 44 U.S.C. 3101; and E.O. 9397.
    To establish an audit trail of files which contains information on 
individuals as they progress from the application stage, through the 
admissions process, to disenrollment or graduation from the Naval 
Academy. Applicant's files contain information which is used to 
evaluate and to determine competitive standing and eligibility for 
appointments to the Naval Academy. Successful applicants become 
candidates whose files contain information to evaluate further each 
candidate's eligibility. Candidates' files are also used to identify 
candidates profiles for initiation of formal officer accession programs 
in conjunction with the Naval Academy admission process. Successful 
candidates who accept appointments become midshipmen. Midshipmen 
records contain personal, academic, and professional background 
information and are used for the management, supervision, 
administration, counseling, and discipline of midshipmen.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Parents and legal guardians of midshipmen for the limited purpose 
of counseling midshipmen who encounter academic, performance and/or 
disciplinary difficulties, as well as health and welfare issues.
    The United States Naval Institute for the limited purpose of 
notifying midshipmen and their parents about benefits and opportunities 
provided by the United States Naval Institute.
    The Naval Academy Athletic Association for the limited purpose of 
promoting and funding the Naval Academy Intercollegiate Athletic 
Program and for the purpose of supporting its activities related to the 
mission of the Naval Academy.
    The United States Naval Academy Foundation for the limited purpose 
of sponsoring midshipmen candidates who were not admitted in previous 
years.
    The United States Naval Academy Alumni Association for the limited 
purpose of supporting its activities related to the mission of the 
Naval Academy.
    The Contract Tailor Shop for the limited purpose of scheduling 
appointments as required for uniform fittings.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    All hard copy records are kept in file folders in secure rooms or 
in locked cabinets.
    On-line storage is maintained on the Honeywell DPS8 mainframe in 
Computer Services, with line networking to VACs and interfacing with 
microcomputers and dial-up lines.
    Off-line storage is kept on disks.

[[Page 47487]]

    Records on magnetic tapes and hard copy data are kept in secured 
rooms or in locked cabinets for operator access and user pickup.
    Backup magnetic tapes are kept in a vault.
    Records are kept alphabetically by Company and Class. Records can 
be retrieved from data base by selection of any data element, i.e., 
name, address, alpha code, six digit candidate number, or Social 
Security Number, etc.
    Visitor control. Records are kept in locked cabinets or in secured 
rooms. Computer records are safeguarded through selective file access, 
signing of Privacy Act forms, passwords, RAM systems, program 
passwords, user controls, encoding and port controls. Disk and tape 
storage is in a secure room. Backup systems on magnetic tapes are 
secured in fire proof vault in Ward Hall.
    On-line computer records are destroyed one year after the 
midshipman's class graduates or the midshipman is separated.
    Performance records are retained by the Performance Officer for two 
years after the midshipman's class graduates, and then destroyed. 
Backup systems on magnetic tapes and disks are kept in secure storage 
and destroyed two years after the midshipman's class graduates. Files 
relative to midshipmen separated involuntarily, including by qualified 
resignation, are retained for two years after the midshipman's class 
graduates, or three years from the date of separation, whichever date 
is later, and then destroyed.
    Official transcripts and records files are kept indefinitely by the 
Registrar on microfilm, computer files, magnetic tapes, and hard copy. 
A tape is sent to the National Archives two years after class graduates 
to be stored as a national disaster recovery measure. Admission records 
of unsuccessful candidates are properly destroyed after one year. 
Counseling and Guidance Research data are kept by the Professional 
Development Research Coordinator indefinitely. Nomination and 
appointment files are retained for varying lengths of time.
    Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD 
21402-5000.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, 
MD 21402-5000.
    Written requests should contain full name, company, class, and any 
personal identifier, such as a Social Security Number.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD 
21402-5000.
    Written requests should contain full name, company, class, and any 
personal identifier, such as a Social Security Number.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Individuals, midshipman, supervisors, Registrar, instructors, 
professors, officers, midshipman personal history/performance record, 
midshipman autobiography, Record of Emergency Data (NAVPERS 601-2), 
Statement of Personal History (DD Form 398), Aptitude History Record 
(Form 1610-105), Midshipman Summary Sheet, Certificate of Release or 
Discharge From Active Duty (DD Form 214), Military Performance Board 
Results, Letters of Probation, Midshipmen Performance Evaluation 
Reports (Form 54A), Medical Reports, Clinical Psychologist Reports, 
Excused Squad Chits (Form 6320/20), Conduct Card (Form 1690/91C), 
Letters of Commendation, Counseling and Guidance Interview and Data 
Records, Letters of Congressmen, parents, etc., and copies of replies 
thereto, transcripts from high school or prior college, Review Board 
Records, and Record of Disclosure (Privacy Act).
    None.
N01710-1
    Special Membership Listing of the Organizational Recreation 
Association (February 22, 1993, 58 FR 10721).
* * * * *
    Delete entry and replace with `Recreation Association Membership 
Files.'
* * * * *
    Delete entry and replace with `Name, rank, Social Security Number, 
room and telephone number, membership card number and dates purchased.'
* * * * *
    Delete entry and replace with `File folders, card files, magnetic 
tape, personal computer.'
* * * * *
    Delete entry and replace with `Password control system, file, and 
element access based on predefined need-to-know. Physical access is 
controlled by locked terminals and rooms, guards, personnel screening 
and visitor control.'
    Delete entry and replace with `Records are destroyed one year after 
individual terminates membership.'
    Delete entry and replace with `Policy Official: Chief of Naval 
Personnel (Pers-06), Bureau of Naval Personnel, 2 Navy Annex, 
Washington, DC 20370-5001.
    System Manager: Commanding officer of the activity in question. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.'
* * * * *
    Delete entry and replace with `Individual.'
* * * * *
N01710-1
    Recreation Association Membership Files.
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Name, rank, social security number, room and telephone number,

[[Page 47488]]

membership card number and dates purchased.
    This record lists the names, internal codes, room and telephone 
numbers of each membership card and dates purchased.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To indicate income from sale of membership cards; to provide an 
audit trial for the auditors; and to confirm memberships, upon request.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    File folders, card files, magnetic tape, personal computer.
    Name, Social Security Number, Case number, organization.
    Password control system, file, and element access based on 
predefined need-to-know. Physical access is controlled by locked 
terminals and rooms, guards, personnel screening and visitor control.
    Records are destroyed one year after individual terminates 
membership.
    Policy Official: Chief of Naval Personnel (Pers-06), Bureau of 
Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001.
    System Manager: Commanding officer of the activity in question. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Individual.
    None.
N01770-3
    Naval Academy Cemetery and Columbarium Records (September 20, 1993, 
58 FR 48857).
* * * * *
    Delete entry and replace with, `Security Department and Public 
Works Department, U.S. Naval Academy, 257 Longshaw Road, Annapolis, MD 
21402-5036.'
* * * * *
N01770-3
    Naval Academy Cemetery and Columbarium Records.
    Security Department and Public Works Department, U.S. Naval 
Academy, 257 Longshaw Road, Annapolis, MD 21402-5036.
    Those eligible to reserve a lot for future burial in the Naval 
Academy Cemetery. Deceased individuals interred/inured in the Naval 
Academy Cemetery/Columbarium.
    State Burial Transit Permit, Application for Reimbursement of 
Headstone or Marker Expenses (VA Form 21-8834), Application of Standard 
Government Headstone or Marker for Installation in a Private or Local 
Cemetery (VA Form 40-1330), Lot Marker (NDW-USNA-DMC-1170/08), 
Columbarium Niche Cover Inscription (NDW-USNA-DMC-5370/42), U.S. Naval 
Academy Internment/Inurement Record (NDW-USNA-DMC-5360/43), U.S. Naval 
Academy Cemetery Record (NDW-USNA-DMC-1170/46), Naval Academy 
Foundation Order (NDW-USNA-DMC-5360/09), and correspondence to and from 
individuals. Specifically, information contained on the forms or 
correspondence may be: Full name, home address, rank, service, Social 
Security Number, date and place of birth, date and place of death, 
marital status, name of father and mother, name of next of kin and 
their address, telephone number, date of birth and date of death (if 
applicable), date and place of burial, lot number and other information 
relating to burial arrangements.
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1481-1488; 44 
U.S.C. 3101; and E.O. 9397.
    To maintain official records of individuals holding grave site 
reservations and/or individuals interred/inured in the Naval Academy 
Cemetery or Columbarium. Records are used to respond to general 
inquiries from individuals holding grave site reservations, to verify 
eligibility of spouses of an officer or enlisted person of the Navy or 
Marine Corps who is interred/inured in the Naval Academy Cemetery or 
Columbarium.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

