[Federal Register Volume 61, Number 175 (Monday, September 9, 1996)]
[Notices]
[Pages 47483-47504]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-22856]
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DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; Amend Record Systems
AGENCY: Department of the Navy, DOD.
ACTION: Amend Record Systems.
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SUMMARY: The Department of the Navy proposes to amend twenty systems of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendments will be effective on October 9, 1996, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon,
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system
notices for records systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The Department of the Navy proposes to amend twenty systems of
records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
The specific changes to the system of records are set forth below
followed by the system of records notice published in its entirety, as
amended. The amendments are not within the purview of subsection (r) of
the Privacy Act of 1974 (5 U.S.C. 552a), as amended, which requires the
submission of new or altered systems reports.
Dated: August 30, 1996.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-3
Navy Personnel Records System (September 29, 1994, 59 FR 49648).
* * * * *
At end of entry add `An exception is made for copies of officer
fitness reports, enlisted evaluations, and officer and enlisted
counseling forms which may be maintained by the member's commanding
officer or command for a period not to exceed five years.'
* * * * *
N01070-3
Navy Personnel Records System.
Active duty records are located at the Bureau of Naval Personnel, 2
Navy Annex, Washington, DC 20370-5001; Naval Reserve Personnel Center,
New Orleans, LA 70149-7800; and local activity to which individual is
assigned. Official mailing addresses are published as an appendix to
the Navy's compilation of system of record notices.
Secondary systems are located at the Department of the Navy
Activities in the chain of command between the local activity and the
headquarters level; Federal Records Storage Centers; National Archives.
Official mailing addresses are published as an appendix to the Navy's
compilation of system of record notices.
All Navy military personnel: officers, enlisted, active, inactive,
reserve, fleet reserve, retired, midshipmen, officer candidates, and
Naval Reserve Officer Training Corps personnel.
Personnel service jackets and service records, correspondence and
records in both automated and non-automated form concerning
classification, assignment, distribution, promotion, advancement,
performance, recruiting, retention, reenlistment, separation, training,
education, morale, personal affairs, benefits, entitlements, discipline
and administration of naval personnel.
5 U.S.C. 301, Departmental Regulations and E.O. 9397.
To assist officials and employees of the Navy in the management,
supervision and administration of Navy personnel (officer and enlisted)
and the operations of related personnel affairs and functions.
[[Page 47484]]
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of the National Research Council in
Cooperative Studies of the National History of Disease; of Prognosis
and of Epidemiology. Each study in which the records of members and
former members of the naval service are used must be approved by the
Chief of Naval Personnel.
To officials and employees of the Department of Health and Human
Services, Department of Veteran Affairs, and Selective Service
Administration in the performance of their official duties related to
eligibility, notification and assistance in obtaining benefits by
members and former members of the Navy.
To officials and employees of the Department of Veteran Affairs in
the performance of their duties relating to approved research projects.
To officials and employees of Navy Relief and the American Red
Cross in the performance of their duties relating to the assistance of
the members and their dependents and relatives, or related to
assistance previously furnished such individuals, without regard to
whether the individual assisted or his/her sponsor continues to be a
member of the Navy.
To duly appointed Family Ombudsmen in the performance of their
duties related to the assistance of the members and their families.
To state and local agencies in the performance of their official
duties related to verification of status for determination of
eligibility for Veterans Bonuses and other benefits and entitlements.
To officials and employees of the Office of the Sergeant at Arms of
the United States House of Representatives in the performance of their
official duties related to the verification of the active duty naval
service of Members of Congress.
Information as to current military addresses and assignments may be
provided to military banking facilities who provide banking services
overseas and who are reimbursed by the Government for certain checking
and loan losses. For personnel separated, discharged or retired from
the Armed Forces information as to last known residential or home of
record address may be provided to the military banking facility upon
certification by a banking facility officer that the facility has a
returned or dishonored check negotiated by the individual or the
individual has defaulted on a loan and that if restitution is not made
by the individual the United States Government will be liable for the
losses the facility may incur.
To federal, state, local, and foreign (within Status of Forces
agreements) law enforcement agencies or their authorized
representatives in connection with litigation, law enforcement, or
other matters under the jurisdiction of such agencies.
Information relating to professional qualifications of chaplains
may be provided to civilian certification boards and committees,
including, but not limited to, state and federal licensing authorities
and ecclesiastical endorsing organizations.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of system of record notices also apply to this
system.
Automated records may be stored on magnetic tapes, disc, and drums.
Manual records may be stored in paper file folders, microfiche or
microfilm.
Automated records may be retrieved by name and Social Security
Number. Manual records may be retrieved by name, Social Security
Number, enlisted service number, or officer file number.
Computer facilities and terminals are located in restricted areas
accessible only to authorized persons that are properly screened,
cleared and trained. Manual records and computer printouts are
available only to authorized personnel having a need-to-know.
Records are retained one year past retirement, removal, or
resignation of the member and then transferred to the National
Personnel Records Center (Military Personnel Records), 9700 Page
Avenue, St. Louis, MO 63132-5101 for permanent retention. An exception
is made for copies of officer fitness reports, enlisted evaluations,
and officer and enlisted counseling forms which may be maintained by
the member's commanding officer or command for a period not to exceed
five years.
Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2
Navy Annex, Washington, DC 20370-5001; Commanding Officers, Officers in
Charge, and Heads of Department of the Navy activities. Official
mailing addresses are published as an appendix to the Navy's
compilation of system of record notices.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2
Navy Annex, Washington, DC 20370-5001, or contact the personnel officer
where assigned. Official mailing addresses are published as an appendix
to the Navy's compilation of system of record notices.
The letter should contain full name, Social Security Number (and/or
enlisted service number/officer file number), rank/rate, designator,
military status, address, and signature of the requester.
The individual may visit the Chief of Naval Personnel, Bureau of
Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for
assistance with records located in that building; or the individual may
visit the local activity to which attached for access to locally
maintained records. Proof of identification will consist of Military
Identification Card for persons having such cards, or other picture-
bearing identification.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Chief of
Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex,
Washington, DC 20370-5001, or contact the personnel officer where
assigned. Official mailing addresses are published as an appendix to
the Navy's compilation of system of records notices.
The letter should contain full name, Social Security Number (and/or
enlisted service number/officer file number), rank/rate, designator,
military status, address, and signature of the requester.
The individual may visit the Chief of Naval Personnel (Pers 06),
Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for
assistance with records located in that building; or the individual may
visit the local activity to which attached for access to locally
maintained records. Proof of identification will consist of Military
Identification Card for persons
[[Page 47485]]
having such cards, or other picture-bearing identification.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Correspondence; educational institutions; federal, state, and local
court documents; civilian and military investigatory reports; general
correspondence concerning the individual; official records of
professional qualifications; Navy Relief and American Red Cross
requests for verification of status.
None.
N01080-1
Enlisted Master File Automated System (February 22, 1993, 58 FR
10705).
* * * * *
Delete entry and replace with `Bureau of Naval Personnel, 2 Navy
Annex, Washington, DC 20370-5001;
Enlisted Personnel Management Information Center, New Orleans, LA
70159-7800;
Naval Reserve Personnel Center, New Orleans, LA 70149-7800.'
* * * * *
Delete entry and replace with `Permanent. Annually transferred to
the National Archives under Group 24, Records of the Bureau of Naval
Personnel.'
* * * * *
N01080-1
Enlisted Master File Automated System.
Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001;
Enlisted Personnel Management Information Center, New Orleans, LA
70159-7800;
Naval Reserve Personnel Center, New Orleans, LA 70149-7800.
All Navy enlisted personnel: active and inactive.
System contains information related to enlisted assignment,
planning, programming, accounting, promotions, career development,
procurement, education, training, retirement, performance, security,
personal data, qualifications, programming, and enlisted reserve drill
data. The system also contains Activity Personnel Diaries, personnel
accounting documents, Reserve Unit Drill reports, and other personnel
transaction documents necessary to maintain file accuracy and currency;
and, all computer extracts, microform, and printed reports.
5 U.S.C. 301, Departmental Regulations and E.O. 9397.
To assist in the administration, management, and supervision of
Navy enlisted personnel and the operation of personnel affairs and
functions.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of system of record notices apply to this system.
Automated records are stored on magnetic tapes, disks, and drums.
Printed reports and other related documents supporting the system are
stored in authorized areas only.
Name and Social Security Number.
Within the computer center, controls have been established to
disseminate computer output over the counter only to authorized users.
Specific procedures are also in force for the disposal of computer
output. Output material in the sensitive category, i.e., inadvertent or
unauthorized disclosure that may result in harm, embarrassment,
inconvenience or unfairness to the individual, will be shredded.
Computer files are kept in a secure, continuously manned area and are
accessible only to authorized computer operators, programmers, enlisted
management, placement, and distributing personnel who are directed to
respond to valid official requests for data. These accesses are
controlled and monitored by the security system.
Permanent. Annually transferred to the National Archives under
Group 24, Records of the Bureau of Naval Personnel.
Chief of Naval Personnel, Navy Department, Washington, DC 20370-
5000.
Active duty enlisted personnel seeking to determine whether this
system of records contains information about themselves should address
written inquiries to the Chief of Naval Personnel (Pers 06), 2 Navy
Annex, Washington, DC 20370-5001.
