[Federal Register Volume 61, Number 164 (Thursday, August 22, 1996)]
[Notices]
[Pages 43363-43365]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-21360]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Statement of Organization, Functions and Delegations of
Authority; Assistant Secretary for Management and Budget
Part A, Office of the Secretary, Statement of Organization,
Functions, and Delegations of Authority for the Department of Health
and Human Services is being amended at Chapter AM, HHS Management and
Budget Office, Chapter AMG, Office of Grants and Acquisition
Management, as last amended at 57 FR 37813-15, 8/20/92. The changes are
to reflect a realignment of functions within the Office of Grants and
Acquisition Management.
Delete Chapter AMG in its entirety and replace with the following:
Section AMG.00 Mission
The Office of Grants and Acquisition Management (OGAM) provides
functional management direction in the areas of grants management,
acquisition and logistics. Formulates cost principles and grant and
contract cost reimbursement policy. Resolves cross-cutting audit
findings. Provides Department-wide leadership in these areas through
policy development, oversight and training. Awards and administers
contracts in support of the program needs of the Office of the
Secretary, and provides administrative management and support to the
Small and Disadvantaged Business Utilization Program for the
Department. Represents the Department in dealings with OMB, GSA and
other Federal agencies and Congress in the areas of mandatory and
discretionary grants, procurement and
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logistics. Fosters creativity and innovation in the administration of
these functions throughout the Department.
Section AMG.10 Organization
The Office of Grants and Acquisition Management (OGAM), headed by a
Deputy Assistant Secretary for Grants and Acquisition Management who
reports to the Assistant Secretary for Management and Budget, consists
of the following components:
A. Immediate Office (AMG)
B. Logistics Policy Staff (AMG-1)
C. Office of Acquisition Management (AMG1)
D. Office of Small and Disadvantaged Business Utilization (AMG12)
E. Office of Grants Management (AMG2)
F. Office of Audit Resolution and Cost Policy (AMG3)
Section AMG.20 Functions
A. Office of the Deputy Assistant Secretary (AMG). The Office of
the Deputy Assistant Secretary for Grants and Acquisition Management
provides leadership, policy, guidance and supervision, as well as
coordinating long and short-range planning to constituent organization.
B. Logistics Policy Staff (AMG-1). Serves as the Department's focal
point and liaison with the Operating and Staff Divisions for policy
development, technical assistance, oversight and training in the area
of logistics. The Staff is responsible for the following:
a. Formulates Department-wide logistics policies governing the
management of personal property throughout the Department.
b. Provides advice and technical assistance on logistics activities
and policy matters to the Department's Operating Divisions.
c. Monitors the adoption of logistics policies by the Department's
Operating Divisions to ensure consistent policy interpretation and
application.
d. Oversees the implementation of logistics functions throughout
the Department.
e. Develops, participates in and evaluates logistics training
programs for Department staff.
f. Researches, analyzes and tests innovative ideas, techniques and
policies in the area of logistics.
g. Serves as the Department's liaison in the area of logistics and
maintains working relationships with OMB, GSA and other Federal
agencies to coordinate and assist in the development of policy.
C. Office of Acquisition Management (AMG1). The Office of
Acquisition Management provides leadership in the area of acquisition
through policy development, oversight and training. The Office awards
and administers contracts in support of the program needs of the Office
of the Secretary. The office is responsible for the following:
a. Formulates Department-wide acquisition policies governing
procurement activities. Publishes these in regulations and manuals.