[[Page 47489]]

    Paper records in file folders and microfiche.
    Alphabetically by last name and numerically by lot number.
    Records are kept in a building not open to general visiting and are 
maintained in an area accessible only to authorized personnel. Building 
is under surveillance of security personnel during non-working hours. 
Microfiche records are kept in the Naval Academy Archives which is not 
open to general visiting and is locked during non-working hours.
    Records are permanent. They are retained after the individual is 
deceased.
    Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD 
21402-5000.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, 
MD 21402-5000. Requests should contain name and Social Security Number 
of the individual concerned.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD 
21402-5000.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Information in this system comes from the individual to whom it 
applies, the next of kin, and from the Register of the Alumni.
    None.
N01900-2
    Navy Individual Service Review Board (ISRB) Proceedings Application 
File (November 10, 1993, 58 FR 59712).
* * * * *
    Delete entry and replace with `Paper records in file folders.'
* * * * *
    In lines three and six, delete the word `Command' and replace with 
`Bureau'.
    Delete entry and replace with `Applications which are approved will 
necessitate creation of a service record which is part of the Navy 
Personnel Records System. Remaining records are retained in the Bureau 
of Naval Personnel for two years and then destroyed.'
* * * * *
N01900-2
    Navy Individual Service Review Board (ISRB) Proceedings Application 
File.
    Bureau of Naval Personnel (Pers 324), 2 Navy Annex, Washington, DC 
20370-3240.
    Individuals who have applied for military status and subsequent 
discharge from the United States Navy because they claim membership in 
a group which has been determined to have performed active military 
service with the United States Navy.
    Application for discharge, supporting documentation, copies of 
correspondence between the individual and the Navy ISRB and other 
correspondence concerning the case.
    Pub.L. 95-202 and E.O. 9397.
    To consider the individual's application for military status and 
discharge.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Paper records in file folders.
    Name and Social Security Number.
    The files are kept within the Bureau of Naval Personnel offices. 
Access during business hours is controlled by Bureau personnel. Records 
not in use are maintained in a room which is locked during non-duty 
hours. The Bureau is secured at the close of business and the building 
in which the command is located has limited access controlled by 
security guards.
    Applications which are approved will necessitate creation of a 
service record which is part of the Navy Personnel Records System. 
Remaining records are retained in the Bureau of Naval Personnel for two 
years and then destroyed.
    Chief of Naval Personnel (Pers 324), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-3240.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief of Naval Personnel (Code Pers 324), Bureau of Naval 
Personnel, 2 Navy Annex, Washington, DC 20370-3240.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief 
of Naval Personnel (Code Pers 324), Bureau of Naval Personnel, 2 Navy 
Annex, Washington, DC 20370-3240.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

[[Page 47490]]

    Information contained in the files is obtained from the individual 
or those acting on the individual's behalf, from other military records 
and from the Department of Defense Civilian/Military Service Review 
Board.
    None.
N04064-1
    USNA Laundry and Drycleaning Charge Account (September 20, 1993, 58 
FR 48861).
* * * * *
    Delete entry and replace with `Laundry and Drycleaning Plant, U.S. 
Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'
* * * * *
    Delete entry and replace with `Head, Laundry and Drycleaning Plant, 
U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'
* * * * *
N04064-1
    USNA Laundry and Drycleaning Charge Account.
    Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood 
Street, Annapolis, MD 21402-5052.
    Individuals who have applied for a charge account with the Naval 
Academy Laundry and Drycleaning Plant.
    Information is collected on Form NDW-USNA-DMH-4064/14 and includes 
applicant's name; Social Security Number; rank (if applicable); branch 
of service; home and work addresses and telephone numbers. Information 
required to maintain the charge account records is obtained from and/or 
recorded on accounts receivable ledgers, journals, charge tickets and 
check listings.
    5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and E.O. 
9397.
    To establish a charge account at the Naval Academy Laundry and 
Drycleaning Plant. Information will be used for billing purposes by the 
officials and employees of the Plant.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Hard copy and magnetic minicassette tape form.
    Name.
    Access to building is restricted to authorized persons only. Record 
files are not available to personnel not requiring access in the 
performance of their official duties. This is routinely limited to the 
billing clerk processing the application and recording activity on the 
account. Records are secured within a locked office in a locked 
building on a military installation when not actually in use.
    Hard copy records are retained in the current file area as long as 
the charge account is active. These records are then retired and kept 
in secured storage for two years and then destroyed. Cassette tape 
records are of two types, daily and journal (monthly recapitulation). 
These tapes are erased on a daily or monthly basis, respectively, 
during the preparation of the following day's or month's activity 
record.
    Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 
Kingwood Street, Annapolis, MD 21402-5052.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 
Kingwood Street, Annapolis, MD 21402-5052.
    Requesting individuals should specify their full names. Visitors 
should be able to identify themselves by any commonly recognized 
evidence of identity. Written requests must be signed by the requesting 
individual.
    Individuals seeking access to records about themselves should 
address written inquiries to the Head, Laundry and Drycleaning Plant, 
U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
    Requesting individuals should specify their full names. Visitors 
should be able to identify themselves by any commonly recognized 
evidence of identity. Written requests must be signed by the requesting 
individual.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Information in this system comes from the individual applying for 
the charge account, from daily laundry and drycleaning will-call 
tickets (charges for goods and services provided) and from records of 
payment by charge account holders (check listings).
    None.
N04064-2
    USNA Retail Customer Claim Record (September 20, 1993, 58 FR 
48861).
* * * * *
    Delete entry and replace with `Laundry and Drycleaning Plant, U.S. 
Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'
* * * * *
    Delete entry and replace with `Head, Laundry and Drycleaning Plant, 
U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'
* * * * *
N04064-2
    USNA Retail Customer Claim Record.

[[Page 47491]]

    Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood 
Street, Annapolis, MD 21402-5052.
    Individuals who have filed claims against the Naval Academy Laundry 
and Drycleaning Plant and appropriation 17X4002 for cash or credit 
settlement for damaged or lost articles.
    Information is collected on Form NDW-USNA-DMH-4064/15 and includes 
claimant's name; Social Security Number; rank (if applicable); home and 
work addresses and telephone numbers; description, original cost and 
date of purchase of item(s) for which claim is filed, and circumstances 
of loss or extent of damage; claim number, disposition, and remarks by 
approving authority.
    5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and E.O. 
9397.
    To investigate claims for cash or credit settlement for damaged or 
lost articles.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Hard copy form.
    Name of customer and date laundry was turned in for cleaning.
    Access to building is restricted to authorized persons only. Record 
files are not available to personnel not requiring access in the 
performance of their official duties. This is limited to the official 
processing of the claim and the clerk who maintains the file and 
prepares the administrative paperwork. Records are secured within a 
locked office in a locked building on a military installation when not 
actually in use.
    Retained in the current file area for one calendar year after the 
close of the individual's claim. The record is then stored for one more 
year and then destroyed.
    Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 
Kingwood Street, Annapolis, MD 21402-5052.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580 
Kingwood Street, Annapolis, MD 21402-5052.
    Requesting individuals should specify their full names. Visitors 
should be able to identify themselves by any commonly recognized 
evidence of identity. Written requests must be signed by the requesting 
individual.
    Individuals seeking access to records about themselves should 
address written inquiries to the Head, Laundry and Drycleaning Plant, 
U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
    Requesting individuals should specify their full names. Visitors 
should be able to identify themselves by any commonly recognized 
evidence of identity. Written requests must be signed by the requesting 
individual.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Individual who filed the claim and offices who are processing the 
claim.
    None.
N04066-5
    NEXCOM Direct Mail List (September 20, 1993, 58 FR 48866).
* * * * *
    Delete entry and replace with `NEXCOM Direct Mail List/Patron 
Profile.'
* * * * *
    Delete entry and replace with `All authorized customers of military 
resale systems.'
    Delete entry and replace with `For each sponsor: Name, address, 
rank, branch of service, status (active, reserve, or retired), Social 
Security Number, pay grade, birth date, sex, race, names, birth dates, 
and Social Security Numbers of dependents, date of sign up, telephone 
number (if available), account number, rotation date (if available), 
mailings sent and responses (if available).
    For all other authorized customers: Name, address, Social Security 
Number, birth date, sex, race, date of sign up, telephone number (if 
available), account number, mailings sent to customer and responses 
available, purchase history, preference and summary. Sponsor 
information (rank, branch of service, status (active, reserve or 
retired), Social Security Number, pay grade, birth date, sex, race, 
account number.)
    In line 7, delete the words `who sign up for the list in order'.
* * * * *
    Delete entry and replace with `Electronic media.'
* * * * *
    At end of entry, add `/password protected.'
    Delete lines 3 and 4 and replace with `patron profiles are 
destroyed when no longer an authorized customer.'
    In paragraph 2, delete `Deputy Commander, Marketing Communications 
Division (MCD)' and replace with `Director, Advertising,'.
* * * * *
    Delete entry and replace with `The individual authorized customer/
sponsor, Department of Defense/Defense Enrollment Eligibility Reporting 
System and Defense Finance Accounting System.'
* * * * *

[[Page 47492]]

N04066-5
    NEXCOM Direct Mail List/Patron Profile.
    Navy Exchange Service Command, 3280 Virginia Beach Boulevard, 
Virginia Beach, VA 23452-5724.
    All authorized customers of military resale systems.
    For each sponsor: Name, address, rank, branch of service, status 
(active, reserve, or retired), Social Security Number, pay grade, birth 
date, sex, race, names, birth dates, and Social Security Numbers of 
dependents, date of sign up, telephone number (if available), account 
number, rotation date (if available), mailings sent and responses (if 
available).
    For all other authorized customers: Name, address, Social Security 
Number, birth date, sex, race, date of sign up, telephone number (if 
available), account number, mailings sent to customer and responses 
available, purchase history, preference and summary. Sponsor 
information (rank, branch of service, status (active, reserve or 
retired), Social Security Number, pay grade, birth date, sex, race, 
account number.)
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 6011; and E.O. 
9397.
    To maintain a data base which will permit the Navy Exchange Program 
to mail sales promotional, informational and market research materials 
to those authorized customers who have requested receipt of materials. 
The data base will also be used to define target markets among the 
authorized customers to develop better merchandise assortments and 
services to meet the needs of the customers.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.
    Electronic media.
    Name, Social Security Number, address and account number.
    Secured and supervised facility; access restricted/password 
protected.
    The records are retained as long as the customer wishes to receive 
the materials, then the patron profiles are destroyed when no longer an 
authorized customer.
    Policy Official: Commander, Navy Exchange Service Command, 3280 
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
    Record Holder Manager: Director, Advertising, Navy Exchange Service 
Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Commander, Navy Exchange Service Command, 3280 Virginia Beach 
Boulevard, Virginia Beach, VA 23452-5724.
    Individuals seeking access to records should address written 
inquiries to the Commander, Navy Exchange Service Command, 3280 
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    The individual authorized customer/sponsor, Department of Defense/
Defense Enrollment Eligibility Reporting System and Defense Finance 
Accounting System.
    None.
N04650-1
    Personnel Transportation System (March 24, 1994, 59 FR 13943).
* * * * *
    At end of entry, add `For audit or research purposes to obtain 
background information/data.'
    Delete paragraph two and replace with `To officials and employees 
of other departments and agencies of the Executive Branch of 
government, upon request, in the performance of their official duties 
related to the provision of transportation; diplomatic, official, and 
other no-cost passports; and visas to subject individuals.'
* * * * *
N04650-1
    Personnel Transportation System.
    All Personnel Support Activity Detachments and Navy Passenger 
Transportation Offices Worldwide and Administrative Support Unit, 
Bahrain. Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.
    Navy military personnel (active and retired), civilian employees of 
the Navy, dependents, Midshipmen, and other individuals authorized 
through Navy commands to travel at Government expense.
    Applications for travel and, where applicable, for passports and 
visas; requests for extension of time limit on travel by retired 
members to home of record; requests for exceptions of policies/
procedures involving travel entitlements/eligibilities; supporting 
documents; correspondence, and approvals/disapprovals relating to the 
above records; travel arrangements in response to above applications.
    5 U.S.C. 5701 et seq Travel, Transportation and Subsistence; 10 
U.S.C. 2631-2635 and Chapter 7; 37 U.S.C. 404, Travel and 
Transportation Allowances-General; and E.O. 9397.

[[Page 47493]]

    To provide official travel services; determine eligibility for 
transportation; to authorize or deny transportation; and otherwise 
manage the Navy-wide passenger transportation system. For audit or 
research purposes to obtain background information/data.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of other departments and agencies of the 
Executive Branch of government, upon request, in the performance of 
their official duties related to the provision of transportation; 
diplomatic, official, and other no-cost passports; and visas to subject 
individuals.
    To Foreign embassies, legations, and consular offices--to determine 
eligibility for visas to respective countries, if visa is required.
    To Commercial Carriers providing transportation to individuals 
whose applications are processed through this system of records.
    When required by Federal statute, by Executive Order, or by treaty, 
personnel record information will be disclosed to the individual, 
organization, or governmental agency as necessary.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Automated records may be stored on magnetic tapes/disks. Manual 
records in file folders or file-card boxes, and microfiche or 
microfilm.
    Automated records may be retrieved by Social Security Number and/or 
name. Manual records are normally filed alphabetically by name of 
applicant, month, and fiscal year; applications for dependents travel 
are filed under name of sponsor.
    Manual records are maintained in file cabinets under the control of 
authorized personnel during working hours. The office space in which 
the file cabinets are located is locked outside of official working 
hours. Computer terminals are located in supervised areas. Computer 
terminals are controlled by password or other user code system.
    Records are retained for three years and then forwarded to the 
records center for retention for additional four years. After seven 
years, all records are destroyed.
    Personnel Support Activity Detachments and Navy Passenger 
Transportation Offices Worldwide and Administrative Support Unit, 
Bahrain. Official mailing addresses are published as an appendix to the 
Navy's compilation of systems of records notices.
    Policy Official: Chief of Naval Personnel, Bureau of Naval 
Personnel (Pers 332), 2 Navy Annex, Washington, DC 20370-3320.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the local activity where the request for transportation was 
initiated, and/or to intermediate activities (if applicable), or to the 
Chief of Naval Personnel (ATTN: Privacy Act Coordinator), Navy 
Department, Washington, DC 20370. Official mailing addresses are 
published as an appendix to the Navy's compilation of systems of 
records notices.
    The letter should contain full name, Social Security Number, 
address and signature of the requester. The individual may visit the 
activities and commands listed under LOCATION for assistance with the 
records maintained at the respective locations. Proof of identification 
will consist of Military Identification Card for persons having such 
cards. Others must present other positive personal identification, 
preferably picture-bearing.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the local 
activity where the request for transportation was initiated, and/or to 
intermediate activities (if applicable), or to the Chief of Naval 
Personnel (ATTN: Privacy Act Coordinator), Navy Department, Washington, 
DC 20370. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    The letter should contain full name, Social Security Number, 
address and signature of the requester. The individual may visit the 
activities and commands listed under LOCATION for assistance with the 
records maintained at the respective locations. Proof of identification 
will consist of Military Identification Card for persons having such 
cards. Others must present other positive personal identification, 
preferably picture-bearing.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Individual; member's service record/civilian personnel file; 
officials and employees of the Department of the Navy, Department of 
Defense, State Department; and other agencies of the Executive Branch 
and components thereof; foreign embassies, legations, and consular 
offices reporting approval/disapproval of visas; and carriers reporting 
on provision of transportation.
    None.
N05101-1
    Safety Equipment Needs, Issues, Authorizations .
    Delete entry and replace with `N05100-3'.
* * * * *
    Delete entry and replace with `File areas are accessible only to 
authorized persons who are properly screened, cleared, and trained. 
Computer terminals/personal computers are password protected.'
    Delete entry and replace with `Destroy when equipment is returned 
or inventoried.'
* * * * *
N05100-3
    Safety Equipment Needs, Issues, Authorizations (February 22, 1993, 
58 FR 10747).
    Organizational elements of the Department of the Navy. Official

