[Federal Register Volume 61, Number 158 (Wednesday, August 14, 1996)]
[Notices]
[Pages 42301-42306]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-20738]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary


Privacy Act of 1974: Systems of Records

AGENCY: Operating Administrations, DOT.

ACTION: Notice.

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SUMMARY: Notice to amend and delete systems of records.

EFFECTIVE DATE: August 14, 1996.

ADDRESSES: Send Comments to the Privacy Act Officer, U.S. Department of 
Transportation, 400 7th St., SW., Washington DC 20590.

FOR FURTHER INFORMATION CONTACT: Crystal Bush at (202) 366-9713.

SUPPLEMENTARY INFORMATION: The Department of Transportation systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the above mentioned address.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, and is published in 
their entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered systems report.
DOT/ALL 4
SYSTEM NAME:
    Station Message Detail Recording (SMDR).
SECURITY CLASSIFICATION:
    None.
SYSTEM LOCATION:
    U.S. Department of Transportation, Transportation Administrative 
Service Center, Telecommunications Operations, SVC-171, PL-300, 400 7th 
Street, SW., Washington, DC 20590.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Transportation employees who make Federal 
Telecommunications Systems (FTS) and Domestic and International 
Commercial Long Distance calls from the three Headquarters Buildings: 
The Nassif and Transpoint Buildings and Federal Building-10A.
CATEGORIES OF RECORDS IN THE SYSTEM:
    Records relating to the use of the Department's administrative 
telephones to place FTS and Commercial Long Distance calls, records 
indicating assignment of telephone numbers to Departmental employees, 
and records relating to the location of telephones.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    49 U.S.C. 322.
PURPOSE(S):
    To track usage of DOT telephones to place FTS and Commercial Long 
Distance calls, records indicating assignment of telephone numbers to 
Departmental employees, and records relating to the location of 
telephones.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See Prefatory Statement of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic tape storage via batch processing and paper copy.
RETRIEVABILITY:
    Records are retrieved by telephone number or routing symbol, from 
the telecommunications contacts in the Operating Administrations and 
the Telecommunications Operations Branch.
SAFEGUARDS:
    Only telecommunications personnel within the Transportation 
Administrative Service Center (TASC) and operation and maintenance 
contract personnel have access to tapes. Telecommunications contacts 
and managers in TASC and the Operating Administrations will have access 
to printed records. Printed records will have a cover sheet indicating 
Privacy Act coverage.
RETENTION AND DISPOSAL:
    Records are disposed of as provided in National Archives and 
Records Administration General Records Schedule 12.

[[Page 42302]]

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Telecommunications Operations Division, U.S. Department of 
Transportation, 400 Seventh Street SW., SVC-171, PL-300, Washington, DC 
20590.
NOTIFICATION PROCEDURE:
    Contact Telecommunications Operations Division, SVC-171 at the 
above address.
RECORD ACCESS PROCEDURES:
    Contact Telecommunications Operations Division, SVC-171 at the 
above address.
    Individuals may review their own data upon presentation of a valid 
Department of Transportation identification card to their Operating 
Administration contact or the Telecommunications Operations Division.
RECORD SOURCE CATEGORIES:
    Telephone assignment records, call detail listings and results of 
administrative inquiries relating to assignment of responsibility for 
placement of specific long distance calls.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
DOT/ALL 5
SYSTEM NAME:
    Employee Assistance Program (EAP) Records.
SYSTEM CLASSIFICATION:
    Sensitive.
SYSTEM LOCATION:
    Records are maintained in the office of the EAP which provides 
counseling to the employee.