Inactive duty and reserve personnel seeking to determine whether
this system of records contains information about themselves shall
address written inquiries to the Commanding Officer, Naval Reserve
Personnel Center (ATTN: Privacy Act Coordinator), New Orleans, LA
70149-7800.
Written request should contain full name, Social Security Number,
rank, status, and signature of requester.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Chief of
Naval Personnel (Pers 06), 2 Navy Annex, Washington, DC 20370-5001.
Inactive duty and reserve personnel seeking to determine whether
this system of records contains information about themselves shall
address written inquiries to the Commanding Officer, Naval Reserve
Personnel Center (ATTN: Privacy Act Coordinator), New Orleans, LA
70149-7800.
Written request should contain full name, Social Security Number,
rank, status, and signature of requester.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR Part 701; or may be obtained
from the system manager.
Official records, correspondence, and educational institutions.
None.
[[Page 47486]]
N01531-1
USNA Applicants, Candidates, and Midshipmen Records (September 20,
1993, 58 FR 48855).
* * * * *
Delete entry and replace with `U.S. Naval Academy, 117 Decatur
Road, Annapolis, MD 21402-5017.
* * * * *
Add new paragraph `Midshipmen separation files; midshipmen military
justice files; midshipmen JAGMAN investigations; midshipmen personnel
claim files; and midshipmen honor records.'
* * * * *
Replace second paragraph with `Parents and legal guardians of
midshipmen for the limited purpose of counseling midshipmen who
encounter academic, performance and/or disciplinary difficulties, as
well as health and welfare issues.
At the end of the fourth paragraph, add the following, `and for the
purpose of supporting its activities related to the mission of the
Naval Academy.'
* * * * *
In paragraph three, line four, delete `copy;', and replace with
`copy. A tape is sent to the National Archives two years after class
graduates to be stored as a national disaster recovery measure.'
* * * * *
N01531-1
USNA Applicants, Candidates, and Midshipmen Records.
U.S. Naval Academy, 117 Decatur Road, Annapolis, MD 21402-5017.
Applicants and candidates for admission and Naval Academy
Midshipmen.
Admissions records contain pre-candidate questionnaires concerning
educational background, personal data, physical data, extracurricular
activities, and employment; personal data; personal statements;
transcripts from previously attended academic institutions; admission
tests results; physical aptitude exam results; recommendation letters
from school officials and others; professional development tests;
interest inventory; extracurricular activities reports; reports of
officer interviews; records of prior military service; and, Privacy Act
disclosure forms. Nomination and appointment records include all card
files of congressional offices and the names of persons whom each
congressman appointed; files of candidates nominated for the following
academic year; status cards, indexed by nominating source of all
candidates appointed, admitted, and graduated, or resigned prior to
graduation. Similar files are separately kept on foreign candidates.
Performance jackets and academic records include performance
aptitude evaluations, performance grades, personal history,
autobiography, record of emergency data, aptitude history, review
boards records, medical excuse from duty forms, conduct records and
grades, professional development tests, counseling and guidance
development tests, counseling and guidance interview sheets and data
forms, academic grades, class rankings, letters of commendation,
training records, Oath of Office, Agreement to Serve, Privacy Act
disclosure forms and other such records and information relative to the
midshipmen.
Midshipmen separation files; midshipmen military justice files;
midshipmen JAGMAN investigations; midshipmen personnel claim files; and
midshipmen honor records.
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 6956, 6957, 6958,
6962, and 6963; 44 U.S.C. 3101; and E.O. 9397.
To establish an audit trail of files which contains information on
individuals as they progress from the application stage, through the
admissions process, to disenrollment or graduation from the Naval
Academy. Applicant's files contain information which is used to
evaluate and to determine competitive standing and eligibility for
appointments to the Naval Academy. Successful applicants become
candidates whose files contain information to evaluate further each
candidate's eligibility. Candidates' files are also used to identify
candidates profiles for initiation of formal officer accession programs
in conjunction with the Naval Academy admission process. Successful
candidates who accept appointments become midshipmen. Midshipmen
records contain personal, academic, and professional background
information and are used for the management, supervision,
administration, counseling, and discipline of midshipmen.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Parents and legal guardians of midshipmen for the limited purpose
of counseling midshipmen who encounter academic, performance and/or
disciplinary difficulties, as well as health and welfare issues.
The United States Naval Institute for the limited purpose of
notifying midshipmen and their parents about benefits and opportunities
provided by the United States Naval Institute.
The Naval Academy Athletic Association for the limited purpose of
promoting and funding the Naval Academy Intercollegiate Athletic
Program and for the purpose of supporting its activities related to the
mission of the Naval Academy.
The United States Naval Academy Foundation for the limited purpose
of sponsoring midshipmen candidates who were not admitted in previous
years.
The United States Naval Academy Alumni Association for the limited
purpose of supporting its activities related to the mission of the
Naval Academy.
The Contract Tailor Shop for the limited purpose of scheduling
appointments as required for uniform fittings.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
All hard copy records are kept in file folders in secure rooms or
in locked cabinets.
On-line storage is maintained on the Honeywell DPS8 mainframe in
Computer Services, with line networking to VACs and interfacing with
microcomputers and dial-up lines.
Off-line storage is kept on disks.
[[Page 47487]]
Records on magnetic tapes and hard copy data are kept in secured
rooms or in locked cabinets for operator access and user pickup.
Backup magnetic tapes are kept in a vault.
Records are kept alphabetically by Company and Class. Records can
be retrieved from data base by selection of any data element, i.e.,
name, address, alpha code, six digit candidate number, or Social
Security Number, etc.
Visitor control. Records are kept in locked cabinets or in secured
rooms. Computer records are safeguarded through selective file access,
signing of Privacy Act forms, passwords, RAM systems, program
passwords, user controls, encoding and port controls. Disk and tape
storage is in a secure room. Backup systems on magnetic tapes are
secured in fire proof vault in Ward Hall.
On-line computer records are destroyed one year after the
midshipman's class graduates or the midshipman is separated.
Performance records are retained by the Performance Officer for two
years after the midshipman's class graduates, and then destroyed.
Backup systems on magnetic tapes and disks are kept in secure storage
and destroyed two years after the midshipman's class graduates. Files
relative to midshipmen separated involuntarily, including by qualified
resignation, are retained for two years after the midshipman's class
graduates, or three years from the date of separation, whichever date
is later, and then destroyed.
Official transcripts and records files are kept indefinitely by the
Registrar on microfilm, computer files, magnetic tapes, and hard copy.
A tape is sent to the National Archives two years after class graduates
to be stored as a national disaster recovery measure. Admission records
of unsuccessful candidates are properly destroyed after one year.
Counseling and Guidance Research data are kept by the Professional
Development Research Coordinator indefinitely. Nomination and
appointment files are retained for varying lengths of time.
Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD
21402-5000.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis,
MD 21402-5000.
Written requests should contain full name, company, class, and any
personal identifier, such as a Social Security Number.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD
21402-5000.
Written requests should contain full name, company, class, and any
personal identifier, such as a Social Security Number.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Individuals, midshipman, supervisors, Registrar, instructors,
professors, officers, midshipman personal history/performance record,
midshipman autobiography, Record of Emergency Data (NAVPERS 601-2),
Statement of Personal History (DD Form 398), Aptitude History Record
(Form 1610-105), Midshipman Summary Sheet, Certificate of Release or
Discharge From Active Duty (DD Form 214), Military Performance Board
Results, Letters of Probation, Midshipmen Performance Evaluation
Reports (Form 54A), Medical Reports, Clinical Psychologist Reports,
Excused Squad Chits (Form 6320/20), Conduct Card (Form 1690/91C),
Letters of Commendation, Counseling and Guidance Interview and Data
Records, Letters of Congressmen, parents, etc., and copies of replies
thereto, transcripts from high school or prior college, Review Board
Records, and Record of Disclosure (Privacy Act).
None.
N01710-1
Special Membership Listing of the Organizational Recreation
Association (February 22, 1993, 58 FR 10721).
* * * * *
Delete entry and replace with `Recreation Association Membership
Files.'
* * * * *
Delete entry and replace with `Name, rank, Social Security Number,
room and telephone number, membership card number and dates purchased.'
* * * * *
Delete entry and replace with `File folders, card files, magnetic
tape, personal computer.'
* * * * *
Delete entry and replace with `Password control system, file, and
element access based on predefined need-to-know. Physical access is
controlled by locked terminals and rooms, guards, personnel screening
and visitor control.'
Delete entry and replace with `Records are destroyed one year after
individual terminates membership.'
Delete entry and replace with `Policy Official: Chief of Naval
Personnel (Pers-06), Bureau of Naval Personnel, 2 Navy Annex,
Washington, DC 20370-5001.
System Manager: Commanding officer of the activity in question.
Official mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.'
* * * * *
Delete entry and replace with `Individual.'
* * * * *
N01710-1
Recreation Association Membership Files.
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Name, rank, social security number, room and telephone number,
[[Page 47488]]
membership card number and dates purchased.
This record lists the names, internal codes, room and telephone
numbers of each membership card and dates purchased.
5 U.S.C. 301, Departmental Regulations and E.O. 9397.
To indicate income from sale of membership cards; to provide an
audit trial for the auditors; and to confirm memberships, upon request.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
File folders, card files, magnetic tape, personal computer.
Name, Social Security Number, Case number, organization.
Password control system, file, and element access based on
predefined need-to-know. Physical access is controlled by locked
terminals and rooms, guards, personnel screening and visitor control.
