[Federal Register Volume 61, Number 155 (Friday, August 9, 1996)]
[Notices]
[Pages 41572-41596]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-19517]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE
Department of the Army


Privacy Act of 1974; Notice to Amend Systems of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to amend systems of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is amending twenty-eight systems of 
records notices in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 9, 1996, unless comments are received which result in a 
contrary determination.

ADDRESSES: Privacy Act Officer, U.S. Army Information Systems Command, 
ATTN: ASOP-MP, Fort Huachuca, AZ 85613-5000.

FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or 
DSN 879-6856.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.

    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: July 25, 1996.

Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

AAFES 0207.02
System name:
    Customer Comments, Inquiries, and Direct Line Files (November 1, 
1995, 60 FR 55552).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 25-400-2 (MARKS); and Army Regulation 60-20, Army and Air 
Force Exchange Service Operating Policies.'
* * * * *
AAFES 0207.02
System name:
    Customer Comments, Inquiries, and Direct Line Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    Army and Air Force Exchange Service-Europe Region, Building 4001, 
In der Witz 14-18, 55252 Mainz-Kastel, Germany; and
    Exchange Regions and Area Exchanges at posts, bases, and satellites 
world-wide. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
    Users of the Army and Air Force Exchange Service who make 
inquiries, complaints, or comments on its operations.
Categories of records in the system:
    Customer's name, address and telephone number, information 
pertaining to the subject of inquiry, complaint, or comment and 
response thereto; customer opinion survey data.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 25-400-2 (MARKS); and Army 
Regulation 60-20, Army and Air Force Exchange Service Operating 
Policies.
Purpose(s):
    To aid the Exchange management in determining needs of customers 
and action required to settle customer complaints.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, stored in metal cabinets.

[[Page 41573]]

Retrievability:
    By customer's name.
Safeguards:
    Records are accessible only by designated employees having official 
need therefor. Buildings housing records are protected by security 
guards.
Retention and disposal:
    Records are destroyed by shredding after 3 years.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Public Affairs Division, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual should provide their full name, current address and 
telephone number, case number that appeared on correspondence received 
from AAFES, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, Public 
Affairs Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.
    Individual should provide their full name, current address and 
telephone number, case number that appeared on correspondence received 
from AAFES, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual.
Exemptions claimed for the system:
    None.
AAFES 0401.04
System name:
    Official Personnel Folders (November 1, 1995, 60 FR 55554).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-3, Nonappropriated Funds Personnel Policies and 
Procedures; and Army Regulation 60-21, Personnel Policies.'
* * * * *
AAFES 0401.04
System name:
    Official Personnel Folders.
System location:
    The Official Personnel Folder is located in the Personnel Office at 
Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    Army and Air Force Exchange Service-Europe Region, Building 4001, 
In der Witz 14-18, 55252 Mainz-Kastel, Germany; and
    Exchange Regions and Area Exchanges at posts, bases, and satellites 
world-wide. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
    Included in this system are the Employee Service Record Card Files 
and those records duplicated for maintenance at a site closer to where 
the employee works (e.g., in an administrative office or supervisor's 
work folder).
Categories of individuals covered by the system:
    Current and former employees of the Army and Air Force Exchange 
Service (AAFES).
Categories of records in the system:
    Name, Social Security Number, date of birth, home residence, 
mailing address, telephone number; records reflecting work experience, 
educational level achieved; letters of commendation; training courses 
in which enrolled and certificates of completion; security clearance; 
personnel actions such as appointments, transfers, reassignments, 
separations, reprimands; salary and benefits documents to include 
allowances and insurance data; travel orders; and similar relevant 
information.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
Funds Personnel Policies and Procedures; and Army Regulation 60-21, 
Personnel Policies; and E.O. 9397 (SSN).
Purpose(s):
    The Official Personnel Folder and other general personnel records 
are the official repository of the records, reports of personnel 
actions, and the documents and papers required in connection with these 
actions effected during an employee's service with the Army and Air 
Force Exchange Service.
    Records provide the basic source of factual data about a person's 
employment with the agency and have various uses by AAFES personnel 
offices, including screening qualifications of employees, determining 
status, eligibility, and employee's rights and benefits, computing 
length of service, and other information needed to provide personnel 
services.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Department of Labor, Department 
of Veterans Affairs, Social Security Administration, Federal agencies 
that have special civilian employee retirement programs; or a national, 
state, county, municipal, or other publicly recognized charitable or 
income security administration agency (e.g., State unemployment 
compensation agencies), where necessary to adjudicate a claim under the 
retirement, insurance or health benefits programs or to an agency to 
conduct studies or audits of benefits being paid under such programs.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders; Kardex files; microfilm or 
microfiche, and in computer storage media.
Retrievability:
    By individual's surname and Social Security Number.
Safeguards:
    Paper or microfiche/microfilmed records are located in locked metal 
cabinets or in secured rooms with access limited to those personnel 
whose official duties require access. Access to computerized records is 
limited, through use of access codes and entry logs, to those whose 
official duties require access.

[[Page 41574]]

Retention and disposal:
    The Official Personnel Folder is permanent. Upon employee's 
separation, it is transferred to the National Personnel Records Center 
(Civilian), 111 Winnebago Street, St. Louis, MO 63118-4199. Duplicate 
records maintained in an administrative office or at supervisory levels 
are destroyed 90 days after employee's separation. Service Record Card 
Files are retained for 5 years following employee's separation and 
retired to a records holding area for 15 additional years before being 
destroyed, except that those of employees of discontinued AAFES 
installations are retired to the National Personnel Records Center 
(Civilian). Automated personnel records are retained indefinitely for 
managerial and statistical studies; after an employee's separation, 
records are not used in making decisions concerning the employee.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Senior 
Vice President, People Resources Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individuals must furnish their full name, Social Security Number, 
current address and telephone number; if terminated, also include date 
of birth, date of separation, and last employing location.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
President, People Resources Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individuals must furnish their full name, Social Security Number, 
current address and telephone number; if terminated, also include date 
of birth, date of separation, and last employing location.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual, educational institutions, officials and other 
individuals of the Army and Air Force Exchange Service, third parties 
responding to reference checks, previous employers, law enforcement 
agencies, physicians.
Exemptions claimed for the system:
    None.
AAFES 0403.01
System name:
    Application for Employment Files (November 1, 1995, 60 FR 55555).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-3, Nonappropriated Funds Personnel Policies and 
Procedures; and Army Regulation 60-21, Personnel Policies.'
* * * * *
AAFES 0403.01
System name:
    Application for Employment Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598, for applicants of executive 
and managerial positions.
    Records of applicants for all other Army and Air Force Exchange 
Service positions may be located also at Army and Air Force Exchange 
Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-
Kastel, Germany; and
    Exchange Regions and Area Exchanges at posts, bases, and satellites 
world-wide. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
    Persons who have applied for employment in the Army and Air Force 
Exchange Service (AAFES).
Categories of records in the system:
    Applications generally include individual's name, date of birth, 
Social Security Number, home address, information on work and 
educational experience, military service, convictions for offenses 
against the law, specialized training, awards or honors; documents 
reflecting results of written examinations and ratings; reference 
checks and results; evidence of satisfactory physical condition, pre-
employment investigations and clearances deemed appropriate to the 
position for which application is made; notification from AAFES 
concerning selection/non-selection.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
Funds Personnel Policies and Procedures; Army Regulation 60-21, 
Personnel Policies; and E.O. 9397 (SSN).
Purpose(s):
    The records are used in considering individuals who have applied 
for positions in the Army and Air Force Exchange Service by making 
determinations of qualifications including medical qualifications, for 
positions applied for, and to rate and rank applicants applying for the 
same or similar positions.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.
Retrievability:
    Retrieved by applicant's surname and Social Security Number.
Safeguards:
    Records are maintained in a secured area with access limited to 
authorized personnel whose duties require access.
Retention and disposal:
    Applicant records are retained for up to six months; records for 
applicants hired become part of the person's Official Personnel Folder.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.

