[Federal Register Volume 61, Number 73 (Monday, April 15, 1996)]
[Notices]
[Pages 16574-16595]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-9193]




[[Page 16573]]


_______________________________________________________________________

Part III





Department of Labor





_______________________________________________________________________



Office of the Assistant Secretary for Veterans' Employment and Training



_______________________________________________________________________



Solicitation for Grant Application: Job Training Partnership Act, Title 
IV, Part C, Program Year 1996; Notice

  Federal Register / Vol. 61, No. 73 / Monday, April 15, 1996 / 
Notices  

[[Page 16574]]



DEPARTMENT OF LABOR

Office of the Assistant Secretary for Veteran's Employment and Training


Solicitation for Grant Application; Program Year 1996

AGENCY: Office of the Assistant Secretary for Veterans' Employment and 
Training.

ACTION: Solicitation For Grant Application: Job Training Partnership 
Act, Title IV, Part C, Program Year 1996.

-----------------------------------------------------------------------

SUMMARY: This notice sets forth the procedures for obtaining a 
solicitation package for funds for the operation of employment and 
training programs under the Title IV, Part C, of the Job Training 
Partnership Act (JTPA IVC). The solicitation is published herein as 
attached to this notice. The provisions which are set forth are in 
draft form and may change prior to final grant award.

DATES: An application package and instructions for completion will be 
made available on April 15, 1996. The closing date for receipt of a 
completed application in response to this SGA will be no later than May 
15, 1996.

ADDRESSES: A copy of the application package and instructions will be 
mailed to all State Governors to be forwarded to the designated State 
entity as determined by the Governor. For further information contact 
Lisa Harvey U.S. Department of Labor, Office of Procurement Services, 
Rm. N5416, 200 Constitution Avenue NW., Washington, DC 20210, Telephone 
(202) 219-6445.

SUPPLEMENTARY INFORMATION: The State as defined by Section 4 of JTPA is 
the eligible applicant for grants to be funded under this SGA. An 
application for funds under this Solicitation will be accepted only if 
signed by the Governor of each State or his or her designee. A 
Governor's designee refers to the administrative head of the agency 
designated by the Governor to carry out the JTPA IV-C program in the 
State. Only one application will be accepted from each State. A 
transmittal letter signed by the Governor of the State or his or her 
designee must accompany the application. The letter must contain a 
statement that the designee is authorized to act on behalf of the 
Governor and administer the JTPA IV-C program.

    Signed at Washington, D.C., this 3rd day of April 1996.
Lawrence J. Kuss,
Grant Officer, Office of Procurement Services, Business Operations 
Center.
April 3, 1996.
    Ladies and Gentlemen: The U.S. Department of Labor, Veterans' 
Employment and Training Service (VETS) is requesting grant 
applications for programs that train and place veterans in 
unsubsidized employment in accordance with Title IV-C of the Job 
Training Partnership Act (JTPA). Attached is a Solicitation for 
Grant Application (SGA 96-01) package which consists of general 
program information, as well as specific application requirements 
and forms.
    Awards made under the requirements of this SGA are subject to a 
competitive grants process.
    Applications must include a Standard Form 424 with an original 
signature by the Governor of each State or his or her designee. A 
Governor's designee refers to the administrative head of the agency 
designated by the Governor to carry out the JTPA IV-C program in the 
State. Only one application will be accepted from each State's 
Governor. A transmittal letter signed by the Governor of the State 
or his or her designee must accompany the application. The letter 
must contain a statement that the applicant is authorized to act on 
behalf of the Governor and administer the JTPA IV-C program.
    Applications are due no later than May 15, 1996, 4:45 p.m., 
Washington, D.C. time, at the U.S. Department of Labor, Office of 
Procurement Services, Division of Contract Administration and 
Grants, Room N-5416, 200 Constitution Avenue, N.W., Washington, D.C. 
20210.
    It is anticipated that ten to sixteen awards will be made, each 
for a period of twelve months. During PY 1996, $6.0 million will be 
made available for this competition. Subject to the availability of 
sufficient funds for PY 1997, funding beyond one year may be 
available and may be requested through a Grant Modification Request, 
provided the applicant meets appropriate fiscal and performance 
goals of the program, as defined in the SGA.
    This SGA does not commit the Government to pay any costs 
incurred in the preparation and submission of a grant application, 
nor to enter into a grant agreement. The Grant Officer is the only 
individual who can legally commit the Government to the obligation 
of public funds in connection with this solicitation.
    Requests for information concerning this Solicitation are to be 
referred to Lisa Harvey, who may be reached at 202-219-6445.
        Sincerely,
Lawrence J. Kuss,
Chief, Division of Contract Administration and Grants Management, 
Office of Procurement Services, National Capital Service Center.

Solicitation for Grant Applications Veterans' Employment and Training 
Service

Part I

General Program Information and Requirements for Application of Funds

I. Purpose of the Solicitation for Grant Applications (SGA)

    The U.S. Department of Labor (DOL), Office of the Assistant 
Secretary for Veterans' Employment and Training (OASVET), is soliciting 
grant applications for the provision of employment and training 
programs to begin July 1, 1996 (PY 1996) through June 30, 1997 in 
accordance with Title IV, Part C, of the Job Training Partnership Act 
(JTPA IV-C).

