[Federal Register Volume 61, Number 166 (Monday, August 26, 1996)]
[Notices]
[Pages 43740-43750]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-21683]
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DEPARTMENT OF DEFENSE
Defense Special Weapons Agency
Privacy Act of 1974; Notice to Amend Record Systems.
AGENCY: Defense Special Weapons Agency, DOD.
ACTION: Notice to amend record systems.
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SUMMARY: As of June 26, 1996, the Defense Nuclear Agency will be known
as the Defense Special Weapons Agency (DSWA). These amendments reflect
the name change and other administrative changes. The Defense Special
Weapons Agency proposes to amend systems of records notices in its
inventory of record systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended.
DATES: The amendments will be effective on September 25, 1996, comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to General Counsel, Defense Special Weapons
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398
FOR FURTHER INFORMATION CONTACT: Ms. Sandy Barker at (703) 325-7681.
SUPPLEMENTARY INFORMATION: The Defense Special Weapons Agency notices
for systems of records subject to the Privacy Act of 1974 (5 U.S.C.
552a), as amended, have been published in the Federal Register and are
available from the address above.
The proposed amendments are not within the purview of subsection
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require
the submission of a new or altered system report for each system. The
specific changes to the record systems being amended are set forth
below followed by the notices, as amended, published in their entirety.
Dated: August 19, 1996.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
HDNA 001
Employee Assistance Program (November 23, 1993, 58 FR 61896).
Change to `HDSWA 001'.
* * * * *
Change first line to read `Office of Manpower Management and
Personnel, Headquarters, Defense Special Weapons Agency, 6801 Telegraph
Road, Alexandria, VA 22310-3398.'
* * * * *
Delete entry and replace with `The Drug Abuse Prevention,
Treatment, and Rehabilitation Act, as amended; Employee Assistance
Program, 42 CFR Ch. I, Subchapter A; 5 U.S.C. 7904 and E.O. 9397.'
* * * * *
Delete entry and replace with `Headquarters, DSWA: Chief, Civilian
Personnel Management Division, Office of Manpower Management and
Personnel, Headquarters, Defense Special Weapons Agency, 6801 Telegraph
Road, Alexandria, VA 22310-3398.
Field Command, DSWA: Civilian Personnel Officer, Kirtland Air Force
Base, NM 87115-5000.
On Site Inspection Agency: Civilian Personnel Office, On Site
Inspection Agency, Dulles International Airport, Washington, DC 20041-
0498.'
* * * * *
HDSWA 001
Employee Assistance Program.
Office of Manpower Management and Personnel, HQ, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398;
Civilian Personnel Office, Building 20203A, Kirtland Air Force
Base, NM 87115-5000; and
Civilian Personnel Office, On Site Inspection Agency, Dulles
International Airport, Washington, DC 20041-0498.
[[Page 43741]]
All civilian employees in appropriated and non-appropriated fund
activities who are referred by management for, or voluntarily request,
counseling assistance.
Case records on employees which are maintained by counselors,
supervisors, and civilian personnel offices, that consist of
information on condition, current status, and progress of employees or
dependents who have alcohol, drug, or emotional problems (referrals
only).
The Drug Abuse Prevention, Treatment, and Rehabilitation Act, as
amended; Employee Assistance Program, 42 CFR Ch. I, Subchapter A; 5
U.S.C. 7904 and E.O. 9397.
For use by the Drug and Alcohol Abuse Coordinator in referring
individuals for counseling and by management officials for follow-up
actions.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
In order to comply with provisions of 42 U.S.C. 290dd-2, the DSWA
`Blanket Routine Uses' do not apply to this system of records.
Records in this system may not be disclosed without the prior
written consent of such patient, unless the disclosure would be:
To medical personnel to the extent necessary to meet a bona fide
medical emergency.
To qualified personnel for the purpose of conducting scientific
research, management audits, financial audits, or program evaluation,
but such personnel may not identify, directly or indirectly, any
individual patient in any report of such research, audit, or
evaluation, or otherwise disclose patient identities in any manner; and
If authorized by an appropriate order of a court of competent
jurisdiction granted after application showing good cause therefor.
Case records are stored in paper file folders.
Retrieved by the individuals Social Security Number.
Buildings are protected by security guards and an intrusion alarm
system. Records are maintained in locked security containers accessible
only to personnel who are properly screened, cleared and trained.
Records are purged of identifying information within five years
after termination of counseling or destroyed when they are no longer
useful.
Headquarters DSWA: Chief, Civilian Personnel Management Division,
Office of Manpower Management and Personnel, Headquarters, Defense
Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Field Command, DSWA: Civilian Personnel Officer, Kirtland Air Force
Base, NM 87115-5000.
On Site Inspection Agency: Civilian Personnel Office, On Site
Inspection Agency, Dulles International Airport, Washington, DC 20041-
0498.
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the appropriate system manager.
The letter should contain the full name, Social Security Number,
and signature of the requester and the approximate period of time, by
date, during which the case record was developed.
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
appropriate system manager.