Records are destroyed one year after individual terminates
membership.
Policy Official: Chief of Naval Personnel (Pers-06), Bureau of
Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001.
System Manager: Commanding officer of the activity in question.
Official mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Individual.
None.
N01770-3
Naval Academy Cemetery and Columbarium Records (September 20, 1993,
58 FR 48857).
* * * * *
Delete entry and replace with, `Security Department and Public
Works Department, U.S. Naval Academy, 257 Longshaw Road, Annapolis, MD
21402-5036.'
* * * * *
N01770-3
Naval Academy Cemetery and Columbarium Records.
Security Department and Public Works Department, U.S. Naval
Academy, 257 Longshaw Road, Annapolis, MD 21402-5036.
Those eligible to reserve a lot for future burial in the Naval
Academy Cemetery. Deceased individuals interred/inured in the Naval
Academy Cemetery/Columbarium.
State Burial Transit Permit, Application for Reimbursement of
Headstone or Marker Expenses (VA Form 21-8834), Application of Standard
Government Headstone or Marker for Installation in a Private or Local
Cemetery (VA Form 40-1330), Lot Marker (NDW-USNA-DMC-1170/08),
Columbarium Niche Cover Inscription (NDW-USNA-DMC-5370/42), U.S. Naval
Academy Internment/Inurement Record (NDW-USNA-DMC-5360/43), U.S. Naval
Academy Cemetery Record (NDW-USNA-DMC-1170/46), Naval Academy
Foundation Order (NDW-USNA-DMC-5360/09), and correspondence to and from
individuals. Specifically, information contained on the forms or
correspondence may be: Full name, home address, rank, service, Social
Security Number, date and place of birth, date and place of death,
marital status, name of father and mother, name of next of kin and
their address, telephone number, date of birth and date of death (if
applicable), date and place of burial, lot number and other information
relating to burial arrangements.
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1481-1488; 44
U.S.C. 3101; and E.O. 9397.
To maintain official records of individuals holding grave site
reservations and/or individuals interred/inured in the Naval Academy
Cemetery or Columbarium. Records are used to respond to general
inquiries from individuals holding grave site reservations, to verify
eligibility of spouses of an officer or enlisted person of the Navy or
Marine Corps who is interred/inured in the Naval Academy Cemetery or
Columbarium.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
[[Page 47489]]
Paper records in file folders and microfiche.
Alphabetically by last name and numerically by lot number.
Records are kept in a building not open to general visiting and are
maintained in an area accessible only to authorized personnel. Building
is under surveillance of security personnel during non-working hours.
Microfiche records are kept in the Naval Academy Archives which is not
open to general visiting and is locked during non-working hours.
Records are permanent. They are retained after the individual is
deceased.
Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD
21402-5000.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis,
MD 21402-5000. Requests should contain name and Social Security Number
of the individual concerned.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD
21402-5000.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Information in this system comes from the individual to whom it
applies, the next of kin, and from the Register of the Alumni.
None.
N01900-2
Navy Individual Service Review Board (ISRB) Proceedings Application
File (November 10, 1993, 58 FR 59712).
* * * * *
Delete entry and replace with `Paper records in file folders.'
* * * * *
In lines three and six, delete the word `Command' and replace with
`Bureau'.
Delete entry and replace with `Applications which are approved will
necessitate creation of a service record which is part of the Navy
Personnel Records System. Remaining records are retained in the Bureau
of Naval Personnel for two years and then destroyed.'
* * * * *
N01900-2
Navy Individual Service Review Board (ISRB) Proceedings Application
File.
Bureau of Naval Personnel (Pers 324), 2 Navy Annex, Washington, DC
20370-3240.
Individuals who have applied for military status and subsequent
discharge from the United States Navy because they claim membership in
a group which has been determined to have performed active military
service with the United States Navy.
Application for discharge, supporting documentation, copies of
correspondence between the individual and the Navy ISRB and other
correspondence concerning the case.
Pub.L. 95-202 and E.O. 9397.
To consider the individual's application for military status and
discharge.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Paper records in file folders.
Name and Social Security Number.
The files are kept within the Bureau of Naval Personnel offices.
Access during business hours is controlled by Bureau personnel. Records
not in use are maintained in a room which is locked during non-duty
hours. The Bureau is secured at the close of business and the building
in which the command is located has limited access controlled by
security guards.
Applications which are approved will necessitate creation of a
service record which is part of the Navy Personnel Records System.
Remaining records are retained in the Bureau of Naval Personnel for two
years and then destroyed.
Chief of Naval Personnel (Pers 324), Bureau of Naval Personnel, 2
Navy Annex, Washington, DC 20370-3240.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Chief of Naval Personnel (Code Pers 324), Bureau of Naval
Personnel, 2 Navy Annex, Washington, DC 20370-3240.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Chief
of Naval Personnel (Code Pers 324), Bureau of Naval Personnel, 2 Navy
Annex, Washington, DC 20370-3240.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
[[Page 47490]]
Information contained in the files is obtained from the individual
or those acting on the individual's behalf, from other military records
and from the Department of Defense Civilian/Military Service Review
Board.
None.
N04064-1
USNA Laundry and Drycleaning Charge Account (September 20, 1993, 58
FR 48861).
* * * * *
Delete entry and replace with `Laundry and Drycleaning Plant, U.S.
Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'
* * * * *
Delete entry and replace with `Head, Laundry and Drycleaning Plant,
U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'
* * * * *
N04064-1
USNA Laundry and Drycleaning Charge Account.
Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood
Street, Annapolis, MD 21402-5052.
Individuals who have applied for a charge account with the Naval
Academy Laundry and Drycleaning Plant.
Information is collected on Form NDW-USNA-DMH-4064/14 and includes
applicant's name; Social Security Number; rank (if applicable); branch
of service; home and work addresses and telephone numbers. Information
required to maintain the charge account records is obtained from and/or
recorded on accounts receivable ledgers, journals, charge tickets and
check listings.
5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and E.O.
9397.
To establish a charge account at the Naval Academy Laundry and
Drycleaning Plant. Information will be used for billing purposes by the
officials and employees of the Plant.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Hard copy and magnetic minicassette tape form.
Name.
Access to building is restricted to authorized persons only. Record
files are not available to personnel not requiring access in the
performance of their official duties. This is routinely limited to the
billing clerk processing the application and recording activity on the
account. Records are secured within a locked office in a locked
building on a military installation when not actually in use.
Hard copy records are retained in the current file area as long as
the charge account is active. These records are then retired and kept
in secured storage for two years and then destroyed. Cassette tape
records are of two types, daily and journal (monthly recapitulation).
These tapes are erased on a daily or monthly basis, respectively,
during the preparation of the following day's or month's activity
record.
Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580
Kingwood Street, Annapolis, MD 21402-5052.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580
Kingwood Street, Annapolis, MD 21402-5052.
Requesting individuals should specify their full names. Visitors
should be able to identify themselves by any commonly recognized
evidence of identity. Written requests must be signed by the requesting
individual.
Individuals seeking access to records about themselves should
address written inquiries to the Head, Laundry and Drycleaning Plant,
U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
Requesting individuals should specify their full names. Visitors
should be able to identify themselves by any commonly recognized
evidence of identity. Written requests must be signed by the requesting
individual.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Information in this system comes from the individual applying for
the charge account, from daily laundry and drycleaning will-call
tickets (charges for goods and services provided) and from records of
payment by charge account holders (check listings).
None.
N04064-2
USNA Retail Customer Claim Record (September 20, 1993, 58 FR
48861).
* * * * *
Delete entry and replace with `Laundry and Drycleaning Plant, U.S.
Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'
* * * * *
Delete entry and replace with `Head, Laundry and Drycleaning Plant,
U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.'
* * * * *
N04064-2
USNA Retail Customer Claim Record.
[[Page 47491]]
Laundry and Drycleaning Plant, U.S. Naval Academy, 580 Kingwood
Street, Annapolis, MD 21402-5052.
Individuals who have filed claims against the Naval Academy Laundry
and Drycleaning Plant and appropriation 17X4002 for cash or credit
settlement for damaged or lost articles.
Information is collected on Form NDW-USNA-DMH-4064/15 and includes
claimant's name; Social Security Number; rank (if applicable); home and
work addresses and telephone numbers; description, original cost and
date of purchase of item(s) for which claim is filed, and circumstances
of loss or extent of damage; claim number, disposition, and remarks by
approving authority.
5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and E.O.
9397.
To investigate claims for cash or credit settlement for damaged or
lost articles.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Hard copy form.
Name of customer and date laundry was turned in for cleaning.
Access to building is restricted to authorized persons only. Record
files are not available to personnel not requiring access in the
performance of their official duties. This is limited to the official
processing of the claim and the clerk who maintains the file and
prepares the administrative paperwork. Records are secured within a
locked office in a locked building on a military installation when not
actually in use.
Retained in the current file area for one calendar year after the
close of the individual's claim. The record is then stored for one more
year and then destroyed.
Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580
Kingwood Street, Annapolis, MD 21402-5052.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Head, Laundry and Drycleaning Plant, U.S. Naval Academy, 580
Kingwood Street, Annapolis, MD 21402-5052.
Requesting individuals should specify their full names. Visitors
should be able to identify themselves by any commonly recognized
evidence of identity. Written requests must be signed by the requesting
individual.
Individuals seeking access to records about themselves should
address written inquiries to the Head, Laundry and Drycleaning Plant,
U.S. Naval Academy, 580 Kingwood Street, Annapolis, MD 21402-5052.
