[Federal Register Volume 61, Number 164 (Thursday, August 22, 1996)]
[Notices]
[Pages 43363-43365]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-21360]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES


Statement of Organization, Functions and Delegations of 
Authority; Assistant Secretary for Management and Budget

    Part A, Office of the Secretary, Statement of Organization, 
Functions, and Delegations of Authority for the Department of Health 
and Human Services is being amended at Chapter AM, HHS Management and 
Budget Office, Chapter AMG, Office of Grants and Acquisition 
Management, as last amended at 57 FR 37813-15, 8/20/92. The changes are 
to reflect a realignment of functions within the Office of Grants and 
Acquisition Management.
    Delete Chapter AMG in its entirety and replace with the following:

Section AMG.00  Mission

    The Office of Grants and Acquisition Management (OGAM) provides 
functional management direction in the areas of grants management, 
acquisition and logistics. Formulates cost principles and grant and 
contract cost reimbursement policy. Resolves cross-cutting audit 
findings. Provides Department-wide leadership in these areas through 
policy development, oversight and training. Awards and administers 
contracts in support of the program needs of the Office of the 
Secretary, and provides administrative management and support to the 
Small and Disadvantaged Business Utilization Program for the 
Department. Represents the Department in dealings with OMB, GSA and 
other Federal agencies and Congress in the areas of mandatory and 
discretionary grants, procurement and

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logistics. Fosters creativity and innovation in the administration of 
these functions throughout the Department.

Section AMG.10  Organization

    The Office of Grants and Acquisition Management (OGAM), headed by a 
Deputy Assistant Secretary for Grants and Acquisition Management who 
reports to the Assistant Secretary for Management and Budget, consists 
of the following components:

A. Immediate Office (AMG)
B. Logistics Policy Staff (AMG-1)
C. Office of Acquisition Management (AMG1)
D. Office of Small and Disadvantaged Business Utilization (AMG12)
E. Office of Grants Management (AMG2)
F. Office of Audit Resolution and Cost Policy (AMG3)