    Note: In order to meet the statutory requirement that agencies 
provide appropriate prevention, treatment, and rehabilitation 
programs and services for employees with alcohol or drug programs, 
and to better accommodate establishment of a health service program 
to promote employees' physical and mental fitness, it may be 
necessary for the Department of Transportation (DOT) to negotiate 
for use of the counseling staff of another Federal, state, or local 
government, or private sector agency or institution. This system 
also covers records on DOT employees that are maintained by another 
Federal, state, or local government, or private sector agency or 
institution under such a negotiated agreement.
    With the exception of Federal Aviation Administration (FAA), 
Saint Lawrence Seaway Development Corporation (SLSDC), New York (NY) 
area and the United States Coast Guard (USCG), records of DOT 
employees are maintained by the Department of Health and Human 
Services-Public Health Service. Records of FAA employees are 
maintained by Merit Behaviorial Care, records of SLSDC, NY area are 
maintained by Saint Lawrence County Community EAP Service and 
records of the USCG are maintained by Masshoff, Barr, and 
Associates.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOT employees who have been counseled or 
otherwise treated regarding alcohol or drug abuse or for personal or 
emotional health problems.
Categories of records in the system:
    Records in this system include documentation of visits to employee 
counselors (Federal, state, local government, or private) and the 
diagnosis, recommended treatment, results of treatment, and other notes 
or records of discussions held with the employee made by the counselor. 
Additionally, records in this system may include documentation of names 
of employees on referral, rehabilitation and follow-up lists kept by 
DOT EAP Coordinators, treatment by a private therapist or a therapist 
at a Federal, state, local government, or private institution.
Authority for maintenance of the system:
    5 U.S.C. 3301 and 7901, 21 U.S.C. 1101, 42 U.S.C. 4541 and 4561, 
and 44 U.S.C. 3101.
Purpose(s):
    These records are used to document the referral, nature of the 
individual's problem and progress made to record an individual's 
participation in and the results of community or private sector 
treatment or rehabilitation programs and related follow-up.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    a. To disclose information without written consent to qualified 
personnel for the purpose of conducting scientific research, management 
audits, financial audits, or program evaluation, but such personnel may 
not identify, directly or indirectly, any individual patient in any 
report or otherwise disclose patient identities in any manner (when 
such records are provided to qualified researchers employed by DOT, all 
patient identifying information shall be removed).
    b. To disclose information without written client consent, when an 
individual to whom a record pertains is mentally incompetent or under 
legal disability, to any person who is responsible for the care of the 
individual.
    c. To disclose information without written consent to the 
Department of Justice that is relevant and necessary to evaluate and 
defend claims against the United States that are based upon 
participation in alcohol, drug, or other treatments or rehabilitation 
programs conducted by DOT.
    DOT's general routine uses (49 FR 15345) do not apply to this 
system or records. These are the only routine uses provided for DOT's 
Employee Counseling Services Program records. Furthermore, in many 
instances a full disclosure of the contents of the record is not 
required. Whenever possible, a partial disclosure will be made or a 
summary of the contents of the record will be disclosed. Full 
disclosure of the record will be made only when a partial disclosure or 
a summary will not suffice.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are electronic and paper files maintained on 
computers and in file folders.
Retrievability:
    These records are retrieved by the name or social security number 
of the individual on whom they are maintained or by a unique case file 
identifier.
Safeguards:
    These records are maintained in locked file cabinets and computers 
with access protected by electronic password. Access is strictly 
limited to employees directly involved in the DOT's EAP.
Retention and disposal:
    Records are maintained for three to six years after the employee's 
last contact with DOT's EAP.
System manager(s) and address:
    Director, Worklife Wellness, U.S. Department of Transportation, 400 
7th Street, SW., SVC-100, Room 9136, Washington, DC 20590.
Notification procedure:
    DOT employees wishing to inquire whether this system of records 
contains information about them should contact the DOT EAP coordinator 
who arranged for counseling or treatment. Individuals must furnish the 
following information for their records to be located and identified:
    a. Name.
    b. Date of birth.

[[Page 42303]]

