[Federal Register Volume 61, Number 141 (Monday, July 22, 1996)]
[Notices]
[Pages 37902-37904]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-18527]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Office of the Secretary


Statement of Organization, Functions and Delegation of Authority; 
Assistant Secretary for Management and Budget

    Part A, of the Office of the Secretary of the Statement of 
Organization, Functions and Delegation of Authority for the Department 
of Health and Human Services, Office of Management and Budget is being 
amended as follows: Chapter, AMM, ``Office of Information Resources 
Management (OIRM), as last amended at 57 FR 37817 (August 20, 1992) is 
revised to reflect realignment of functions. The changes are as 
follows:
    1. Delete in its entirety Chapter AMM and replace with the 
following:
    AMM.00  Mission. The Office of Information Resources Management 
advises the Secretary and the Assistant Secretary for Management and 
Budget/Chief Information Officer (CIO) on matters pertaining to the use 
of information and related technologies to accomplish Departmental 
goals and program objectives. The mission of the office is to use 
technology-supported business process reengineering, investment 
analysis, performance measurement, and strategic application of 
information systems and policies to provide improved management of 
information resources and technology, and better, more efficient 
service to our clients and employees.
    The Office is responsible for: the overall quality of information 
resources management throughout the Department; representing the 
Department to central management agencies (e.g., the Office of 
Management and Budget), supporting the development of a robust 
information infrastructure (including information technology-based 
services for the Office of the Secretary); and advocating rigorous 
methods for analyzing, selecting, developing, operating, and 
maintaining information systems.
    The Office collaborates with the operating and staff divisions of 
the Department to resolve policy and management issues, manage risk 
associated with major information systems, evaluate and approve 
investments in technology, and share best practices.
    The Office exercises authorities delegated by the Secretary to the 
Assistant Secretary for Management and Budget, as the CIO for the 
Department. These authorities derive from the Information Technology 
Management Reform Act of 1996, the Paperwork Reduction Act of 1995, the 
Computer Matching and Privacy Act of 1988, the Computer Security Act of 
1987, the National Archives and Records Administration Act of 1984, the 
Competition in Contracting Act of 1984, the Federal Records Act of 
1950, OMB Circular A-130: Management of Federal Information Resources, 
and Government Printing and Binding Regulations issued by the Joint 
Committee on Printing.
    B. Section AMM.10  Organization. The Office of Information 
Resources Management, under the supervision of the Deputy Assistant 
Secretary for

[[Page 37903]]

Information Resources Management/Deputy CIO, who reports to the 
Assistant Secretary for Management and Budget/CIO, consists of the 
following components.

 Immediate Office (AMMA)
Office of Information Technology Planning and Investment (AMMJ)
Office of Telecommunications and Information Management (AMMK)
Office of Network Management (AMML)
Office of Systems Engineering (AMMM)

    C. Section AMM.20  Functions. The Office of Information Resources 
Management is responsible for the following:
    1. The Immediate Office of Information Resources Management is 
responsible for:
    a. Providing advice and counsel to the Secretary and the Assistant 
Secretary for Management and Budget/Chief Information Officer under the 
direction of the Deputy Assistant Secretary for Information Resources 
Management serving as the Department's Deputy CIO.
    b. Providing executive direction to align Departmental strategic 
planning for information resources and technology with the Department's 
strategic business planning.
    c. Promoting business process reengineering, investment analysis, 
and performance measurement throughout the Department, to capitalize on 
evolving information technology, treating it as an investment rather 
than as an expense.
    d. Representing the Department in Federal government-wide 
initiatives to develop policy and implement an information 
infrastructure.
    e. Chairing the Departmental Investment Review Board and the 
Departmental Information Resources Management Advisory Council by the 
Deputy Assistant Secretary for Information Resources Management/Deputy 
CIO, and chairing the Office of the Secretary Information Resources 
Management Policy and Planning Board by the Deputy Office Director.
    f. Managing funds, personnel, information, property, and projects 
of the Office of Information Resources management.
    2. The Office of Information Technology Planning and Investment 
(OITPI) is responsible for:
    a. Working with operating division Chief Information Officers to 
jointly identify opportunities for participation and consultation in 
Planning information technology projects with major effects on OPDIV 
program performance. OITPI provides leadership primarily in the 
planning, design, and evaluation of major projects.
    b. Assessing risks that major information systems pose to 
successful performance of program operations and efficient conduct of 
administrative business throughout the Department, and using program 
outcome measures to gauge the quality of Departmental information 
resources management.
    c. Coordinating the Department's strategic planning and budgeting 
processes for information technology, providing direct planning support 
to assure that IRM plans support agency business planning and mission 
accomplishment.
    d. Coordinating the activities of the Departmental Investment 
Review Board, which is charged with the evaluation and selection of 
major information systems initiatives for both initial and continued 
funding.
    e. Developing policies and guidance on information resources and 
technology management as required by law or regulation, or in 
consultation with program managers on issues of Department scope.
    f. Coordinating and supporting the Departmental Information 
Resources Management Advisory Council, whose membership consists of the 
Chief Information Officers from each operating division.
    g. Establishing guidance and training requirements for managers of 
information systems designated as sensitive under the Department's 
automated information systems security program.
    h. Providing leadership for special priority initiatives of 
Department-wide scope (e.g., data center consolidation).
    i. Representing the Department through participation on interagency 
and Departmental work groups and task forces.
    3. The Office of Telecommunications and Information Management 
(OTIM) is responsible for the following:
    a. Working with operating division Chief Information Officers to 
jointly identify opportunities for participation and consultation in 
administering information management functions and telecommunications 
initiatives with major effects on OPDIV performance. OTIM provides 
leadership primarily in defining alternatives for acquisition of 
telecommunications services and coordinating implementation of 
information management initiatives (e.g., Government Information 
Locator Service).
    b. Managing the Department's telecommunications program, including 
the development of Departmental telecommunications policies and support 
of Governmentwide telecommunications management projects and processes 
(e.g., the Interagency Management Council (IMC) and FTS2000 and 
successor contracts.
    c. Managing the Department's information collection program, 
including development of Departmental policies, coordinating the 
development of the Department's information collection budget, 
reviewing and certifying requests to collect information from the 
public.
    d. Approving and reporting on computer matching activities as 
required by law through the Departmental Data Integrity Board.
    e. Managing the Departmental printing management, records 
management, and mail management policy programs.
    f. Providing support for special priority initiatives (e.g., the 
Government Information Locator System).
    g. Representing the Department or participating on both interagency 
and integral groups and task forces.
    4. The Office of Systems Engineering (OSE) is responsible for:
    a. Leading Departmental efforts to expand availability of 
electronic means for conducting business among all components of the 
Department, all agencies of the Federal government, and all parties 
involved in accomplishing Departmental program objectives (including 
State Governments, contractors, grantees, other service providers, and 
the general public).
    b. Supporting implementation of general purpose, standards-based, 
distributed computing environments consisting of data communication 
networks, data base management systems, and information processing 
platforms, to promote market competition and reengineering of 
applications systems for cost-effectiveness, scalability, and 
flexibility.
    c. Providing access for all employees within the Office of the 
Secretary to services and related tools, for systems engineering, 
applications development, and systems maintenance, to exploit the 
distributed computing environment and to share resources and best 
practices.
    d. Managing pilot projects and initial production implementations 
of key enabling technologies, as these become commercially available 
and cost beneficial (e.g., standards-based electronic messaging and 
directory services).
    e. Supporting effective use of available means to achieve 
electronic messaging, database access, file transfer, and transaction 
processing through Internet and commercial information services.
    f. Promoting and coordinating implementation of data standards for