[[Page 47494]]

mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Personnel whose work requires them to wear, or are issued, 
protective clothing or equipment, including prescription safety lenses.
    Listings, cards, and other records which list individuals 
requiring, authorized, or issued prescription or other safety 
equipment. Such listings may include name, Social Security Number, 
organization code, date equipment issued, date equipment returned, 
equipment I.D. number, etc.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To determine who needs, is eligible, or has been authorized or 
issued prescription or other safety equipment for protection.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Paper and automated records.
    Name, Social Security Number, or date equipment was issued.
    File areas are accessible only to authorized persons who are 
properly screened, cleared, and trained. Computer terminals/personal 
computers are password protected.
    Destroy when equipment is returned or inventoried.
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity where assigned. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Requests should contain full name, Social Security Number, and date 
equipment was assigned (if known), and be signed.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity where assigned. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Requests should contain full name, Social Security Number, and date 
equipment was assigned (if known), and be signed.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Individual.
    None.
N05210-1
    General Correspondence Files (February 22, 1993, 58 FR 10748).
    Delete entry and replace with `N05000-1.'
* * * * *
    Add two addresses `Commander in Chief, U.S. Atlantic Command, 1562 
Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488 and Commander in 
Chief, U.S. Pacific Command, Building 1, Camp H. M. Smith, HI 96861-
4028'
* * * * *
    Delete entry and replace with `Access is provided on need-to-know 
basis only. Manual records are maintained in file cabinets under the 
control of authorized personnel during working hours. The office space 
in which the file cabinets are located is locked outside of official 
working hours. Computer terminals are located in supervised areas. 
Access to computerized data is controlled by password or other user 
code system.'
* * * * *
N05000-1
    General Correspondence Files.
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of system of records notices.
    Commander in Chief, U.S. Atlantic Command, 1562 Mitscher Avenue, 
Suite 200, Norfolk, VA 23551-2488.
    Commander in Chief, U.S. Pacific Command, Building 1, Camp H. M. 
Smith, HI 96861-4028.
    Individuals who have initiated correspondence with the Department 
of the Navy.
    Incoming correspondence which may include name, address, telephone 
number, organization, date of birth, and Social Security Number of 
correspondent and supporting documentation. Files also contain copy of 
response letter and documentation required to prepare the response.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To maintain a record of correspondence received and responses made.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.

[[Page 47495]]

    Paper and automated records.
    Name, organization, and date of correspondence.
    Access is provided on need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access to computerized data is 
controlled by password or other user code system.
    Retained for two years and then destroyed.
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
system of record notices.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
system of records notices.
    The request should contain full name and date individual wrote to 
the Navy or received a response. Request must be signed.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
system of record notices.
    The request should contain full name and date individual wrote to 
the Navy or received a response. Request must be signed.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Individual concerned and records collected by the activity to 
respond to the request.
    None.
N05330-1
    Manhour Accounting System (May 22, 1996, 61 FR 25640).
    Delete entry and replace with `N12610-1.'
    Delete entry and replace with `Hours of Duty Records.'
* * * * *
    Delete entry and replace with `Paper and computerized records.'
* * * * *
    Delete entry and replace with `Access is provided on need-to-know 
basis only. Manual records are maintained in file cabinets under the 
control of authorized personnel during working hours. The office space 
in which the file cabinets are located is locked outside of official 
working hours. Computer terminals are located in supervised areas. 
Access to computerized data is controlled by password or other user 
code system.'
    Delete entry and replace with `Records are destroyed when three 
years old.'
* * * * *
N12610-1
    Hours of Duty Records.
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Military and civilian personnel.
    Record contains such information as name, grade/rate, Social 
Security Number, organizational code, work center code, grade code, pay 
rate, labor code, type transaction, hours assigned. Data base includes 
scheduling and assignment of work; skill level; tools issued; leave; 
temporary assignments to other areas.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To effectively manage the work force.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Paper and computeruzed records.
    Name, organization code, Social Security Number, and work center.
    Access is provided on need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access to computerized data is 
controlled by password or other user code system.
    Records are destroyed when three years old.
    The commanding officer of the activity in question. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the naval activity where currently 
employed. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.

[[Page 47496]]

    The request should include full name, Social Security Number, 
address of individual concerned, and should be signed.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the naval activity where currently employed. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    The request should include full name, Social Security Number, 
address of individual concerned, and should be signed.
    The Navy's rules for accessing records, and for contesting contents 
and appealing determinations are published in Secretary of the Navy 
Instruction 5211.5; 32 CFR part 701; or may be obtained from the system 
manager.
    Individual, correspondence, and personnel records.
    None.
N05340-1
    Combined Federal Campaign/Navy Relief Society.
    Delete entry and replace with `N05380-1'
* * * * *
    Delete entry and replace with `E.O.s 9397, 10927, and 12353.'
* * * * *
    Delete entry and replace with `Manual and computerized records.'
* * * * *
    Delete entry and replace with `Access is provided on need-to-know 
basis only. Manual records are maintained in file cabinets under the 
control of authorized personnel during working hours. The office space 
in which the file cabinets are located is locked outside of official 
working hours. Computer terminals are located in supervised areas. 
Access to computerized data is controlled by password or other user 
code system.'
* * * * *
    Delete entry and replace with `Individual; payroll files; personnel 
files.'
* * * * *
N05380-1
    Combined Federal Campaign/Navy Relief Society (February 22, 1993, 
58 FR 10754).
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    All assigned personnel.
    Names, addresses, Social Security Numbers, payroll identifying 
data, contributor cards and lists.
    E.O.s 9397, 10927, and 12353.
    To manage the Combined Federal Campaign and Navy Relief Society 
Fund drives and provide the respective campaign coordinator with 
necessary information.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    Manual and computerized records.
    Name, Social Security Number, and organization.
    Access is provided on need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access to computerized data is 
controlled by password or other user code system.
    Records are maintained for one year or completion of next 
equivalent campaign and then destroyed.
    Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the naval activity where currently or 
previously employed. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.
    The request should include full name, Social Security Number, 
address of the individual concerned, and should be signed.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
commanding officer of the naval activity where currently or previously 
employed. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices.
    The request should include full name, Social Security Number, 
address of the individual concerned, and should be signed.
    The Navy's rules for accessing records, and for contesting contents 
and appealing determinations are published in Secretary of the Navy 
Instruction 5211.5; 32 CFR part 701; or may be obtained from the system 
manager.
    Individual; payroll files; personnel files.
    None.
N05350-1
    Navy Drug and Alcohol Program System (February 22, 1993, 58 FR 
10755).