The letter should contain the full name, Social Security Number,
and signature of the requester and the approximate period of time, by
date, during which the case record was developed.
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Counselors, other officials, individuals or practitioners, and
other agencies both in and outside of Government.
None.
HDNA 002
Employee Relations (November 23, 1993, 58 FR 61897).
Change to `HDSWA 002'.
* * * * *
Change first part of line one to read `Civilian Personnel
Management Division, Office of Manpower Management and Personnel,
Headquarters, Defense Special Weapons Agency,.'
* * * * *
Delete `E.O. 11222' and add `E.O. 12564 and E.O. 9397'.
* * * * *
Delete entry and replace with `Records at Headquarters, Defense
Special Weapons and at the On Site Inspection Agency are retrieved
alphabetically by last name of individual. Records at Kirtland Air
Force Base are filed by Social Security Number.'
* * * * *
Delete entry and replace with `For Headquarters, DSWA: Civilian
Personnel Officer, Headquarters, Defense Special Weapons Agency, 6801
Telegraph Road, Alexandria, VA 22310-3398.
Field Command, DSWA: Civilian Personnel Officer, Kirtland Air Force
Base, NM 87115-5000.
On Site Inspection Agency: Civilian Personnel Office, On Site
Inspection Agency, Dulles International Airport, Washington, DC, 20041-
0498.'
* * * * *
[[Page 43742]]
HDSWA 002
Employee Relations.
Civilian Personnel Management Division, Office of Manpower
Management and Personnel, Headquarters, Defense Special Weapons Agency,
6801 Telegraph Road, Alexandria, VA 22310-3398;
Civilian Personnel Office, Building 20203A, Kirtland Air Force
Base, NM 87115-5000; and
Civilian Personnel Office, On Site Inspection Agency, Dulles
International Airport, Washington, DC 20041-0498.
Civilian employees and former employees paid from appropriated
funds serving under career, career-conditional, temporary and excepted
service appointments on whom suitability, discipline, grievance, and
appeal records exist.
Documents and information pertaining to discipline, grievances, and
appeals.
5 U.S.C. 1302, 3301, 3302, 7301; E.O. 11557; E.O. 11491; E.O. 12564
and E.O. 9397.
For use by agency officials and employees in the performance of
their official duties related to management of civilian employees and
the processing, administration and adjudication of discipline,
grievances, suitability and appeals.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Appeals examiners of the Merit Systems Protection Board to
adjudicate appeals.
The Comptroller General or his authorized representatives and the
Attorney General of the United States or his authorized representatives
in connection with grievances, disciplinary actions, suitability, and
appeals, and to Federal Labor Relations officials in the performance of
official duties.
The `Blanket Routine Uses' published at the beginning of DSWA's
compilation of system of records notices apply to this system.
Records are stored in paper folders.
Records at Headquarters, Defense Special Weapons and at the On Site
Inspection Agency are retrieved alphabetically by last name of
individual. Records at Kirtland Air Force Base are filed by Social
Security Number.
Buildings are protected by security guards and an intrusion alarm
system. Records are maintained in locked security containers in a
locked room accessible only to personnel who are properly screened,
cleared and trained.
Records are destroyed upon separation of the employee from the
agency or in accordance with appropriate records disposal schedules.
For Headquarters, DSWA: Civilian Personnel Officer, Headquarters,
Defense Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA
22310-3398.
Field Command, DSWA: Civilian Personnel Officer, Kirtland Air Force
Base, NM 87115-5000.
On Site Inspection Agency: Civilian Personnel Office, On Site
Inspection Agency, Dulles International Airport, Washington, DC 20041-
0498.
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the appropriate system manager.
The letter should contain the full name and signature of the
requester and the approximate period of time, by date, during which the
case record was developed.
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the appropriate system manager.
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Supervisors or other appointed officials designated for this
purpose.
None.
HDNA 004
Nuclear Weapons Accident Exercise Personnel Radiation Exposure
Records (February 22, 1993, 58 FR 10551).
Change to `HDSWA 004'.
* * * * *
Delete entry and replace with `Defense Special Weapons School,
Field Command, Defense Special Weapons Agency, 1900 Wyoming Boulevard,
SE, Kirtland Air Force Base, NM 87117-5669.'
* * * * *
Delete entry and replace with `Records may be retrieved by names,
Social Security Number, service or organization, grade/rank, dosimeter
number, or date and place of participation.'
Delete entry and replace with `Records and computer printouts are
available only to authorized persons with an official need to know. The
files are in a secure office area with limited access during duty
hours. The office is locked during non-duty hours.'
* * * * *
HDSWA 004
Nuclear Weapons Accident Exercise Personnel Radiation Exposure
Records.
Defense Special Weapons School, Field Command, Defense Special
Weapons Agency, 1900 Wyoming Boulevard, SE, Kirtland Air Force Base, NM
87117-5669.
Military and civilian employees of the Department of Defense and
other
[[Page 43743]]
federal, state, and local government agencies, contractor personnel,
and visitors from foreign countries, who participated in planned
exercises.