[[Page 41575]]

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this systems should address written 
inquiries to the Commander, Army and Air Force Exchange Service, ATTN: 
Senior Vice President, People Resources Directorate, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, and sufficient details concerning 
position and location thereof for which application had been submitted.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
President, People Resources Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, and sufficient details concerning 
position and location thereof for which application had been submitted.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual, his/her previous employer(s) and personal 
references, law enforcement agencies, medical authorities.
Exemptions claimed for the system:
    None.
AAFES 0403.11
System name:
    Personnel Departure Clearance Records (February 22, 1993, 58 FR 
10008).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-3, Nonappropriated Funds Personnel Policies and 
Procedures; and Army Regulation 60-21, Personnel Policies.'
* * * * *
AAFES 0403.11
System name:
    Personnel Departure Clearance Records.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598; HQ, Army and Air Force 
Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 8502 
Zirndorf; regional offices; base and post exchanges and satellites 
world-wide.
Categories of individuals covered by the system:
    All employees of the Army and Air Force Exchange Service (AAFES).
Categories of records in the system:
    Name, Social Security Number, job data, reason for departure, and 
clearing offices' approval.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
Funds Personnel Policies and Procedures; and Army Regulation 60-21, 
Personnel Policies; and E.O. 9397 (SSN).
Purpose(s):
    To ensure that departing employees have been properly out-
processed.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked filing cabinets.
Retrievability:
    By employee's surname.
Safeguards:
    Information is accessed only by designated individuals having 
official need therefor in the performance of their duties.
Retention and disposal:
    Records are closed at the end of the fiscal year, held 1 year, and 
destroyed by shredding.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services Division, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, and date and place of separation.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services Division, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, and date and place of separation.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual; official personnel actions.
Exemptions claimed for the system:
    None.
AAFES 0404.01
System name:
    Incentive Awards Case Files (November 1, 1995, 60 FR 55556).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-3, Nonappropriated Funds Personnel Policies and 
Procedures; and Army Regulation 60-21, Personnel Policies.'
* * * * *

[[Page 41576]]

AAFES 0404.01
System name:
    Incentive Awards Case Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    Army and Air Force Exchange Service-Europe Region, Building 4001, 
In der Witz 14-18, 55252 Mainz-Kastel, Germany.
Categories of individuals covered by the system:
    All U.S. dollar-paid employees of the Army and Air Force Exchange 
Service who are recipients of awards.
Categories of records in the system:
    Name, Social Security Number, grade/step, position title, award for 
which nominated and justification therefor, accomplishments, 
requirements of position held, organization in which employed, and 
similar relevant data.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
Funds Personnel Policies and Procedures; and Army Regulation 60-21, 
Personnel Policies; and E.O. 9397 (SSN).
Purpose(s):
    To consider and select employees for incentive awards and other 
honors and to publicize those granted.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to public and private organizations, 
including news media, which grant or publicize employee awards or 
honors.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in filing cabinets.
Retrievability:
    By individual's surname.
Safeguards:
    Records are accessible only to designated individuals having 
official need therefor.
Retention and disposal:
    Records are retained for 2 years, following which they are 
destroyed by shredding.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: PE, 3911 
S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, and sufficient details to permit 
locating the record.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: PE, 3911 S. 
Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, and sufficient details to permit 
locating the record.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the nominating official; approving authority; individual's 
official personnel file.
Exemptions claimed for the system:
    None.
AAFES 0405.03
System name:
    Personnel Appeals and Grievances (November 1, 1995, 60 FR 55556).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-3; Nonappropriated Funds Personnel Policies and 
Procedures; and Army Regulation 690-700, Personnel Relations and 
Services.'
* * * * *
AAFES 0405.03
System name:
    Personnel Appeals and Grievances.
System location:
    Office of the General Counsel at Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598; and
    Army and Air Force Exchange Service-Europe Region, Building 4001, 
In der Witz 14-18, 55252 Mainz-Kastel, Germany.
Categories of individuals covered by the system:
    Any employee of the Army and Air Force Exchange Service (AAFES) who 
has filed an appeal of an adverse action and/or is contesting a 
personnel action when the appeal/grievance has been referred to the 
appropriate General Counsel's office.
Categories of records in the system:
    Correspondence, documentation, and memoranda concerning the appeal/
grievance.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-3; Nonappropriated 
Funds Personnel Policies and Procedures; and Army Regulation 690-700, 
Personnel Relations and Services.
Purpose(s):
    To determine propriety and legal sufficiency or the agency's action 
in the appeal or grievance matter.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked file cabinets.
Retrievability:
    By employee's surname.

[[Page 41577]]

Safeguards:
    Buildings employ security guards. Records are maintained in areas 
accessible only to authorized personnel who are properly screened, 
cleared and trained.
Retention and disposal:
    Retained in the servicing General Counsel's office for 1 year after 
final decision is made; subsequently retired to the AAFES warehouse or 
servicing General Services Administration records holding center where 
it is held 6 years before being destroyed by shredding.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the General Counsel at the Army and Air Force Exchange Service 
location where appeal/grievance was filed.
    Individual should provide full name, current address and telephone 
number, the latest correspondence received by them from the General 
Counsel's office, if available, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
General Counsel at the Army and Air Force Exchange Service location 
where appeal/grievance was filed.
    Individual should provide full name, current address and telephone 
number, the latest correspondence received by them from the General 
Counsel's office, if available, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From AAFES personnel office responsible for records on the 
employee; from the AAFES Grievance Examiner; and from the AAFES 
employee and/or his/her representative.
Exemptions claimed for the system:
    None.
AAFES 0405.11
System name:
    Individual Health Records (February 22, 1993, 58 FR 10010).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-1, The Administration of Morale, Welfare, and Recreation 
Activities and Nonappropriated Fund Instrumentalities; and Army 
Regulation 60-21, Personnel Policies.'
* * * * *
AAFES 0405.11
System name:
    Individual Health Records.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598; HQ Army and Air Force Exchange 
Service-Europe, Pinder Barracks, Schwabacherster 20 8502 Zirndorf.
Categories of individuals covered by the system:
    Employees of the Army and Air Force Exchange Service (AAFES).
Categories of records in the system:
    Name, Social Security Number, organizational location, date of 
birth, medical data recorded by treating nurse/physician, information 
provided by individual's personal physician regarding diagnosis, 
prognosis, and return to duty status, and similar relevant data.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-1, The Administration 
of Morale, Welfare, and Recreation Activities and Nonappropriated Fund 
Instrumentalities; and Army Regulation 60-21, Personnel Policies; and 
E.O. 9397 (SSN).
Purpose(s):
    To provide health care and medical treatment to employees who 
become ill or are injured during working hours.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked file cabinets.
Retrievability:
    By individual's surname.
Safeguards:
    Records are maintained in the dispensary, available only to 
assigned medical personnel.
Retention and disposal:
    Records are maintained for 6 years following termination of 
individual's employment; then destroyed by shredding.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual must furnish full name, details concerning injury or 
illness and date and location of such, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual must furnish full name, details concerning injury or 
illness and date and location of such, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the employee; his/her physician; witnesses to an injury/
accident.

[[Page 41578]]

Exemptions claimed for the system:
    None.
AAFES 0408.14
System name:
    Tuition Assistance Case Files (July 13, 1995, 60 FR 36114).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-1, The Administration of Morale, Welfare, and Recreation 
Activities and Nonappropriated Fund Instrumentalities; Army Regulation 
60-21, Personnel Policies; and E.O. 9397 (SSN).'
* * * * *
AAFES 0408.14
System name:
    Tuition Assistance Case Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Categories of individuals covered by the system:
    Employees of the Army and Air Force Exchange Service who apply for 
tuition assistance for degree programs.
Categories of records in the system:
    Individual's application, academic transcripts, curricula, grade 
reports, request for disbursement, agency approval/disapproval, similar 
relevant documents.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-1, The Administration 
of Morale, Welfare, and Recreation Activities and Nonappropriated Fund 
Instrumentalities; Army Regulation 60-21, Personnel Policies; and E.O. 
9397 (SSN).
Purpose(s):
    To maintain information on participants in the tuition assistance 
program.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked cabinets.
Retrievability:
    By employee's Social Security Number.
Safeguards:
    Information is accessed only by designated individuals having need 
therefor in the performance of official duties.
Retention and disposal:
    Records are destroyed 3 years following individual's completion of 
degree program/courses.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Senior 
Vice President, People Resources Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individual should provide his/her full name, Social Security 
Number, details concerning application for tuition assistance, and 
signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
President, People Resources Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individual should provide his/her full name, Social Security 
Number, details concerning application for tuition assistance, and 
signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual.
Exemptions claimed for the system:
    None.
AAFES 0408.17
System name:
    HPP Employee Upward Mobility Program Files (November 1, 1995, 60 FR 
55557).
CHANGES:
* * * * *
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
Funds Personnel Policies and Procedures; Army Regulation 60-21, 
Personnel Policies; and E.O. 9397 (SSN).
* * * * *
AAFES 0408.17
System name:
    HPP Employee Upward Mobility Program Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    Army and Air Force Exchange Service-Europe Region, Building 4001, 
In der Witz 14-18, 55252 Mainz-Kastel, Germany; and
    Exchange Regions and Area Exchanges at posts, bases, and satellites 
world-wide. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
    Employees of the Army and Air Force Exchange Service.
Categories of records in the system:
    Name, Social Security Number, current job title, grade, job 
location, primary career field desired, training courses required, and 
dates training courses completed.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
Funds Personnel Policies and Procedures; Army Regulation 60-21, 
Personnel Policies; and E.O. 9397 (SSN).
Purpose(s):
    To assist the servicing personnel office in identifying and 
referring qualified employees for vacant positions.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C.