Section AMG.20  Functions

    A. Office of the Deputy Assistant Secretary (AMG). The Office of 
the Deputy Assistant Secretary for Grants and Acquisition Management 
provides leadership, policy, guidance and supervision, as well as 
coordinating long and short-range planning to constituent organization.
    B. Logistics Policy Staff (AMG-1). Serves as the Department's focal 
point and liaison with the Operating and Staff Divisions for policy 
development, technical assistance, oversight and training in the area 
of logistics. The Staff is responsible for the following:
    a. Formulates Department-wide logistics policies governing the 
management of personal property throughout the Department.
    b. Provides advice and technical assistance on logistics activities 
and policy matters to the Department's Operating Divisions.
    c. Monitors the adoption of logistics policies by the Department's 
Operating Divisions to ensure consistent policy interpretation and 
application.
    d. Oversees the implementation of logistics functions throughout 
the Department.
    e. Develops, participates in and evaluates logistics training 
programs for Department staff.
    f. Researches, analyzes and tests innovative ideas, techniques and 
policies in the area of logistics.
    g. Serves as the Department's liaison in the area of logistics and 
maintains working relationships with OMB, GSA and other Federal 
agencies to coordinate and assist in the development of policy.
    C. Office of Acquisition Management (AMG1). The Office of 
Acquisition Management provides leadership in the area of acquisition 
through policy development, oversight and training. The Office awards 
and administers contracts in support of the program needs of the Office 
of the Secretary. The office is responsible for the following:
    a. Formulates Department-wide acquisition policies governing 
procurement activities. Publishes these in regulations and manuals. 
Recommends and participates in development of government-wide 
acquisition policy.
    b. Provides advice and technical assistance on procurement 
activities and policy matters to the Department's Operating and Staff 
Divisions.
    c. Develops, participates in and evaluates the procurement training 
and certification program for Department's procurement staff; develops 
and participates in training activities for the Department's program 
staff who act as project officers on the Department's contracts.
    d. Monitors the adoption of acquisition policies by the 
Department's Operating and Staff Divisions to ensure consistent policy 
interpretation and application.
    e. Conducts Performance Measurement of the Department's procurement 
system to ensure compliance with procurement laws and policies and 
efficient acquisition of the Department's program needs.
    f. Makes studies of problems requiring creation of new policies or 
revision of current policies, including the application of Departmental 
management controls and reports related to the Department's procurement 
activities; resolves issues arising from implementation of those 
policies; maintains similar relationships and associations with public 
and private contractor organizations.
    g. Researches, analyzes and tests innovative ideas, techniques and 
policies in the area of acquisitions. Establishes and directs ad hoc 
teams to work on special projects to develop creative approaches to 
problems in the area of acquisition.
    h. Serves as the Department's liaison in the area of acquisitions 
and maintains working relationships with OMB, GSA, GAO, and other 
Federal agencies to coordinate and assist in the Development of policy 
and to participate in government-wide tests of procurement innovations.
    i. Conducts special projects to develop improved mechanisms for 
Department-wide management of procurement.
    j. Plans, directs, and carries out the centralized contracting 
program for the Office of the Secretary, the Office of Consumer 
Affairs, and the Administration on Aging. In the case of certain 
consolidated and centralized commodities and services (including 
information technology) also provides contract support for the 
Administration on Children and Families as well as other components of 
the Department.
    k. Administers and manages performance of the contracts of the 
Office of the Secretary to ensure that it receives the timely and 
quality performance and the products for which it has contracted.
    l. Is responsible for award and administration of contracts. Is 
authorized to enter into contracts at the micro-purchase, simplified 
acquisition, and major purchase (purchases in excess of $100,000.00) 
levels.
    m. Tests innovative ideas and techniques to develop improved 
procurement methodologies.
    D. Office of Small and Disadvantaged Business Utilization (AMG12).
    a. Has responsibility within the Department for policy, plans, and 
oversight of execution of the functions under section 8 and 15 of the 
Small Business Act as amended and Executive Order 12073 an 12138, 
relating to preference programs for small businesses, disadvantaged 
businesses, labor surplus area concerns, and women-owned businesses. 
Under provision of Public Law 95-507, the Director reports directly to 
the Deputy Secretary. Pursuant to Deputy Secretarial direction, the 
day-to-day operational review will be provided by the Deputy Assistant 
Secretary for Grants and Acquisition Management to ensure effective 
departmental coordination and execution of these programs.
    b. Acts as the advocate for the Secretary and Deputy Secretary 
within the Department for matters relating to sections 8 and 15 of the 
Small Business Act and Executive Orders 12073 and 12138 and represents 
the Department in dealing with other Federal agencies on those matters.
    c. Acts as focal point and advocate for the small business, 
disadvantaged business, labor surplus area and women-owned business 
firms in their dealing with the Department.
    d. Formulates, recommends and monitors implementation of policies 
for the Department's small business, Small Business Innovation 
Research, disadvantaged business, labor surplus area, and women-owned 
business programs.
    e. Coordinates and prepares the Department's goals for assigned 
programs, recommends Secretarial approval of such goals and subsequent 
to Secretarial approval, negotiates,