Record access procedures:
    DOT employees wishing to request access to records pertaining to 
them should contact the DOT EAP coordinator who arranged for counseling 
or treatment. Individuals must furnish the following information for 
their records to be located and identified:
    a. Name.
    b. Date of birth.
    An individual must also follow DOT's regulations regarding 
maintenance of and access to records pertaining to individuals (49 CFR 
part 10).
Contesting record procedures:
    DOT employees wishing to request amendment to these records should 
contact the DOT EAP coordinator who arranged for counseling or 
treatment. Individuals must furnish the following information for their 
records to be located and identified:
    a. Name.
    b. Date of birth.
    An individual must also follow DOT's regulations regarding 
maintenance of and access to records pertaining to individuals (49 CFR 
part 10).
Record source categories:
    Information in this system of records comes from the individual to 
whom it applies, the supervisor of the individual if the individual was 
referred by the Supervisor, the EAP Coordinator who tracks the 
referral, rehabilitation progress and follow-up, the EAP staff member 
who records the counseling session, and therapists or institutions 
providing treatment.
Exemptions claimed for the system:
    None.
DOT/ALL 7
System name:
    Departmental Accounting and Financial Information System (DAFIS).
System classification:
    Unclassified sensitive.
System location:
    The system is located in the Department of Transportation (DOT) 
accounting offices and selected program, policy, and budget offices. 
These offices are located within the Bureau of Transportation 
Statistics (BTS), the Federal Aviation Administration (FAA), the 
Federal Highway Administration (FHWA), the Federal Railroad 
Administration (FRA), the Federal Transit Administration (FTA), the 
Maritime Administration (MARAD), the National Highway Traffic Safety 
Administration (NHTSA), the Office of Inspector General (OIG), the 
Office of the Secretary (OST), the Research and Special Programs 
Administration (RSPA), the Surface Transportation Board (STB), the 
Transportation Administrative Services Center (TASC), and the United 
States Coast Guard (USCG). These offices exercise system and 
operational control over applicable records within the system.
Categories of individuals covered by the system:
    The system will cover: All employees of the BTS, FAA, FHWA, FRA, 
FTA, MARAD, NHTSA, OIG, OST, RSPA, STB, TASC, and civilian USCG 
employees.
Categories of records in the system:
    Categories include payment records for non-payroll related 
expenses, payment records for payroll made off-line, collection records 
for payroll offsets, and labor cost records.
Authority for maintenance of the system:
    31 U.S.C. 3512 (A),(B).
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Accounting office personnel use these records to:
    Provide employees with off-line paychecks, travel advances, travel 
reimbursements, and other official reimbursements;
    Facilitate the distribution of labor charges for costing purposes;
    Track outstanding travel advances, receivables, and other non-
payroll amounts paid to employees, etc; and,
    Clear advances that were made through the system in the form of 
off-line paychecks, payments for excess household goods made on behalf 
of the employee, garnishments, overdue travel advances, etc.
    See Prefatory Statement of General Routine Uses.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on magnetic tape, magnetic disk, microforms, and 
in file folders.
RETRIEVABILITY:
    Records are retrieved by employee social security number. Retrieval 
is accomplished by use of telecommunications.
SAFEGUARDS:
    Access to magnetic tape and disk records is limited to authorized 
agency personnel through password security. Hardcopy files are 
accessible to authorized personnel and are kept in locked file cabinets 
during non-duty hours.
RETENTION AND DISPOSAL:
    Original payment vouchers and supporting documentation are retained 
on site at the accounting office for a period of three years. After 
three years, records are sent to GSA's Records Centers for storage. 
Records are retained in accordance with the General Records Schedule. 
Certain transportation documents (i.e., Government Transportation 
Requests, Government Bills of Lading) are forwarded to the General 
Service Administration for audit during the period that documents are 
retained by the accounting office.
SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Financial Systems (B-35) at the following address: U.S. 
Department of Transportation, Office of the Secretary, 400 Seventh 
Street SW, Washington, DC 20590.
NOTIFICATION PROCEDURE:
    Individuals wishing to know if their records appear in this system 
of records may inquire in person or in writing to the system manager.
RECORD ACCESS PROCEDURES:
    Same as ``System Manager.''
CONTESTING RECORD PROCEDURES:
    Same as ``System Manager.'' Correspondence contesting records must 
include the full name and social security number of the individual 
concerned and documentation justifying the claims.
RECORD SOURCE CATEGORIES:
    Information is provided by the employee directly or through the DOT 
Integrated Personnel and Payroll System (IPPS).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
DOT/ALL 11
SYSTEM NAME:
    Integrated Personnel and Payroll System (IPPS).
SECURITY CLASSIFICATION:
    Unclassified sensitive.
SYSTEM LOCATION:
    Department of Transportation (DOT), Office of the Secretary (OST), 
400 7th Street, SW, Washington, DC 20590;

[[Page 42304]]

