[Federal Register Volume 61, Number 144 (Thursday, July 25, 1996)]
[Notices]
[Pages 38754-38756]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-18757]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families


Privacy Act of 1974; System of Records and Technical Correction 
to Computer Matching Programs

AGENCY: Office of Child Support Enforcement (OCSE), ACF, DHHS.


[[Page 38755]]


ACTION: Amendment of existing system of records and technical 
correction of Notice of Computer Matching Program.

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SUMMARY: Notice is hereby given that OCSE is amending one of its 
systems of records, the Federal Parent Locator System and Federal Tax 
Offset System (FPLS), DHHS/OCSE No. 09-90-0074. Information on this 
system was last published at 55 FR 34764, August 24, 1990. The Office 
of Child Support Enforcement wishes to advise the public that the FPLS 
will obtain additional information from: (a) Federal civilian and 
military personnel/payroll data maintained by the Department of Defense 
and the United States Postal Service; and (b) new hire information 
maintained for or by state child support enforcement agencies.
    OCSE also wishes to advise the public that it will disclose 
additional data from the FPLS to state child support enforcement 
agencies for use in locating individuals and identifying their income 
sources in order to establish paternity, establish and modify orders of 
support and for enforcement action.
    Further, OCSE is modifying its systems notice to indicate that 
retention and disposal procedures for records involving tax offset 
requests and responses differ from retention and disposal procedures 
for other records.
    Finally, this notice also corrects a typographical error which 
appeared in the Notice of Computer Matching Program published at 60 FR 
54692 (October 25, 1995).

DATES: Effective July 25, 1996. Interested persons are invited to 
submit written data, views, or arguments concerning operation of the 
Federal Parent Locator System and Federal Tax Offset System (FPLS), 
DHHS/OCSE No. 09-90-0074 as amended herein. Consideration will be given 
to comments received by August 26, 1996.

ADDRESSES: Send comments to Donna Bonar, Director, Division of Program 
Operations, Office of Child Support Enforcement, 370 L'Enfant 
Promenade, SW., 4th Floor East, Washington, DC 20447.

FOR FURTHER INFORMATION CONTACT: Donna Bonar, Director, Division of 
Program Operations, Office of Child Support Enforcement, (202) 401-
9271.

SUPPLEMENTARY INFORMATION: Pursuant to section 304 of Executive Order 
12953 dated February 27, 1995, OCSE will establish periodic 
crossmatches between its Federal Tax Offset System and personnel/
payroll files maintained by the Department of Defense and the United 
States Postal Service (USPS). The data to be matched are noncustodial 
parent's name and social security number. The data which will be 
disclosed to OCSE as a result of these matches may include: 
Noncustodial parent's date of birth, home address, employer, work 
location, medical coverage, type of employment, annual salary, pay rate 
and date of death. This information on Federal personnel who are 
obligors will be disclosed by OCSE to State child support agencies for 
use in determining whether wage withholding or other enforcement 
actions should be initiated.
    Moreover, pursuant to the President's directive of June 18, 1996 
and beginning approximately August 1, 1996, the FPLS will obtain access 
to new hire information voluntarily submitted to the FPLS by States. 
The new hire information provided to the FPLS will consist of data 
submitted by new employees to their employers on IRS Form W-4 or other 
appropriate forms. OCSE will then crossmatch the names and social 
security numbers submitted by States to the FPLS against the new hire 
data. When a match occurs, the employee name, employee social security 
number, employee date of birth, employee address, employer name, 
employer address, Federal employer identification number, and date of 
hire may be given to State child support enforcement agencies. This 
information will be used to locate individuals and identify their 
income sources for purposes of establishing paternity, establishing and 
modifying orders of support, and for enforcement action.
    Further, the FPLS systems notice is being amended to provide that 
additional data from the FPLS may be disclosed to State child support 
enforcement agencies for use in locating individuals and identifying 
their income sources in order to establish paternity, establish and 
modify orders of support and for enforcement action. This additional 
information may include: Date of birth, place of birth, mother's maiden 
and full names, father's full name, State case identification number, 
State or locality originating request, type of case, type of 
employment, mailing address, work location, annual salary, pay rate, 
quarterly wages, medical coverage, benefit amounts, recent employer's 
address, known alias (last name only), employer name, Federal employer 
identification number, date of hire, and date of death.
    In addition, OCSE is modifying its systems notice to indicate that 
its retention and disposal procedures for records involving tax offset 
requests and responses are different from its retention and disposal 
procedures for other records in this system.
    Finally, a typographical error on page 54693, section 2.d.(2), in 
the Notice of Computer Matching Program published at 60 FR 54692 
(October 25, 1995) is being corrected to reflect that OCSE will access 
records from the Defense Manpower Data Center Data Base, S322.10 DMDC, 
rather than the Federal Creditor Agency Debt Collection Data Base, 
S322.11 DMDC.
    Accordingly, the Federal Parent Locator System and Federal Tax 
Offset System (FPLS) notice originally published at 47 FR 45547 and 
most recently amended at 55 FR 34764 is further amended as set forth 
below.
Categories of records in the system:
    Name of noncustodial parent or child, social security number (when 
available), date of birth, place of birth, mother's full and maiden 
names, father's full name, State case identification number, local 
identification number (State use only), State or locality originating 
request, date of origination, type of case (AFDC, non-AFDC full-
service, non-AFDC locate only, parental kidnapping), employer name, 
employer address, Federal employer identification number, date of hire, 
home address, mailing address, type of employment, work location, 
annual salary, pay rate, quarterly wages, medical coverage, benefit 
amounts, type of military service (Army, Navy, Marines, Air Force, 
Coast Guard, not in service), retired military (yes or no), Federal 
employee (yes or no), recent employer's address, known alias (last name 
only,) average amount, offset amount, date requests sent to Federal 
agencies or departments (SSA, IRS, DoD, OPM, NPRC, VA, RRB, USPS, 
Selective Service, SESAs), dates of Federal agencies' or departments' 
responses, date of death.
Purpose(s):
    Section 304 of Executive Order 12953 authorizes periodic 
crossmatches between OCSE's Federal Tax Offset System and personnel/
payroll files maintained by the Federal agencies for the purpose of 
providing information to States to assist their child support 
enforcement efforts.
    The President's directive of June 18, 1996, authorizes 
crossmatches, through the FPLS, between new hire reporting information 
and information submitted by States to the Federal Parent Locator 
Service and the Federal Tax Offset System.