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establishes and reports on goals for the assigned programs with the 
cognizant Federal agencies.
    f. Encourages the awarding of contracts and subcontracts to small 
business, disadvantaged business, labor surplus area, and women-owned 
business firms by providing information and assistance to all of the 
Department's organizational units.
    g. Prepares documentation and reports to the Executive Office of 
the President, the Congress, Office of Management and Budget, the Small 
Business Administration, and other agencies, as required.
    h. Ensures effective implementation by the Department of mandatory 
plans and/or contract clauses as required by Public Law 95-507 for 
small business and disadvantaged business firms and monitors the 
activities relating to such plans.
    i. Provides input for coordinated Departmental positions on 
proposed legislation and Government regulations on matters affecting 
cognizant socioeconomic programs and maintain liaison with Congress 
through established Departmental channels.
    j. Manages the Department's Small Business Innovation Research 
Program (SBIR) established under Public Law 97-219 and provides liaison 
between the Department and the Small Business Administration on SBIR 
matters.
    k. Oversees and monitors the Departmental review and screening of 
planned procurement by programs and procurement offices to ensure that 
preference programs are given thorough consideration throughout the 
decision-making process.
    E. Office of Grants Management (AMG2).
    The Office of Grants management provides leadership in the area of 
mandatory and discretionary grants through policy development, 
oversight and training. The Office has functional responsibility for 
Department-wide grants policies and grant regulations. In addition, the 
Office is responsible for oversight of the HHS grants management 
operations and the following:
    a. Manages oversight of the award and administration of mandatory 
and discretionary grants and other forms of Federal financial 
assistance throughout the Department.
    b. Formulates Department-wide grant policies governing the award 
and administration of grant activities. Publishes these in regulations 
and other directives.
    c. Monitors the adoption of grant policies and procedures by the 
Department's Operating and Staff Divisions to ensure consistent policy 
interpretation and application.
    d. Provides advice and technical assistance to the Department's 
Operating and Staff Divisions and to the general public on matters 
relating to the administration of grants and other forms of Federal 
financial assistance.
    e. Develops, participants in and evaluates grants management 
training programs for Department staff.
    f. Serves as the Department's liaison in grants and maintains 
working relationships with OMB and other Federal agencies to coordinate 
and assist in the development of government-wide grant policies.
    g. Conducts special studies of grants management issues to identify 
and implement improvements in the way the Department awards and 
administers grants and other forms of Federal financial assistance; 
designs and assists in execution of demonstrations, experimentation and 
tests of innovative approaches to grants management.
    h. Develops, analyzes and tests innovative ideas, techniques and 
policies in grants management. Fosters creativity in the administration 
of grants.
    i. Establishes and manages improved grants management information 
and monitoring systems.
    j. Establishes and manages training and certification programs for 
grants management professionals throughout the Department.
    F. Office of Audit Resolution and Cost Policy (AMG3). The Office of 
Audit Resolution and Cost Policy provides leadership in the areas of 
resolving audits and managing cost policy. The Office has functional 
responsibility for cost principles and Department-wide cost policies 
and procedures affecting grants and contracts. In addition, the Office 
is responsible for resolving cross-cutting audit findings and the 
following:
    a. Formulates cost principles and Department-wide cost policies and 
procedures affecting grants and contracts.
    b. Formulates Department-wide cost policy for resolving audit 
findings on grantee and contractor organizations.
    c. Serves as the Departmental liaison and maintains working 
relationships with OMB other Federal agencies in the development of 
government-wide cost principles and audit resolution policies; 
maintains similar relationships with associations of States, 
universities and other grantee and contractor organizations.
    d. Provides advice and technical assistance to the Operating and 
Staff Divisions, grantee and contractor organizations, and other 
Federal agencies on the financial or cost management of grants and 
contracts.
    e. Reviews audit reports containing monetary findings or findings 
involving deficiencies in the management systems of grantee and 
contractor organizations which affect the programs of more than one 
Operating or Staff Division or Federal agency and resolves the 
findings. Conducts or arranges for additional reviews or acquires 
additional information to the extent necessary to determine the actions 
required to resolve the findings and correct the deficiencies.
    f. Coordinates where necessary with other affected Federal agencies 
to establish a uniform Federal position on the actions needed to be 
taken to resolve the findings and correct the deficiencies.
    g. Negotiates and determines the settlement of the findings and the 
actions needed to correct the deficiencies with grantee and contractor 
organizations. As designated by OMB, performs these functions on behalf 
of all Federal Departments and Agencies.
    h. When deemed necessary to protect the interests of the 
Department, makes recommendations to the Secretary, the ASMB/CFO and 
other officials on safeguards or other actions against a grantee or 
contractor, where the organization is unwilling to correct serious 
deficiencies in a timely manner or fails to comply with previous 
agreements on corrective actions.
    i. Provides and arranges for technical assistance to grantees and 
contractors on the correction of deficiencies and on other matters 
related to the financial management of grants and contracts.
    j. Upon request, reviews and approves accounting or other systems 
developed by grantees and contractors to comply with Federal cost 
principles and policies.
    k. Provides advice and technical assistance to Operating and Staff 
Divisions' audit resolution staffs on the resolution of audit reports 
assigned to them and on other matters related to the financial 
management of grants and contracts.
    l. Develops and presents training programs for Department staff and 
grantee and contractor organizations on audit resolution, and other 
areas related to the financial management of grants and contracts.

    Dated: August 24, 1996.
John J. Callahan,
Assistant Secretary for Management and Budget.
[FR Doc. 96-21360 Filed 8-21-96; 8:45 am]
BILLING CODE 4150-04-M