[[Page 47497]]

* * * * *
    In paragraph 2, lines 5 and 6, delete the words `Navy Alcohol and 
Drug Safety Action Program Offices' and replace with Personal 
Responsibility and Values Education and Training Program Offices,'.
    In line 3, after the word `abusers,' add `or who are out of Navy 
body fat standards and may be obese/compulsive overeaters,'. In line 9, 
delete the words `Navy Alcohol and Drug Safety Action Program' and 
replace with `Personal Responsibility and Values Education and Training 
Program.'
* * * * *
    At end of paragraph one, add the following `and programs for those 
members who are obese/compulsive overeaters.'
    In paragraph 3, line 6, after the word `abuse' add the following `, 
or obesity/compulsive overeating'.
    In paragraph 3, line 14, delete `290dd-3 and 290ee-3' and replace 
with 290dd-2.'
* * * * *
    Delete entry and replace with `Manual records are maintained for 
two years (Level I/II) or three years (Level III) and then retired to 
the nearest Federal Records Center. Automated records are maintained 
indefinitely.'
* * * * *
N05350-1
    Navy Drug and Alcohol Program System.
    Primary location: Bureau of Naval Personnel (Pers 63), 2 Navy 
Annex, Washington, DC 20370-5001.
    Decentralized locations: Navy Alcohol Rehabilitation Centers, Navy 
Alcohol Rehabilitation Departments in Naval Hospitals, Counseling and 
Assistance Centers, Personal Responsibility and Values Education and 
Training Program Offices, Navy Drug Screening Laboratories, Bureau of 
Naval Personnel Detachment (Drug and Alcohol Program Management 
Activity), and local activities to which an individual is assigned. 
Addresses are contained in a directory which is available from the 
Chief of Naval Personnel (Pers 63), Bureau of Naval Personnel, 2 Navy 
Annex, Washington, DC 20370-5001.
    Navy personnel (officers and enlisted) who have been identified as 
drug or alcohol abusers or who are out of Navy body fat standards and 
may be obese/compulsive overeaters, and who are subsequently screened 
or referred for remedial education, outpatient counseling, or 
residential rehabilitation; counselors, counselor interns, and 
counselor applicants; Navy personnel who attend the Personal 
Responsibility and Values Education and Training Program for preventive 
education; dependents and civilians, where authorized, who participate 
in preventive and remedial education programs, outpatient counseling, 
and residential rehabilitation; and officer, enlisted, and civilian 
staff members of facilities providing drug and alcohol education, 
screening, counseling, rehabilitation, and drug testing.
    Documentation containing demographic data, screening and assessment 
information, progress notes, medical and laboratory data, narrative 
summaries of treatment, aftercare plans, and other information 
pertaining to a member's participation in substance abuse education, 
counseling, and rehabilitation programs.
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. para 1090; 42 
U.S.C. 290dd-2; and E.O. 9397.
    To train, educate, identify, screen, counsel, rehabilitate, and 
monitor the progress of individuals in drug and alcohol abuse programs 
and programs for those members who are obese/compulsive overeaters.
    Information is used to screen and evaluate the certified 
counselors, counselor interns, and counselor applicants throughout the 
course of their duties.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    In order to comply with the provisions of 42 U.S.C. 290dd-2, the 
Navy's `Blanket Routine Uses' do not apply to this system of records.
    Specifically, records of the identity, diagnosis, prognosis, or 
treatment of any client/patient, irrespective of whether or when he/she 
ceases to be client/patient, maintained in connection with the 
performance of any alcohol or drug abuse or obesity/compulsive 
overeating prevention, education, training, treatment, rehabilitation, 
or research which is conducted, regulated, or directly or indirectly 
assisted by any department or agency of the United States, shall, 
except as provided therein, be confidential and be disclosed only for 
the purposes and under the circumstances expressly authorized in 42 
U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 
1974 in regard to accessibility of such records, except to the 
individual to whom the record pertains.
    The content of any record may be disclosed in accordance with prior 
written consent of the patient with respect to whom such record is 
maintained, but only to such extent, under such circumstances, and for 
such purposes as may be allowed under such prescribed regulations.
    Information from records may be released without the member's 
consent in the following situations:
    To medical personnel to the extent necessary to meet a bona fide 
medical emergency.
    To qualified personnel for the purpose of conducting scientific 
research, management audits, or program evaluation, but such personnel 
may not identify, directly or indirectly, any individual patient in any 
report of such research, audit or evaluation, or otherwise disclose 
patient identities in any manner.
    If authorized by an appropriate order of a court of competent 
jurisdiction granted after application showing good case therefore. In 
accessing good cause, the court shall weigh the public interest and the 
need for disclosure against the injury to the patient, to the 
physician-patient relationship, and to the treatment services. Upon the 
granting of such order, the court, in determining the extent to which 
any disclosure of all or any part of any record is necessary, shall 
impose appropriate safeguards against unauthorized disclosures.
    The above prohibitions do not apply to any interchange of records 
within the Armed Forces or within those components of the Department of 
Veterans Affairs furnishing health care to veterans or between such 
components and the Armed Forces.

[[Page 47498]]

    Automated records may be stored on computer disks (both hard drive 
and floppy), magnetic tapes, and drums.
    Manual records may be stored in paper file folders, computer 
printouts, microfiche, or microfilm.
    Name and Social Security Number.
    Computer facilities are located in restricted areas accessible only 
to authorized persons that are properly screened, cleared and trained.
    Manual records and computer printouts are available only to 
authorized personnel having a need-to-know.
    Manual records are maintained for two years (Level I/II) or three 
years (Level III) and then retired to the nearest Federal Records 
Center. Automated records are maintained indefinitely.
    Chief of Naval Personnel (Pers 63), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001, or to the naval activity 
providing treatment. Addresses are contained in a directory which is 
available from the Chief of Naval Personnel (Pers 63), Bureau of Naval 
Personnel, 2 Navy Annex, Washington, DC 20370-5001.
    The letter should contain full name, Social Security Number, rank/
rate, military status, and signature of the requester. The individual 
may visit the Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 
20370-5001, for assistance with records located in that building; or 
the individual may visit the local activity to which attached for 
access to locally maintained records. Proof of identification will 
consist of Military Identification Card for persons having such cards, 
or other picture-bearing identification.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Chief of 
Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, 
Washington, DC 20370-5001, or to the naval activity providing 
treatment. Addresses are contained in a directory which is available 
from the Chief of Naval Personnel (Pers 63), Bureau of Naval Personnel, 
2 Navy Annex, Washington, DC 20370-5001.
    The letter should contain full name, Social Security Number, rank/
rate, military status, and signature of the requester. The individual 
may visit the Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 
20370-5001, for assistance with records located in that building; or 
the individual may visit the local activity to which attached for 
access to locally maintained records. Proof of identification will 
consist of Military Identification Card for persons having such cards, 
or other picture-bearing identification.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    DOD/DON officials; notes and documents from Service Jackets and 
Medical Records; and general correspondence concerning the individual.
    None.
N05801-2
    Legal Assistance Management Information System (February 22, 1993, 
58 FR 10772).
* * * * *
    At end of entry add `Electronic records are stored on computer 
disks.'
* * * * *
    Delete entry and replace with `Cards, case files, and computer 
disks are maintained in metal filing cabinets or other storage devices 
under the control of authorized personnel during working hours. The 
office space in which the file cabinets and storage devices are located 
in locked outside normal working hours. The files are not accessible to 
the public or to persons within the command without an official need-
to-know.'
    Delete entry and replace with `Most files are maintained for two 
years after the completion of the services and then destroyed. However, 
some files may be maintained indefinitely if a future legal dispute or 
inquiry about the matters addressed in the file is reasonably 
foreseeable.'
    Files are maintained for two years after completion of the services 
and then destroyed.
* * * * *
N05801-2
    Legal Assistance Management Information System.
    Naval Legal Service Offices (NLSO) and NLSO detachments and other 
commands that provide legal assistance services under the auspices of 
the Navy's Legal Assistance Program through an assigned judge advocate 
or civilian attorney. Official mailing addresses are published as an 
appendix to the Navy's compilation of system of record notices.
    Active duty military personnel, retirees, dependents, and 
authorized civilians who have been provided legal assistance.
    Legal Assistance Card Files contain basic client identification 
information; e.g., name, address, duty station, telephone number(s), a 
brief description of the subject of the visit, name of the attorney 
assigned, and attorney time expended.
    Legal Assistance Client Case Files contain personal and privileged 
information on the client and about the legal matter(s) for which the 
client is seeking assistance, including various documents related to 
the client's case, such as copies of client records provided to the 
attorney; memoranda of attorney-client interviews and attorney-client 
telephone conversations; memoranda of meetings and telephone 
conversations with relevant third parties; copies of statutes and case 
law relevant to the case; attorney research and notes; copies of all 
documents prepared, and of all correspondence sent or received, by the 
legal assistance provider; and a record of the results obtained.

