[Federal Register Volume 61, Number 137 (Tuesday, July 16, 1996)]
[Notices]
[Pages 37068-37070]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-17959]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Office of the Secretary


HHS Management and Budget Office; Office of Budget; Statement of 
Organization, Functions, and Delegations of Authority

    Part A, Office of the Secretary, Statement of Organization, 
Functions and Delegations of Authority for the Department of Health and 
Human Services is being amended at Chapter AM, HHS Management and 
Budget Office, Chapter AML, Office of Budget, as last amended at March 
2, 1992. The changes are to reflect a realignment of functions within 
the Office of Budget.
    Delete Chapter AML in its entirety and replace with the following:

Section AML.00  Mission

    The Office of Budget provides advice and support to the Secretary 
and the

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Assistant Secretary for Management and Budget on matters pertaining to: 
Formulation of the HHS and President's budget, presentation of budgets 
and reconciliation legislation to OMB and the Congress, and resolution 
of issues arising from the execution of final appropriations, 
implementation of authorizing legislation, and management of the 
Service and Supply Fund. In addition, the Office ensures that all 
Office of the Secretary employment policies and actions are in 
accordance with Equal Employment Opportunity (EEO) rules and 
regulations.

Section AML.10  Organization

    The Office of Budget is headed by the Deputy Assistant Secretary 
for Budget who reports to the Assistant Secretary for Management and 
Budget and includes the following:

A. Division of Discretionary Programs (AML1)
B. Division of Health Benefits and Income Support (AML3)
C. Division of Budget Policy and Management (AML4)
D. Division of Program Integrity and Organizational Management (AML2)
E. Office of the Secretary Office of Equal Employment Opportunity (AML-
1)

Section AML.20  Functions

    1. Division of Discretionary Programs. The Division:
    a. Provides analytical services and assistance to the Secretary, 
the Assistant Secretary for Management and Budget, and Department OPDIV 
heads in their budgetary management of the Department's principal 
discretionary programs including science and health services programs 
administered by the Public Health components; social service programs 
of the Administration for Children and Families and the Administration 
on Aging; and Departmental Management.
    b. Reviews budgets and related requests for resources; and analyzes 
plans and proposals for new or alternative legislation.
    c. Analyzes proposed regulations, reorganizations, or program 
initiatives to determine their policy, resource and management 
implications.
    d. Proposes recommendations on draft regulations, proposed 
legislation and reorganization proposals.
    e. Proposes budget options and policy initiatives as necessary to 
achieve program objectives established by the Secretary.
    f. Assists in the development of strategies for the presentation of 
the budget to the Office of Management and Budget and the Congress and 
develops materials for key Departmental officials who testify at 
hearings before these bodies.
    g. Provides guidance to OPDIVs and STAFFDIVs in the formulation of 
their budgets.
    h. Conducts special reviews and analyses to examine assigned OPDIV 
and STAFFDIV program operations and management effectiveness.
    i. Provides assistance to STAFFDIVs in the execution of 
appropriations, including financial plans, apportionments, allotments, 
and centrally-managed projects.
    2. Division of Health Benefits and Income Support. The Division:
    a. Provides analytical services and assistance to the Secretary, 
the Assistant Secretary for Management and Budget, and the Department 
OPDIV heads in the budgetary management of the Department's principal 
entitlement programs including Medicare, Medicaid, Family Support 
Payments and other entitlements in support of children and families.
    b. Reviews budget and related requests for resources; analyzes 
plans and proposals for new legislation, regulations, or program 
initiatives to determine their resource, policy, and management 
implications; proposes recommendations for the Office of Budget on 
budget requests, draft regulations, proposed legislation, and 
reorganization proposals.
    c. Assists the Secretary, the Assistant Secretary for Management 
and Budget and the OPDIV heads in evaluating programs and budgetary 
proposals by developing reliable cost projections for legislative and 
planning proposals, and ensuring that proposals are consistent with 
approved plans and policies.
    d. Coordinates the preparation of budget estimates and forecasts of 
resources required to support the programs and operations of the 
Department.
    e. Reviews reprogramming requests and recommends appropriate action 
to the Office of Budget.
    f. Provides guidance in budget formulation for the appropriate 
OPDIV.
    g. Conducts special management reviews and analyses, and develops 
management options to ensure efficient and effective program operations 
and to encourage management improvements.
    h. Proposes budget options and policy initiatives as necessary to 
achieve program objectives established by the Secretary.
    i. Assists in the development of strategies for presentation of the 
budget to the Office of Management and Budget and the Congress and 
develops materials for key Department officials who testify at hearings 
before these bodies.
    3. Division of Budget Policy and Management. The Division:
    a. Directs the formulation and presentation of the HHS budget by 
developing and promulgating to the OPDIVs and others the policies, 
procedures, guidance, and schedules for preparing budget submissions.
    b. Coordinates the presentation of the Department's budget to 
Congress including preparation and submission of justifications, 
reports, significant items, and cross-cutting materials; preparation of 
the Secretary's testimony before the Appropriations Committees; and 
coordination of transcripts, questions for the record, and other 
hearing materials.
    c. Provides advice and analysis to support Department-wide budget 
decision-making.
    d. Maintains active communication with Department budget officers 
with regard to external budget events.
    e. Manages a computerized budget information system reflecting data 
on an HHS-wide basis and coordinates OPDIV input into this system.
    f. Provides direct staff support to the Secretary in preparation 
for appropriation hearings and other budget related presentations and 
briefings.
    g. Actively communicates with the Budget and Appropriations 
Committees in the Congress and provides intelligence and analyses of 
budget decisions to senior HHS staff and the operating divisions.
    h. Prepares guidelines for determining funding levels under 
continuing resolutions.
    i. Coordinates preparation of guidelines governing reprogrammings, 
transfers between accounts, and other cross-cutting funding methods; 
provides recommendations and staff support in processing cross-cutting 
funding proposals.
    j. Analyzes and prepares reports on HHS' performance in achieving 
streamlining and FTE reduction goals; provides expert advice on 
Departmentwide staffing policy.
    4. Division of Program Integrity and Organizational Management. The 
Division:
    a. Reviews and analyzes the budgets of the Office of Inspector 
General (OIG) and Office for Civil Rights (OCR). Prepares special 
analyses of OIG and OCR budgets for the purpose of evaluating capacity 
and determining if alternative approaches are feasible. These analyses 
would usually be for the use of the Deputy Assistant Secretary, Budget, 
the Assistant Secretary for