[[Page 41579]]

552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked file cabinets.
Retrievability:
    By employee's surname.
Safeguards:
    Information is accessible only to designated individuals having an 
official need therefor in the performance of assigned duties.
Retention and disposal:
    Records are retained until (a) the associate is promoted into 
management, at which time the records are incorporated into the 
person's Official Personnel Folder; (b) the associate severs his/her 
employment with the Army and Air Force Exchange Service, at which time 
they are destroyed; or (c) if associate is reinstated at another AAFES 
location, record is forwarded to the gaining personnel office.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Senior 
Vice President, People Resources Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, job 
location, and duty phone.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
President, People Resources Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, job 
location, and duty phone.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual.
Exemptions claimed for the system:
    None.
AAFES 0409.01
System name:
    AAFES Accident/Incident Reports (November 1, 1995, 60 FR 55558).
Changes:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `E.O. 12196; Army Regulation 60-21, 
Personnel Policies; and E.O. 9397 (SSN).'
* * * * *
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete the third paragraph.
* * * * *
System name:
    AAFES Accident/Incident Reports.
System location:
    Safety and Security Offices of Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598;
    Army and Air Force Exchange Service-Europe Region, Building 4001, 
In der Witz 14-18, 55252 Mainz-Kastel, Germany; Exchange
    Exchange Regions and Area Exchanges at posts, bases, and satellites 
world-wide. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
    Individuals involved in accidents, incidents, or mishaps resulting 
in theft or reportable damage to Army and Air Force Exchange Service 
(AAFES) property or facilities; individuals injured or become ill as a 
result of such accidents, incidents, or mishaps.
Categories of records in the system:
    AAFES Accident Report, AAFES Incident Report, record of injuries 
and illnesses; physicians' reports; witness statements; investigatory 
reports; similar relevant documents.
Authority for maintenance of the system:
    E.O. 12196; Army Regulation 60-21, Personnel Policies; and E.O. 
9397 (SSN).
Purpose(s):
    To record accidents, incidents, mishaps, fires, theft, etc., 
involving Government property; and personal injuries/illnesses in 
connection therewith, for the purposes of recouping damages, correcting 
deficiencies, initiating appropriate disciplinary action; filing of 
insurance and/or workmen's compensation claims therefor; and for 
managerial and statistical reports.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Department of Labor to support 
workmen's compensation claims.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders; computer magnetic tapes and 
printouts; microfiche.
Retrievability:
    By name of individual involved or injured and Social Security 
Number.
Safeguards:
    Records are accessed only by designated individuals having official 
need therefor in the performance of their duties, within buildings 
protected by security guards.
Retention and disposal:
    Paper records are retained for 2 years following which it is 
destroyed by shredding; information on microfiches is retained for 3 
years; computer tapes reflecting historical data are permanent.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves

[[Page 41580]]

is contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, Loss 
Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.
    Individual should provide their full name, present address and 
telephone number; sufficient details concerning the accident, mishap, 
or attendant injury to permit locating the record, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, Loss 
Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.
    Individual should provide their full name, present address and 
telephone number; sufficient details concerning the accident, mishap, 
or attendant injury to permit locating the record, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual; medical facilities; investigating official; 
State Bureau of Motor Vehicles, State and local law enforcement 
authorities; witnesses; victims; official Department of Defense records 
and reports.
Exemptions claimed for the system:
    None.
AAFES 0410.01
System name:
    Employee Travel Files (July 13, 1995, 60 FR 36115).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-1, The Administration of Morale, Welfare, and Recreation 
Activities and Nonappropriated Fund Instrumentalities; Army Regulation 
60-20, Army and Air Force Exchange Service Operating Policies; and E.O. 
9397 (SSN).'
* * * * *
AAFES 0410.01
System name:
    Employee Travel Files.
System location:
    Headquarters, Army and Air force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    Commander, AAFES Europe, Unit 24580, APO AE 09245;
    Commander, AAFES Pacific Rim Region, Unit 35163, APO AP 96378-163; 
and
    Base on post exchange within the AAFES system. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
Categories of individuals covered by the system:
    Employees of the Army and Air Force Exchange Service (AAFES) 
authorized to perform official travel.
Categories of records in the system:
    Documents pertaining to travel of persons on official Government 
business, and/or their dependents, including but not limited to travel 
assignment orders, authorized leave en route, availability of quarters 
and/or shipment of household goods and personal effects, application 
for passport/visas; security clearance; travel expense vouchers; and 
similar related documents.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-1, The Administration 
of Morale, Welfare, and Recreation Activities and Nonappropriated Fund 
Instrumentalities; Army Regulation 60-20, Army and Air Force Exchange 
Service Operating Policies; and E.O. 9397 (SSN).
Purpose(s):
    To process official travel requests for military and civilian 
employees of the Army and Air Force Exchange Service; to determine 
eligibility of individual's dependents to travel; to obtain necessary 
clearance where foreign travel is involved, including assisting 
individual in applying for passports and visas and counseling where 
proposed travel involves visiting/transiting communist countries.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to attache' or law enforcement 
authorities of foreign countries.
    To the U.S. Department of Justice or Department of Defense legal/
intelligence/investigative agencies for security, investigative, 
intelligence, and/or counterintelligence operations.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked filing cabinets.
Retrievability:
    By employee's surname.
Safeguards:
    Information is accessed only by designated individuals having 
official need therefor in the performance of their duties.
Retention and disposal:
    Records are destroyed after 2 years by shredding.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services Division, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, details of travel authorization/
clearance documents sought, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services Division, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number, 
current address and telephone number, details of travel

[[Page 41581]]

authorization/clearance documents sought, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual, official travel orders, travel expense 
vouchers, receipts and similar relevant documents.
Exemptions claimed for the system:
    None.
AAFES 0502.02
System name:
    Biographical Files (November 1, 1995, 60 FR 55559).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; and Army 
Regulation 360-5, Public Information.'
* * * * *
AAFES 0502.02
System name:
    Biographical Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598 and the Army and Air Force 
Exchange Service-Europe Region, Building 4001, In der Witz 14-18, 55252 
Mainz-Kastel, Germany.
Categories of individuals covered by the system:
    Key military and civilian employees of the Army and Air Force 
Exchange Service world-wide.
Categories of records in the system:
    Individual's name, position title and organizational location, home 
address, date and place of birth, marital status including names of 
spouse and children, educational background, military status, awards 
and decorations, community and civic interest data, photograph, and 
similar relevant information.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; and Army Regulation 360-5, Public 
Information.
Purpose(s):
    To prepare feature articles for hometown newspapers, trade media, 
community interests, and similar public service groups.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to public and private organizations 
including news media.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.
Retrievability:
    By individual's surname.
Safeguards:
    Records are accessed only by designated individuals having official 
need therefor, in buildings protected by security guards or military 
police.
Retention and disposal:
    Records are retained for 1 year following termination of 
individual's assignment or employment; then destroyed.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Public Affairs Division, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual should provide their full name, current address and 
telephone number, details surrounding the event or incident, and 
signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, Public 
Affairs Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598.
    Individual should provide their full name, current address and 
telephone number, details surrounding the event or incident, and 
signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual; official AAFES records and reports.
Exemptions claimed for the system:
    None.
AAFES 0602.04a
System name:
    Litigation Initiated by AAFES (February 22, 1993, 58 FR 10014).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-1, The Administration of Morale, Welfare, and Recreation 
Activities and Nonappropriated Fund Instrumentalities; and Army 
Regulation 60-21, Personnel Policies.'
* * * * *
AAFES 0602.04a
System name:
    Litigation Initiated by AAFES.
System location:
    Office of the General Counsel at Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598; HQ Army and Air Force Exchange Service-Europe, Pinder Barracks, 
Schwabacherster 20 8502 Zirndorf.
Categories of individuals covered by the system:
    Individuals against whom Army and Air Force Exchange Service 
(AAFES) has filed a complaint or similar pleading in a court or 
administrative body.
Categories of records in the system:
    Pleadings and documents filed by parties to the action and 
documentation, correspondence, and memoranda pertaining thereto.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-1, The Administration 
of Morale, Welfare, and Recreation

[[Page 41582]]