[[Page 47499]]

    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1044; and 32 CFR 
part 727, Legal Assistance.
    Data from the records is compiled for the purpose of generating 
periodic workload productivity and statistical reports, for internal 
management of the office, and for counsel assignment. To provide an 
administrative record for use by attorneys and clerical personnel 
directly involved in rendering legal assistance.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Navy's 
compilation do not apply to this system of records.
    Paper card and case files are stored in file cabinets. Electronic 
records are stored on computer disks.
    Name of client.
    Cards, case files, and computer disks are maintained in metal 
filing cabinets or other storage devices under the control of 
authorized personnel during working hours. The office space in which 
the file cabinets and storage devices are located in locked outside 
normal working hours. The files are not accessible to the public or to 
persons within the command without an official need-to-know.
    Most files are maintained for two years after the completion of the 
services and then destroyed. However, some files may be maintained 
indefinitely if a future legal dispute or inquiry about the matters 
addressed in the file is reasonably foreseeable.
    Files are maintained for two years after completion of the services 
and then destroyed
    Deputy Assistant Judge Advocate General (Legal Assistance), Office 
of the Judge Advocate General, Department of the Navy, 200 Stovall 
Street, Alexandria, VA 22332-2400.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the office providing the legal assistance or to the Deputy Assistant 
Judge Advocate General (Legal Assistance), Office of the Judge Advocate 
General, Department of the Navy, 200 Stovall Street, Alexandria, VA 
22332-2400.
    The written request should include full name and must be signed by 
the requesting individual.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the office 
providing the legal assistance or to the Deputy Assistant Judge 
Advocate General (Legal Assistance), Office of the Judge Advocate 
General, Department of the Navy, 200 Stovall Street, Alexandria, VA 
22332-2400.
    The written request should include full name, address, and 
telephone number of the requester and must be signed by the requesting 
individual.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Basic information is provided by the client. Additional information 
regarding the case, including actions taken and the ultimate 
disposition of the case, is provided by the attorney rendering the 
service.
    None.
N05810-1
    Article 138 Complaint of Wrongs (February 22, 1993, 58 FR 10773).
    Delete entry and replace with `N05819-4'.
    Delete entry and replace with `Complaints of Wrong Under Article 
138/Article 1150.'
* * * * *
    Delete entry and replace with: `Active duty Navy and Marine Corps 
personnel who have submitted complaints of wrong pursuant to Article 
138, Uniform Code of Military Justice, or Article 1150, U. S. Navy 
Regulations, 1990 which have been forwarded to the Secretary of the 
Navy for final review of the proceedings.'
    Delete entry and replace with `Files consist of complaint or 
report, the investigations into the complaint or report, the action of 
the general court-martial authority, and action of the Secretary of the 
Navy accumulated at the Office of the Judge Advocate General.'
    Delete entry and replace with `Article 138, Uniform Code of 
Military Justice and Article 1150, U.S. Navy Regulations, 1990.'
    In line 3, after the words, `Article 138' add the words, `and 
Article 1150'.
* * * * *
    Delete entry and replace with `Closed files are kept in 
alphabetical order according to the last name of the complainant. 
Active files are maintained chronologically by case number.'
* * * * *
    Delete entry and replace with `Permanent. Retire to Washington 
National Records Center when 3 years old. Transfer to NARA when 20 
years old.'
* * * * *
    Delete entry and replace with `Complainant; investigatory files; 
individuals interviewed.'
* * * * *
N05819-4
    Complaints of Wrong Under Article 138/Article 1150.
    Office of the Judge Advocate General (Code 32), Department of the 
Navy, 200 Stovall Street, Alexandria, VA 22332-2400. Complaints, three 
years old or older, are stored at the Federal Records Center, Suitland, 
MD 20409.

[[Page 47500]]

    Active duty Navy and Marine Corps personnel who have submitted 
complaints of wrong pursuant to Article 138, Uniform Code of Military 
Justice, or Article 1150 of the U. S. Navy Regulations (1990) which 
have been forwarded to the Secretary of the Navy for final review of 
the proceedings.
    Files consist of complaint or report, the investigations into the 
complaint or report, the action of the general court-martial authority, 
and action of the Secretary of the Navy accumulated at the Office of 
the Judge Advocate General.
    Article 138, Uniform Code of Military Justice and Article 1150 of 
the U.S. Navy Regulations (1990).
    Used by JAG as a working file to review and make recommendations to 
the Secretary of the Navy on Article 138 and Article 1150 complaints.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.
    File folders.
    Closed files are kept in alphabetical order according to the last 
name of the complainant. Active files are maintained chronologically by 
case number.
    Files are maintained in file cabinets and other storage devices 
under control of authorized personnel during working hours; the office 
spaces in which the file cabinets and storage devices are located is 
locked outside office working hours.
    Permanent. Retire to Washington National Records Center when 3 
years old. Transfer to NARA when 20 years old.
    Deputy Assistant Judge Advocate General (Civil Affairs), Office of 
the Judge Advocate General, Department of the Navy, 200 Stovall Street, 
Alexandria, VA 22332-2400.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Deputy Assistant Judge Advocate General (Civil Affairs), Office 
of the Judge Advocate General, Department of the Navy, 200 Stovall 
Street, Alexandria, VA 22332-2400.
    The written request should contain full name and the approximate 
date the complaint was submitted for review if known. Written requests 
must be signed by the requesting individual. Personal visits may be 
made to the Civil Affairs Division, Office of the Judge Advocate 
General, Room 9N11, Hoffman Building II, 200 Stovall Street, 
Alexandria, VA 22332-2400. Individuals making such visits should be 
able to provide some acceptable identification, e.g. Armed Forces 
identification card, driver's license, etc.
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Deputy 
Assistant Judge Advocate General (Civil Affairs), Office of the Judge 
Advocate General, Department of the Navy, 200 Stovall Street, 
Alexandria, VA 22332-2400.
    The written request should contain full name and the approximate 
date the complaint was submitted for review if known. Written requests 
must be signed by the requesting individual. Personal visits may be 
made to the Civil Affairs Division, Office of the Judge Advocate 
General, Room 9N11, Hoffman Building II, 200 Stovall Street, 
Alexandria, VA 22332-2400. Individuals making such visits should be 
able to provide some acceptable identification, e.g. Armed Forces 
identification card, driver's license, etc. The agency's rules for 
access to records may be obtained from the system manager.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Complainant; investigatory files; individuals interviewed.
    None.
N06530-1
    Blood Donor Files (February 22, 1993, 58 FR 10798).
* * * * *
    Delete entry and replace with `N06320-4'.
* * * * *
    Delete entry and replace with `Records are destroyed when three 
years old or discontinuance of function, whichever is earlier.'
    In line 2, after the word `Surgery' add `, 2300 E Street, NW'.
* * * * *
N06320-4
    Blood Donor Files.
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Personnel donating blood or seeking replacement of blood.
    Blood donation and blood replacement requirement records.
    5 U.S.C. 301, Departmental Regulations; 21 U.S.C. 600-799; and E.O. 
9397.
    To record emergency blood requests by blood type, identify donors, 
replace blood provided to cover individuals, and to meet regulatory 
requirements imposed by the Food and Drug Administration.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records