[[Page 38756]]

Routine uses of records maintained In the system, including categories 
of users and the purposes of such uses:
    (1) Request from any State or Federal government department, agency 
or instrumentality which might have such information in its records any 
of the following data pertaining to non-custodial parents: Social 
security number (when available), date of birth, place of birth, 
mother's full and maiden names, father's full name, State case 
identification number, local identification number (State use only), 
State or locality originating request, date of origination, type of 
case (AFDC, non-AFDC full-service, non-AFDC locate only, parental 
kidnapping), employer name, employer address, Federal employer 
identification number, date of hire, home address, mailing address, 
type of employment, work location, annual salary, pay rate, quarterly 
wages, medical coverage, benefit amounts, type of military service 
(Army, Navy, Marines, Air Force, Coast Guard, not in service), retired 
military (yes or no), Federal employee (yes or no), recent employer's 
address, known alias (last name only), date of death;
    (2) Provide to State agencies under agreements covered by title IV-
D of the Social Security Act the following information for the purpose 
of locating non-custodial parents in connection with establishing or 
enforcing child support obligations: Social security number (when 
available), date of birth, place of birth, mother's full and maiden 
names, father's full name, employer name, employer address, Federal 
employer identification number, date of hire, home address, mailing 
address, type of employment, work location, annual salary, pay rate, 
quarterly wages, medical coverage, benefit amounts, recent employer's 
address, known alias (last name only), date of death;
    (3) Provide to State agencies under agreements covered by Section 
463 of the Social Security Act (42 U.S.C. 663) the following 
information for the purpose of locating non-custodial parents or 
children in connection with activities by State courts and Federal 
attorneys and agents charged with making or enforcing child custody 
determinations or conducting investigations, enforcement proceedings or 
prosecutions concerning the unlawful taking or restraint of children: 
Social security number (when available), date of birth, place of birth, 
mother's full and maiden names, father's full name, employer name, 
employer address, Federal employer identification number, date of hire, 
home address, mailing address, type of employment, work location, 
annual salary, pay rate, quarterly wages, medical coverage, benefit 
amounts, recent employer's address, known alias (last name only), date 
of death;
    (4) Provide to agents and attorneys of the United States, involved 
in activities in States which do not have agreements under Section 463 
of the Social Security Act (42 U.S.C. 663) the following information 
for the purpose of locating non-custodial parents in connection with 
activities by State courts and Federal attorneys and agents charged 
with making or enforcing child custody determinations or conducting 
investigations, enforcement proceedings or prosecutions concerning the 
unlawful taking or restraint of children: Social security number (when 
available), date of birth, place of birth, mother's full and maiden 
names, father's full name, employer name, employer address, Federal 
employer identification number, date of hire, home address, mailing 
address, type of employment, work location, annual salary, pay rate, 
quarterly wages, medical coverage, benefit amounts, recent employer's 
address, known alias (last name only), date of death;
Retention and disposal:
    Records of tax offset requests and responses are maintained for six 
years in an active master file for purposes of collection and 
adjustment. After this time, records of cases for which there was no 
collection are destroyed. Records of cases with a collection are stored 
on-line in an inactive master file.
    Records of actual information provided in response to other 
requests are maintained only long enough to communicate the information 
to the State or the Federal agent or attorney requesting it. After this 
time, the responsive information is destroyed. However, a record of the 
request only which includes information provided by the State, Federal 
agencies contacted, and an indication of the type of information so 
returned is stored on a history tape and in hard copy. All history data 
is retained for five years and is then destroyed.

Technical Correction for Notice of Computer Matching Program

    Section 2.d.(2) of OCSE's October 25, 1995 Notice of Computer 
Matching Program, published at 60 FR 54692, 54693, is corrected to read 
as follows:
* * * * *
    (2) DMDC Defense Manpower Data Center Data Base, S322.10, most 
recently published at 61 FR 6354 (February 20, 1996).
* * * * *
    Dated: July 18, 1996.
David Gray Ross,
Deputy Director, Office of Child Support Enforcement.
[FR Doc. 96-18757 Filed 7-24-96; 8:45 am]
BILLING CODE 4184-01-P