Activities and Nonappropriated Fund Instrumentalities; and Army 
Regulation 60-21, Personnel Policies.
Purpose(s):
    To process complaints against individuals; to initiate litigation 
as necessary.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To process complaints or pleading on behalf of the Army and Air 
Force Exchange Service.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Disclosures to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701 (a)(3)).
    Disclosure of records is limited to the individual's name, address, 
Social Security Number, and other information necessary to establish 
the individual's identity; the amount, status, and history of the 
claim; and the agency program under which the claim arose. This 
disclosure will be made only after the procedural requirement of 31 
U.S.C. 3711(f) has been followed.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.
Retrievability:
    By surname of defendant in the proceeding.
Safeguards:
    Records are maintained in buildings having security guards and are 
restricted to authorized personnel who are properly screened, cleared, 
and trained in Privacy Act matters.
Retention and disposal:
    Records are permanent. They are retained until judicial proceedings 
have been resolved, after which they are retired to the servicing AAFES 
warehouse or servicing General Services Administration records holding 
center.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: General 
Counsel, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individuals should provide their full name, current address and 
telephone number, copy of latest correspondence from AAFES, if 
available, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: General Counsel, 
3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individuals should provide their full name, current address and 
telephone number, copy of latest correspondence from AAFES, if 
available, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From official records of the Army and Air Force Exchange Service; 
from any individual who can provide information concerning the 
complaint/proceeding; from similar relevant documentation.
Exemptions claimed for the system:
    None.
AAFES 0602.04b
System name:
    Claims and/or Litigation Against AAFES (February 22, 1993, 58 FR 
10015).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-1, The Administration of Morale, Welfare, and Recreation 
Activities and Nonappropriated Fund Instrumentalities; and Army 
Regulation 60-21, Personnel Policies.'
* * * * *
AAFES 0602.04b
System name:
    Claims and/or Litigation Against AAFES.
System location:
    Office of the General Counsel, Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598; HQ, Army and Air Force Exchange Service-Europe, Pinder Barracks, 
Schwabacherster 20 8502 Zirndorf.
Categories of individuals covered by the system:
    Any individual who has filed a claim against Army and Air Force 
Exchange Service (AAFES), a complaint or similar pleading in a court or 
administrative body in which an AAFES employee or the Army and Air 
Force Exchange Service is named as a defendant.
Categories of records in the system:
    Claims, pleading, motions, briefs, orders, decisions, memoranda, 
opinions, supporting documentation, and allied materials involved in 
representing the Army and Air Force Exchange Service in the Federal 
Court System.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-1, The Administration 
of Morale, Welfare, and Recreation Activities and Nonappropriated Fund 
Instrumentalities; and Army Regulation 60-21, Personnel Policies.
Purpose(s):
    To investigate claims and prepare responses; to defend the Army and 
Air Force Exchange Service in civil suits filed against it in the 
Federal Court System.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Department of Justice and U.S. 
Attorneys' offices handling a particular case. Most of the information 
is filed in some manner in the courts in which litigation is pending 
and therefore is a public record.
    In addition, some of the information will appear in the written 
orders, opinions, and decisions of the courts which, in turn, are 
published in the

[[Page 41583]]

Federal Reporter System under the name or style of the case and are 
available to individuals with access to a law library.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.
Retrievability:
    By last name of claimant/plaintiff.
Safeguards:
    Buildings employ security guards. Records are maintained in areas 
accessible only to authorized personnel who have need therefor in the 
performance of official duties.
Retention and disposal:
    Claim records are destroyed after 6 years. Litigation records are 
permanent; they are retained in the servicing General Counsel's Office 
until judicial proceedings have been resolved, following which they are 
retired to the servicing General Services Administration records 
holding center.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: General 
Counsel, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide his/her full name, current address and 
telephone number, latest correspondence received from the servicing 
General Counsel's office if available, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: General Counsel, 
3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide his/her full name, current address and 
telephone number, latest correspondence received from the servicing 
General Counsel's office if available, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From official records of the Army and Air Force Exchange Service; 
claimants; litigants.
Exemptions claimed for the system:
    None.
AAFES 0604.02
System name:
    Unfair Labor Practice Claim/Charges Files (February 22, 1993, 58 FR 
10016).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; E.O. 11491, 
October 31, 1969, as amended; Army Regulation 215-3, Nonappropriated 
Funds Personnel Policies and Procedures; and Army Regulation 60-21, 
Personnel Policies.'
* * * * *
AAFES 0604.02
System name:
    Unfair Labor Practice Claim/Charges Files.
System location:
    Office of the General Counsel at Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598; HQ Army and Air Force Exchange Service-Europe, Pinder Barracks, 
Schwabacherster 20 8502 Zirndorf; personnel offices at Exchange Regions 
and Area Exchanges at posts, bases, and satellites world-wide.
Categories of individuals covered by the system:
    Employees of the Army and Air Force Exchange Service (AAFES) who 
are permitted to file charges/claims pursuant to Executive Order 11491, 
as amended.
Categories of records in the system:
    Written allegations of unfair labor practice; supporting 
correspondence/documentation/memoranda.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; E.O. 11491, October 31, 1969, as amended; 
Army Regulation 215-3, Nonappropriated Funds Personnel Policies and 
Procedures; and Army Regulation 60-21, Personnel Policies.
Purpose(s):
    To review and process charges/claims of unfair labor practices 
through formal/informal negotiations; for managerial and statistical 
reports.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.
Retrievability:
    By individual's surname.
Safeguards:
    Records are maintained in areas accessible only to designated 
persons having official need therefor in the performance of their 
duties. Buildings housing records are protected by security guards.
Retention and disposal:
    Records are retained 5 years in an active file; then transferred to 
the servicing AAFES warehouse or General Services Administration 
records holding center for an additional 5 years, following which they 
are destroyed by shredding.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: General 
Counsel, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name, Social Security Number, 
last employing station, details sufficient to locate the record, and 
signature.

[[Page 41584]]

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: General Counsel, 
3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name, Social Security Number, 
last employing station, details sufficient to locate the record, and 
signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual, the union representative, witnesses, official 
records of the Army and Air Force Exchange Service.
Exemptions claimed for the system:
    None.
AAFES 0607.01
System name:
    Confidential Financial Disclosure Report (November 1, 1995, 60 FR 
55559).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-5, Nonappropriated Funds Accounting Policy and Reporting 
Procedures; Army Regulation 60-20; Army and Air Force Exchange Service 
Operating Policies; E.O. 9397 (SSN); E.O. 12674 as amended by E.O. 
12731.'
* * * * *
AAFES 0607.01
System name:
    Confidential Financial Disclosure Report.
System location:
    Office of the General Counsel at Headquarters, Army and Air Force 
Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-
1598 and Army and Air Force Exchange Service-Europe Region, Building 
4001, In der Witz 14-18, 55252 Mainz-Kastel, Germany.
Categories of individuals covered by the system:
    Each officer of a uniformed service assigned to AAFES whose pay 
grade is less than O-7 and each employee whose position is classified 
at Grade 15 (NF-5/Tier 1) or below and whose basic duties and 
responsibilities require the employee or officer to participate 
personally and substantially in a way that the final decision or action 
will have a direct and substantial economic effect on the interests of 
any non-Federal entity or the agency concludes in accordance with 
Federal regulation that the duties and responsibilities of the 
employee's position require the employee to file such a report to avoid 
involvement in a real or apparent conflict of interest.
Categories of records in the system:
    Standard Form 450, `Confidential Financial Disclosure Report,' and 
endorsements or documents relevant to information on this form.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-5, Nonappropriated 
Funds Accounting Policy and Reporting Procedures; Army Regulation 60-
20; Army and Air Force Exchange Service Operating Policies; E.O. 9397 
(SSN); E.O. 12674 as amended by E.O. 12731.
Purpose(s):
    These records are maintained to meet requirements of E.O. 12674, as 
amended by E.O. 12731 (5 CFR 2634.901, Subpart I), on the policies of 
Confidential Financial Disclosure Reporting. Such statements are 
required to assure compliance with the standards of conduct for 
Government employees contained in the Executive Orders, Federal 
regulations, and Title 18 of the U.S.C., and to determine if a conflict 
of interest exists between the employment of individuals by the Federal 
Government and their personal employment or other financial interests.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    These statements and amended statements required by or pursuant to 
E.O. 12674, as amended by E.O. 12731, are to be held in confidence and 
no information shall be disclosed except:
    a. To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    b. To disclose information to another Federal agency, to a court, 
or a party in litigation before a court or in an administrative 
proceeding being conducted by a Federal agency, either when the 
Government is party to a judicial proceeding or in order to comply with 
the issuance of a subpoena.
    c. To disclose information to any source when necessary to obtain 
information relevant to a conflict-of-interest investigation or 
determination.
    d. By the National Archives and Records Administration, General 
Services Administration, in record management inspections conducted 
under authority of 44 U.S.C. 2904 and 2906.
    e. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding, in 
which the filer is directly involved.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in locked file cabinets.
Retrievability:
    By individual's surname.
Safeguards:
    Information is accessible only to designated authorized persons who 
are properly screened, cleared and trained, having official need 
therefor in the performance of official duties.
Retention and disposal:
    Retained until individual no longer occupies a position for which 
Standard Form 450 is required. Destroyed by shredding six years after 
the individual has left the position, except that documents needed in 
an on-going investigation will be retained until no longer needed in 
the investigation.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the General Counsel at the Army and Air Force

[[Page 41585]]