[[Page 47501]]

or information contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems notices apply to this system.
    Computerized and paper records.
    Name and Social Security Number.
    Access provided on a need-to-know basis only. Computerized 
information is password protected and maintained is a locked and/or 
guarded office.
    Records are destroyed when three years old or discontinuance of 
function, whichever is earlier.
    Policy Official: Chief, Bureau of Medicine and Surgery, 2300 E 
Street, NW, Washington, DC 20372-5300.
    System manager: Commanding officer of the activity in question. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the commanding officer of the activity where assigned.
    The request should contain full name, Social Security Number, and 
must be signed.
    Individuals seeking access to records contained in this system of 
records should address written inquiries to the commanding officer of 
the activity where assigned.
    The request should contain full name, Social Security Number, and 
must be signed.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Individual, American Red Cross, blood donors, hospitals, persons 
seeking replacement of blood.
    None.
N07320-1
    Property Accountability Records (February 22, 1993, 58 FR 10808).
* * * * *
    Delete entry and replace with `Organizational elements of the 
Department of the Navy. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices.'
    Delete entry and replace with `Any individual who receives and 
signs for government property.'
* * * * *
    In line 4, after the word `photographs' add ', computerized data 
base,'.
    In line 2, after the word `Name,' add `Social Security Number'.
    Delete entry and replace with `Access is limited and provided on a 
need-to-know basis only. Computerized data bases are password 
protected.'
    Delete entry and replace with `Property accounting records are 
destroyed when two years old. Custody receipts are destroyed when 
material or equipment is destroyed.'
* * * * *
N07320-1
    Property Accountability Records.
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.
    Any individual who receives and signs for government property.
    The receipts maintained are any of the following: Logbooks, 
property passes, custody chits, charge tickets, sign out cards, tool 
tickets, sign out forms, photographs, charge cards, or any other 
statement of individual accountability for receipt of government 
property.
    5 U.S.C. 301, Departmental Regulations and E.O. 9397.
    To identify individuals to whom government property has been 
issued.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.
    The receipts may be maintained in any of the following formats: 
Logbooks, property passes, custody chits, charge tickets, sign out 
cards, tool tickets, sign out forms, photographs, computerized data 
base, charge out cards or any other statement of individual 
accountability for receipt of government property.
    Retrievability may be by any of the following: Name, Social 
Security Number, badge number, tool number, property serial number, or 
any other locally determined method of property receipt accountability.
    Access is limited and provided on a need-to-know basis only. 
Computerized data bases are password protected.
    Property accounting records are destroyed when two years old. 
Custody receipts are destroyed when material or equipment is destroyed.
    The system manager is the commanding officer or officer in charge 
of the activity where the property accountability records are 
maintained.

[[Page 47502]]

    Individuals seeking to determine whether system records contain 
information pertaining to them may do so by making application to the 
commanding officer or officer in charge of the activity where the 
receipts are located. Individuals making application must have a 
Department of the Navy approved identification card.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
commanding officer or officer in charge of the activity where the 
receipts are located. Individuals making application must have a 
Department of the Navy approved identification card.
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.
    Information is collected directly from the subject individual.
    None.
MFD00003
    Joint Uniform Military Pay System/Manpower Management System(JUMPS/
MMS) (February 22, 1993, 58 FR 10635).
* * * * *
    Delete entry and replace with `Marine Corps Total Force System 
(MCTFS).'
    Delete entry and replace with `Primary locations: Defense Mega-
Center, St. Louis, MO 63120-1798.
    Defense Finance and Accounting Service-Kansas City Center, 1500 
East Bannister Road, Kansas City, MO 64197-0001. The Financial Systems 
Activity-Kansas City, 1500 East Bannister Road, Kansas City, MO 64197-
0001.
    Manpower Information Systems Support Activity, 1500 East Bannister 
Road, Kansas City, MO 64197-0001.
    Decentralized segments: Manpower Information System Support Office-
02, Marine Corps Base, Camp LeJeune NC 28542-5000.
    Manpower Information System Support Office-03, Marine Corps Base, 
Camp Pendleton, CA 92055-5000.
    Manpower Information System Support Office-06, Marine Corps Base, 
Hawaii, Kaneohe Bay, HI 96863-5000.
    Manpower Information System Support Office-09, Headquarters, U.S. 
Marine Corps, Washington, DC 20380-1775.
    Manpower Information System Support Office-16 and 17, Marine Corps 
Support Activity, Kansas City, MO 64197-0001.
    Manpower Information System Support Office-11, Headquarters, 
Washington, DC 20380-1775.
    Manpower Information System Support Office-27, Marine Corps Base, 
Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.'
    Delete entry and replace with `Marine Corps Total Force System 
(MCTFS) contains the personnel records of all active, reserve and 
retired Marines. MCTFS also contains the pay records of active and 
reserve Marines.'
    Delete entry and replace with `File contains personnel and pay data 
which includes, but is not limited to Name, rank/grade, Social Security 
Number, date of birth, citizenship, marital status, home of record, 
dependents information including their Social Security Numbers, records 
of emergency data, enlistment contract or officer acceptance form 
identification, duty status, component code, population group, sex, 
ethnic group, duty information duty station/personnel assignment, unit 
information, security investigation date/type, leave account 
information, separation document code, test scores/information, 
language proficiency, military/civilian/off-duty education, training 
information to include marksmanship data, physical fitness data, swim 
qualifications, military occupational specialties, military skills and 
schools, awards, combat tour information, aviation/pilot/flying time 
data, reserve drill information, reserve unit information, lineal 
precedence number, limited duty officer/warrant officer footnote, TAD 
data, overseas deployment data, limited medical data, conduct and 
proficiency marks, years in service, promotional data, weight control 
and military appearance data, commanding officer assignment/relief 
data, joint MOS data, and related data. Pay data included leave and 
earnings statement which may include base pay, allowances, allotments, 
bond authorization, health care coverage, dental coverage (if 
applicable), special pay and bonus data, federal and state withholding/
income tax data, FDIC contributions, Medicare, Social Security, SGLI 
deductions, leave account, wage and summaries, reserve drill pay, 
reserve AT pay, and other personnel/pay management data.'
* * * * *
    Delete entry and replace with `To maintain records of pay and 
personnel data on all active and reserve Marine Corps personnel, and to 
maintain personnel data from all retired Marine Corps personnel.'
* * * * *
    Delete entry and replace with `Data is recorded on magnetic records 
and discs, computer printouts, microfilm, file folders, compact disc, 
electronic media and other documents.'
* * * * *
    Delete entry and replace with `Building management employs security 
guards; building is locked nights and holidays. Authorized persons may 
enter and leave the building during nonworking hours but must sign in 
and out. Records maintained in areas assessable only to authorized 
personnel have a specific and recorded need-to-know. On-line data sets 
(both type and disc) pertaining to personnel information are password 
protected, areas are controlled and access lists are used. The files 
are also protected at a level appropriate to the type of information 
being processed.'
* * * * *
    Delete entry and replace with `The Commandant of the Marine Corps, 
(Code MIF), Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.
    Director, Defense Finance and Accounting Service - Kansas City 
Center, 1500 East Bannister Road, Kansas City, MO 64197-0001.'
    Delete entry and replace with `Active Duty/Reserve Members seeking 
to determine whether pay information about themselves is contained in 
this system should address written inquiries to the member's local 
disbursing office.
    Active Duty/Reserve Members seeking to determine whether pay 
information about themselves is contained in this system should address 
written inquiries