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Management and Budget, and the Secretary. Monitors Congressional 
appropriations hearings in which the OIG and/or OCR are participants.
    b. Provides staff assistance to the Secretary, the Assistant 
Secretary for Management and Budget, the Service and Supply Fund (SSF) 
Board of Directors, OPDIV Budget Officers, and STAFFDIV heads in the 
budgetary and financial management of the Service and Supply Fund.
    c. Provides for policy management, and financial integrity of the 
SSF in the provision of Departmental common use administrative 
services.
    d. Provides budget policy and technical support to the Program 
Support Center Director (and other activity managers) on all SSF 
activities.
    e. Directs and provides technical guidance to SSF activity managers 
in preparing annual budgets. Assists in the planning and preparation of 
the SSF budget for presentation to the SSF Board, the Office of 
Management and Budget, and Congress.
    f. Directs and provides technical guidance to SSF accountants in 
preparing annual financial statements. Assists in the planning and 
preparation of these statements for presentation to the SSF Board, 
auditors, and the Office of Management and Budget.
    g. Prepares apportionment requests for the Service and Supply Fund.
    h. Establishes Department policy in the management of Inspector 
General Reports and audits; prepares the Secretary's semi-annual report 
to Congress on IG report management.
    i. Serves as the principal source of advice on all aspects of 
Department-wide organizational analysis including: (1) Planning for new 
organizational elements; (2) evaluating current organizational 
structures for effectiveness; (3) conducting the review process for 
reorganization proposals. Manages the reorganization process for the 
Office of the Secretary (OS) requiring the Assistant Secretary for 
Management and Budget or the Secretary's signature. Administers the 
Department's system for the review, approval and documentation of 
delegations of authority. Develops Department-wide policies and 
provides technical assistance on the use and application of delegations 
of authority. Advises senior officials within the Department on 
delegations of authority, coordinates review of proposed delegations 
requiring the Secretary's or the Assistant Secretary for Management and 
Budget's approval. Analyzes and makes recommendations related to 
legislative proposals with potential impact upon the Department's 
organizational structure or managerial procedures.
    j. Manages, in accordance with the Paperwork Reduction Act of 1980, 
as amended, the OS activities related to the review and approval of all 
public use reports and record-keeping requirements which impose a 
paperwork burden on the public. Develops policies for and manages the 
OS Information Collection Budget and the Information Collection Budget 
process. Develops policies and procedures for the OS and carries out 
analytical and oversight activities related to the Department's 
paperwork burden reduction efforts.
    k. Maintains the Departmental Standard Administrative Code (SAC) 
system, providing oversight, advice, and assistance Department-wide to 
assure codes are in accord with the current approved organization.
    l. Provides staff assistance to the Assistant Secretary for 
Management and Budget and the HHS operating divisions in the 
implementation, management and analysis of: (1) Federal management 
control policies and processes of the Federal Managers Financial 
Integrity Act (FMFIA) and implementing regulations; (2) audit follow-up 
management and Semiannual Management and Inspector General Reports 
under the Inspector General Act Amendments of 1988 (IGAA); and (3) 
budget-related performance planning and annual performance plans 
required under the Government Performance and Results Act (GPRA).
    (m) Represents the Department in government-wide activities to 
implement FMFIA, audit follow-up, and budget-related GPRA performance 
planning policies, requirements and processes.
    n. Provides special management review services for selected 
activities.
    5. The OS Office of Equal Employment Opportunity assists the ASMB 
in carrying out the delegated authority to establish and maintain equal 
employment opportunity programs within the Office of the Secretary. The 
Office is responsible for ensuring that all OS employment policies and 
actions are based on merit, without regard to race, color, religion, 
national origin, sex, age, or physical/mental disability. Major 
functions include: pre-complaint counseling; formal complaint 
processing; affirmative employment planning and implementation; 
technical guidance and policy development. The functions of the office 
also include program efforts which focus on the Federal Women's 
Program, the Hispanic Employment Program, and the Program for People 
with Disabilities.

    Dated: July 3, 1996.
John J. Callahan,
Assistant Secretary for Management and Budget.
[FR Doc. 96-17959 Filed 7-15-96; 8:45 am]
BILLING CODE 4510-04-M