Name; Social Security Number; date of birth; service; grade/rank;
specialty code; job series or profession; experience with radioactive
materials such as classification as `radiation worker;' use of film
badge or other dosimetric device; respiratory protection equipment;
training and actual work in anti-contamination clothing and
respirators; awareness of radiation risks associated with exercises;
previous radiation exposure; role in exercise; employer/organization
mailing address and telephone; unit responsible for individuals
radiation exposure records; time in exercise radiological control area;
and external and internal radiation monitoring and/or dosimetry
results.
42 U.S.C. 2013 and 2201 (Atomic Energy Act of 1954) and 10 CFR
parts 10 and 20; 5 U.S.C. 7902 and 84 Stat. 1599 (Occupational Safety
and Health Act of 1970) and 29 CFR subparts 1910.20 and 1910.96; E.O.
12196, as amended, February 26, 1980, (Occupational Safety and Health
Programs for Federal Employees); and E.O. 9397.
For use by agency officials and employees in determining and
evaluating individual and exercise collective radiation doses and in
reporting dosimetry results to individuals.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Officials and employees of other government agencies, authorized
government contractors, current or potential employers, national, state
and local government organizations and foreign governments in the
performance of official duties related to evaluating, reporting and
documenting radiation dosimetry data.
Officials of government investigatory agencies in the performance
of official duties relating to enforcement of Federal rules and
regulations.
The `Blanket Routine Uses' published at the beginning of DSWA's
compilation of systems of records notices apply to this system.
Records are stored on computer printouts and in paper files
folders.
Records may be retrieved by names, Social Security Number, service
or organization, grade/rank, dosimeter number, or date and place of
participation.
Records and computer printouts are available only to authorized
persons with an official need to know. The files are in a secure office
area with limited access during duty hours. The office is locked during
non-duty hours.
All records are retained permanently.
Commander, Defense Special Weapons School, Field Command, Defense
Special Weapons Agency, 1900 Wyoming Boulevard, SE, Kirtland Air Force
Base, NM 87117-5669.
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Commander, Defense Special Weapons School,
Field Command, Defense Special Weapons Agency, 1900 Wyoming Boulevard,
SE, Kirtland Air Force Base, NM 87117-5669.
Inquiry should contain full name and Social Security Number of the
individual and applicable dates of participation, if available. Visits
can be arranged with the system manager.
Individuals seeking access to information about themselves
contained in this system of records should address inquiries to the
Commander, Defense Nuclear Weapons School, Field Command, Defense
Special Weapons Agency, 1900 Wyoming Boulevard, SE, Kirtland Air Force
Base, NM 87117-5669.
Inquiry should contain full name and Social Security Number of the
individual and applicable dates of participation, if available. Visits
can be arranged with the system manager.
Requests from current or potential employers must include a signed
authorization from the individual.
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Information in this system of records was supplied directly by the
individual; or derived from information supplied by the individual; or
supplied by a contractor or government dosimetry service; or developed
by radiation measurements at the exercise site.
None.
HDNA 005
Manpower/Personnel Management System (November 23, 1993, 58 FR
61898).
Change to `HDSWA 005'.
* * * * *
Delete entry and replace with `Primary location: Office of Manpower
Management and Personnel, Headquarters, Defense Special Weapons Agency,
6801 Telegraph Road, Alexandria, VA 22310-3398.
Secondary locations: Field Command, Defense Special Weapons Agency,
Building 20364, 1680 Texas Street SE, Kirtland Air Force Base, NM
87117-5669 and Johnston Atoll;
Nevada Operations Office, Defense Special Weapons Agency, Mercury,
NV 89193-8539; and
Civilian Personnel Office, On Site Inspection Agency, Dulles
International Airport, Washington, DC, 20041-0498.'
* * * * *
Change last sentence to read `Buildings are protected by security
guards and/or intrusion alarm systems'.
* * * * *
HDSWA 005
Manpower/Personnel Management System.
Primary location: Office of Manpower Management and Personnel,
[[Page 43744]]
Headquarters, Defense Special Weapons Agency, 6801 Telegraph Road,
Alexandria, VA 22310-3398.
Secondary locations: Field Command, Defense Special Weapons Agency,
Building 20364, 1680 Texas Street SE, Kirtland Air Force Base, NM
87117-5669 and Johnston Atoll;
Nevada Operations Office, Defense Special Weapons Agency, Mercury,
NV 89193-8539; and
Civilian Personnel Office, On Site Inspection Agency, Dulles
International Airport, Washington, DC 20041-0498.
Any individual, military or civilian, employed by DSWA, and all On
Site Inspection Agency civilian employees.
