[Federal Register Volume 61, Number 149 (Thursday, August 1, 1996)]
[Notices]
[Pages 40201-40203]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-19518]
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DEPARTMENT OF DEFENSE
Privacy Act of 1974; Notice to Amend Record Systems
AGENCY: Office of the Secretary of Defense, DOD.
ACTION: Notice to amend record systems.
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SUMMARY: The Office of the Secretary of Defense proposes to amend two
systems of records notices in its inventory of record systems subject
to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The amendment
is precipitated by the Defense Nuclear Agency changing its name to
Defense Special Weapons Agency.
DATES: The amendments will be effective on September 3, 1996, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to Chief, Records Management and Privacy Act
Branch, Washington Headquarter Services, Correspondence and Directives,
Records Management Division, 1155 Defense Pentagon, Washington, DC
20301-1155.
FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695-0970 or DSN
225-0970.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed amendments are not within the purview of subsection
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require
the submission of a new or altered system report for each system. The
specific changes to the record systems being amended are set forth
below followed by the notices, as amended, published in their entirety.
Dated: July 25, 1996.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DUSDA 05
System name:
Human Radiation Research Review.
System location:
Department of Defense Radiation Experiments Command Center, 6801
Telegraph Road, Alexandria, VA 22310-3398; and the Office of the Under
Secretary of Defense for Acquisition and Technology, Assistant to the
Secretary of Defense (Atomic Energy), 3010 Defense Pentagon,
Washington, DC 20301-3010.
Categories of individuals covered by the system:
Individuals who were or may have been the subject of tests
involving ionizing radiation or other human-subject experimentation;
individuals who have inquired or provided information to the Department
of Energy Helpline or the Department of Defense Human Radiation
Experimentation Command Center concerning such testing.
Military and DoD civilian personnel who participated in atmospheric
nuclear testing between 1945 and 1962 or the occupation of Hiroshima
and Nagasaki are already included in the Defense Special Weapons
Agency's Nuclear Test Personnel Review (NTPR) program and are not part
of this effort. The Defense Nuclear Agency's system of records notice
that covers the NTPR is HDSWA 010, entitled Nuclear Test Participants.
However, inquiries referred from the Helpline that later are determined
to fall within this category will be included in the system.
Categories of records in the system:
Information in the system includes an individual's name, Social
Security Number or service number, last known or current address,
occupational information, dates and extent of involvement in an
experiment, exposure data, medical data, medical history of subject and
relatives, and other documentation of exposure to ionizing radiation or
other agents.
The system contains information abstracted from historical records,
and information furnished to the Department of Defense, Department of
Energy or other Federal Agencies by affected individuals or other
interested parties.
Records include human radiation experimentation conducted from 1944
to the present. However, experiments conducted after May 20, 1974 (the
date of issuance of the Department of Health, Education and Welfare
Regulations for the Protection of Human Subjects, 45 CFR part 46), may
be covered by other systems of records.
Common and routine medical practices, such as established
diagnostic and treatment methods involving incidental exposures to
ionizing radiation are not included within this system.
Examples of such methods are panorex radiographs for dental
evaluations and thyroid scans for the evaluation and treatment of hypo/
hyperthyroidism.
Authority for maintenance of the system:
10 U.S.C. 133, E.O. 12891 (January 15, 1994), E.O. 9397 (SSN).
Purpose(s):
For use by agency officials and employees, or authorized
contractors, and other DoD components in the preparation of the
histories of human radiation experimentation; to conduct scientific
studies or medical follow-up programs; to respond to Congressional and
Executive branch inquiries; and to provide data or documentation
relevant to the exposure of individuals.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information from this system of records may be disclosed to
officials and contract personnel of the Human Radiation Experimentation
Interagency Working Group as well as other designated government
agencies, for the purposes described above. These agencies are the
National Aeronautics and Space Administration; Department
[[Page 40202]]
of Justice; Department of Energy; Department of Health and Human
Services; Department of Veterans Affair; the White House Advisory
Committee; Central Intelligence Agency; and Office of Management and
Budget.
The `Blanket Routine Uses' published at the beginning of the Office
of the Secretary of Defense's compilation of systems notices apply to
this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders, microfilm/fiche, computer magnetic
tape disks, and printouts in secure computer facilities.
Retrievability:
Records are retrieved by case number, name, study control number,
Social Security Number, or service number.
Safeguards:
Access to or disclosure of information is limited to authorized
personnel. Paper records filed in folders, microfilm/fiche and computer
printouts are stored in areas accessible only by authorized personnel.
Buildings are protected by security guards and intrusion alarm systems.
Magnetic tapes are stored in a controlled area within limited access
facilities. Access to computer programs is controlled through software
applications that require validation prior to use.
Retention and disposal:
Files will be retained permanently. They will be maintained in the
custody of the command center until all claims have been settled and
then transferred to the National Archives and Records Administration.
