[Federal Register Volume 61, Number 123 (Tuesday, June 25, 1996)]
[Notices]
[Pages 32779-32784]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-15077]



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DEPARTMENT OF DEFENSE

Privacy Act of 1974; Notice to Amend Records Systems

AGENCY: Defense Logistics Agency, DOD.

ACTION: Notice to amend records systems.

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SUMMARY: The Defense Logistics Agency proposes to amend five systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
    The amendments consist of changing an address from Defense Manpower 
Data Center, 99 Pacific Street, Suite 155A, Monterey, VA 93940-2453 to 
Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling 
Road, Seaside, CA 93955-6771.

DATES: The amendments will be effective on July 25, 1996, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Privacy Act Officer, Defense Logistics 
Agency, DASC-RP, Alexandria, VA 22304-6100.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The amendments consist of changing an address from Defense Manpower 
Data Center, 99 Pacific Street, Suite 155A, Monterey, VA 93940-2453 to 
Defense Manpower Data Center, DoD Center Monterey Bay, 400 Gigling 
Road, Seaside, CA 93955-6771.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require 
the submission of a new or altered system report. The specific changes 
to the records systems being amended are set forth below followed by 
the notices, as amended, published in their entirety.
    Dated: June 10, 1996.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Sec. 322.11 DMDC
System name:
    Federal Creditor Agency Debt Collection Data Base.
System location:
    Primary location: W. R. Church Computer Center, Naval Postgraduate 
School, Monterey, CA 93943-5000.
    Decentralized segments: Military and civilian payment and personnel 
centers of the military services, the Office of Personnel Management, 
and Federal creditor agencies.
    Backup location: Defense Manpower Data Center, DoD Center Monterey 
Bay,

[[Page 32780]]

400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
    Department of Defense officers and enlisted personnel, members of 
reserve and guard components, retired military personnel. All Federal-
wide civilian employees and retirees. Individuals identified by Federal 
creditor agencies as delinquent in repayment of debts owed to the U.S. 
Government.
Categories of records in the system:
    Name, Social Security Number, debt principal amount, interest and 
penalty amount, if any, debt reason, debt status, demographic 
information such as grade or rank, sex, date of birth, duty and home 
address, and various dates identifying the status changes occurring in 
the debt collection process.
Authority for maintenance of the system:
    Debt Collection Act of 1982 (Pub.L. 97-365); 5 U.S.C. 5514 
``Installment Deduction of Indebtedness''; 10 U.S.C. 136; 4 CFR Chapter 
II ``Federal Claims Collection Standards''; 5 CFR 550.1101-1108 
``Collection by Offset from Indebted Government Employees''; 
``Guidelines on the Relationship Between the Privacy Act of 1974 and 
the Debt Collection Act of 1982'', March 30, 1983 (48 FR 15556, April, 
1983); the Interagency Agreement for Federal Salary Offset Initiative 
(Office of Management and Budget, Department of the Treasury, Office of 
Personnel Management and the Department of Defense, April 1987); and 
Office of Management and Budget Guidelines (54 FR 52818, June 19, 1989) 
interpreting the provisions of the Privacy Act (5 U.S.C. 552a) 
pertaining to computer matching.
Purpose(s):
    The primary purpose for the establishment of this system of records 
is to maintain a computer data base permitting computer matching in 
compliance with the Privacy Act of 1974 (5 U.S.C. 552a) as amended, to 
assist and implement debt collection efforts by Federal creditor 
agencies under the Debt Collection Act of 1982 to identify and locate 
individual debtors.
    To increase the efficiency of U.S. Government-wide efforts to 
collect debts owed the U.S. Government.
    To provide a centralized Federal data bank for computer matching of 
Federal employment records with delinquent debt records furnished by 
Federal creditor agencies under an Interagency agreement sponsored and 
monitored by the Department of the Treasury and the Office of 
Management and Budget.
    To identify and locate employees or beneficiaries who are receiving 
Federal salaries or other benefit payments and indebted to the creditor 
agency in order to recoup the debt either through voluntary repayment 
or by administrative or salary offset procedures established by law.
Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Individual's name, Social Security Number, Federal agency or 
military service, category of employees, Federal salary or benefit 
payments, record of debts and current work or home address and any 
other appropriate demographic data to a Federal creditor agency for the 
purpose of contacting the debtor to obtain voluntary repayment and, if 
necessary, to initiate any administrative or salary offset measures to 
recover the debt.
    To the Office of Finance of the U.S. House of Representatives and 
the Disbursing Office of the U.S. Senate, records of individual 
indebtedness from this system of records consisting of individual name, 
Social Security Number and amount, to be used to identify House and 
Senate members and their employees indebted to the Federal government 
for the purpose of collecting the debts.
    The Defense ``Blanket Routine Uses'' do not apply to this system of 
records.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on magnetic computer tape.
Retrievability:
    Records are retrieved by social security number and name from a 
computerized index.
Safeguards:
    Primary location at the W. R. Church Computer Center, Monterey, CA, 
tapes are stored in a controlled access area; tapes can be physically 
accessed only by computer center personnel and can be mounted for 
processing only if the appropriate security code is provided.
    At the backup location in Monterey, CA, tapes are stored in rooms 
protected with cipher locks, the building is secured after hours, and 
only properly cleared and authorized personnel have access.
Retention and disposal:
    Records are erased within six months after each match cycle.
System manager(s) and address:
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedures:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Deputy Director, Defense Manpower Data Center, 
DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
    Written requests for information should contain the full name, 
social security number, current address and telephone number of the 
individual requesting information.
Contesting record procedures:
    The DLA rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in DLA 
Regulation 5400.21; 32 CFR part 323; or may be obtained from the 
Privacy Act Officer.
Record source categories:
    Federal creditor agencies, the Office of Personnel Management and 
DOD personnel and finance centers.
Exemptions claimed for the system:
    None.
Sec. 322.20 DMDC
System name:
    Reenlistment Eligible File (RECRUIT).
System location:
    Primary location: W.R. Church Computer Center, Naval Postgraduate 
School, Monterey, CA 93943-5000.
    Back-up file: Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