File contains the following information on all personnel assigned
to DSWA and all civilian employees of the On Site Inspection Agency:
Social Security Number; agency; employee name; birth date; veteran's
preference; tenure group; service computation date; federal employees
group life insurance; retirement code; nature of action code; effective
date of action; position number; pay plan; occupation code; functional
classification code; grade; step; pay basis; salary; supervisory
position; location code/duty station; position occupied; work schedule;
pay rate determinant; sex; citizen status; date entered present grade;
date entered present step; separation date; reason for separation (quit
code); cost center; academic discipline; career conditional appointment
date (conversion to career); education level; degree date; purpose of
training; type of training; source of training; special interest;
direct cost; indirect cost; date of completion; on-duty hours; off-duty
hours; JTD paragraph number; JTD line number; competitive level;
military service retirement date; uniformed service; joint specialty
officer; service position number; career status; officer evaluation
report date (Army only); highest professional military education; rank;
grade; status of incumbent in Personnel Reliability Program (PRP); date
of latest PRP certification;' promotion sequence number; service
commissioned (military); service pay grade (rank); Agency sub-element
code; submitting office number; retired military code; bureau; unit
identification code; program element code; civil function code; guard/
reserve technician; appropriation code; active/inactive strength
designation; work center code; projected vacancy date; targeted grade;
position title; date of last equivalent increase; fair labor standards
act designator; health benefits enrollment code; type and date of
incentive award; civil service or other legal authority; date
probationary period begins; performance rating; due date for future
action; position tenure; leave category; personnel authorized;
projected personnel requirement; special experience identifiers;
additional duties; manpower track: facility; branch of service; date of
rank; primary/Alternate specialty; control specialty; last OER/EER;
total commissioned service date; total active service date; date of
arrival; projected rotation date; security clearance; marital status;
spouse's name; dependents; address (Number and street, city, state, Zip
Code); phones (home and duty); handicap code; minority group
designator; aggregate program element code; position indicator;
academic degree requirements; directorate/department, division, branch,
and section office titles; service authorization position number;
physical profile; nature of action code No. 2; annuitant indicator;
Vietnam veteran; entered present position; future action type; agency
submitting element; submitting office code; merit pay designator;
bargaining unit designator; old Social Security Number; course title
host; tuition; Transportation Per Diem; hourly rate; training grade
level; administrative cost; type of career training program.
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, 4103; Pub. L.
89-554. September 6, 1966; and E.O. 9397.
For use by officials and employees of the Defense Special Weapons
Agency in the performance of their official duties related to the
management of civilian and military employee programs and for
preparation and publication of personnel rosters to facilitate
communications/contact for official, or emergency purposes.
To compile and consolidate reports relating to manpower
authorization/assigned strengths and to record personnel data and use
that data to compile information as required by management officials
within the agency.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Representatives of the Merit Systems Protection Board on matters
relating to the inspection, survey, audit or evaluation of the civilian
programs or such other matters under the jurisdiction of that
organization.
The Comptroller General or any of his authorized representatives in
the course of performance of duties of the General Accounting Office
relating to civilian programs.
Duly appointed Hearing Examiners or Arbitrators for the purpose of
conducting hearings in connection with an employee grievance.
The `Blanket Routine Uses' published at beginning of DSWA's
compilation of systems of records notices apply to this system.
Automated records are stored on magnetic tapes, discs, computer
printouts, and on punched cards. Manual records are stored in paper
file folders and card file boxes.
Automated records are retrieved by employee name, Social Security
Number or Position Service Number (PSN). Manual records are retrieved
by employee's last name and PSN.
The computer facility and data base are located in a restricted
area accessible only to authorized personnel that are properly
screened, cleared, and trained. Terminal users are within a restricted
area. Use of these terminals are by authorized personnel who have a
need to acquire data from the database. Terminal users are cleared,
provided proper training and are assigned a password/code to retrieve
data. Manual records and computer printouts are available only to
authorized personnel having a need to know. Buildings are protected by
security guards and/or an intrusion alarm system.
Computer magnetic tapes are permanent. Manpower's manual records
are maintained indefinitely and all personnel manual records are kept
until the employee departs. Monthly reports are destroyed at the end of
each fiscal year; annual reports are retained in 5-year blocks,
transferred to the Washington National Records Center, and offered to
National Archives and Records Administration 20 years after cutoff.
[[Page 43745]]
Chief, Civilian Personnel Management Division, Office of Manpower
Management and Personnel, Headquarters, Defense Special Weapons Agency,
6801 Telegraph Road, Alexandria, VA 22310-3398.
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Chief, Civilian Personnel Management Division,
Office of Manpower Management and Personnel, Headquarters, Defense
Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
The letter should contain the full name, Social Security Number,
and signature of the requester and the approximate period of time, by
date, during which the record was developed.
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Chief, Civilian Personnel Management Division, Office of Manpower
Management and Personnel, Headquarters, Defense Special Weapons Agency,
6801 Telegraph Road, Alexandria, VA 22310-3398.
Written requests for information should contain the full name,
Social Security Number, and signature of individual. For personal
visits, the individual should provide military or civilian
identification card.
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Information is extracted from military and civilian personnel
records, Joint Manpower Program documents and voluntarily submitted by
individual.
None.
HDNA 006
Employees Occupational Health Programs (February 22, 1993, 58 FR
10553).
Change to `HDSWA 006'.
