[Federal Register Volume 61, Number 169 (Thursday, August 29, 1996)]
[Notices]
[Pages 45463-45464]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-22111]


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RAILROAD RETIREMENT BOARD

Privacy Act of 1974; Proposed Changes to Systems of Records

AGENCY: Railroad Retirement Board.

ACTION: Notice of proposed new system of records.

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SUMMARY: The purpose of this document is to give notice of a proposed 
new Privacy Act system of records.

DATES: The proposed new system of records shall become effective as 
proposed without further notice in 40 calendar days from the date of 
this publication unless comments are received before this date which 
would result in a contrary determination.

ADDRESS: Send comments to Beatrice Ezerski, Secretary to the Board, 
Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois 
60611-2092.

FOR FURTHER INFORMATION CONTACT:
LeRoy Blommaert, Privacy Act Officer, Railroad Retirement Board, 844 
North Rush Street, Chicago, Illinois 60611-2092, (312) 751-4548.

SUPPLEMENTARY INFORMATION: The Railroad Retirement Board has had for 
some time a computerized system for capturing telephone call detail 
information. It had been used only to verify the correctness of 
telephone service billing. This system may also be used to detect and 
deter possible improper use of agency telephones by agency employees 
and contractors which will require query by personal identifier. The 
Office of Management and Budget (OMB) has issued guidelines on the 
Telephone Call Detail Program. They were published at 52 FR 12990 
(April 20, 1987) and encouraged agencies to establish Privacy Act 
systems of records to cover information pertaining to the monitoring of 
telephone usage to determine the use and/or abuse of Government 
telephone systems. The RRB is publishing this notice of its intent to 
establish a new

[[Page 45464]]

system of records in order to comply with the OMB guidance.
    On August 19, 1996 the Railroad Retirement Board filed a new system 
report for this system with the Speaker of the House of 
Representatives, the President of the Senate, and the Office of 
Management and Budget. This was done to comply with section 3 of the 
Privacy Act of 1974 and OMB Circular No. A-130, Appendix I.

    By authority of the Board.
Beatrice Ezerski,
Secretary to the Board.
RRB--49
    Telephone Call Detail Records.
    U.S. Railroad Retirement Board, 844 North Rush Street, Chicago, 
Illinois 60611-2092.
    Individuals (generally agency employees and contractor personnel) 
who make or receive telephone calls from agency owned telephones at the 
agency's 844 North Rush Street headquarters building.
    Name of employee, telephone number, location of telephone, date and 
time phone call made or received, duration of call, telephone number 
called from agency telephone, city and state of telephone number 
called, cost of call made on agency phone.
    31 U.S.C. 1348(b)
    a. Records may be released to agency employees on a need to know 
basis.
    b. Relevant records may be released to a telecommunications company 
providing support to permit servicing the account.
    c. Relevant records relating to an individual may be disclosed to a 
Congressional office in response to an inquiry from the Congressional 
office made at the request of that individual.
    d. Relevant information may be disclosed to the Office of the 
President for responding to an individual pursuant to an inquiry from 
that individual or from a third party on his/her behalf.
    3. Relevant records may be disclosed to representatives of the 
General Services Administration or the National Archives and Records 
Administration who are conducting records management inspections under 
the authority of 44 U.S.C. 2904 and 2906.
    f. Records may be disclosed in response to a request for discovery 
or for the appearance of a witness, to the extent that what is 
disclosed is relevant to the subject matter involved in a pending 
judicial or administrative proceeding.
    g. Records may be disclosed in a proceeding before a court or 
adjudicative body to the extent that they are relevant and necessary to 
the proceeding.
    h. In the event that material in this system indicates a violation 
of law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute, or by regulation, rule, or order issued 
pursuant thereto, the relevant records may be disclosed to the 
appropriate agency, whether Federal, State, local or foreign, charged 
with the responsibility of investigating or prosecuting such violation 
or charged with enforcing or implementing the statute, rule, 
regulation, or order, issued pursuant thereto.
    i. Relevant records may be disclosed to respond to a Federal 
agency's request made in connection with the hiring or retention of an 
employee, the letting of a contract or issuance of a grant, license or 
other benefit by the requesting agency, but only to the extent that the 
information disclosed is relevant and necessary to the requesting 
agency's decision on the matter.
    Paper and computer hard disk, cartridge, and tape.
    Name, telephone extension, number dialed.
    Only designated personnel in the Bureau of Supply and Service have 
access to the computerized records. Access to the PC database 
containing call detail information is password protected. An additional 
password is required for access to the personal computer on which the 
database is housed.
    Computerized records are retained for approximately 180 days and 
then are written over by more current call detail information. Paper 
reports, when issued, are disposed of as provided in National Archives 
and Records Administration General Records Schedule 12.
    Director of Supply and Service, U.S. Railroad Retirement Board, 844 
North Rush Street, Chicago, Illinois 60611-2092.
    Requests for information regarding an individual's record should be 
in writing addressed to the Systems Manager identified above, including 
the full name and social security number of the individual. Before 
information about any record will be released, the System Manager may 
require the individual to provide proof of identity or require the 
requester to furnish an authorization from the individual to permit 
release of information.
    See Notification section above.
    See Notification section above.
    Telephone assignment records; computer software that captures 
telephone call information and permits query and reports generation.
    None.

[FR Doc. 96-22111 Filed 8-28-96; 8:45 am]
BILLING CODE 7905-01-M