Exchange Service location where the reports were filed.
    Individuals should provide their full name, period covered by the 
report filed, locations(s) of employment, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
General Counsel at the Army and Air Force Exchange Service location 
where the reports were filed.
    Individuals should provide their full name, period covered by the 
report filed, locations(s) of employment, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual.
Exemptions claimed for the system:
    None.
AAFES 0702.22
System name:
    Check-Cashing Privilege Files (July 13, 1995, 60 FR 36116).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-5, Nonappropriated Funds Accounting Policy and Reporting 
Procedures; Army Regulation 60-20; Army and Air Force Exchange Service 
Operating Policies; and E.O. 9397 (SSN).'
* * * * *
AAFES 0702.22
System name:
    Check-Cashing Privilege Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    AAFES Europe, Europe Accounting Support Office, CMR 429, APO AE 
09054;
    AAFES Pacific Rim, Accounting Support Center, Unit 35163, APO AP 
96378-5163; and
    Post and base exchanges within the AAFES system. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
Categories of individuals covered by the system:
    Customers of the Army and Air Force Exchange Service: military, 
dependents, retirees, and Exchange employees.
Categories of records in the system:
    Customer's name, Social Security Number, category of customer 
(i.e., dependent, retiree, active duty member), amounts of checks not 
paid by bank, collection efforts, and relevant documentation.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-5, Nonappropriated 
Funds Accounting Policy and Reporting Procedures; Army Regulation 60-
20; Army and Air Force Exchange Service Operating Policies; and E.O. 
9397 (SSN).
Purpose(s):
    To determine customer's eligibility to cash checks.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    In overseas areas, information is disclosed to military banking 
facilities. These facilities are branches of U.S. based financial 
institutions which are under contract to the Department of Defense to 
provide banking services to U.S. military and affiliated civilian 
personnel overseas. Any financial losses sustained by these activities 
in support of the Department of Defense program are underwritten by the 
Department of Defense using appropriated funds. The financial 
institutions use the check-cashing information only to determine 
whether to cash checks or similar negotiable instruments for 
individuals - not to award or deny other banking privileges.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Disclosures to consumer reporting agencies:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701 (a)(3)).
    Disclosure of records is limited to the individual's name, address, 
Social Security Number, and other information necessary to establish 
the individual's identity; the amount, status, and history of the 
claim; and the agency program under which the claim arose. This 
disclosure will be made only after the procedural requirement of 31 
U.S.C. 3711(f) has been followed.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records; computer tapes, discs, and printouts.
Retrievability:
    By customer name and Social Security Number.
Safeguards:
    All information is stored in locked rooms within secured buildings 
and is accessed only by designated personnel having official need 
therefor, primarily by individuals authorized to cash checks.
Retention and disposal:
    Records are retained by the Office of the General Counsel until 
indebtedness has been satisfied, determined to be uncollectible, or 
additional administrative action is required. Upon completion, records 
are transferred to the Accounts Receivable Division (FA-O/R) and 
maintained with appropriate check cashing privilege records.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the local Exchange where check was cashed (or refused) or to the 
Commander, Army and Air Force Exchange Service, ATTN: FA, 3911 S. 
Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number or 
other acceptable identifying information that will facilitate locating 
the records.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the local 
Exchange where check was cashed (or refused) or to the

[[Page 41586]]

Commander, Army and Air Force Exchange Service, ATTN: FA, 3911 S. 
Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide full name, Social Security Number or 
other acceptable identifying information that will facilitate locating 
the records.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual; his/her checks; financial institutions.
Exemptions claimed for the system:
    None.
AAFES 0702.23
System name:
    Dishonored Check Files (July 13, 1995, 60 FR 36117).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-5, Nonappropriated Funds Accounting Policy and Reporting 
Procedures; Army Regulation 60-20; Army and Air Force Exchange Service 
Operating Policies.'
* * * * *
AAFES 0702.23
System name:
    Dishonored Check Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    AAFES-Europe, Europe Accounting Support Office, CMR 429, APO AE 
09054;
    AAFES Pacific Rim, Accounting Support Center, Unit 35163, APO AP 
96378-5163; and
    Post and base exchanges within the AAFES system. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
Categories of individuals covered by the system:
    Individuals who have negotiated dishonored checks at Army and Air 
Force Exchange Service (AAFES) facilities and whose check cashing 
privilege is under review by the General Counsel.
Categories of records in the system:
    Individual's name, Social Security Number, indebtedness, collection 
efforts, and relevant documentation.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-5, Nonappropriated 
Funds Accounting Policy and Reporting Procedures; Army Regulation 60-
20; Army and Air Force Exchange Service Operating Policies; and E.O. 
9397 (SSN).
Purpose(s):
    To collect dishonored check indebtedness.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to civil or criminal law enforcement 
agencies for law enforcement purposes.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Disclosures to consumer reporting agencies:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701 (a)(3)).
    Disclosure of records is limited to the individual's name, address, 
Social Security Number, and other information necessary to establish 
the individual's identity; the amount, status, and history of the 
claim; and the agency program under which the claim arose. This 
disclosure will be made only after the procedural requirement of 31 
U.S.C. 3711(f) has been followed.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.
Retrievability:
    By surname of individual responsible for dishonored check.
Safeguards:
    Records are maintained in buildings having security guard and are 
accessed only by personnel having official need therefor who are 
properly screened, cleared and trained.
Retention and disposal:
    Records are retained by the Office of the General Counsel until 
indebtedness has been satisfied, determined to be uncollectible, or 
additional administrative action is required. Upon completion, records 
are transferred to the Accounts Receivable Division (FA-O/R) and 
maintained with appropriate check cashing privilege records
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: General 
Counsel, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name, Social Security Number, 
current address and telephone number, latest correspondence from AAFES 
if available, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: General Counsel, 
3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name, Social Security Number, 
current address and telephone number, latest correspondence from AAFES 
if available, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual, his/her employer, law enforcement 
investigative agencies, banking facilities, consumer reporting 
agencies, and sources that furnish information regarding individual's 
credit.
Exemptions claimed for the system:
    None.

[[Page 41587]]

AAFES 0702.34
System name:
    Accounts Receivable Files (July 13, 1995, 60 FR 36118).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Federal 
Claims Collection Act of 1966, 31 U.S.C. 3711; Debt Collection Act of 
1982 (Pub. L. 97-365), 31 U.S.C. 5512 through 5514; and E.O. 9397 
(SSN); Army Regulation 215-5, Nonappropriated Funds Accounting Policy 
and Reporting Procedures; Army Regulation 60-20, Army and Air Force 
Exchange Service Operating Policies.'
* * * * *
AAFES 0702.34
System name:
    Accounts Receivable Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    AAFES-Europe, Europe Accounting Support Office, CMR 429, APO AE 
09054;
    AAFES Pacific Rim, Accounting Support Center, Unit 35163, APO AP 
96378-5163; and
    Post and base exchanges within the AAFES system. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
Categories of individuals covered by the system:
    Army and Air Force Exchange Service (AAFES) customers (military, 
retirees, civilian, and civilian dependents).
Categories of records in the system:
    Case files relating to debts owed by individuals, including 
dishonored checks, deferred payment plans, home layaway, salary/travel 
advances, pecuniary liability claims and credit cards. These files 
include all correspondence to the debtor/his or her commander, notices 
from banks concerning indebtedness, originals or copies of returned 
checks, envelopes showing attempts to contact the debtor, payment 
documentation, pay adjustment authorizations, deferred payment plan 
applications, charges and statements or accounts, and home layaway 
cards.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Federal Claims Collection Act of 1966, 31 
U.S.C. 3711; Debt Collection Act of 1982 (Pub. L. 97-365); 31 U.S.C. 
5512 through 5514; and E.O. 9397 (SSN); Army Regulation 215-5, 
Nonappropriated Funds Accounting Policy and Reporting Procedures; Army 
Regulation 60-20, Army and Air Force Exchange Service Operating 
Policies.
Purpose(s):
    To process, monitor, and post audit accounts receivable, to 
administer the Federal Claims Collection Act, and to answer inquiries 
pertaining thereto.
    To collect indebtedness.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Department of Justice/U.S. Attorneys for legal action 
and/or final disposition of the debt claim.
    To the Internal Revenue Service to obtain locator status for 
delinquent accounts receivables (controls exist to preclude 
redisclosure of solicited IRS address data; and/or to report write-off 
amounts as taxable income as pertains to amounts compromised and 
accounts barred from litigation due to age).
    To private collection agencies for collection action when the 
internal collection efforts have been exhausted.
    To civil or criminal law enforcement agencies for law enforcement 
purposes.
    The `Blanket Routine Uses' that appear at the beginning of the 
Army's compilation of systems of records notices apply to this system.
Disclosure to consumer reporting agencies:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).
    Disclosure of records is limited to the individual's name, address, 
Social Security Number, and other information necessary to establish 
the individual's identity; the amount, status, and history of the 
claim; and the agency program under which the claim arose. This 
disclosure will be made only after the procedural requirement of 31 
U.S.C. 3711(f) has been followed.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in individual file folders.
Retrievability:
    Retrieved by customer's surname or Social Security Number.
Safeguards:
    Records are maintained in areas accessible only by authorized 
personnel within AAFES-FA-O/R.
Retention and disposal:
    Records are retained in current files until close of fiscal year in 
which receivable is cleared. At year end, files are stored for 10 years 
and subsequently destroyed by shredding.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Chief, 
Accounts Receivable Division, Comptroller Division, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
    Individuals should provide full name, Social Security Number, or 
other acceptable identifying information that will facilitate locating 
the records.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Commander, Army and Air Force Exchange Service, ATTN: Chief, 
Accounts Receivable Division, Comptroller Division, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
    Individuals should provide full name, Social Security Number, or 
other acceptable identifying information that will facilitate locating 
the records.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

[[Page 41588]]