[[Page 37904]]

information integration across application systems and for software 
reuse.
    g. Assisting managers of applications systems to increase the value 
and quality of their services and to control risks associated with 
systems integration, technological obsolescence, and software 
development, and migration to standards-based technologies, especially 
for systems automating common administrative and management services.
    h. Establishing and operating an information technology support 
service for the Office of the Assistant Secretary for Management and 
Budget for managing standard hardware and software configurations, 
providing hardware repair services, and software support.
    i. Maintaining a collection of technical reference documents, 
including policies, standards, trade press, market research, and 
advisory service publications.
    j. Managing contracts for IRM-related equipment and support 
services.
    k. Representing the Department through participation on interagency 
and Departmental work groups and task forces.
    5. The Office of Network Management (ONM) is responsible for:
    a. Operating, maintaining, and enhancing the Office of the 
Secretary computer network consisting of interconnected local area 
networks with wide area network access to Departmental data centers, 
external organizations, Internet resources and commercial information 
services for the Office of the Secretary and organizations 
participating through interagency agreement (e.g., Administration for 
Children and Families, the Office of Inspector General, and the 
Administration on Aging).
    b. Establishing and monitoring network policies and procedures, and 
developing plans and budgets for network support services.
    c. Identifying, implementing, and maintaining standard office 
automation applications running on the Office of the Secretary network, 
such as electronic mail, scheduling, and bulletin board services.
    d. Working with other HHS operating and staff divisions to 
implement electronic links between the Office of the Secretary computer 
network and other networks in conjunction with changing user needs and 
technological advancements.
    e. Ensuring reliable, high-performance network services, including 
implementation of automated tools and procedures for network 
management, utilizing network performance measures, enhancing network 
security, providing priority response services for network-related 
problems, and providing remote access to the network for field use and 
for telecommunicating.
    f. Implementing and operating electronic tools to enhance 
Secretarial communications with all HHS personnel.
    g. Coordinating with the Program Support Center or other external 
providers, the delivery of voice, voice messaging, and video 
conferencing services for the Office of the Secretary, including system 
design and implementation, and cost sharing.
    h. Coordinating the OS strategic planning and budgeting processes 
for information technology, providing direct planning support to assure 
that IRM plans support agency business planning and mission 
accomplishment.
    i. Developing policies and guidance on information resources 
management within the Office of the Secretary for acquisition and use 
of information technology, development of architectural standards for 
interoperability, and coordination of implementation procedures.
    j. Maintaining and operating the inventory of automated data 
processing equipment for the Office of the Secretary.
    k. Managing contracts for IRM-related equipment and support 
services.
    l. Coordinating and supporting the Office of the Secretary 
Information Resources Management Policy and Planning Board, an advisory 
body whose membership consists of the staff division Chief Information 
Officers.
    m. Representing the Department through participation on interagency 
and Departmental work groups and task forces.

    Dated: June 21, 1996.
John J. Callahan,
Assistant Secretary for Management and Budget.
[FR Doc. 96-18527 Filed 7-19-96; 8:45 am]
BILLING CODE 4150-04-M