* * * * *
Delete entry and replace with `Office of Manpower Management and
Personnel, Defense Special Weapons Agency, 6801 Telegraph Road,
Alexandria, VA 22310-3398.'
* * * * *
HDSWA 006
Employees Occupational Health Programs.
Office of Manpower Management and Personnel, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Any individual, military or civilian, employed by the Defense
Special Weapons Agency (DSWA) and General Services Agency employees
assigned to the building.
File contains a variety of records relating to an employee's
participation in the DSWA Occupational Health Program. Information
which may be included in this system are the employee's name, Social
Security Number, date of birth, weight, height, blood pressure, medical
history, blood type, nature of injury or complaint, type of treatment/
medication received, immunizations, examination findings and laboratory
findings, exposure to occupational hazards.
5 U.S.C. 7901 et seq., Pub. L. 79-658; and E.O. 9397.
For use by authorized medical personnel in providing any medical
treatment or referral; to provide information to agency management
officials pertaining to job-related injuries or potential hazardous
conditions' and to provide information relative to claims or
litigation.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The Office of Personnel Management, and the Federal Labor Relations
Authority (including the General Counsel) in the Performance of
official duties.
The Department of Labor in connection with claims for compensation.
The Department of Justice in connection with litigation relating to
claims.
The Occupational Safety and Health Agency in connection with job-
related injuries, illnesses, or hazardous condition.
The `Blanket Routine Uses' published at the beginning of DSWA's
compilation of systems of records notices apply to this system.
Records are stored in paper file folders in a locked file cabinet.
Records are manually retrieved by using the terminal digit filing
system (Social Security Number).
During the employment of the individual, medical records are
maintained in files located in a secured room with access limited to
those whose official duties require access. Buildings are protected by
security guards and an intrusion alarm system.
Records are retained until the individual leaves the DSWA. Records
are combined with the Official Personnel Folder which is forwarded to
the Federal Personnel Records Center or to the new employing agency, as
appropriate.
Chief, Civilian Personnel Management Division, Office of Manpower
Management and Personnel, Headquarters, Defense Special Weapons Agency,
6801 Telegraph Road, Alexandria, VA 22310-3398.
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Chief, Civilian Personnel Management Division,
Office of Manpower Management and Personnel, Headquarters, Defense
Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
[[Page 43746]]
The letter should contain the full name, Social Security Number and
signature of the requester and the approximate period of time, by date,
during which the case record was developed.
Individuals seeking access to information about themselves
contained in this system of records should address written inquires to
the Chief, Civilian Personnel Management Division, Office of Manpower
Management and Personnel, Headquarters, Defense Special Weapons Agency,
6801 Telegraph Road, Alexandria, VA 22310-3398.
Written requests for information should contain the full name,
Social Security Number, and signature of the requester. For personal
visits the individual should provide a military or civilian
identification card.
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Information is supplied directly by the individual, or derived from
information supplied by the individual, or supplied by the medical
officer or nurse providing treatment or medication, or supplied by the
individual's private physician.
None.
HDNA 007
Security Operations (November 23, 1993, 58 FR 61899).
Change to `HDSWA 007'.
* * * * *
Delete entry and replace with `Primary location: Security Support
Branch, Forces and Security Support Division, Operations Directorate,
Headquarters, Defense Special Weapons Agency, 6801 Telegraph Road,
Alexandria, VA 22310-3398.
Secondary locations: Defense Special Weapons Agency, Telegraph
Village, 6940 S. Kings Highway, Alexandria, VA 22310-3398; and
Field Command, Defense Special Weapons Agency, Building 20364, 1680
Texas Street SE, Kirtland Air Force Base, NM 87117-5669.'
* * * * *
Delete `security incident files'.
* * * * *
Add new sentence `Other Government agencies, law enforcement
officials and contractors may provide the same data.'
* * * * *
HDSWA 007
Security Operations.
Primary location: Security Support Branch, Forces and Security
Support Division, Operations Directorate, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Secondary locations: Defense Special Weapons Agency, Telegraph
Village, 6940 S. Kings Highway, Alexandria, VA 22310-3398; and
Field Command, Defense Special Weapons Agency, Building 20364, 1680
Texas Street SE, Kirtland Air Force Base, NM 87117-5669.
All military and civilian personnel assigned to, or employed by
Headquarters, Defense Special Weapons Agency (DSWA); and the Field
Command, Defense Special Weapons Agency (FC DSWA).
Other U.S. Government personnel, U.S. Government contractors,
foreign government representatives, and visitors from foreign
countries.
Name; Social Security Number; date and place of birth; height;
weight; hair/eye color; citizenship; grade/rank; service; organization;
security clearance; date of clearance; basis special accesses; courier
authorization; continuous access roster expiration date; badge number;
vehicle ID and sticker Number; special intelligence access; expiration
date; agency; billet number; list of badges/passes issued; list of keys
issued; conference title; conference duties; location; Department of
Defense Form 398 `Statement of Personal History;' Reports of
Investigation; visit requests; conference rosters; clearance and
special access rosters; picture identification; and correspondence
concerning adjudication/passing of clearances.