Requesting individuals should specify their full names. Visitors
should be able to identify themselves by any commonly recognized
evidence of identity. Written requests must be signed by the requesting
individual.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Individual who filed the claim and offices who are processing the
claim.
None.
N04066-5
NEXCOM Direct Mail List (September 20, 1993, 58 FR 48866).
* * * * *
Delete entry and replace with `NEXCOM Direct Mail List/Patron
Profile.'
* * * * *
Delete entry and replace with `All authorized customers of military
resale systems.'
Delete entry and replace with `For each sponsor: Name, address,
rank, branch of service, status (active, reserve, or retired), Social
Security Number, pay grade, birth date, sex, race, names, birth dates,
and Social Security Numbers of dependents, date of sign up, telephone
number (if available), account number, rotation date (if available),
mailings sent and responses (if available).
For all other authorized customers: Name, address, Social Security
Number, birth date, sex, race, date of sign up, telephone number (if
available), account number, mailings sent to customer and responses
available, purchase history, preference and summary. Sponsor
information (rank, branch of service, status (active, reserve or
retired), Social Security Number, pay grade, birth date, sex, race,
account number.)
In line 7, delete the words `who sign up for the list in order'.
* * * * *
Delete entry and replace with `Electronic media.'
* * * * *
At end of entry, add `/password protected.'
Delete lines 3 and 4 and replace with `patron profiles are
destroyed when no longer an authorized customer.'
In paragraph 2, delete `Deputy Commander, Marketing Communications
Division (MCD)' and replace with `Director, Advertising,'.
* * * * *
Delete entry and replace with `The individual authorized customer/
sponsor, Department of Defense/Defense Enrollment Eligibility Reporting
System and Defense Finance Accounting System.'
* * * * *
[[Page 47492]]
N04066-5
NEXCOM Direct Mail List/Patron Profile.
Navy Exchange Service Command, 3280 Virginia Beach Boulevard,
Virginia Beach, VA 23452-5724.
All authorized customers of military resale systems.
For each sponsor: Name, address, rank, branch of service, status
(active, reserve, or retired), Social Security Number, pay grade, birth
date, sex, race, names, birth dates, and Social Security Numbers of
dependents, date of sign up, telephone number (if available), account
number, rotation date (if available), mailings sent and responses (if
available).
For all other authorized customers: Name, address, Social Security
Number, birth date, sex, race, date of sign up, telephone number (if
available), account number, mailings sent to customer and responses
available, purchase history, preference and summary. Sponsor
information (rank, branch of service, status (active, reserve or
retired), Social Security Number, pay grade, birth date, sex, race,
account number.)
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 6011; and E.O.
9397.
To maintain a data base which will permit the Navy Exchange Program
to mail sales promotional, informational and market research materials
to those authorized customers who have requested receipt of materials.
The data base will also be used to define target markets among the
authorized customers to develop better merchandise assortments and
services to meet the needs of the customers.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems notices apply to this system.
Electronic media.
Name, Social Security Number, address and account number.
Secured and supervised facility; access restricted/password
protected.
The records are retained as long as the customer wishes to receive
the materials, then the patron profiles are destroyed when no longer an
authorized customer.
Policy Official: Commander, Navy Exchange Service Command, 3280
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
Record Holder Manager: Director, Advertising, Navy Exchange Service
Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Commander, Navy Exchange Service Command, 3280 Virginia Beach
Boulevard, Virginia Beach, VA 23452-5724.
Individuals seeking access to records should address written
inquiries to the Commander, Navy Exchange Service Command, 3280
Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
The individual authorized customer/sponsor, Department of Defense/
Defense Enrollment Eligibility Reporting System and Defense Finance
Accounting System.
None.
N04650-1
Personnel Transportation System (March 24, 1994, 59 FR 13943).
* * * * *
At end of entry, add `For audit or research purposes to obtain
background information/data.'
Delete paragraph two and replace with `To officials and employees
of other departments and agencies of the Executive Branch of
government, upon request, in the performance of their official duties
related to the provision of transportation; diplomatic, official, and
other no-cost passports; and visas to subject individuals.'
* * * * *
N04650-1
Personnel Transportation System.
All Personnel Support Activity Detachments and Navy Passenger
Transportation Offices Worldwide and Administrative Support Unit,
Bahrain. Official mailing addresses are published as an appendix to the
Navy's compilation of systems of records notices.
Navy military personnel (active and retired), civilian employees of
the Navy, dependents, Midshipmen, and other individuals authorized
through Navy commands to travel at Government expense.
Applications for travel and, where applicable, for passports and
visas; requests for extension of time limit on travel by retired
members to home of record; requests for exceptions of policies/
procedures involving travel entitlements/eligibilities; supporting
documents; correspondence, and approvals/disapprovals relating to the
above records; travel arrangements in response to above applications.
5 U.S.C. 5701 et seq Travel, Transportation and Subsistence; 10
U.S.C. 2631-2635 and Chapter 7; 37 U.S.C. 404, Travel and
Transportation Allowances-General; and E.O. 9397.
[[Page 47493]]
To provide official travel services; determine eligibility for
transportation; to authorize or deny transportation; and otherwise
manage the Navy-wide passenger transportation system. For audit or
research purposes to obtain background information/data.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To officials and employees of other departments and agencies of the
Executive Branch of government, upon request, in the performance of
their official duties related to the provision of transportation;
diplomatic, official, and other no-cost passports; and visas to subject
individuals.
To Foreign embassies, legations, and consular offices--to determine
eligibility for visas to respective countries, if visa is required.
To Commercial Carriers providing transportation to individuals
whose applications are processed through this system of records.
When required by Federal statute, by Executive Order, or by treaty,
personnel record information will be disclosed to the individual,
organization, or governmental agency as necessary.
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Automated records may be stored on magnetic tapes/disks. Manual
records in file folders or file-card boxes, and microfiche or
microfilm.
Automated records may be retrieved by Social Security Number and/or
name. Manual records are normally filed alphabetically by name of
applicant, month, and fiscal year; applications for dependents travel
are filed under name of sponsor.
Manual records are maintained in file cabinets under the control of
authorized personnel during working hours. The office space in which
the file cabinets are located is locked outside of official working
hours. Computer terminals are located in supervised areas. Computer
terminals are controlled by password or other user code system.
Records are retained for three years and then forwarded to the
records center for retention for additional four years. After seven
years, all records are destroyed.
Personnel Support Activity Detachments and Navy Passenger
Transportation Offices Worldwide and Administrative Support Unit,
Bahrain. Official mailing addresses are published as an appendix to the
Navy's compilation of systems of records notices.
Policy Official: Chief of Naval Personnel, Bureau of Naval
Personnel (Pers 332), 2 Navy Annex, Washington, DC 20370-3320.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the local activity where the request for transportation was
initiated, and/or to intermediate activities (if applicable), or to the
Chief of Naval Personnel (ATTN: Privacy Act Coordinator), Navy
Department, Washington, DC 20370. Official mailing addresses are
published as an appendix to the Navy's compilation of systems of
records notices.
The letter should contain full name, Social Security Number,
address and signature of the requester. The individual may visit the
activities and commands listed under LOCATION for assistance with the
records maintained at the respective locations. Proof of identification
will consist of Military Identification Card for persons having such
cards. Others must present other positive personal identification,
preferably picture-bearing.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the local
activity where the request for transportation was initiated, and/or to
intermediate activities (if applicable), or to the Chief of Naval
Personnel (ATTN: Privacy Act Coordinator), Navy Department, Washington,
DC 20370. Official mailing addresses are published as an appendix to
the Navy's compilation of systems of records notices.
The letter should contain full name, Social Security Number,
address and signature of the requester. The individual may visit the
activities and commands listed under LOCATION for assistance with the
records maintained at the respective locations. Proof of identification
will consist of Military Identification Card for persons having such
cards. Others must present other positive personal identification,
preferably picture-bearing.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Individual; member's service record/civilian personnel file;
officials and employees of the Department of the Navy, Department of
Defense, State Department; and other agencies of the Executive Branch
and components thereof; foreign embassies, legations, and consular
offices reporting approval/disapproval of visas; and carriers reporting
on provision of transportation.
None.
N05101-1
Safety Equipment Needs, Issues, Authorizations .
Delete entry and replace with `N05100-3'.
* * * * *
Delete entry and replace with `File areas are accessible only to
authorized persons who are properly screened, cleared, and trained.
Computer terminals/personal computers are password protected.'
Delete entry and replace with `Destroy when equipment is returned
or inventoried.'
* * * * *
N05100-3
Safety Equipment Needs, Issues, Authorizations (February 22, 1993,
58 FR 10747).
Organizational elements of the Department of the Navy. Official
[[Page 47494]]
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Personnel whose work requires them to wear, or are issued,
protective clothing or equipment, including prescription safety lenses.
Listings, cards, and other records which list individuals
requiring, authorized, or issued prescription or other safety
equipment. Such listings may include name, Social Security Number,
organization code, date equipment issued, date equipment returned,
equipment I.D. number, etc.
5 U.S.C. 301, Departmental Regulations and E.O. 9397.
To determine who needs, is eligible, or has been authorized or
issued prescription or other safety equipment for protection.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Paper and automated records.
Name, Social Security Number, or date equipment was issued.
File areas are accessible only to authorized persons who are
properly screened, cleared, and trained. Computer terminals/personal
computers are password protected.