Record source categories:
    From the customer and from correspondence between AAFES and 
Vendors.
Exemptions claimed for the system:
    None.
AAFES 0702.43
System name:
    Travel Advance Files (July 13, 1995, 60 FR 36119).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-5, Nonappropriated Funds Accounting Policy and Reporting 
Procedures; Army Regulation 60-21, Personnel Policies; and E.O. 9397 
(SSN).'
* * * * *
AAFES 0702.43
System name:
    Travel Advance Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    AAFES-Europe, Europe Accounting Support Office, CMR 429, APO AE 
09054;
    AAFES Pacific Rim, Accounting Support Center, Unit 35163, APO AP 
96378-5163; and
    Post and base exchanges within the AAFES system. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.
Categories of individuals covered by the system:
    Employees required to perform official travel.
Categories of records in the system:
    Individual's name, organization to which assigned, details of 
official travel, amount advanced, and similar relevant data.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-5, Nonappropriated 
Funds Accounting Policy and Reporting Procedures; Army Regulation 60-
21, Personnel Policies; and E.O. 9397 (SSN).
Purpose(s):
    To monitor travel advances against individual's authorized official 
travel and to ensure settlement of indebtedness to the Government.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in metal filing cabinets.
Retrievability:
    By employee's Social Security Number.
Safeguards:
    Records are accessed only by designated employees having official 
need therefor in the performance of their duties.
Retention and disposal:
    Records are destroyed 1 year following settlement of an 
individual's travel advance account.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Payroll 
and Employee Benefits Division (FA-O/P), 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name, sufficient details 
concerning records sought, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Payroll and 
Employee Benefits Division (FA-O/P), 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide their full name, sufficient details 
concerning records sought, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual, records of the AAFES office issuing travel 
advance.
Exemptions claimed for the system:
    None.
AAFES 0703.07
System name:
    AAFES Employee Pay System Records (November 1, 1995, 58 FR 55560).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `Title 6, GAO Policy and Procedures 
Manual for Guidance of Federal Agencies; 10 U.S.C. 3013 and 8013; Army 
Regulation 215-5, Nonappropriated Funds Accounting Policy and Reporting 
Procedures; Army Regulation 60-21, Personnel Policies; and E.O. 9397 
(SSN).'
* * * * *
AAFES 0703.07
System name:
    AAFES Employee Pay System Records.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    Commander, Army and Air Force Exchange Service-Pacific Rim Region, 
Unit 35163, APO AP 96378-0163; and
    Commander, Army and Air Force Exchange Service-Europe, Unit 24580, 
APO AE 09245.
Categories of individuals covered by the system:
    Civilian employees of the Army and Air Force Exchange System 
(AAFES).
Categories of records in the system:
    Employee's name; Social Security Number; AAFES facility number; 
individual's pay, leave, and retirement records, withholding/deduction 
authorization for allotments, health benefits, life insurance, savings 
bonds, financial institutions, etc.; tax exemption certificates; 
personal exception and indebtedness papers; subsistence and quarters 
records; statements of charges, claims; roster and

[[Page 41589]]

signature cards of designated timekeepers; payroll and retirement 
control and working paper files; unemployment compensation data 
requests and responses; reports of retirement fund deductions; 
management narrative and statistical reports relating to pay, leave, 
and retirement.
Authority for maintenance of the system:
    Title 6, GAO Policy and Procedures Manual for Guidance of Federal 
Agencies; 10 U.S.C. 3013 and 8013; Army Regulation 215-5, 
Nonappropriated Funds Accounting Policy and Reporting Procedures; Army 
Regulation 60-21, Personnel Policies; and E.O. 9397 (SSN).
Purpose(s):
    To provide basis for computing civilian pay entitlements; to record 
history of pay transactions, leave accrued and taken, bonds due and 
issued, taxes paid; to answer inquiries and process claims.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Treasury Department to record checks and bonds issued.
    To the Internal Revenue Service to report taxable earnings and 
taxes withheld; to locate delinquent debtors.
    To States and Cities/Counties to provide taxable earnings of 
civilian employees to those states and cities or counties which have 
entered into an agreement with the Department of Defense and the 
Department of the Treasury.
    To State Employment Offices to provide information relevant to the 
State's determination of individual's entitlement to unemployment 
compensation.
    To the U.S. Department of Justice/U.S. Attorneys for legal action 
and/or final disposition of debt claims against the Army and Air Force 
Exchange Service.
    To private collection agencies for collection action when the Army 
and Air Force Exchange Service has exhausted its internal collection 
efforts.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Disclosure to consumer reporting agencies:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).
    Disclosure of records is limited to the individual's name, address, 
Social Security Number, and other information necessary to establish 
the individual's identity; the amount, status, and history of the 
claim; and the agency program under which the claim arose. This 
disclosure will be made only after the procedural requirement of 31 
U.S.C. 3711(f) has been followed.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and in bulk storage; card files; 
computer magnetic tapes, discs and printouts; microfiches, microfilm.
Retrievability:
    Automated records are retrieved by employee's Social Security 
Number within payroll block; manual records are retrieved by 
individual's surname or Social Security Number.
Safeguards:
    Records are restricted to personnel who are properly cleared and 
trained and have an official need therefor. In addition, integrity of 
automated data is ensured by internal audit procedures, data base 
access accounting reports and controls to preclude unauthorized 
disclosure.
Retention and disposal:
    The majority of documents are retained 4 years after which they are 
destroyed by shredding. Exceptions are Time and Attendance sheets: 
retained 6 years; W-2 data and employer quarterly Federal tax returns 
are retained 5 years; Payroll Registers are permanent.
System manager(s) and address:
    Commander, HQ Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, HQ Army and Air Force Exchange Service, ATTN: FA, 
3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name, Social Security Number, 
current address and telephone number; if terminated, include date and 
place of separation.
Record access procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, HQ Army and Air Force Exchange Service, ATTN: FA, 
3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name, Social Security Number, 
current address and telephone number; if terminated, include date and 
place of separation.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual; personnel actions; other agency records and 
reports.
Exemptions claimed for the system:
    None.
AAFES 0903.06
System name:
    Personnel Management Information System (July 13, 1995, 60 FR 
36120).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-3, Nonappropriated Funds Personnel Policies and 
Procedures; Army Regulation 60-21, Personnel Policies; and E.O. 9397 
(SSN).'
* * * * *
AAFES 0903.06
System name:
    Personnel Management Information System.
System location:
    Centralized at Headquarters, Army and Air Force Exchange Service, 
3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Segments of the system exist at servicing civilian personnel 
offices at Commander, AAFES Pacific Rim Region, Unit 35163, APO AP 
96378-5163;

[[Page 41590]]

    Commander, AAFES Europe Region, Unit 24580, APO AE 09245; and
    U.S. Operations Offices, and post/base exchanges worldwide. 
Official mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.
Categories of individuals covered by the system:
    All employees of the Army and Air Force Exchange Service.
Categories of records in the system:
    Individual's name, Social Security Number, Exchange location, home 
address; date of birth; date hired, leave accrual data, retirement 
participation data, service award data, citizenship, marital status, 
sex, security clearance, military status, sponsor affiliation where 
employee is a dependent of a U.S. Government/military member, job code 
and title, employment category, pay plan, wage schedule, base hourly 
rate, scheduled work week, Federal and State tax exemptions, type of 
insurance coverage, authorized deductions, life insurance coverage, 
physical examination documents, education and experience, licenses, 
career plans, Personnel Evaluation Reports, training course data, and 
similar relevant information.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated 
Funds Personnel Policies and Procedures; Army Regulation 60-21, 
Personnel Policies; and E.O. 9397 (SSN).
Purpose(s):
    To produce reports and statistical analyses of the civilian work 
force strength trends and composition in support of established 
manpower and budgetary programs and procedures; verify employment; 
provide data in support of Equal Employment Opportunity Program 
requirements; provide locator and emergency notification data; respond 
to union requests; identify training requirements; provide salary data 
for current and projected fiscal guidance, personnel data for current 
and projected staffing requirements; provide suspense system for within 
grade increases, length of service awards, performance ratings, pay 
adjustments and tenure groups; provide data for retirement processing, 
individual personnel actions; analyze leave usage; investigate 
complaints, grievances and appeals; respond to requests from courts and 
regulatory bodies; provide incentive awards information; provide 
qualified candidates to fill position vacancies; counsel employees on 
career development; plan dependent services in overseas areas; 
determine validity of individual claims related to pay adjustments; and 
for other managerial and statistical studies, records, and reports.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer tapes/discs; printouts.
Retrievability:
    By name or Social Security Number.
Safeguards:
    Disc and tape files reside in restricted areas accessible only to 
authorized personnel who are properly screened, cleared, and trained. 
Manual records and computer printouts containing personal identifiers 
are maintained in locked file cabinets and are available only to 
individuals having official need therefor.
Retention and disposal:
    Disc files are retained for 18 months after employee separates and 
are destroyed with the exception of employees terminated under 
disciplinary action (ineligible for rehire), retired employees and all 
employees under the Universal Annual Salary Plan whose file remains a 
permanent record. Back-up tapes are retained for 90 days. Computer 
printouts are maintained as follows: system edit reports are destroyed 
upon verification that errors have been corrected; printouts produced 
for managerial reports are maintained for periods varying from 2 to 10 
years; source documents and computer printouts which are included as 
part of the employee's Official Personnel Folder are permanent.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Senior 
Vice President, People Resources Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individuals should provide full name, Social Security Number, 
current address and telephone number and, if terminated, include date 
of birth, date of separation, and last employing location.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Senior Vice 
President, People Resources Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individuals should provide full name, Social Security Number, 
current address and telephone number and, if terminated, include date 
of birth, date of separation, and last employing location.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the employee, his/her supervisor, AAFES records and reports, 
Official Personnel Folder.
Exemptions claimed for the system:
    None.
AAFES 1203.03
System name:
    Appointment of Contracting Officers (July 13, 1995, 60 FR 36121).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-4, Nonappropriated Fund Contracting; Army Regulation 60-
20, Army and Air Force Exchange Service Operating Policies; and E.O. 
9397 (SSN).'
* * * * *
AAFES 1203.03
System name:
    Appointment of Contracting Officers.