Recommends and participates in development of government-wide
acquisition policy.
b. Provides advice and technical assistance on procurement
activities and policy matters to the Department's Operating and Staff
Divisions.
c. Develops, participates in and evaluates the procurement training
and certification program for Department's procurement staff; develops
and participates in training activities for the Department's program
staff who act as project officers on the Department's contracts.
d. Monitors the adoption of acquisition policies by the
Department's Operating and Staff Divisions to ensure consistent policy
interpretation and application.
e. Conducts Performance Measurement of the Department's procurement
system to ensure compliance with procurement laws and policies and
efficient acquisition of the Department's program needs.
f. Makes studies of problems requiring creation of new policies or
revision of current policies, including the application of Departmental
management controls and reports related to the Department's procurement
activities; resolves issues arising from implementation of those
policies; maintains similar relationships and associations with public
and private contractor organizations.
g. Researches, analyzes and tests innovative ideas, techniques and
policies in the area of acquisitions. Establishes and directs ad hoc
teams to work on special projects to develop creative approaches to
problems in the area of acquisition.
h. Serves as the Department's liaison in the area of acquisitions
and maintains working relationships with OMB, GSA, GAO, and other
Federal agencies to coordinate and assist in the Development of policy
and to participate in government-wide tests of procurement innovations.
i. Conducts special projects to develop improved mechanisms for
Department-wide management of procurement.
j. Plans, directs, and carries out the centralized contracting
program for the Office of the Secretary, the Office of Consumer
Affairs, and the Administration on Aging. In the case of certain
consolidated and centralized commodities and services (including
information technology) also provides contract support for the
Administration on Children and Families as well as other components of
the Department.
k. Administers and manages performance of the contracts of the
Office of the Secretary to ensure that it receives the timely and
quality performance and the products for which it has contracted.
l. Is responsible for award and administration of contracts. Is
authorized to enter into contracts at the micro-purchase, simplified
acquisition, and major purchase (purchases in excess of $100,000.00)
levels.
m. Tests innovative ideas and techniques to develop improved
procurement methodologies.
D. Office of Small and Disadvantaged Business Utilization (AMG12).
a. Has responsibility within the Department for policy, plans, and
oversight of execution of the functions under section 8 and 15 of the
Small Business Act as amended and Executive Order 12073 an 12138,
relating to preference programs for small businesses, disadvantaged
businesses, labor surplus area concerns, and women-owned businesses.
Under provision of Public Law 95-507, the Director reports directly to
the Deputy Secretary. Pursuant to Deputy Secretarial direction, the
day-to-day operational review will be provided by the Deputy Assistant
Secretary for Grants and Acquisition Management to ensure effective
departmental coordination and execution of these programs.
b. Acts as the advocate for the Secretary and Deputy Secretary
within the Department for matters relating to sections 8 and 15 of the
Small Business Act and Executive Orders 12073 and 12138 and represents
the Department in dealing with other Federal agencies on those matters.
c. Acts as focal point and advocate for the small business,
disadvantaged business, labor surplus area and women-owned business
firms in their dealing with the Department.
d. Formulates, recommends and monitors implementation of policies
for the Department's small business, Small Business Innovation
Research, disadvantaged business, labor surplus area, and women-owned
business programs.
e. Coordinates and prepares the Department's goals for assigned
programs, recommends Secretarial approval of such goals and subsequent
to Secretarial approval, negotiates,
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establishes and reports on goals for the assigned programs with the
cognizant Federal agencies.
f. Encourages the awarding of contracts and subcontracts to small
business, disadvantaged business, labor surplus area, and women-owned
business firms by providing information and assistance to all of the
Department's organizational units.
g. Prepares documentation and reports to the Executive Office of
the President, the Congress, Office of Management and Budget, the Small
Business Administration, and other agencies, as required.
h. Ensures effective implementation by the Department of mandatory
plans and/or contract clauses as required by Public Law 95-507 for
small business and disadvantaged business firms and monitors the
activities relating to such plans.
i. Provides input for coordinated Departmental positions on
proposed legislation and Government regulations on matters affecting
cognizant socioeconomic programs and maintain liaison with Congress
through established Departmental channels.
j. Manages the Department's Small Business Innovation Research
Program (SBIR) established under Public Law 97-219 and provides liaison
between the Department and the Small Business Administration on SBIR
matters.
k. Oversees and monitors the Departmental review and screening of
planned procurement by programs and procurement offices to ensure that
preference programs are given thorough consideration throughout the
decision-making process.