[[Page 32781]]

Categories of individuals covered by the system:
    Former enlisted personnel of the military services who separated 
from active duty since 1971.
Categories of records in the system:
    Computer records consisting of Social Security Number, name, 
service, date of birth and date of separation.
Authority for maintenance of the system:
    10 U.S.C. 136.
Purpose(s):
    The purpose of the system is to assist recruiters in reenlisting 
prior service personnel.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Any record may be disclosed to law enforcement or investigatory 
authorities for investigation and possible criminal prosecution, civil 
court action or regulatory order. Any record may be disclosed to Coast 
Guard recruiters in the performance of their assigned duties.
    The ``Blanket Routine Uses'' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    All records are stored on disc with a full backup on magnetic tape.
Retrievability:
    Retrievable by Social Security Number.
Safeguards:
    Disc file is protected by password access and hard-wire system.
    Monterey, CA location has tape storage area in locked room 
accessible only to authorized personnel; building is locked after 
hours.
    Recruiters making telephone inquiries must have valid recruiter 
identification and call back number.
Retention and disposal:
    Records are retained indefinitely.
System manager(s) and address:
    Deputy Chief, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Manager, RECRUIT System, Defense Manpower Data Center, DoD 
Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Manager, RECRUIT System, Defense Manpower Data Center, DoD Center 
Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
    Written requests for information should contain the full name, 
current address, telephone number, Social Security Number, and date of 
separation of the individual.
    For personal visits, the individual should be able to provide some 
acceptable identification such as driver's license.
Contesting record procedures:
    The DLA rules for accessing records and for contesting contents and 
appealing initial agency determinations are published in DLA Regulation 
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act 
Officer.
Record source categories:
    The data contained in the system are obtained from the Army, Navy, 
Air Force, Marine Corps, and Coast Guard.
Exemptions claimed for the system:
    None.
Sec. 322.35 DMDC
System name:
    Survey and Census Data Base.
System location:
    Primary location - W.R. Church Computer Center, Naval Postgraduate 
School, Monterey, CA 93943-5000.
    Decentralized locations for back-up files - Department of Defense, 
Defense Manpower Data Center, 1600 Wilson Boulevard, 4th Floor, 
Arlington, VA 22209-2593, and Defense Manpower Data Center, DoD Center 
Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
    All individuals targeted for a census and who returned census forms 
or individuals who were selected at random for survey administration 
and who completed survey forms. Survey data is collected on a periodic 
basis. Individuals include both civilians and military members and all 
persons eligible for DOD benefits. Among civilian respondents are young 
men and women of military age and applicants to the military services.
Categories of records in the system:
    Survey responses and census information:
Authority for maintenance of the system:
    10 U.S.C. 136 and 2358; E.O. 9397; DOD Directive 5124.2, Assistant 
Secretary of Defense (Force Management and Personnel).
Purpose(s):
    The purposes of the system are to count DOD personnel and 
beneficiaries for evacuation planning, apportionment when directed by 
oversight authority and for other policy planning purposes, and to 
obtain characteristic information on DOD personnel and households to 
support manpower and benefits research; to sample attitudes and/or 
discern perceptions of social problems observed by DOD personnel and to 
support other manpower research activities; to sample attitudes toward 
enlistment in and determine reasons for enlistment decisions. This 
information is used to support manpower research sponsored by the 
Department of Defense and the military services.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The information may be used to support manpower research sponsored 
by other Federal agencies.
    The ``Blanket Routine Uses'' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Magnetic computer tape.
Retrievability:
    Records can be retrieved by Social Security Number; by 
institutional affiliation such as service membership; and by individual 
characteristics such as educational level.