working copies of certain of these records are held by OST, all DOT 
Operating Administrations, Office of the Inspector General (OIG), and 
the National Transportation Safety Board (NTSB). (DOT provides 
personnel and payroll services to NTSB on a reimbursable basis, 
although NTSB is not a DOT entity. This is done for economy and 
convenience since both organizations' missions are transportation 
oriented and located in the same geographic areas.)
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Prospective, present, and former employees in the Office of the 
Secretary of Transportation (OST), Bureau of Transportation Statistics 
(BTS), Federal Aviation Administration (FAA), Federal Highway 
Administration (FHWA), Federal Railroad Administration (FRA), Federal 
Transit Administration (FTA), Maritime Administration (MARAD), National 
Highway Traffic Safety Administration (NHTSA), Office of the Inspector 
General (OIG), Research and Special Programs Administration (RSPA), St. 
Lawrence Seaway Development Corporation (SLSDC), Transportation 
Administrative Service Center (TASC), National Transportation Safety 
Board (NTSB), and civilian employees of the United States Coast Guard 
(USCG).
CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains those records required to insure that an 
employee receives his or her pay and personnel benefits as required by 
law. It includes, as appropriate: Service Record, Employee Record, 
Position Identification Strip, Claim for 10-Point Veteran Preference, 
Request for Referral Eligibles, Request and Justification for Selective 
Factors and Quality Ranking Factors, Certification of Insured 
Employee's Retired Status (Federal Employees' Group Life Insurance 
(FEGLI)), Notification of Personnel Action, Notice of Short-Term 
Employment, Request for Insurance (FEGLI), Designation of Beneficiary 
(FEGLI), Notice of Conversion Privilege, Agency Certification of 
Insurance Status (FEGLI), Request for Approval of Non-Competitive 
Action, Appointment Affidavits, Declaration of Appointee, Agency 
Request to Pass Over a Preference Eligible or Object to an Eligible, 
Official Personnel Folder, Official Personnel Folder Tab Insert, 
Incentive Awards Program Annual Report, Application for Leave, Monthly 
Report of Federal Civilian Employment, Payroll Report of Federal 
Civilian Employment, Semi-annual Report of Federal Participation in 
Enrollee Programs, Request for Official Personnel Folder (Separated 
Employee), Statement of Prior Federal Civilian and Military Service, 
Personal Qualifications Statement, Continuation Sheet for Standard Form 
171 ``Personal Qualifications Statement'', amendment to Personal 
Qualifications Statement, Job Qualifications Statement, Statement of 
Physical Ability for Light Duty Work, Request, Authorization, Agreement 
and Certification for Training, United States (U.S.) Government Payroll 
Savings Plan-Consolidated Quarterly Report, Financial Disclosure 
Report, Information Sheet-Financial Disclosure Report, Payroll for 
Personal Services, Pay Receipt for Cash Payment--Not Transferable, 
Payroll Change Slip, Payroll for Personal Service--Payroll 
Certification and Summary--Memorandum, Record of Leave Data, 
Designation of Beneficiary--Unpaid Compensation of Deceased Civilian 
Employee, U.S. Savings Bond Issue File Action Request, Subscriber List 
for Issuance of United States Savings Bonds, Request for Payroll 
Deductions for Labor Organization Dues, Revocation of Voluntary 
Authorization for Allotment of Compensation for Payment of Labor 
Organization dues, Request by Employee for Payment of Salaries or Wages 
by Credit to Account at a Financial Organization, Designation of 
Beneficiary--Unpaid Compensation of Deceased Civilian Employee, U.S. 
Savings Bond Issue File Action Request, Subscriber List for Issuance of 
United States Savings Bonds, Request for Payroll Deductions for Labor 
Organization Dues, Revocation of Voluntary Authorization for Allotment 
of Compensation for Payment of Labor Organization Dues, Request by 
Employee for Payment of Salaries or Wages by Credit to Account at a 
Financial Organization, Authorization for Purchase and Request for 
Change: U.S. Series EE Savings Bond, Request by Employee for Allotment 
of Pay for Credit to Savings Accounts with a Financial Organization, 
Application for Death Benefits--Civil Service Retirement System, 
Application for Retirement--Civil Service Retirement System, Superior 
Officer's Statement in Connection with Disability Retirement, 
Physician's Statement for Employee Disability Retirement Purposes, 
Transmittal of Medical and Related Documents for Employee Disability 
Retirement, Request for Medical Records (To Hospital or Institution) in 
Connection with Disability Retirement, Application for Refund of 
Retirement Deductions, Application to Make Deposit or Redeposit, 
Application to Make Voluntary Contribution, Request for Recovery of 
Debt Due the United States (Civil Service Retirement System), Register 
of Separations and Transfers--Civil Service Retirement System, Register 
of Adjustments--Civil Service Retirement System, Annual Summary 
Retirement Fund Transactions, Designation of Beneficiary--Civil Service 
Retirement System, Health Benefits Registration Form-Federal Employees 
Health Benefits Program, Notice of Change in Health Benefits 
Enrollment, Transmittal and Summary Report to Carrier--Federal 
Employees Health Benefits Program, Report of Withholding and 
Contributions for Health Benefits, Group Life Insurance, and Civil 
Service Retirement, Report of Withholdings and Contributions, Employee 
Service Statement, Election of Coverage and Benefits, Designation of 
Beneficiary, Position Description, Inquiry for United States Government 
Use Only, Application for Retirement--Foreign Service Retire System, 
Designation of Beneficiary, Application for Refund of Retirement 
Contributions (Foreign Service Retirement System), Election to Receive 
Extra Service Credit Towards Retirement (or Revocation Thereof), 
Application for Service Credit, Employee Suggestion Form, Meritorious 
Service Increase Certificate, Foreign Service Emergency Locator 
Information, Leave Record, Leave Summary, Individual Pay Card, Time and 
Attendance Report, Time and Attendance Report (For Use Abroad).
Authority for maintenance of the system:
    49 U.S.C 322
Purpose(s):
    This system integrates personnel and payroll functions.
Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    Records are maintained for control and accountability of: Pay and 
allowances; permanent and temporary pay changes; pay adjustments; 
travel advances and allowances; leave balances for employees; earnings 
and deductions by pay periods, and pay and earning statements for 
employees; management information as required on an ad hoc basis; 
payroll checks and bond history; union dues; withholdings to financial 
institutions, charitable organizations and professional associations; 
summary of earnings and deductions; claims for reimbursement sent to 
the General Accounting Office (GAO); federal, state, and local taxes