E.O. 10450, Security Requirements for Government Employment, 27
April 1953, as amended by E.O.s 10491, 10531, 10548, 10558, 11605, and
11785; E.O. 12065, `National Security Information,' 28 June 1978;
Section 21 of the Internal Security Act of 1950 (Pub. L. 831); sec. 145
of the Atomic Energy Act of 1954, as amended by Pub. L. 83-703, 42
U.S.C. 2185; and E.O. 9397.
For use by officials and employees of the Defense Special Weapons
Agency and other DoD Components in the performance of their official
duties related to determining the eligibility of individuals for access
to classified information, access to buildings and facilities, or to
conferences over which DSWA has security responsibility.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Officials and employees of Government contractors and other
Government agencies in the performance of their official duties related
to the screening and selection of individuals for security clearances
and/or special authorizations, access to facilities or attendance at
conferences.
The `Blanket Routine Uses' published at the beginning of DSWA's
compilation of systems of records notices apply to this system.
Automated records are stored on magnetic tapes, discs, computer
printouts, and/or hard drives. Manual records are stored in paper file
folders, card files and paper rosters.
Automated records are retrieved by individual's last name, Social
Security Number, conference title, and by type of badge issued. Manual
records are retrieved by individuals last name, Social Security Number,
organization or subject file.
[[Page 43747]]
The computer facility and terminals are located in restricted areas
accessible only to authorized personnel. Manual records and computer
printouts are available only to authorized persons with an official
need to know. Buildings are protected by security guards and an
intrusion alarm system.
Computer records on individuals are erased upon termination of an
individual's affiliation with DSWA and FC DSWA; personnel security
files are destroyed within thirty days from the date of termination of
an individual's employment, assignment or affiliation with DSWA or FC
DSWA. Manual records or conference attendees, visitors, and visit
certifications to other agencies are maintained for two years and
destroyed.
Chief, Security Support Branch, Forces and Security Support
Division, Operations Directorate, Headquarters, Defense Special Weapons
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Chief, Security Support Branch, Forces and
Security Support Division, Operations Directorate, Headquarters,
Defense Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA
22310-3398.
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Chief, Security Support Branch, Forces and Security Support
Division, Operations Directorate, Headquarters, Defense Special Weapons
Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Written requests for information should contain the full name, home
address, Social Security Number, date and place of birth. For personal
visits, the individual must be able to provide identification showing
full name, date and place of birth, and their Social Security Number.
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Information is extracted from military and civilian personnel
records, investigative files, and voluntarily submitted by the
individual. Other Government agencies, law enforcement officials and
contractors may provide the same data.
Part of this system may be exempt under the provisions of 5 U.S.C.
552a(k)(5), as applicable.
An exemption rule for this system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3),
(c) and (e) and published in 32 CFR part 318. For additional
information contact the system manager.
HDNA 010
Nuclear Test Participants (February 22, 1993, 58 FR 10556).
Change to `HDSWA 010'.
* * * * *
Delete entry and replace with `Nuclear Test Personnel Review
Office, Electronics and Systems Directorate, Headquarters, Defense
Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398
and at applicable contractor facilities.'
* * * * *
Delete entry and replace with `Name, Social Security Number,
service number, or military ID number.
* * * * *
HDSWA 010
Nuclear Test Participants.
Nuclear Test Personnel Review Office, Electronics and Systems
Directorate, Headquarters, Defense Special Weapons Agency, 6801
Telegraph Road, Alexandria, VA 22310-3398 and at applicable contractor
facilities.
Military and DoD civilian participants of the U.S. nuclear testing
programs, military occupation forces assigned to Hiroshima or Nagasaki
from August 6, 1945 to July 1, 1946, and individuals who participated
in the cleanup of Enewetak Atoll.
Name, rank, grade, service number, Social Security Number, last
known or current address, dates and extent of test participation,
exposure data, unit of assignment, medical data, and documentation
relative to administrative claims or civil litigation.
Atomic Energy Act of 1954, 42 U.S.C. 2013, Tasking Memorandum from
Office of the Secretary of Defense to the Director, Defense Special
Weapons Agency dated 28 Jan 78, Subject: DoD Personnel Participation in
Atmospheric Nuclear Weapons Testing and Military Construction
Appropriations Act of 1977 (Pub. L. 94-367), DSWA OPLAN 600-77, Cleanup
of Enewetak Atoll, and the Radiation Exposure Compensation Act (Pub. L.
100-426, as amended by Pub. L. 100-510); and E.O. 9397.
For use by agency officials and employees, or authorized
contractors, and other DoD components in the preparation of the
histories of nuclear test programs; to conduct scientific studies or
medical follow-up programs and to provide data or documentation
relevant to the processing of administrative claims or litigation.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
National Research Council and the Center for Disease Control, for
the purpose of conducting epidemiological studies on the effects of
ionizing radiation on participants of nuclear test programs.