[[Page 32782]]

Safeguards:
    Tapes stored at the primary location are kept in a locked storage 
cage in a controlled access area; tapes stored at the back-up locations 
are kept in locked storage areas in buildings which are locked after 
hours.
Retention and disposal:
    Computer records are permanent; survey questionnaires and census 
forms are destroyed after computer records have been created.
System manager(s) and address:
    Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 4th 
Floor, Arlington, VA 22209-2593.
Notification procedure:
    Individuals seeking to determine whether this system contains 
information about themselves should address written inquiries to the 
Director, Defense Manpower Data Center, 1600 Wilson Boulevard, 4th 
Floor, Arlington, VA 22209-2593.
    Written requests should contain the full name, Social Security 
Number, and current address and telephone numbers of the individual. In 
addition, the appropriate data and location where the survey was 
completed should be provided.
    For personal visits, the individual should be able to provide some 
acceptable identification such as driver's license or military or other 
identification card.
Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Director, Defense 
Manpower Data Center, 1600 Wilson Boulevard, 4th Floor, Arlington, VA 
22209-2593.
    Written requests should contain the full name, Social Security 
Number, and current address and telephone numbers of the individual. In 
addition, the appropriate data and location where the survey was 
completed should be provided.
    For personal visits, the individual should be able to provide some 
acceptable identification such as driver's license or military or other 
identification card.
Contesting record procedures:
    The DLA rules for accessing records and for contesting contents and 
appealing initial agency determinations are published in DLA Regulation 
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act 
Officer.
Record source categories:
    The survey and census information is provided by the individual; 
additional data obtained from Federal records are linked to individual 
cases in some data sets.
Exemptions claimed for the system:
    None.
Sec. 322.50 DMDC
System name:
    Defense Enrollment/Eligibility Reporting System (DEERS).
System location:
    Primary location: W.R. Church Computer Center, Navy Postgraduate 
School, Monterey, CA 93920-5000.
    Decentralized segments: A support center and an eligibility center 
are maintained and operated by a contractor in Monterey, CA and 
Alexandria, VA; two data processing centers in Sacramento, CA and Camp 
Hill, PA and the Processing Center for Automation of DOD Forms 1171 in 
Monterey, CA.
    Back-up files are maintained at the Defense Manpower Data Center, 
DoD Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Categories of individuals covered by the system:
    Active duty Armed Forces and reserve personnel and their 
dependents, retired Armed Forces personnel and their dependents; 
surviving dependents of deceased active duty or retired personnel; 
active duty and retired Coast Guard personnel; active duty and retired 
Public Health Service personnel (Commissioned Corps) and their 
dependents; and active duty and retired National Oceanic and 
Atmospheric Administration employees (Commissioned Corps) and their 
dependents; and State Department employees employed in a foreign 
country and their dependents and any other individuals entitled to care 
under the health care program; providers and potential providers of 
health care; and any individual who submits a health care claim.
Categories of records in the system:
    Computer files containing beneficiary's name, Service or Social 
Security Number of sponsor, enrollment number, relationship of 
beneficiary to sponsor, residence address of beneficiary or sponsor, 
date of birth of beneficiary, sex of beneficiary, branch of service of 
sponsor, dates of beginning and ending eligibility, number of 
dependents of sponsor, primary unit duty location of sponsor, race and 
ethnic origin of beneficiary, occupation of beneficiary, rank/pay grade 
of sponsor, and claim records of CHAMPUS claims containing enrolled, 
patient and provider data such as cause of treatment, amount of 
payment, name and Social Security or tax ID number of providers of 
care. Information on individual records may extend to blood test 
results, dental care premium codes and dental x-rays.
Authority for maintenance of the system:
    10 U.S.C. 136; 1969 Pub. L. 91-121, Section 404(A)(2), 
Establishment of the Assistant Secretary of Defense for Health Affairs; 
the Presidentially Commissioned Department of Defense, Department of 
Health, Education and Welfare, Office of Management and Budget Report 
of the Health Care Study (completed December 1975): DOD Directive 
1341.1, Defense Enrollment/Eligibility Reporting System, October 14, 
1981; DOD Instruction 1341.2, DEERS Procedures; E.O. 9397.
Purpose(s):
    The purpose of the system is to provide a data base for determining 
eligibility to receive health care benefits under the Uniformed Health 
Services Delivery System and CHAMPUS, to support DOD health care 
management programs, to provide identification of deceased members, to 
monitor the accuracy of payments and to identify and collect overpaid 
amounts and to detect fraud and abuse of the benefit program by 
claimants and providers.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    To the Department of Health and Human Services; Department of 
Veterans Affairs; Department of Commerce; Department of Transportation 
for the conduct of health care studies, for the planning and allocation 
of medical facilities and providers, for support of the DEERS 
enrollment process, and to identify individuals not entitled to health 
care. The data provided includes Social Security Number, name, age, 
sex, residence and demographic parameters of each Department's 
enrollees and dependents.
    To the Social Security Administration (SSA) to perform computer 
data matching against the SSA Wage and Earnings Record file for the 
purpose of identifying employers of Department of Defense (DOD) 
beneficiaries eligible for health care. This employer data will in turn 
be used to identify those employed beneficiaries who have employment 
related group health insurance, to coordinate insurance benefits 
provided by DOD with those provided by the other insurance. This 
information will also be used to perform computer data