Destroy when equipment is returned or inventoried.
Commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the commanding officer of the activity where assigned. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Requests should contain full name, Social Security Number, and date
equipment was assigned (if known), and be signed.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
commanding officer of the activity where assigned. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
Requests should contain full name, Social Security Number, and date
equipment was assigned (if known), and be signed.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Individual.
None.
N05210-1
General Correspondence Files (February 22, 1993, 58 FR 10748).
Delete entry and replace with `N05000-1.'
* * * * *
Add two addresses `Commander in Chief, U.S. Atlantic Command, 1562
Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488 and Commander in
Chief, U.S. Pacific Command, Building 1, Camp H. M. Smith, HI 96861-
4028'
* * * * *
Delete entry and replace with `Access is provided on need-to-know
basis only. Manual records are maintained in file cabinets under the
control of authorized personnel during working hours. The office space
in which the file cabinets are located is locked outside of official
working hours. Computer terminals are located in supervised areas.
Access to computerized data is controlled by password or other user
code system.'
* * * * *
N05000-1
General Correspondence Files.
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of system of records notices.
Commander in Chief, U.S. Atlantic Command, 1562 Mitscher Avenue,
Suite 200, Norfolk, VA 23551-2488.
Commander in Chief, U.S. Pacific Command, Building 1, Camp H. M.
Smith, HI 96861-4028.
Individuals who have initiated correspondence with the Department
of the Navy.
Incoming correspondence which may include name, address, telephone
number, organization, date of birth, and Social Security Number of
correspondent and supporting documentation. Files also contain copy of
response letter and documentation required to prepare the response.
5 U.S.C. 301, Departmental Regulations and E.O. 9397.
To maintain a record of correspondence received and responses made.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems notices apply to this system.
[[Page 47495]]
Paper and automated records.
Name, organization, and date of correspondence.
Access is provided on need-to-know basis only. Manual records are
maintained in file cabinets under the control of authorized personnel
during working hours. The office space in which the file cabinets are
located is locked outside of official working hours. Computer terminals
are located in supervised areas. Access to computerized data is
controlled by password or other user code system.
Retained for two years and then destroyed.
Commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
system of record notices.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
system of records notices.
The request should contain full name and date individual wrote to
the Navy or received a response. Request must be signed.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
system of record notices.
The request should contain full name and date individual wrote to
the Navy or received a response. Request must be signed.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Individual concerned and records collected by the activity to
respond to the request.
None.
N05330-1
Manhour Accounting System (May 22, 1996, 61 FR 25640).
Delete entry and replace with `N12610-1.'
Delete entry and replace with `Hours of Duty Records.'
* * * * *
Delete entry and replace with `Paper and computerized records.'
* * * * *
Delete entry and replace with `Access is provided on need-to-know
basis only. Manual records are maintained in file cabinets under the
control of authorized personnel during working hours. The office space
in which the file cabinets are located is locked outside of official
working hours. Computer terminals are located in supervised areas.
Access to computerized data is controlled by password or other user
code system.'
Delete entry and replace with `Records are destroyed when three
years old.'
* * * * *
N12610-1
Hours of Duty Records.
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Military and civilian personnel.
Record contains such information as name, grade/rate, Social
Security Number, organizational code, work center code, grade code, pay
rate, labor code, type transaction, hours assigned. Data base includes
scheduling and assignment of work; skill level; tools issued; leave;
temporary assignments to other areas.
5 U.S.C. 301, Departmental Regulations and E.O. 9397.
To effectively manage the work force.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Paper and computeruzed records.
Name, organization code, Social Security Number, and work center.
Access is provided on need-to-know basis only. Manual records are
maintained in file cabinets under the control of authorized personnel
during working hours. The office space in which the file cabinets are
located is locked outside of official working hours. Computer terminals
are located in supervised areas. Access to computerized data is
controlled by password or other user code system.
Records are destroyed when three years old.
The commanding officer of the activity in question. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the commanding officer of the naval activity where currently
employed. Official mailing addresses are published as an appendix to
the Navy's compilation of systems of records notices.
[[Page 47496]]
The request should include full name, Social Security Number,
address of individual concerned, and should be signed.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
commanding officer of the naval activity where currently employed.
Official mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
The request should include full name, Social Security Number,
address of individual concerned, and should be signed.
The Navy's rules for accessing records, and for contesting contents
and appealing determinations are published in Secretary of the Navy
Instruction 5211.5; 32 CFR part 701; or may be obtained from the system
manager.
Individual, correspondence, and personnel records.
None.
N05340-1
Combined Federal Campaign/Navy Relief Society.
Delete entry and replace with `N05380-1'
* * * * *
Delete entry and replace with `E.O.s 9397, 10927, and 12353.'
* * * * *
Delete entry and replace with `Manual and computerized records.'
* * * * *
Delete entry and replace with `Access is provided on need-to-know
basis only. Manual records are maintained in file cabinets under the
control of authorized personnel during working hours. The office space
in which the file cabinets are located is locked outside of official
working hours. Computer terminals are located in supervised areas.
Access to computerized data is controlled by password or other user
code system.'
* * * * *
Delete entry and replace with `Individual; payroll files; personnel
files.'
* * * * *
N05380-1
Combined Federal Campaign/Navy Relief Society (February 22, 1993,
58 FR 10754).
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
All assigned personnel.
Names, addresses, Social Security Numbers, payroll identifying
data, contributor cards and lists.
E.O.s 9397, 10927, and 12353.
To manage the Combined Federal Campaign and Navy Relief Society
Fund drives and provide the respective campaign coordinator with
necessary information.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
Manual and computerized records.
Name, Social Security Number, and organization.
Access is provided on need-to-know basis only. Manual records are
maintained in file cabinets under the control of authorized personnel
during working hours. The office space in which the file cabinets are
located is locked outside of official working hours. Computer terminals
are located in supervised areas. Access to computerized data is
controlled by password or other user code system.
Records are maintained for one year or completion of next
equivalent campaign and then destroyed.
Commanding officer of the activity in question. Official mailing
addresses are published as an appendix to the Navy's compilation of
systems of records notices.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the commanding officer of the naval activity where currently or
previously employed. Official mailing addresses are published as an
appendix to the Navy's compilation of systems of records notices.
The request should include full name, Social Security Number,
address of the individual concerned, and should be signed.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
commanding officer of the naval activity where currently or previously
employed. Official mailing addresses are published as an appendix to
the Navy's compilation of systems of records notices.
The request should include full name, Social Security Number,
address of the individual concerned, and should be signed.
The Navy's rules for accessing records, and for contesting contents
and appealing determinations are published in Secretary of the Navy
Instruction 5211.5; 32 CFR part 701; or may be obtained from the system
manager.
Individual; payroll files; personnel files.
None.
N05350-1
Navy Drug and Alcohol Program System (February 22, 1993, 58 FR
10755).
[[Page 47497]]
* * * * *
In paragraph 2, lines 5 and 6, delete the words `Navy Alcohol and
Drug Safety Action Program Offices' and replace with Personal
Responsibility and Values Education and Training Program Offices,'.
In line 3, after the word `abusers,' add `or who are out of Navy
body fat standards and may be obese/compulsive overeaters,'. In line 9,
delete the words `Navy Alcohol and Drug Safety Action Program' and
replace with `Personal Responsibility and Values Education and Training
Program.'
* * * * *
At end of paragraph one, add the following `and programs for those
members who are obese/compulsive overeaters.'
In paragraph 3, line 6, after the word `abuse' add the following `,
or obesity/compulsive overeating'.
In paragraph 3, line 14, delete `290dd-3 and 290ee-3' and replace
with 290dd-2.'
* * * * *
Delete entry and replace with `Manual records are maintained for
two years (Level I/II) or three years (Level III) and then retired to
the nearest Federal Records Center. Automated records are maintained
indefinitely.'
* * * * *
N05350-1
Navy Drug and Alcohol Program System.
Primary location: Bureau of Naval Personnel (Pers 63), 2 Navy
Annex, Washington, DC 20370-5001.
Decentralized locations: Navy Alcohol Rehabilitation Centers, Navy
Alcohol Rehabilitation Departments in Naval Hospitals, Counseling and
Assistance Centers, Personal Responsibility and Values Education and
Training Program Offices, Navy Drug Screening Laboratories, Bureau of
Naval Personnel Detachment (Drug and Alcohol Program Management
Activity), and local activities to which an individual is assigned.
Addresses are contained in a directory which is available from the
Chief of Naval Personnel (Pers 63), Bureau of Naval Personnel, 2 Navy
Annex, Washington, DC 20370-5001.
Navy personnel (officers and enlisted) who have been identified as
drug or alcohol abusers or who are out of Navy body fat standards and
may be obese/compulsive overeaters, and who are subsequently screened
or referred for remedial education, outpatient counseling, or
residential rehabilitation; counselors, counselor interns, and
counselor applicants; Navy personnel who attend the Personal
Responsibility and Values Education and Training Program for preventive
education; dependents and civilians, where authorized, who participate
in preventive and remedial education programs, outpatient counseling,
and residential rehabilitation; and officer, enlisted, and civilian
staff members of facilities providing drug and alcohol education,
screening, counseling, rehabilitation, and drug testing.
Documentation containing demographic data, screening and assessment
information, progress notes, medical and laboratory data, narrative
summaries of treatment, aftercare plans, and other information
pertaining to a member's participation in substance abuse education,
counseling, and rehabilitation programs.