Department of Labor and the Department of Justice for the purpose
of processing claims by individuals who allege job-related disabilities
as a result of participation in nuclear test programs and for
litigation actions.
Department of Energy (DOE) for the purpose of identifying DOE and
DOE contractor personnel who were, or may be in the future, involved in
nuclear test programs; and for use in processing claims or litigation
actions.
[[Page 43748]]
Department of Veterans Affairs for the purpose of processing claims
by individuals who allege service-connected disabilities as a result of
participation in nuclear test programs and for litigation actions' and
to conduct epidemiological studies on the effect of radiation on
nuclear test participants.
Information may be released to individuals or their authorized
representatives.
The `Blanket Routine Uses' published at the beginning of DSWA's
compilation of system of records notices apply to this system.
Paper records in files folders, microfilm/fiche, computer magnetic
tape disks, and printouts in secure computer facilities.
Name, Social Security Number, service number, or military ID
number.
Paper records are filed in folders, microfilm/fiche and computer
printouts stored in area accessible only by authorized personnel.
Buildings are protected by security guards and intrusion alarm systems.
Magnetic tapes are stored in a vault in a controlled area within
limited access facilities. Access to computer programs is controlled
through software applications which require validation prior to use.
Records are retained for 75 years after termination of case.
NTPR Program Manager, Nuclear Test Personnel Review Office,
Electronics and Systems Directorate, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the NTPR Program Manager, Nuclear Test Personnel
Review Office, Electronics and Systems Directorate, Headquarters,
Defense Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA
22310-3398.
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the NTPR Program Manager, Nuclear Test Personnel Review Office,
Electronics and Systems Directorate, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Retired Military Personnel records form the National Personnel
Records Center, US DSWA Form 10 from individuals voluntarily contacting
DSWA or other elements of DoD or other Government Agencies by phone or
mail. DoD historical records, dosimetry records and records from the
Department of Energy, Department of Veterans Affairs, the Social
Security Administration, the Internal Revenue Service, and the
Department of Health and Human Service.
None.
HDNA 011
Inspector General Investigation Files (July 28, 1994, 59 FR 38444)
Change to `HDSWA 011'.
* * * * *
HDSWA 011
Inspector General Investigation Files.
Office of the Inspector General, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Any person who is the subject of or a witness for an Inspector
General investigation.
The system contains files on individual investigations including
investigative reports and related documents generated during the course
of or subsequent to an investigation.
Reports of investigation contain the authority for the
investigation, matters investigated, narrative, documentary evidence,
and transcripts of verbatim testimony or summaries thereof.
The system includes `Hotline' telephone logs, investigator
workpapers and memoranda and letter referrals to management or others,
and a chronological listing for identification and location of files.
5 U.S.C. 4 App. 4(a)(1) and 6(a)(2); 10 U.S.C. 140; and E.O. 9397.
To investigate the facts and circumstances surrounding allegations
or problems reported to the OIG.
Open and closed case listings are used to manage investigations, to
produce statistical reports, and to control various aspects of the
investigative process.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the DSWA's
compilation of systems of records notices will apply to this system.
Paper records in file folders, computer disks and log books.
Retrieved alphabetically by surname of individual, year,
investigation number, hotline case number, referral number or
investigative subject matter.
Access is limited to the Inspector Generals staff, and, as
delegated by the Commanding Officer, or Officer-in-Charge, on a need to
know basis. Case records are maintained in locked security containers.
Automated records are controlled by limiting physical access to
terminals and by the use of passwords. Work areas are sight controlled
during normal duty hours. Buildings are protected by security guards
and an intrusion alarm system.
[[Page 43749]]
Requests for assistance and/or complaints acted on by the Inspector
General are retained at the agency for 2 years and subsequently
destroyed as classified waste.
Computer disks are cleared, erased or destroyed when no longer
useful.
Office of the Inspector General, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Individuals seeking to determine whether this system of records
contains information on themselves should address written inquiries to
the Inspector General, Headquarters, Defense Special Weapons Agency,
6801 Telegraph Road, Alexandria, VA 22310-3398.
Individual should provide their name, address, and proof of
identity (photo identification for in person access or an unsworn
declaration in accordance with 28 U.S.C. 1746 or a notarized statement
may be required for identity verification).
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Inspector General, Headquarters, Defense Special Weapons Agency,
6801 Telegraph Road, Alexandria, VA 22310-3398.
Individuals should provide their name, address, and proof of
identity (photo identification for in person access or an unsworn
declaration in accordance with 28 U.S.C. 1746 or a notarized statement
may be required for identity verification).
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
From the individual, DSWA records and reports, DSWA employees,
witnesses, informants, and other sources providing or containing
pertinent information.
Portions of this system of records may be exempt pursuant to 5
U.S.C. 552a(k)(2) as applicable.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
and (e) and published in 32 CFR part 318. For additional information
contact the Office of General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
HDNA 012
Carpooling Program (December 2, 1994, 59 FR 61887).
Change to 'HDSWA 012'
* * * * *
HDSWA 012
Carpooling Program.