[[Page 42305]]

withholdings; and list of FICA employees for management reporting. See 
Prefatory Statement of General Routine Uses.
Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 USC 552a(b)(12): Disclosures may be made 
from this system to ``consumer reporting agencies'' as defined in the 
Fair Credit Reporting Act (15 USC 1681a(f)) or the Federal Claims 
Collection Act of 1982 (31 USC 3701(a)(3)).
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Storage is on magnetic disks, magnetic tape, microforms, and paper 
forms in file folders.
Retrievability:
    Retrieval from the system is by social security number, employee 
number, organization code, or home address; these can be accessed only 
by individuals authorized such access.
Safeguards:
    Computers provide privacy and access limitations by requiring a 
user name and password match. Access to decentralized segments are 
similarly controlled. Only those personnel with a need to have access 
to the system are given user names and passwords. Data are manually 
and/or electronically stored in locked rooms with limited access.
Retention and disposal:
    The IPPS records are retained and disposed in compliance with the 
General Records Schedules, National Archives and Records 
Administration, Washington, DC 20408. The following schedules apply: 
General Records Schedule 1, Civilian Personnel Records, Pages 1 thru 
22, Items 1 through 39; and General Records Schedule 2, Payrolling and 
Pay Administration Records, Pages 1 thru 6, Items 1 thru 28.
System manager(s) and address:
    For personnel-related issues, contact Chief, Strategic Planning/
Systems Division (M-10) and, for payroll-related issues, contact Chief, 
Financial Management Staff (B-35) at the following address: U.S. 
Department of Transportation, Office of the Secretary, 400 Seventh 
Street SW, Washington, DC 20590.
Notification procedure:
    Individuals wishing to know if their records appear in this system 
of records may inquire in person or in writing to the system manager.
Record access procedures:
    Same as ``System Manager''.
Contesting record procedures:
    Same as ``System Manager''. Correspondence contesting records must 
include the full name and social security number of the individual 
concerned and documentation justifying the claims.
Record source categories:
    Data are collected from the individual employees, time and 
attendance clerks, supervisors, official personnel records, personal 
financial statements, correspondence with the debtor, records relating 
to hearings on the debt, and from the Departmental Accounting and 
Financial Information System system of records.
Exemptions claimed for this system:
    None.
DOT/OST 043
System name:
    Telephone Directory and Locator System.
Security classification:
    Unclassified sensitive.
System location:
    Department of Transportation, ATTN: SVC-171, Telecommunications 
Operations Division, 400 7th Street SW, Washington, DC 20590
Categories of individuals covered by the system:
    Department of Transportation (DOT) headquarters employees.
Categories of records in the system:
    Alphabetic Employee Master Records.
Authority for maintenance of the system:
    49 U.S.C. 322.
Purpose(s):
    To provide the names, telephone numbers, and office locations of 
DOT employees and organizations.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Departmental Alphabetic Directory production, DOT Mail Room, DOT 
Locator Service. Used by DOT Telephone Directory Representatives, DOT 
Mail room. See Prefatory Statement of General Routine Uses.
Disclosure to consumer reporting agencies:
    Public document that can be received from the Government Printing 
Office
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Magnetic tape storage via batch processing. Source data returned to 
DOT.
Retrievability:
    Can retrieve on telephone number or on name.
Safeguards:
    Only DOT and its support contractor personnel have access to tapes.
Retention and disposal:
    Tapes are retained through three (3) cycles, grandfather, father, 
son, and then scratched. Source materials are retained until the next 
update is completed.
System manager(s) and address:
    Chief, Telecommunications Operations Division, ATTN: SVC-171, 
Department of Transportation, Office of the Secretary, Office of 
Administrative Services, 400 7th Street, SW, Room PL-300, Washington, 
DC 20590.
NOTIFICATION PROCEDURE:
    Contact the Telecommunications Operations Division at the address 
above.
RECORD ACCESS PROCEDURES:
    Contact the Telecommunications Operations Division at the address 
above.
    Individual may review own data upon presentation of valid DOT ID 
card.
CONTESTING RECORD PROCEDURES:
    Individual may change own data at any time.
RECORD SOURCE CATEGORIES:
    DOT F 1700.1--DOT Form prepared for each employee.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
Deletions