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. para 1090; 42
U.S.C. 290dd-2; and E.O. 9397.
To train, educate, identify, screen, counsel, rehabilitate, and
monitor the progress of individuals in drug and alcohol abuse programs
and programs for those members who are obese/compulsive overeaters.
Information is used to screen and evaluate the certified
counselors, counselor interns, and counselor applicants throughout the
course of their duties.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
In order to comply with the provisions of 42 U.S.C. 290dd-2, the
Navy's `Blanket Routine Uses' do not apply to this system of records.
Specifically, records of the identity, diagnosis, prognosis, or
treatment of any client/patient, irrespective of whether or when he/she
ceases to be client/patient, maintained in connection with the
performance of any alcohol or drug abuse or obesity/compulsive
overeating prevention, education, training, treatment, rehabilitation,
or research which is conducted, regulated, or directly or indirectly
assisted by any department or agency of the United States, shall,
except as provided therein, be confidential and be disclosed only for
the purposes and under the circumstances expressly authorized in 42
U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of
1974 in regard to accessibility of such records, except to the
individual to whom the record pertains.
The content of any record may be disclosed in accordance with prior
written consent of the patient with respect to whom such record is
maintained, but only to such extent, under such circumstances, and for
such purposes as may be allowed under such prescribed regulations.
Information from records may be released without the member's
consent in the following situations:
To medical personnel to the extent necessary to meet a bona fide
medical emergency.
To qualified personnel for the purpose of conducting scientific
research, management audits, or program evaluation, but such personnel
may not identify, directly or indirectly, any individual patient in any
report of such research, audit or evaluation, or otherwise disclose
patient identities in any manner.
If authorized by an appropriate order of a court of competent
jurisdiction granted after application showing good case therefore. In
accessing good cause, the court shall weigh the public interest and the
need for disclosure against the injury to the patient, to the
physician-patient relationship, and to the treatment services. Upon the
granting of such order, the court, in determining the extent to which
any disclosure of all or any part of any record is necessary, shall
impose appropriate safeguards against unauthorized disclosures.
The above prohibitions do not apply to any interchange of records
within the Armed Forces or within those components of the Department of
Veterans Affairs furnishing health care to veterans or between such
components and the Armed Forces.
[[Page 47498]]
Automated records may be stored on computer disks (both hard drive
and floppy), magnetic tapes, and drums.
Manual records may be stored in paper file folders, computer
printouts, microfiche, or microfilm.
Name and Social Security Number.
Computer facilities are located in restricted areas accessible only
to authorized persons that are properly screened, cleared and trained.
Manual records and computer printouts are available only to
authorized personnel having a need-to-know.
Manual records are maintained for two years (Level I/II) or three
years (Level III) and then retired to the nearest Federal Records
Center. Automated records are maintained indefinitely.
Chief of Naval Personnel (Pers 63), Bureau of Naval Personnel, 2
Navy Annex, Washington, DC 20370-5001.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2
Navy Annex, Washington, DC 20370-5001, or to the naval activity
providing treatment. Addresses are contained in a directory which is
available from the Chief of Naval Personnel (Pers 63), Bureau of Naval
Personnel, 2 Navy Annex, Washington, DC 20370-5001.
The letter should contain full name, Social Security Number, rank/
rate, military status, and signature of the requester. The individual
may visit the Bureau of Naval Personnel, 2 Navy Annex, Washington, DC
20370-5001, for assistance with records located in that building; or
the individual may visit the local activity to which attached for
access to locally maintained records. Proof of identification will
consist of Military Identification Card for persons having such cards,
or other picture-bearing identification.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Chief of
Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex,
Washington, DC 20370-5001, or to the naval activity providing
treatment. Addresses are contained in a directory which is available
from the Chief of Naval Personnel (Pers 63), Bureau of Naval Personnel,
2 Navy Annex, Washington, DC 20370-5001.
The letter should contain full name, Social Security Number, rank/
rate, military status, and signature of the requester. The individual
may visit the Bureau of Naval Personnel, 2 Navy Annex, Washington, DC
20370-5001, for assistance with records located in that building; or
the individual may visit the local activity to which attached for
access to locally maintained records. Proof of identification will
consist of Military Identification Card for persons having such cards,
or other picture-bearing identification.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
DOD/DON officials; notes and documents from Service Jackets and
Medical Records; and general correspondence concerning the individual.
None.
N05801-2
Legal Assistance Management Information System (February 22, 1993,
58 FR 10772).
* * * * *
At end of entry add `Electronic records are stored on computer
disks.'
* * * * *
Delete entry and replace with `Cards, case files, and computer
disks are maintained in metal filing cabinets or other storage devices
under the control of authorized personnel during working hours. The
office space in which the file cabinets and storage devices are located
in locked outside normal working hours. The files are not accessible to
the public or to persons within the command without an official need-
to-know.'
Delete entry and replace with `Most files are maintained for two
years after the completion of the services and then destroyed. However,
some files may be maintained indefinitely if a future legal dispute or
inquiry about the matters addressed in the file is reasonably
foreseeable.'
Files are maintained for two years after completion of the services
and then destroyed.
* * * * *
N05801-2
Legal Assistance Management Information System.
Naval Legal Service Offices (NLSO) and NLSO detachments and other
commands that provide legal assistance services under the auspices of
the Navy's Legal Assistance Program through an assigned judge advocate
or civilian attorney. Official mailing addresses are published as an
appendix to the Navy's compilation of system of record notices.
Active duty military personnel, retirees, dependents, and
authorized civilians who have been provided legal assistance.
Legal Assistance Card Files contain basic client identification
information; e.g., name, address, duty station, telephone number(s), a
brief description of the subject of the visit, name of the attorney
assigned, and attorney time expended.
Legal Assistance Client Case Files contain personal and privileged
information on the client and about the legal matter(s) for which the
client is seeking assistance, including various documents related to
the client's case, such as copies of client records provided to the
attorney; memoranda of attorney-client interviews and attorney-client
telephone conversations; memoranda of meetings and telephone
conversations with relevant third parties; copies of statutes and case
law relevant to the case; attorney research and notes; copies of all
documents prepared, and of all correspondence sent or received, by the
legal assistance provider; and a record of the results obtained.
[[Page 47499]]
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1044; and 32 CFR
part 727, Legal Assistance.
Data from the records is compiled for the purpose of generating
periodic workload productivity and statistical reports, for internal
management of the office, and for counsel assignment. To provide an
administrative record for use by attorneys and clerical personnel
directly involved in rendering legal assistance.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Navy's
compilation do not apply to this system of records.
Paper card and case files are stored in file cabinets. Electronic
records are stored on computer disks.
Name of client.
Cards, case files, and computer disks are maintained in metal
filing cabinets or other storage devices under the control of
authorized personnel during working hours. The office space in which
the file cabinets and storage devices are located in locked outside
normal working hours. The files are not accessible to the public or to
persons within the command without an official need-to-know.
Most files are maintained for two years after the completion of the
services and then destroyed. However, some files may be maintained
indefinitely if a future legal dispute or inquiry about the matters
addressed in the file is reasonably foreseeable.
Files are maintained for two years after completion of the services
and then destroyed
Deputy Assistant Judge Advocate General (Legal Assistance), Office
of the Judge Advocate General, Department of the Navy, 200 Stovall
Street, Alexandria, VA 22332-2400.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the office providing the legal assistance or to the Deputy Assistant
Judge Advocate General (Legal Assistance), Office of the Judge Advocate
General, Department of the Navy, 200 Stovall Street, Alexandria, VA
22332-2400.
The written request should include full name and must be signed by
the requesting individual.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the office
providing the legal assistance or to the Deputy Assistant Judge
Advocate General (Legal Assistance), Office of the Judge Advocate
General, Department of the Navy, 200 Stovall Street, Alexandria, VA
22332-2400.
The written request should include full name, address, and
telephone number of the requester and must be signed by the requesting
individual.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Basic information is provided by the client. Additional information
regarding the case, including actions taken and the ultimate
disposition of the case, is provided by the attorney rendering the
service.
None.
N05810-1
Article 138 Complaint of Wrongs (February 22, 1993, 58 FR 10773).
Delete entry and replace with `N05819-4'.
Delete entry and replace with `Complaints of Wrong Under Article
138/Article 1150.'
* * * * *
Delete entry and replace with: `Active duty Navy and Marine Corps
personnel who have submitted complaints of wrong pursuant to Article
138, Uniform Code of Military Justice, or Article 1150, U. S. Navy
Regulations, 1990 which have been forwarded to the Secretary of the
Navy for final review of the proceedings.'
Delete entry and replace with `Files consist of complaint or
report, the investigations into the complaint or report, the action of
the general court-martial authority, and action of the Secretary of the
Navy accumulated at the Office of the Judge Advocate General.'
Delete entry and replace with `Article 138, Uniform Code of
Military Justice and Article 1150, U.S. Navy Regulations, 1990.'
In line 3, after the words, `Article 138' add the words, `and
Article 1150'.
* * * * *
Delete entry and replace with `Closed files are kept in
alphabetical order according to the last name of the complainant.
Active files are maintained chronologically by case number.'
* * * * *
Delete entry and replace with `Permanent. Retire to Washington
National Records Center when 3 years old. Transfer to NARA when 20
years old.'