[[Page 41591]]

System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Categories of individuals covered by the system:
    Military or civilian personnel assigned to the Army and Air Force 
Exchange Service (AAFES) are appointed as contracting officers.
Categories of records in the system:
    Name, Social Security Number, job title and grade, qualifications, 
training and experience, request for appointment as contracting 
officer, copy of Certificate of Appointment, and other correspondence 
and documents relating to individual's qualifications therefor.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-4, Nonappropriated 
Fund Contracting; Army Regulation 60-20, Army and Air Force Exchange 
Service Operating Policies; and E.O. 9397 (SSN).
Purpose(s):
    To ascertain an individual's qualifications to be appointed as 
contracting officer; to determine if limitations on procurement 
authority are appropriate; to complete Certificate of Appointment.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.
Retrievability:
    By individual's surname.
Safeguards:
    Information is accessible only to designated persons having 
official need therefor in the performance of their duties. Records are 
maintained in building entrance which is limited to persons assigned to 
AAFES.
Retention and disposal:
    Records are maintained in the system until two years after the end 
of the fiscal year in which the individual's appointment as a 
contracting officer is terminated. At that time, the records are 
destroyed.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Procurement Support and Policy Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name, and sufficient details 
to permit locating the pertinent records.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, 
Procurement Support and Policy Directorate, 3911 S. Walton Walker 
Boulevard, Dallas, TX 75236-1598.
    Individual should provide their full name, and sufficient details 
to permit locating the pertinent records.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual, personnel records, former employers, 
educational institutions, AAFES records and reports.
Exemptions claimed for the system:
    None.
AAFES 1504.03
System name:
    Personal Property Movement and Storage Files (February 22, 1993, 58 
FR 10022).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-1, The Administration of Morale, Welfare, and Recreation 
Activities and nonappropriated Fund Instrumentalities; and Army 
Regulation 60-20, Army and Air Force Exchange Service Operating 
Policies.'
* * * * *
AAFES 1504.03
System name:
    Personal Property Movement and Storage Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598; HQ, Army and Air Force 
Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 8502 
Zirndorf.
Categories of individuals covered by the system:
    Employees of the Army and Air Force Exchange Service (AAFES) whose 
permanent change of station is authorized by AAFES.
Categories of records in the system:
    Orders authorizing shipment/storage of personal property to include 
privately owned vehicles and house trailers/mobile homes; Cash 
Collection Vouchers; Application for Shipment and/or Storage of 
Personal Property; Transportation Control and Movement Document; 
Personal Property Counseling Checklist; Government Bill of Lading; 
storage contracts, loss and damage claims, and similar related 
documents.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-1, The Administration 
of Morale, Welfare, and Recreation Activities and nonappropriated Fund 
Instrumentalities; Army Regulation 60-20, Army and Air Force Exchange 
Service Operating Policies.
Purpose(s):
    Used by the Army and Air Force Exchange Service to arrange for the 
movement, storage and handling of personal property; to identify/trace 
lost or damaged shipments; to answer inquiries and monitor 
effectiveness of personal property traffic management functions.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the

[[Page 41592]]

DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information is disclosed to commercial carriers for the purposes of 
identifying ownership, verifying delivery of shipment, supporting 
billing for services rendered, and justifying claims for loss, damage, 
or theft.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders; microfilm; magnetic tapes, and 
computer printouts.
Retrievability:
    By individual's surname.
Safeguards:
    Information is maintained in secured areas, accessible only to 
authorized personnel having an official need-to-know. Automated 
segments are further protected by code numbers and passwords.
Retention and disposal:
    Documents relating to packing, shipping, and/or storing of 
household goods within the Continental United States are destroyed 
after 3 years; those relating to overseas areas are destroyed after 6 
years. Documents regarding shipment of privately owned vehicles/mobile 
homes are destroyed after 2 years. Shipment discrepancy reports are 
destroyed after 2 years or when claim/investigation is settled, 
whichever is later. Administrative files reflecting queries and 
responses are retained for 2 years; then destroyed.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services Division, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75236-1598.
    Individual should provide their full name, Social Security Number, 
current address and telephone number, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, 
Administrative Services Division, 3911 S. Walton Walker Boulevard, 
Dallas, TX 75266-0202.
    Individual should provide their full name, Social Security Number, 
current address and telephone number, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    Provided by the individual whose personal property is shipped/
stored; by the carrier/storage facility.
Exemptions claimed for the system:
    None.
AAFES 1609.02
System name:
    AAFES Customer Service (November 1, 1995, 60 FR 55562).
Changes:
* * * * *
Categories of individuals covered by the system:
    Delete entry and replace with `Army and Air Force Exchange Service 
(AAFES) customers who use the services of the Customer Service Desk, 
including but not limited to those who purchase merchandise on a time 
payment, layaway, or special order basis, or who need purchase 
adjustments or refunds.'
Categories of records in the system:
    Individual's Social Security Number, copies of layaway tickets, 
requests for refunds, special order forms/procurement request/logs, 
cash receipt/charge or credit vouchers, rebate coupons, register 
transaction journal/log, repair vouchers, warranty documents, 
correspondence between AAFES and the customer and/or vendor.
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-2, The Management and Operation of Army Morale, Welfare, 
and Recreation Programs and nonappropriated Fund instrumentalities; 
Army Regulation 60-10, Army and Air Force Exchange Service General 
Policies; and E.O. 9397 (SSN).'
* * * * *
Purpose(s):
    Add `; to monitor individual customer refunds; to perform market 
basket analysis; to improve efficiency of marketing system(s).' to end 
of entry.
* * * * *
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete second paragraph.
* * * * *
Storage:
    Delete entry and replace with `Paper records in file boxes and 
cabinets; and on electronic records stored in computers, on tapes or 
disk drives.'
* * * * *
Retention and disposal:
    Delete entry and replace with `Cancelled or completed layaway 
tickets are held for 6 months after cancellation or delivery of 
merchandise; purchase orders are retained for 2 years; transaction 
records are retained for 2 years; refund vouchers are retained for 6 
years; returned merchandise slips are retained for 6 years; cash 
receipt vouchers are retained for 3 years; repair/replacement order 
slips are held 2 years. All records are destroyed by shredding, all 
electronic records are destroyed by erasing/reformatting the media.'
* * * * *
AAFES 1609.02
System name:
    AAFES Customer Service.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    Army and Air Force Exchange Service-Europe Region, Building 4001, 
In der Witz 14-18, 55252 Mainz-Kastel, Germany; and
    Exchange Regions and Area Exchanges at posts, bases, and satellites 
world-wide. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
    Army and Air Force Exchange Service (AAFES) customers who use the 
services of the Customer Service Desk,

[[Page 41593]]