E. Office of Grants Management (AMG2).
The Office of Grants management provides leadership in the area of
mandatory and discretionary grants through policy development,
oversight and training. The Office has functional responsibility for
Department-wide grants policies and grant regulations. In addition, the
Office is responsible for oversight of the HHS grants management
operations and the following:
a. Manages oversight of the award and administration of mandatory
and discretionary grants and other forms of Federal financial
assistance throughout the Department.
b. Formulates Department-wide grant policies governing the award
and administration of grant activities. Publishes these in regulations
and other directives.
c. Monitors the adoption of grant policies and procedures by the
Department's Operating and Staff Divisions to ensure consistent policy
interpretation and application.
d. Provides advice and technical assistance to the Department's
Operating and Staff Divisions and to the general public on matters
relating to the administration of grants and other forms of Federal
financial assistance.
e. Develops, participants in and evaluates grants management
training programs for Department staff.
f. Serves as the Department's liaison in grants and maintains
working relationships with OMB and other Federal agencies to coordinate
and assist in the development of government-wide grant policies.
g. Conducts special studies of grants management issues to identify
and implement improvements in the way the Department awards and
administers grants and other forms of Federal financial assistance;
designs and assists in execution of demonstrations, experimentation and
tests of innovative approaches to grants management.
h. Develops, analyzes and tests innovative ideas, techniques and
policies in grants management. Fosters creativity in the administration
of grants.
i. Establishes and manages improved grants management information
and monitoring systems.
j. Establishes and manages training and certification programs for
grants management professionals throughout the Department.
F. Office of Audit Resolution and Cost Policy (AMG3). The Office of
Audit Resolution and Cost Policy provides leadership in the areas of
resolving audits and managing cost policy. The Office has functional
responsibility for cost principles and Department-wide cost policies
and procedures affecting grants and contracts. In addition, the Office
is responsible for resolving cross-cutting audit findings and the
following:
a. Formulates cost principles and Department-wide cost policies and
procedures affecting grants and contracts.
b. Formulates Department-wide cost policy for resolving audit
findings on grantee and contractor organizations.
c. Serves as the Departmental liaison and maintains working
relationships with OMB other Federal agencies in the development of
government-wide cost principles and audit resolution policies;
maintains similar relationships with associations of States,
universities and other grantee and contractor organizations.
d. Provides advice and technical assistance to the Operating and
Staff Divisions, grantee and contractor organizations, and other
Federal agencies on the financial or cost management of grants and
contracts.
e. Reviews audit reports containing monetary findings or findings
involving deficiencies in the management systems of grantee and
contractor organizations which affect the programs of more than one
Operating or Staff Division or Federal agency and resolves the
findings. Conducts or arranges for additional reviews or acquires
additional information to the extent necessary to determine the actions
required to resolve the findings and correct the deficiencies.
f. Coordinates where necessary with other affected Federal agencies
to establish a uniform Federal position on the actions needed to be
taken to resolve the findings and correct the deficiencies.
g. Negotiates and determines the settlement of the findings and the
actions needed to correct the deficiencies with grantee and contractor
organizations. As designated by OMB, performs these functions on behalf
of all Federal Departments and Agencies.
h. When deemed necessary to protect the interests of the
Department, makes recommendations to the Secretary, the ASMB/CFO and
other officials on safeguards or other actions against a grantee or
contractor, where the organization is unwilling to correct serious
deficiencies in a timely manner or fails to comply with previous
agreements on corrective actions.
i. Provides and arranges for technical assistance to grantees and
contractors on the correction of deficiencies and on other matters
related to the financial management of grants and contracts.
j. Upon request, reviews and approves accounting or other systems
developed by grantees and contractors to comply with Federal cost
principles and policies.
k. Provides advice and technical assistance to Operating and Staff
Divisions' audit resolution staffs on the resolution of audit reports
assigned to them and on other matters related to the financial
management of grants and contracts.
l. Develops and presents training programs for Department staff and
grantee and contractor organizations on audit resolution, and other
areas related to the financial management of grants and contracts.
Dated: August 24, 1996.
John J. Callahan,
Assistant Secretary for Management and Budget.
[FR Doc. 96-21360 Filed 8-21-96; 8:45 am]
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