* * * * *
Delete entry and replace with `Complainant; investigatory files;
individuals interviewed.'
* * * * *
N05819-4
Complaints of Wrong Under Article 138/Article 1150.
Office of the Judge Advocate General (Code 32), Department of the
Navy, 200 Stovall Street, Alexandria, VA 22332-2400. Complaints, three
years old or older, are stored at the Federal Records Center, Suitland,
MD 20409.
[[Page 47500]]
Active duty Navy and Marine Corps personnel who have submitted
complaints of wrong pursuant to Article 138, Uniform Code of Military
Justice, or Article 1150 of the U. S. Navy Regulations (1990) which
have been forwarded to the Secretary of the Navy for final review of
the proceedings.
Files consist of complaint or report, the investigations into the
complaint or report, the action of the general court-martial authority,
and action of the Secretary of the Navy accumulated at the Office of
the Judge Advocate General.
Article 138, Uniform Code of Military Justice and Article 1150 of
the U.S. Navy Regulations (1990).
Used by JAG as a working file to review and make recommendations to
the Secretary of the Navy on Article 138 and Article 1150 complaints.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems notices apply to this system.
File folders.
Closed files are kept in alphabetical order according to the last
name of the complainant. Active files are maintained chronologically by
case number.
Files are maintained in file cabinets and other storage devices
under control of authorized personnel during working hours; the office
spaces in which the file cabinets and storage devices are located is
locked outside office working hours.
Permanent. Retire to Washington National Records Center when 3
years old. Transfer to NARA when 20 years old.
Deputy Assistant Judge Advocate General (Civil Affairs), Office of
the Judge Advocate General, Department of the Navy, 200 Stovall Street,
Alexandria, VA 22332-2400.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Deputy Assistant Judge Advocate General (Civil Affairs), Office
of the Judge Advocate General, Department of the Navy, 200 Stovall
Street, Alexandria, VA 22332-2400.
The written request should contain full name and the approximate
date the complaint was submitted for review if known. Written requests
must be signed by the requesting individual. Personal visits may be
made to the Civil Affairs Division, Office of the Judge Advocate
General, Room 9N11, Hoffman Building II, 200 Stovall Street,
Alexandria, VA 22332-2400. Individuals making such visits should be
able to provide some acceptable identification, e.g. Armed Forces
identification card, driver's license, etc.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Deputy
Assistant Judge Advocate General (Civil Affairs), Office of the Judge
Advocate General, Department of the Navy, 200 Stovall Street,
Alexandria, VA 22332-2400.
The written request should contain full name and the approximate
date the complaint was submitted for review if known. Written requests
must be signed by the requesting individual. Personal visits may be
made to the Civil Affairs Division, Office of the Judge Advocate
General, Room 9N11, Hoffman Building II, 200 Stovall Street,
Alexandria, VA 22332-2400. Individuals making such visits should be
able to provide some acceptable identification, e.g. Armed Forces
identification card, driver's license, etc. The agency's rules for
access to records may be obtained from the system manager.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Complainant; investigatory files; individuals interviewed.
None.
N06530-1
Blood Donor Files (February 22, 1993, 58 FR 10798).
* * * * *
Delete entry and replace with `N06320-4'.
* * * * *
Delete entry and replace with `Records are destroyed when three
years old or discontinuance of function, whichever is earlier.'
In line 2, after the word `Surgery' add `, 2300 E Street, NW'.
* * * * *
N06320-4
Blood Donor Files.
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Personnel donating blood or seeking replacement of blood.
Blood donation and blood replacement requirement records.
5 U.S.C. 301, Departmental Regulations; 21 U.S.C. 600-799; and E.O.
9397.
To record emergency blood requests by blood type, identify donors,
replace blood provided to cover individuals, and to meet regulatory
requirements imposed by the Food and Drug Administration.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
[[Page 47501]]
or information contained therein may specifically be disclosed outside
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems notices apply to this system.
Computerized and paper records.
Name and Social Security Number.
Access provided on a need-to-know basis only. Computerized
information is password protected and maintained is a locked and/or
guarded office.
Records are destroyed when three years old or discontinuance of
function, whichever is earlier.
Policy Official: Chief, Bureau of Medicine and Surgery, 2300 E
Street, NW, Washington, DC 20372-5300.
System manager: Commanding officer of the activity in question.
Official mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the commanding officer of the activity where assigned.
The request should contain full name, Social Security Number, and
must be signed.
Individuals seeking access to records contained in this system of
records should address written inquiries to the commanding officer of
the activity where assigned.
The request should contain full name, Social Security Number, and
must be signed.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Individual, American Red Cross, blood donors, hospitals, persons
seeking replacement of blood.
None.
N07320-1
Property Accountability Records (February 22, 1993, 58 FR 10808).
* * * * *
Delete entry and replace with `Organizational elements of the
Department of the Navy. Official mailing addresses are published as an
appendix to the Navy's compilation of systems of records notices.'
Delete entry and replace with `Any individual who receives and
signs for government property.'
* * * * *
In line 4, after the word `photographs' add ', computerized data
base,'.
In line 2, after the word `Name,' add `Social Security Number'.
Delete entry and replace with `Access is limited and provided on a
need-to-know basis only. Computerized data bases are password
protected.'
Delete entry and replace with `Property accounting records are
destroyed when two years old. Custody receipts are destroyed when
material or equipment is destroyed.'
* * * * *
N07320-1
Property Accountability Records.
Organizational elements of the Department of the Navy. Official
mailing addresses are published as an appendix to the Navy's
compilation of systems of records notices.
Any individual who receives and signs for government property.
The receipts maintained are any of the following: Logbooks,
property passes, custody chits, charge tickets, sign out cards, tool
tickets, sign out forms, photographs, charge cards, or any other
statement of individual accountability for receipt of government
property.
5 U.S.C. 301, Departmental Regulations and E.O. 9397.
To identify individuals to whom government property has been
issued.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' that appear at the beginning of the
Navy's compilation of systems of records notices apply to this system.
The receipts may be maintained in any of the following formats:
Logbooks, property passes, custody chits, charge tickets, sign out
cards, tool tickets, sign out forms, photographs, computerized data
base, charge out cards or any other statement of individual
accountability for receipt of government property.
Retrievability may be by any of the following: Name, Social
Security Number, badge number, tool number, property serial number, or
any other locally determined method of property receipt accountability.
Access is limited and provided on a need-to-know basis only.
Computerized data bases are password protected.
Property accounting records are destroyed when two years old.
Custody receipts are destroyed when material or equipment is destroyed.
The system manager is the commanding officer or officer in charge
of the activity where the property accountability records are
maintained.
[[Page 47502]]
Individuals seeking to determine whether system records contain
information pertaining to them may do so by making application to the
commanding officer or officer in charge of the activity where the
receipts are located. Individuals making application must have a
Department of the Navy approved identification card.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
commanding officer or officer in charge of the activity where the
receipts are located. Individuals making application must have a
Department of the Navy approved identification card.
The Navy's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Secretary
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained
from the system manager.
Information is collected directly from the subject individual.
None.
MFD00003
Joint Uniform Military Pay System/Manpower Management System(JUMPS/
MMS) (February 22, 1993, 58 FR 10635).
* * * * *
Delete entry and replace with `Marine Corps Total Force System
(MCTFS).'
Delete entry and replace with `Primary locations: Defense Mega-
Center, St. Louis, MO 63120-1798.
Defense Finance and Accounting Service-Kansas City Center, 1500
East Bannister Road, Kansas City, MO 64197-0001. The Financial Systems
Activity-Kansas City, 1500 East Bannister Road, Kansas City, MO 64197-
0001.
Manpower Information Systems Support Activity, 1500 East Bannister
Road, Kansas City, MO 64197-0001.
Decentralized segments: Manpower Information System Support Office-
02, Marine Corps Base, Camp LeJeune NC 28542-5000.
Manpower Information System Support Office-03, Marine Corps Base,
Camp Pendleton, CA 92055-5000.
Manpower Information System Support Office-06, Marine Corps Base,
Hawaii, Kaneohe Bay, HI 96863-5000.
Manpower Information System Support Office-09, Headquarters, U.S.
Marine Corps, Washington, DC 20380-1775.
Manpower Information System Support Office-16 and 17, Marine Corps
Support Activity, Kansas City, MO 64197-0001.
Manpower Information System Support Office-11, Headquarters,
Washington, DC 20380-1775.
Manpower Information System Support Office-27, Marine Corps Base,
Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.'
Delete entry and replace with `Marine Corps Total Force System
(MCTFS) contains the personnel records of all active, reserve and
retired Marines. MCTFS also contains the pay records of active and
reserve Marines.'
Delete entry and replace with `File contains personnel and pay data
which includes, but is not limited to Name, rank/grade, Social Security
Number, date of birth, citizenship, marital status, home of record,
dependents information including their Social Security Numbers, records
of emergency data, enlistment contract or officer acceptance form
identification, duty status, component code, population group, sex,
ethnic group, duty information duty station/personnel assignment, unit
information, security investigation date/type, leave account
information, separation document code, test scores/information,
language proficiency, military/civilian/off-duty education, training
information to include marksmanship data, physical fitness data, swim
qualifications, military occupational specialties, military skills and
schools, awards, combat tour information, aviation/pilot/flying time
data, reserve drill information, reserve unit information, lineal
precedence number, limited duty officer/warrant officer footnote, TAD
data, overseas deployment data, limited medical data, conduct and
proficiency marks, years in service, promotional data, weight control
and military appearance data, commanding officer assignment/relief
data, joint MOS data, and related data. Pay data included leave and
earnings statement which may include base pay, allowances, allotments,
bond authorization, health care coverage, dental coverage (if
applicable), special pay and bonus data, federal and state withholding/
income tax data, FDIC contributions, Medicare, Social Security, SGLI
deductions, leave account, wage and summaries, reserve drill pay,
reserve AT pay, and other personnel/pay management data.'