including but not limited to those who purchase merchandise on a time 
payment, layaway, or special order basis, or who need purchase 
adjustments or refunds.
Categories of records in the system:
    Individual's Social Security Number, copies of layaway tickets, 
requests for refunds, special order forms/procurement request/logs, 
cash receipt/charge or credit vouchers, rebate coupons, register 
transaction journal/log, repair vouchers, warranty documents, 
correspondence between AAFES and the customer and/or vendor.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-2, The Management and 
Operation of Army Morale, Welfare, and Recreation Programs and 
nonappropriated Fund instrumentalities; Army Regulation 60-10, Army and 
Air Force Exchange Service General Policies; and E.O. 9397 (SSN).
Purpose(s):
    To record customer transactions/payment for layaway and special 
orders; to determine payment status before finalizing transactions; to 
identify account delinquencies and prepare customer reminder notices; 
to mail refunds on canceled layaway or special orders; to process 
purchase refunds; to document receipt from customer of merchandise 
subsequently returned to vendors for repair or replacement and initiate 
follow-up actions; to monitor individual customer refunds; to perform 
market basket analysis; to improve efficiency of marketing system(s).
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Disclosure to consumer reporting agencies:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).
    Disclosure of records is limited to the individual's name, address, 
Social Security Number, and other information necessary to establish 
the individual's identity; the amount, status, and history of the 
claim; and the agency program under which the claim arose. This 
disclosure will be made only after the procedural requirement of 31 
U.S.C. 3711(f) has been followed.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file boxes and cabinets; and on electronic records 
stored in computers, on tapes or disk drives.
Retrievability:
    By customer's surname, Social Security Number, document control 
number, and/or due date.
Safeguards:
    Records are maintained in secured areas, accessible only to 
authorized personnel having need for the information in the performance 
of their duties.
Retention and disposal:
    Cancelled or completed layaway tickets are held for 6 months after 
cancellation or delivery of merchandise; purchase orders are retained 
for 2 years; transaction records are retained for 2 years; refund 
vouchers are retained for 6 years; returned merchandise slips are 
retained for 6 years; cash receipt vouchers are retained for 3 years; 
repair/replacement order slips are held 2 years. All records are 
destroyed by shredding, all electronic records are destroyed by 
erasing/reformatting the media.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: SD, 3911 
S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide name and sufficient details of purchase 
to enable locating pertinent records, current address and telephone 
number.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: SD, 3911 S. 
Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide name and sufficient details of purchase 
to enable locating pertinent records, current address and telephone 
number.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual; vendor.
Exemptions claimed for the system:
    None.
AAFES 1609.03
System name:
    AAFES Catalog System (February 22, 1993, 58 FR 10024).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013 and 8013; Army 
Regulation 215-2, The Management and Operation of Army Morale, Welfare, 
and Recreation Programs and Nonappropriated Fund Instrumentalities; 
Army Regulation 60-20, Army and Air Force Exchange Service Operating 
Policies.'
* * * * *
AAFES 1609.03
System name:
    AAFES Catalog System.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598; HQ, Army and Air Force 
Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 8502 
Zirndorf.
Categories of individuals covered by the system:
    Exchange customers who place a catalog sales order.
Categories of records in the system:
    Customer name, Social Security Number, mailing address; name and 
address of recipient of order, description and price of item ordered, 
method of shipment, amount of order/refund, returned check identifier, 
claim

[[Page 41594]]

data for returns/damages to shipments, and similar relevant data.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 8013; Army Regulation 215-2, The Management and 
Operation of Army Morale, Welfare, and Recreation Programs and 
Nonappropriated Fund Instrumentalities; Army Regulation 60-20, Army and 
Air Force Exchange Service Operating Policies; and E.O. 9397 (SSN).
Purpose(s):
    To locate order information to reply to customer inquiries, 
complaints; to create labels for shipment to proper location; to refund 
customer remittances or to collect monies due; to provide claim and 
postal authorities with confirmation/ certification of shipment for 
customer claims for damage or lost shipments.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records; magnetic tapes and printouts; microfiche, microfilm.
Retrievability:
    By customer order information, Social Security Number, or insurance 
number assigned to shipment.
Safeguards:
    Access to information is restricted to persons having official need 
therefor; computer operations rooms are locked and visitors screened 
for entry.
Retention and disposal:
    Information is maintained in computer files for 180 days following 
completion of shipment. Microfilm and microfiche are retained for 2 
years for postal claim purposes; destroyed after 6 years.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Chief, 
Catalog Sales Center, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual should provide name, current address and telephone 
number, and sufficient details to permit locating pertinent records.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Chief, Catalog 
Sales Center, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
    Individual should provide name, current address and telephone 
number, and sufficient details to permit locating pertinent records.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual.
Exemptions claimed for the system:
    None.
AAFES 1703.03
System name:
    Personnel Security Clearance Case Files (November 1, 1995, 60 FR 
55553).
CHANGES:
* * * * *
Authority for maintenance of the system:
    Delete entry and replace with `E.O. 12065; Army Regulation 215-4, 
Nonappropriated Fund Contracting; and Army Regulation 60-20, Army and 
Air Force Exchange Service Operating Policies.'
* * * * *
AAFES 1703.03
System name:
    Personnel Security Clearance Case Files.
System location:
    Headquarters, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598;
    Army and Air Force Exchange Service-Europe Region, Building 4001, 
In der Witz 14-18, 55252 Mainz-Kastel, Germany; and
    Exchange Regions and Area Exchanges at posts, bases, and satellites 
world-wide. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
    Persons affiliated with the Army and Air Force Exchange Service 
(AAFES) by assignment, employment, contractual relationship, or as the 
result of an interservice support agreement on whom a personnel 
security clearance determination has been completed, is in process, or 
may be pending.
Categories of records in the system:
    File may contain pending and completed personnel security clearance 
actions on individuals by personal identifying data. It may also 
contain briefing/debriefing statements for special programs, sensitive 
positions, and other related information and documents required in 
connection with personnel security clearance determinations.
Authority for maintenance of the system:
    E.O. 12065; Army Regulation 215-4, Nonappropriated Fund 
Contracting; and Army Regulation 60-20, Army and Air Force Exchange 
Service Operating Policies.
Purpose(s):
    To assist in the processing of personnel security clearance 
actions; to record security clearances issued or denied; and to verify 
eligibility for access to classified information or assignment to a 
sensitive position. Records may be used by AAFES commanders for adverse 
personnel actions such as removal from sensitive duties, removal from 
employment, denial to a restricted or sensitive area, and revocation of 
security clearance.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be released to Federal agencies based on formal 
accreditation as specified in official directives; regulations; to 
Federal, State, local, and foreign law enforcement,

[[Page 41595]]

intelligence, or security agencies in connection with a lawful 
investigation under their jurisdiction.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in folders; cards; computer tapes, punched cards, or 
discs.
Retrievability:
    By individual's surname.
Safeguards:
    Records are located in locked safes or cabinets; access is 
restricted to designated individuals having need therefor in the 
performance of official duties.
Retention and disposal:
    Records are permanent. They are retained in active file until the 
end of the fiscal year in which the individual is no longer employed or 
associated with the Army and Air Force Exchange Service; held 2 
additional years in inactive status and retired to the National 
Personnel Records Center, 111 Winnebago Street, St. Louis, MO 63118-
4199.
System manager(s) and address:
    Commander, Army and Air Force Exchange Service, 3911 S. Walton 
Walker Boulevard, Dallas, TX 75236-1598.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: Director, 
Loss Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 
75236-1598.
    Individual should provide their full name, Social Security Number, 
present address and telephone number, and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: Director, Loss 
Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75266-
0202.
    Individual should provide their full name, Social Security Number, 
present address and telephone number, and signature.
Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual; investigative results furnished by the Defense 
Investigative Service and other Federal, Department of Defense, State, 
local, and/or foreign law enforcement agencies.
Exemptions claimed for the system:
    None.
A0351-17bUSMA
System name:
    U.S. Military Academy Personnel Cadet Records (February 22, 1993, 
58 FR 10110).
* * * * *
Exemptions claimed for the system:
    Delete `(k)(6)' from the entry.
* * * * *
A0351-17bUSMA
System name:
    U.S. Military Academy Personnel Cadet Records.
System location:
    U.S. Military Academy, West Point, NY 10996-5000.
Categories of individuals covered by the system:
    Present and former Cadets of the U.S. Military Academy.
Categories of records in the system:
    Application and evaluations of cadet for admission; letters of 
recommendation/endorsement; academic achievements, awards, honors, 
grades, and transcripts; performance counseling; health, physical 
aptitude and abilities and athletic accomplishments, peer appraisals; 
supervisory assessments; suitability data, including honor code 
infractions and disposition. Basic biographical and historical summary 
of cadet's tenure at the U.S. Military Academy is maintained on cards 
in the Archives Office or on microfiche in the Cadet Records Section.
Authority for maintenance of the system:
    10 U.S.C. 3013 and 4334, and E.O. 9397 (SSN).
Purpose(s):
    To record the cadet's appointment to the Academy, his/her 
scholastic and athletic achievements, performance, motivation, 
discipline, final standing, and potential as a military career officer.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Academic transcripts may be provided to educational institutions.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Manual records in file folders; microfilm.
Retrievability:
    By surname or Social Security Number.
Safeguards:
    Access to records is limited to persons having official need 
therefor; records are maintained in secure file cabinets and/or in 
locked rooms.
Retention and disposal:
    Records of Cadets who are commissioned become part of his/her 
Official Military Personnel File. Records of individuals not 
commissioned are destroyed after 5 years. Microfilmed records 
maintained by USMA are permanent; hard copy files are destroyed after 
being microfilmed.
System manager(s) and address:
    Superintendent, U.S. Military Academy, West Point, NY 10996-5000.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Superintendent, U.S. Military Academy, West Point, NY 10996-
5000.
    Individual should provide the full name, Social Security Number, 
and signature.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written

[[Page 41596]]

inquiries to the Superintendent, U.S. Military Academy, West Point, NY 
10996-5000.
    Individual should provide the full name, Social Security Number, 
and signature.
Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
Record source categories:
    From the individual, his/her sponsors, peer evaluations, grades and 
reports of U.S. Military Academy academic and physical education 
department heads, transcripts from other educational institutions, 
medical examination/assessments, supervisory counseling/performance 
reports.
Exemptions claimed for the system:
    Parts of this system may be exempt under 5 U.S.C. 552a(k)(5) or 
(k)(7), as applicable.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 505. For additional 
information contact the system manager.
[FR Doc. 96-19517 Filed 8-8-96; 8:45 am]
BILLING CODE 5000-04-F