------------------------------------------------------------------------
             System number                         System name          
------------------------------------------------------------------------
DOT/ALL 3.............................  Application for U.S. Government 
                                         Motor Vehicle Operator's       
                                         Identification Card (Government
                                         Drivers License).              
DOT/FAA 806...........................  Federal Aviation Administration 
                                         Employee Payable System.       
DOT/FAA 831...........................  Standard Procedure Uniform      
                                         Reporting System (SPUR).       
DOT/FAA 832...........................  Pilot/Flight Engineer/Navigator 
                                         Flight Record System.          
DOT/FAA 849...........................  Back to Basics Seminar          
                                         Attendance System.             

[[Page 42306]]

                                                                        
DOT/FHWA 202..........................  University and Industry Programs
                                         Coding and Filing System.      
DOT/FHWA 210..........................  Occupational Safety and Health  
                                         Accident Reporting System.     
DOT/FHWA 219..........................  Employee Utilization (monthly   
                                         report).                       
DOT/FHWA 220..........................  Payroll Administration.         
DOT/FRA 100...........................  Alaska Railroad Examination of  
                                         Operating Personnel.           
DOT/FRA 101...........................  Alaska Railroad Personnel and   
                                         Pay Management Information     
                                         System.                        
DOT/FRA 118...........................  Transportation Test Center Cost 
                                         Tracking System.               
DOT/NHTSA 400.........................  National Highway Safety Advisory
                                         Committee Membership/Nominee   
                                         Files.                         
DOT/NHTSA 404.........................  Alcohol Project Files.          
DOT/NHTSA 433.........................  Injuries, Illnesses, Motor      
                                         Vehicle Accidents and Property 
                                         Damages.                       
DOT/NHTSA 434.........................  Government Driver Licenses.     
DOT/NHTSA 447.........................  Drinking Driver Tracking System.
DOT/NHTSA 454.........................  Alcohol Behavior Research.      
DOT/NHTSA 459.........................  Stockton Increased DUI          
                                         Enforcement/DUI Citation and   
                                         Arrest File.                   
DOT/NHTSA 467.........................  Driver Programs Data System.    
DOT/OST 010...........................  Departmental Personnel          
                                         Management Information System. 
DOT/OST 018...........................  Identification Media Record     
                                         Systems.                       
DOT/OST 026...........................  Payroll Management System.      
DOT/OST 030...........................  Personnel Management Files.     
DOT/OST 044...........................  Travel and Transportation       
                                         Management File.               
DOT/OST 062...........................  Biographies of Key Officials    
                                         Book.                          
DOT/RSPA 01...........................  Funds Management Records.       
DOT/RSPA 07...........................  Time and Attendance Report (FHWA
                                         Form 320 (7-73)) for the Office
                                         of Emergency Transportation.   
DOT/TSC 706...........................  Automated Planning System.      
DOT/TSC 711...........................  Blood Donor Information File.   
DOT/TSC 713...........................  Employee--Manpower Distribution 
                                         System.                        
DOT/UMTA 176..........................  Blood-Donor File.               
DOT/UMTA 192..........................  Federal Transportation Planning 
                                         System (UTPS) Address File.    
------------------------------------------------------------------------



    Dated: August 8, 1996.
Crystal M. Bush,
Privacy Act Coordinator, Department of Transportation.
[FR Doc. 96-20738 Filed 8-13-96; 8:45 am]
BILLING CODE 4910-62-P