Headquarters, Defense Special Weapons Agency, 6801 Telegraph Road,
Alexandria, VA 22310-3398.
All military and civilian personnel assigned to, or employed by
Headquarters, Defense Special Weapons Agency, other U.S. Government
personnel, and U.S. Government contractors who elect to participate in
the program.
Name of individual, home address and phone number, office phone
number, working hours, map coordinate of home or nearby reference
points, and similar information.
Federal Property and Administrative Service Act of 1949, 63 Stat.
377, as amended.
To assist members and applicants in contacting one another and
provide printout of individuals in the system to other participants who
desire to arrange a carpool.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to the states of Maryland, Virginia,
and the District of Columbia for inclusion in their Ridesharing
Programs.
The `Blanket Routine Uses' published at the beginning of DSWA's
compilation of systems of records notices apply to this system.
Computer magnetic tapes, disks, and paper printouts, and manual
storage within self-help carpool locator board.
Information is accessed and retrieved by name and home address map
grid for automated system. Information is manually accessed and
retrieved from cards in map grids for locator board.
All participants have access to the data. The computer terminals
are located in restricted areas accessible only to authorized
personnel. Buildings are protected by security guards and an intrusion
alarm system.
Data is retained only on active participants; destroyed upon
request or reassignment.
Office of Logistics and Engineering, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Office of Logistics and Engineering, Headquarters, Defense
Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
Individuals should provide name, current address, and sufficient
information to permit locating the record.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Logistics Division, Office of Logistics and Engineering, Headquarters,
Defense Special Weapons Agency, 6801 Telegraph Road, Alexandria, VA
22310-3398.
Individuals should provide name, current address, and sufficient
information to permit locating the record.
For personal visits, the individual should provide military or
civilian identification card.
[[Page 43750]]
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
From the individual.
None.
HDNA 014
Student Records (September 25, 1995, 60 FR 49398).
Change to `HDSWA 014'
* * * * *
Delete entry and replace with `Defense Special Weapons School,
Field Command, Defense Special Weapons Agency, 1900 Wyoming Boulevard
SE, Kirtland Air Force Base, NM 87117-5669.
* * * * *
Delete entry and replace with `Records and computer printouts are
available only to authorized persons with an official need to know. The
files are in a secure office area with limited access during duty
hours. The office is locked during non-duty hours.'
* * * * *
Delete entry and replace with `Individual academic records are
retained for 75 years. Records are maintained at the school for five
years, then subsequently retired to the Federal Records Center, Fort
Worth, TX for the remaining 70 years and then destroyed.'
* * * * *
Delete entry and replace with `Commander, Defense Special Weapons
School, Field Command, Defense Special Weapons Agency, 1900 Wyoming
Boulevard SE, Kirtland Air Force Base, NM 87117-5669.'
* * * * *
HDSWA 014
Student Records.
Defense Special Weapons School, Field Command, Defense Special
Weapons Agency, 1900 Wyoming Boulevard SE, Kirtland Air Force Base, NM
87117-5669.
Any student attending the Defense Special Weapons School.
Student academic records consisting of course completion; locator
information; and related information.
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, 4103; and
E.O. 9397.
To determine applicant eligibility, as a record of attendance and
training, completion or elimination, as a locator, and a source of
statistical information.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The 'Blanket Routine Uses' published at the beginning of DSWA's
compilation of systems of records notices apply to this system.
Maintained in paper files and on computer media.
Information may be retrieved by name or Social Security Number.
Records and computer printouts are available only to authorized
persons with an official need to know. The files are in a secure office
area with limited access during duty hours. The office is locked during
non-duty hours.
Individual academic records are retained for 75 years. Records are
maintained at the school for five years, then subsequently retired to
the Federal Records Center, Fort Worth, TX for the remaining 70 years
and then destroyed.
Commander, Defense Special Weapons School, Field Command, Defense
Special Weapons Agency, 1900 Wyoming Boulevard SE, Kirtland Air Force
Base, NM 87117-5669.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to Commander, Defense Special Weapons School, Field Command, Defense
Special Weapons Agency, 1900 Wyoming Boulevard SE, Kirtland Air Force
Base, NM 87117-5669.
Individuals should provide their name, Social Security Number,
current address, and proof of identity (photo identification for in
person access).
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, Defense Special Weapons School, Field Command, Defense
Special Weapons Agency, 1900 Wyoming Boulevard SE, Kirtland Air Force
Base, NM 87117-5669.
Individuals should provide name, Social Security Number, current
address, and sufficient information to permit locating the record.
For personal visits, the individual should provide military or
civilian identification card.
The DSWA rules for accessing records and for contesting contents
and appealing initial agency determinations are published in DSWA
Instruction 5400.11B; 32 CFR part 318; or may be obtained from the
system manager or the General Counsel, Headquarters, Defense Special
Weapons Agency, 6801 Telegraph Road, Alexandria, VA 22310-3398.
From the individual.
None.
[FR Doc. 96-21683 Filed 8-23-96; 8:45 am]
BILLING CODE 5000-04-F