* * * * *
Delete entry and replace with `To maintain records of pay and
personnel data on all active and reserve Marine Corps personnel, and to
maintain personnel data from all retired Marine Corps personnel.'
* * * * *
Delete entry and replace with `Data is recorded on magnetic records
and discs, computer printouts, microfilm, file folders, compact disc,
electronic media and other documents.'
* * * * *
Delete entry and replace with `Building management employs security
guards; building is locked nights and holidays. Authorized persons may
enter and leave the building during nonworking hours but must sign in
and out. Records maintained in areas assessable only to authorized
personnel have a specific and recorded need-to-know. On-line data sets
(both type and disc) pertaining to personnel information are password
protected, areas are controlled and access lists are used. The files
are also protected at a level appropriate to the type of information
being processed.'
* * * * *
Delete entry and replace with `The Commandant of the Marine Corps,
(Code MIF), Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.
Director, Defense Finance and Accounting Service - Kansas City
Center, 1500 East Bannister Road, Kansas City, MO 64197-0001.'
Delete entry and replace with `Active Duty/Reserve Members seeking
to determine whether pay information about themselves is contained in
this system should address written inquiries to the member's local
disbursing office.
Active Duty/Reserve Members seeking to determine whether pay
information about themselves is contained in this system should address
written inquiries
[[Page 47503]]
to the member's immediate commanding officer.
Retired Members seeking to determine whether personnel information
about themselves is contained in this system should address written
inquiries to the Commandant of the Marine Corps, (Code MIF),
Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.
Individual should provide their full name, Social Security Number,
and the request must be signed.
In order to personally visit the above addresses and obtain
information, individuals must present a military identification card, a
driver's license, or other proof of identity.'
Delete entry and replace with `Active Duty/Reserve Members seeking
to access pay information about themselves contained in this system
should address written inquiries to the member's local disbursing
office.
Active Duty/Reserve Members seeking access to pay information about
themselves contained in this system should address written inquiries to
the member's immediate commanding officer.
Retired Members seeking to access personnel information about
themselves contained in this system should address written inquiries to
the Commandant of the Marine Corps, (Code MIF), Headquarters. U.S.
Marine Corps, Washington, DC 20380-1775.
Individual should provide their full name, Social Security Number,
and the request must be signed.
In order to personally visit the above addresses and obtain
information, individuals must present a military identification card, a
driver's license, or other proof of identity.'
* * * * *
Delete entry and replace with `Recruiting offices, disbursing
offices, active and reserve Marine Corps unit administration offices,
and the individual are the principle source of the information
contained in the MCTFS record for that person.'
* * * * *
MFD00003
Marine Corps Total Force System (MCTFS).
Primary locations: Defense Mega-Center, St. Louis, MO 63120-1798.
Defense Finance and Accounting Service-Kansas City Center, 1500
East Bannister Road, Kansas City, MO 64197-0001. The Financial Systems
Activity-Kansas City, 1500 East Bannister Road, Kansas City, MO 64197-
0001.
Manpower Information Systems Support Activity, 1500 East Bannister
Road, Kansas City, MO 64197-0001.
Decentralized segments:
Manpower Information System Support Office-02, Marine Corps Base,
Camp LeJeune NC 28542-5000.
Manpower Information System Support Office-03, Marine Corps Base,
Camp Pendleton, CA 92055-5000.
Manpower Information System Support Office-06, Marine Corps Base,
Hawaii, Kaneohe Bay, HI 96863-5000.
Manpower Information System Support Office-09, Headquarters, U.S.
Marine Corps, Washington, DC 20380-1775.
Manpower Information System Support Office-16 and 17, Marine Corps
Support Activity, Kansas City, MO 64197-0001.
Manpower Information System Support Office-11, Headquarters,
Washington, DC 20380-1775.
Manpower Information System Support Office-27, Marine Corps Base,
Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.
Marine Corps Total Force System (MCTFS) contains the personnel
records of all active, reserve and retired Marines. MCTFS also contains
the pay records of active and reserve Marines.
File contains personnel and pay data which includes, but is not
limited to Name, rank/grade, Social Security Number, date of birth,
citizenship, marital status, home of record, dependents information
including their Social Security Numbers, records of emergency data,
enlistment contract or officer acceptance form identification, duty
status, component code, population group, sex, ethnic group, duty
information duty station/personnel assignment, unit information,
security investigation date/type, leave account information, separation
document code, test scores/information, language proficiency, military/
civilian/off-duty education, training information to include
marksmanship data, physical fitness data, swim qualifications, military
occupational specialties, military skills and schools, awards, combat
tour information, aviation/pilot/flying time data, reserve drill
information, reserve unit information, lineal precedence number,
limited duty officer/warrant officer footnote, TAD data, overseas
deployment data, limited medical data, conduct and proficiency marks,
years in service, promotional data, weight control and military
appearance data, commanding officer assignment/relief data, joint MOS
data, and related data. Pay data included leave and earnings statement
which may include base pay, allowances, allotments, bond authorization,
health care coverage, dental coverage (if applicable), special pay and
bonus data, federal and state withholding/income tax data, FDIC
contributions, Medicare, Social Security, SGLI deductions, leave
account, wage and summaries, reserve drill pay, reserve AT pay, and
other personnel/pay management data.
10 U.S.C. 5013 and 37 U.S.C. 5031 and 5201.
To maintain records of pay and personnel data on all active and
reserve Marine Corps personnel, and to maintain personnel data from all
retired Marine Corps personnel.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The Attorney General of the U.S. - By officials and employees of
the Attorney General in connection with litigation, law enforcement or
other matters under the legal representative of the Executive Branch
agencies.
By officials and employees of the American Red Cross and the Navy
Relief Society in the performance of their duties. Access will be
limited to those portions of the member's record required to
effectively assist the member.
Federal, state and local government agencies - By officials and
employees of federal, state and local government through Official
request for information with respect to law enforcement, investigatory
procedures, criminal prosecution, civil court action and regulatory
order.
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
[[Page 47504]]
Data is recorded on magnetic records and discs, computer printouts,
microfilm, file folders, compact disc, electronic media and other
documents.
The data contained in magnetic records can be displayed on cathode-
ray tubes, it can be computer printed on paper, and it can be converted
to microform for information retrieval; the data in the supporting file
folders and other manual records is retrieved manually. Computerized
and conventional indices are required to retrieve individual records
from the system. Normally, all types of records are retrieved by Social
Security Number and name.
Building management employs security guards; building is locked
nights and holidays. Authorized persons may enter and leave the
building during nonworking hours but must sign in and out. Records
maintained in areas assessable only to authorized personnel have a
specific and recorded need-to-know. On-line data sets (both type and
disc) pertaining to personnel information are password protected, areas
are controlled and access lists are used. The files are also protected
at a level appropriate to the type of information being processed.
Magnetic records are maintained on all military personnel and
certain civilians while they are in service or employed by the service
and for a period of 11 months after separation. Paper and film records
are maintained for a period of 10 years after the final transaction,
then they are destroyed. End calendar and fiscal year `snapshots' of
the MMS data base are maintained indefinitely in magnetic form at
Headquarters, U.S. Marine Corps.
The Commandant of the Marine Corps, (Code MIF), Headquarters. U.S.
Marine Corps, Washington, DC 20380-1775.
Director, Defense Finance and Accounting Service - Kansas City
Center, 1500 East Bannister Road, Kansas City, MO 64197-0001
Active Duty/Reserve Members seeking to determine whether pay
information about themselves is contained in this system should address
written inquiries to the member's local disbursing office.
Active Duty/Reserve Members seeking to determine whether pay
information about themselves is contained in this system should address
written inquiries to the member's immediate commanding officer.
Retired Members seeking to determine whether personnel information
about themselves is contained in this system should address written
inquiries to the Commandant of the Marine Corps, (Code MIF),
Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.
Individual should provide their full name, Social Security Number,
and the request must be signed.
In order to personally visit the above addresses and obtain
information, individuals must present a military identification card, a
driver's license, or other proof of identity.
Active Duty/Reserve Members seeking to access pay information about
themselves contained in this system should address written inquiries to
the member's local disbursing office.
Active Duty/Reserve Members seeking access to pay information about
themselves contained in this system should address written inquiries to
the member's immediate commanding officer.
Retired Members seeking to access personnel information about
themselves contained in this system should address written inquiries to
the Commandant of the Marine Corps, (Code MIF), Headquarters. U.S.
Marine Corps, Washington, DC 20380-1775.
Individual should provide their full name, Social Security Number,
and the request must be signed.
In order to personally visit the above addresses and obtain
information, individuals must present a military identification card, a
driver's license, or other proof of identity.
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Recruiting offices, disbursing offices, active and reserve Marine
Corps unit administration offices, and the individual are the principle
source of the information contained in the MCTFS record for that
person.
None.
[FR Doc. 96-22856 Filed 9-6-96; 8:45 am]
BILLING CODE 5000-04-F