[[Page 32783]]

matching against the SSA Master Beneficiary Record file for the purpose 
of identifying DOD beneficiaries eligible for health care who are 
enrolled in the Medicare Program, to coordinate insurance benefits 
provided by DOD with those provided by Medicare.
    To other Federal agencies and State, local and territorial 
governments to identify fraud and abuse of the Federal agency's 
programs and to identify debtors and collect debts and overpayment in 
the DOD health care programs.
    To each of the fifty states and the District of Columbia for the 
purpose of conducting an on going computer matching program with state 
Medicaid agencies to determine the extent to which state Medicaid 
beneficiaries may be eligible for Uniformed Services health care 
benefits, including CHAMPUS and to recover Medicaid monies from the 
CHAMPUS program.
    To private dental care providers to assure treatment eligibility.
    The ``Blanket Routine Uses'' published at the beginning of DLA's 
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on magnetic tapes and disks are housed in a 
controlled computer media library.
Retrievability:
    Records about individuals are retrieved by an algorithm determined 
by contractor which uses name, enrollment number, Social Security 
Number, date of birth, rank and duty location as possible inputs. 
Retrievals are made on a summary basis by geographic characteristics 
and location and demographic characteristics. Information about 
individuals will not be distinguishable in such summary retrievals. 
Retrievals for the purposes of generating address lists for direct mail 
distribution of health care information may be made using selection 
criteria based on geographic and demographic keys.
Safeguards:
    Computerized records are maintained in a controlled area accessible 
only to authorized personnel. Entry to these areas is restricted to 
those personnel with a valid requirement and authorization to enter. 
Physical entry is restricted by the use of locks, guards, 
administrative procedures (e.g., fire protection regulations). Exits 
used solely for emergency situations is secured to prevent unauthorized 
intrusion.
    Personal data stored at a separate location for backup purposes is 
protected at least comparably to the protection provided at the primary 
location.
    Requirements for protection of information are binding on 
contractors or their representative and are subject to the following 
minimum standards:
    Access to personal information is restricted to those who require 
the records in the performance of their official duties, and to the 
individuals who are the subjects of the record or their authorized 
representatives. Access to personal information is further restricted 
by the use of passwords which are changed periodically.
    All those officials whose duties require access to, or processing 
and maintenance of personal information are trained in the proper 
safeguarding and use of the information.
Retention and disposal:
    Computerized records on an individual are maintained as long as the 
individual is legally eligible to receive health care benefits from the 
Uniformed Health Sciences Delivery System. The records are maintained 
for two (2) years after termination of eligibility.
    Records may be disposed of or destroyed in accordance with DOD 
Component record management regulations which conform to the 
controlling disposition of such material as set forth in 44 U.S.C. 
3301-3314. Non-record material containing personal information and 
other material of similar temporary nature is destroyed as soon as its 
intended purpose has been served under procedures established by the 
Head of the DOD Component consistent with the following requirement. 
Such material shall be destroyed by tearing, burning, melting, chemical 
deposition, pulping, pulverizing, shredding, or mutilation sufficient 
to preclude recognition or reconstruction of the information.
System manager(s) and address:
    Deputy Director,Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Deputy Director, Defense Manpower Data Center, DoD Center 
Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Deputy 
Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 
Gigling Road, Seaside, CA 93955-6771.
    Written requests for the information should contain full name of 
individual and sponsor, if applicable, and other attributes required by 
previously mentioned search algorithm.
    For personal visits the individual should be able to provide a data 
element required to satisfy the previously mentioned algorithm. 
Identification should be corroborated with a driver's license or other 
positive identification.
Contesting record procedures:
    The DLA rules for accessing records and for contesting contents and 
appealing initial agency determinations are published in DLA Regulation 
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act 
Officer.
Record source categories:
    Personnel and financial pay systems of the Military Departments, 
the Coast Guard, the Public Health Service, the National Oceanic and 
Atmospheric Administration, other Federal agencies having employees 
eligible for military medical care.
Exemptions claimed for the system:
    None.
Sec. 322.53 DMDC
System name:
    Defense Debt Collection Data Base.
System location:
    Primary Location: W. R. Church Computer Center, Naval Postgraduate 
School, Monterey, CA 93943-5000.
    Back-up files maintained at the Defense Manpower Data Center, DoD 
Center Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
    Decentralized segments - military and civilian financial and 
personnel centers of the services.
Categories of individuals covered by the system:
    All offices and enlisted personnel, members of reserve components, 
retired military personnel and survivors and deceased military 
personnel, Federal civilian employees, and contractors who have been 
identified as being indebted to the United States Government.
Categories of records in the system:
    Computer records containing name, Social Security Number, debt 
principal