System manager(s) and address:
Under Secretary of Defense of Acquisition and Technology, Assistant
to the Secretary of Defense (Atomic Energy), 3010 Defense Pentagon,
Washington, DC 20301-3010.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Director, Department of Defense Radiation
Experiments Command Center, 6801 Telegraph Road, Alexandria, VA 22310-
3398, or Under Secretary of Defense for Acquisition and Technology,
Office of the Assistant to the Secretary of Defense (Atomic Energy),
3010 Defense Pentagon, Washington, DC 20310-3010.
Individual should provide full name, Social Security Number, or
service number, and if known, case or study control number.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the
Director, Department of Defense Radiation Experiments Command Center,
6801 Telegraph Road, Alexandria, VA 22310-3398, or Under Secretary of
Defense, Office of the Assistant to the Secretary of Defense (Atomic
Energy), 3010 Defense Pentagon, Washington, DC 20301-3010.
Individuals should provide full name, Social Security Number, or
service number, and if known, case or study control number.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81; 32 CFR part 311; or may be obtained from
the system manager.
Record source categories:
Information will be collected directly from individuals, as well as
extracted from historical records to include personnel files and lists,
training files, medical records, legal case files, radiation and other
hazard exposure records, occupational and industrial accident records,
employee insurance claims, organizational and institutional
administrative files, and related sources. The specific types of
records used are determined by the nature of an individual's exposure
to radiation.
Exemptions claimed for the system:
None.
WUSU20
System name:
Personnel Radiation Exposure Records.
System location:
Uniformed Services University of the Health Sciences, 4301 Jones
Bridge Road, Bethesda, MD 20814-4799;
Armed Forces Radiobiology Research Institute, Bethesda, MD 20889-
5603; and
Field Command, Defense Special Weapons Agency, Kirtland Air Force
Base, MX 87115-5000.
Categories of individuals covered by the system:
Employees, contractors, or visitors who enter a facility or area
requiring the wearing of a radiation dosimeter.
Categories of records in the system:
Name, Social Security Number, sex, date of birth, current and
previous radiation exposure history, dates and places of employment,
records of individual's training in radiation safety, dates of
exposures, citizenship, information on pregnancy, areas visited or
worked, dates of arrival and departure, organization, assigned
department, bioassay information, grade/rank, work phone and location.
Authority for maintenance of the system:
10 U.S.C. 2113, Uniformed Services University of the Health
Sciences; Atomic Energy Act of 1954, 42 U.S.C. 2013, Military
Construction Act of 1977 (Pub.L. 94-367), and E.O. 9397.
Purpose(s):
For use by university or institute officials, employees, and
authorized contractors, to provide documentation of any exposure to
radiation which might be experienced by an individual.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Records may be reviewed by the U.S. Nuclear Regulatory Commission
(NRC) as part of NRC's on-going administration of the Materials
License, and by the Radiation Safety Committee or the Radiation Safety
Officer and his/her staff to review an individual's qualifications and/
or expertise in conducting experiments using radioiodine compounds.
The `Blanket Routine Uses' set forth at the beginning of the USUHS
compilation of systems of records notices apply to this record system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Card files, paper records in file folders, microfiche/film and
automated records on magnetic tapes, disks and computer products.
Retrievability:
Records are accessed by name, Social Security Number, or
department.
Safeguards:
Computer equipment and records are in controlled access areas
protected by guards, intrusion alarms, and coded locks. Manual records
are secured in
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locked cabinets or vaults. Automated records are protected by user
identification codes and passwords which limit access to the system.
Retention and disposal:
For students or employees, records are kept for 75 years. For
visitors, records are retired after two years to a record holding area
for 75 year retention.
System manager(s) and address:
Dosimetry Manager, Department of Environmental Health and
Occupational Safety, Uniformed Services University of the Health
Sciences, 4301 Jones Bridge Road, Bethesda, MD 20814-4799.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Dosimetry Manager, Department of Environmental Health and
Occupational Safety, Uniformed Services University of the Health
Sciences, 4301 Jones Bridge Road, Bethesda, MD 20814-4799.
Written requests should include full name, Social Security Number,
address, and signature of the requester.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Dosimetry Manager, Department of Environmental Health and Occupational
Safety, Uniformed Services University of the Health Sciences, 4301
Jones Bridge Road, Bethesda, MD 20814-4799.
Written requests should include full name, Social Security Number,
address, and signature of the requester.
Contesting record procedures:
The USUHS' rules for accessing records and for contesting contents
and appealing initial determinations are contained in OSD
Administrative Instruction 81; 32 CFR part 315; or may be obtained from
the system manager.
Record source categories:
Information from individual's and/or their dosimetry or bioassay
records, previous educational facilities or employers, and other
personal medical or radiation-related records.
Exemptions claimed for the system:
None.
[FR Doc. 96-19518 Filed 7-31-96; 8:45 am]
BILLING CODE 5000-04-F