[[Page 47503]]

to the member's immediate commanding officer.
    Retired Members seeking to determine whether personnel information 
about themselves is contained in this system should address written 
inquiries to the Commandant of the Marine Corps, (Code MIF), 
Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.
    Individual should provide their full name, Social Security Number, 
and the request must be signed.
    In order to personally visit the above addresses and obtain 
information, individuals must present a military identification card, a 
driver's license, or other proof of identity.'
    Delete entry and replace with `Active Duty/Reserve Members seeking 
to access pay information about themselves contained in this system 
should address written inquiries to the member's local disbursing 
office.
    Active Duty/Reserve Members seeking access to pay information about 
themselves contained in this system should address written inquiries to 
the member's immediate commanding officer.
    Retired Members seeking to access personnel information about 
themselves contained in this system should address written inquiries to 
the Commandant of the Marine Corps, (Code MIF), Headquarters. U.S. 
Marine Corps, Washington, DC 20380-1775.
    Individual should provide their full name, Social Security Number, 
and the request must be signed.
    In order to personally visit the above addresses and obtain 
information, individuals must present a military identification card, a 
driver's license, or other proof of identity.'
* * * * *
    Delete entry and replace with `Recruiting offices, disbursing 
offices, active and reserve Marine Corps unit administration offices, 
and the individual are the principle source of the information 
contained in the MCTFS record for that person.'
* * * * *
MFD00003
    Marine Corps Total Force System (MCTFS).
    Primary locations: Defense Mega-Center, St. Louis, MO 63120-1798.
    Defense Finance and Accounting Service-Kansas City Center, 1500 
East Bannister Road, Kansas City, MO 64197-0001. The Financial Systems 
Activity-Kansas City, 1500 East Bannister Road, Kansas City, MO 64197-
0001.
    Manpower Information Systems Support Activity, 1500 East Bannister 
Road, Kansas City, MO 64197-0001.
    Decentralized segments:
    Manpower Information System Support Office-02, Marine Corps Base, 
Camp LeJeune NC 28542-5000.
    Manpower Information System Support Office-03, Marine Corps Base, 
Camp Pendleton, CA 92055-5000.
    Manpower Information System Support Office-06, Marine Corps Base, 
Hawaii, Kaneohe Bay, HI 96863-5000.
    Manpower Information System Support Office-09, Headquarters, U.S. 
Marine Corps, Washington, DC 20380-1775.
    Manpower Information System Support Office-16 and 17, Marine Corps 
Support Activity, Kansas City, MO 64197-0001.
    Manpower Information System Support Office-11, Headquarters, 
Washington, DC 20380-1775.
    Manpower Information System Support Office-27, Marine Corps Base, 
Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.
    Marine Corps Total Force System (MCTFS) contains the personnel 
records of all active, reserve and retired Marines. MCTFS also contains 
the pay records of active and reserve Marines.
    File contains personnel and pay data which includes, but is not 
limited to Name, rank/grade, Social Security Number, date of birth, 
citizenship, marital status, home of record, dependents information 
including their Social Security Numbers, records of emergency data, 
enlistment contract or officer acceptance form identification, duty 
status, component code, population group, sex, ethnic group, duty 
information duty station/personnel assignment, unit information, 
security investigation date/type, leave account information, separation 
document code, test scores/information, language proficiency, military/
civilian/off-duty education, training information to include 
marksmanship data, physical fitness data, swim qualifications, military 
occupational specialties, military skills and schools, awards, combat 
tour information, aviation/pilot/flying time data, reserve drill 
information, reserve unit information, lineal precedence number, 
limited duty officer/warrant officer footnote, TAD data, overseas 
deployment data, limited medical data, conduct and proficiency marks, 
years in service, promotional data, weight control and military 
appearance data, commanding officer assignment/relief data, joint MOS 
data, and related data. Pay data included leave and earnings statement 
which may include base pay, allowances, allotments, bond authorization, 
health care coverage, dental coverage (if applicable), special pay and 
bonus data, federal and state withholding/income tax data, FDIC 
contributions, Medicare, Social Security, SGLI deductions, leave 
account, wage and summaries, reserve drill pay, reserve AT pay, and 
other personnel/pay management data.
    10 U.S.C. 5013 and 37 U.S.C. 5031 and 5201.
    To maintain records of pay and personnel data on all active and 
reserve Marine Corps personnel, and to maintain personnel data from all 
retired Marine Corps personnel.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The Attorney General of the U.S. - By officials and employees of 
the Attorney General in connection with litigation, law enforcement or 
other matters under the legal representative of the Executive Branch 
agencies.
    By officials and employees of the American Red Cross and the Navy 
Relief Society in the performance of their duties. Access will be 
limited to those portions of the member's record required to 
effectively assist the member.
    Federal, state and local government agencies - By officials and 
employees of federal, state and local government through Official 
request for information with respect to law enforcement, investigatory 
procedures, criminal prosecution, civil court action and regulatory 
order.
    The `Blanket Routine Uses' set forth at the beginning of the Marine 
Corp's compilation of systems of records notices apply to this system.

[[Page 47504]]

    Data is recorded on magnetic records and discs, computer printouts, 
microfilm, file folders, compact disc, electronic media and other 
documents.
    The data contained in magnetic records can be displayed on cathode-
ray tubes, it can be computer printed on paper, and it can be converted 
to microform for information retrieval; the data in the supporting file 
folders and other manual records is retrieved manually. Computerized 
and conventional indices are required to retrieve individual records 
from the system. Normally, all types of records are retrieved by Social 
Security Number and name.
    Building management employs security guards; building is locked 
nights and holidays. Authorized persons may enter and leave the 
building during nonworking hours but must sign in and out. Records 
maintained in areas assessable only to authorized personnel have a 
specific and recorded need-to-know. On-line data sets (both type and 
disc) pertaining to personnel information are password protected, areas 
are controlled and access lists are used. The files are also protected 
at a level appropriate to the type of information being processed.
    Magnetic records are maintained on all military personnel and 
certain civilians while they are in service or employed by the service 
and for a period of 11 months after separation. Paper and film records 
are maintained for a period of 10 years after the final transaction, 
then they are destroyed. End calendar and fiscal year `snapshots' of 
the MMS data base are maintained indefinitely in magnetic form at 
Headquarters, U.S. Marine Corps.
    The Commandant of the Marine Corps, (Code MIF), Headquarters. U.S. 
Marine Corps, Washington, DC 20380-1775.
    Director, Defense Finance and Accounting Service - Kansas City 
Center, 1500 East Bannister Road, Kansas City, MO 64197-0001
    Active Duty/Reserve Members seeking to determine whether pay 
information about themselves is contained in this system should address 
written inquiries to the member's local disbursing office.
    Active Duty/Reserve Members seeking to determine whether pay 
information about themselves is contained in this system should address 
written inquiries to the member's immediate commanding officer.
    Retired Members seeking to determine whether personnel information 
about themselves is contained in this system should address written 
inquiries to the Commandant of the Marine Corps, (Code MIF), 
Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.
    Individual should provide their full name, Social Security Number, 
and the request must be signed.
    In order to personally visit the above addresses and obtain 
information, individuals must present a military identification card, a 
driver's license, or other proof of identity.
    Active Duty/Reserve Members seeking to access pay information about 
themselves contained in this system should address written inquiries to 
the member's local disbursing office.
    Active Duty/Reserve Members seeking access to pay information about 
themselves contained in this system should address written inquiries to 
the member's immediate commanding officer.
    Retired Members seeking to access personnel information about 
themselves contained in this system should address written inquiries to 
the Commandant of the Marine Corps, (Code MIF), Headquarters. U.S. 
Marine Corps, Washington, DC 20380-1775.
    Individual should provide their full name, Social Security Number, 
and the request must be signed.
    In order to personally visit the above addresses and obtain 
information, individuals must present a military identification card, a 
driver's license, or other proof of identity.
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.
    Recruiting offices, disbursing offices, active and reserve Marine 
Corps unit administration offices, and the individual are the principle 
source of the information contained in the MCTFS record for that 
person.
    None.
[FR Doc. 96-22856 Filed 9-6-96; 8:45 am]
BILLING CODE 5000-04-F