[[Page 32784]]

amount, interest and penalty amount (if any), debt reason, debt status, 
demographic information such as grade or rank, sex, date of birth, 
location, and various dates identifying the status changes occurring in 
the debt collection process.
Authority for maintenance of the system:
    10 U.S.C. 136 and Pub. L. 97-365, Debt Collection Act of 1982.
Purpose(s):
    The purpose of the system of records is to provide the DOD with a 
central record of all debts and debtors either under current or past 
financial obligation to the United States Government to control and 
report on the debt collection process.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Other Federal Agencies - Records of debtors obligated to DOD, but 
currently employed by another Federal agency are referred to the 
employing agency under the provisions of the Debt Collection Act of 
1982 for collection of the debt. Records of debtors employed by DOD, 
but obligated to another Federal agency will be released to the other 
agency upon collection of the debt.
    Internal Revenue Service - Record may be referred to obtain home 
address.
    Office of Personnel Management - Records may be referred to obtain 
current employment location.
    Credit Bureaus and Debt Collection Agencies - Records may be 
referred to private contract organizations to comply with the 
provisions of the Debt Collection Act of 1982 for non-payment of a 
outstanding debt.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on magnetic tape.
Retrievability:
    Records are retrieved by social security number and name from a 
computerized index.
Safeguards:
    Primary location - W. R. Church Computer Center - tapes are stored 
in a controlled access area; tapes can be physically accessed only by 
computer center personnel and can be mounted for processing only if the 
appropriate security code is provided.
    Back-up location - Monterey, California - tapes are stored in rooms 
protected with cypher locks, building is locked after hours, and only 
properly cleared and authorized personnel have access.
Retention and disposal:
    Records are retained indefinitely as a financial record.
System manager(s) and address:
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Deputy Director, Defense Manpower Data Center, DoD Center 
Monterey Bay, 400 Gigling Road, Seaside, CA 93955-6771.
Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Deputy 
Director, Defense Manpower Data Center, DoD Center Monterey Bay, 400 
Gigling Road, Seaside, CA 93955-6771.
    Individuals should provide information that contains the full name, 
Social Security Number, and current address and telephone number of the 
individual.
Contesting record procedures:
    The DLA rules for accessing records and for contesting contents and 
appealing initial agency determinations are published in DLA Regulation 
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act 
Officer.
    The record accuracy may also be contested through the 
administrative processes contained in Pub. L. 97-365, Debt Collection 
Act of 1982.
Record source categories:
    The military services and any other Federal agency.
Exemptions claimed for the system:
    None.
[FR Doc. 96-15077 Filed 6-24-96; 8:45 am]
BILLING CODE 5000-04-F