II. Background

    JTPA IV-C directs the Secretary of Labor to conduct programs 
directly or through grants or contracts to meet the employment and 
training needs of service-connected disabled veterans, veterans of the 
Vietnam-era, and veterans who are recently separated from military 
service. The statute directs that programs supported under this Part be 
administered by the Office of the Assistant Secretary for Veterans' 
Employment and Training (OASVET) which is responsible for the 
distribution of funds, fiscal accountability, and program performance 
under JTPA IV-C.
    The intent of JTPA IV-C is to provide funding to the States to 
enhance employment and training services to eligible veterans with 
barriers to employment. The employment and training services offered to 
each participant are to be individually designed to overcome the 
identified barriers and lead to an unsubsidized job placement that 
meets the participant's minimum economic needs.
    The OASVET recognizes that the philosophy, program design, and 
general effectiveness of the JTPA IV-C programs vary widely among the 
grantees throughout the country. Grantee programs use varying 
approaches with respect to outreach and recruitment, intake and 
assessment, employment development plans (EDPs), training, placement, 
and follow-up. Outreach and recruitment efforts have included setting 
specific veteran targets, developing and using promotional materials, 
or establishing extensive community networks to complement outreach and 
recruitment efforts. Intake and assessment activities are essential to 
determining a veteran's ability to meet program eligibility 
requirements and his or her ``job readiness.'' Many different types of 
techniques and testing instruments have been used by grantees to assess 
the attitudinal, vocational and remedial skill needs of a participant. 
Based on intake and assessment approaches used to identify participant 
``job readiness,'' employment barriers, skills, education, personal 
interests, and career goals, JTPA IV-C program staff develop employment 
development plans. Among the various items contained in the EDP's are: 
participants' needs, short- and long-range goals, education, employment 
history, training

[[Page 16575]]

history, skills summary, employment barriers, and personal interests. 
One state's plan includes a schedule of tasks and timelines for 
elimination of identified barriers and achievement of employment goals. 
The EDP ensures that competencies are mastered and appropriate training 
services are provided.
    As with other aspects of the delivery of services, training 
interventions also vary across JTPA IV-C programs. In most cases, 
either On-the-Job Training (OJT), classroom training, or both, are 
available to veterans. Job search skills training is also included. 
Placement assistance involves various combinations of job development 
assistance by either the grantee program staff, Disabled Veterans' 
Outreach Program staff (DVOP) or Local Veterans' Employment 
Representatives (LVER) staff, educational institutions, and self-help 
methods; use of the Public Employment Service job listings is also 
included by some grantees to identify employment opportunities. 
Finally, some grantees use periodic follow-up after placement to track 
what happens to participants after they leave the program, and other 
grantees choose to provide ancillary services which can include career 
development, job search and post-placement counseling.

National Trends Affecting the JTPA IV-C Program

    The JTPA IV-C program is the smallest of all JTPA programs. Through 
a complex funding formula, funding for IV-C programs amounts to 
slightly less than one half of one percent of the combined funding 
available for Title IIA and Title IV programs. In recent years, IV-C 
funding has been reduced due to shrinking JTPA allocations and Federal 
budget cuts. Fifty-two percent of all States had grants funded at less 
than $100,000 in Program Year (PY) 1992, and of that group, 74% were 
funded at the minimum level of $55,000. This resulted in fewer states 
electing to participate in the IV-C program.

III. Changes to JTPA IV-C

    Beginning with the Solicitation for Grant Applications (SGA) issued 
in May 1994, the OASVET changed the grants process for JTPA IV-C 
programs from a formula-based process to a competitive process. The 
goal was to provide larger grants that maximized services to Veterans 
with programs that have a richer mix of training options and support 
services. In the aggregate, such a funding approach demonstrated 
greater performance and increased customer satisfaction. Forty-four 
applicants responded to the PY 94 SGA and a total of fourteen 
applicants received grant awards.
    The OASVET has also eliminated the requirement that applicants 
pledge an amount of matching funds or in-kind services that is equal to 
or greater than the amount being requested. In the past, this 
requirement became increasingly difficult for applicants to meet and 
was a reason for some states electing not to submit an application for 
IV-C funding.
    JTPA IV-C grants in PY 96 (July 1, 1996) will be funded on a two-
year, competitive basis, and all awards will be made at the same time. 
Second-year funding will be contingent on satisfactory performance in 
the first year and on the availability of funds. This approach will 
enable the OASVET to select those grantees who are most responsive to 
the requirements in the legislation and the SGA; provide a greater 
monetary incentive for States by awarding larger grants than before; 
reduce the level of effort required by States to prepare applications 
and by the OASVET to award and administer the JTPA IV-C grants; 
standardize the funding cycle to provide more timely and comparable 
data for improved monitoring and evaluation, and allow the OASVET the 
option of not funding second-year operations by grantees that do not 
perform as required.

Notice of Proposed Rulemaking

    A Notice of Proposed Rulemaking was published on March 8, 1994 in 
the Federal Register at 59 FR 10769, notifying the public of the intent 
to remove current regulations which provide for a non-competitive, 
formula driven process and in its place establish a new competitive 
grants process. Comments from the public were invited over a 30 day 
period. Grant awards under the provisions of the former SGA were made 
after the final announcement in the Federal Register and the JTPA-IV-C 
regulations were removed.

IV. Grant Awards

    Highest consideration will be given to those applications which 
demonstrate the greatest commitment to serve eligible Veterans and are 
proposing a program(s) in a geographic area(s) in which there are few 
or no interventions available to Veterans with significant barriers to 
employment.
    Applicants are encouraged to present the best possible narrative 
about their program. It is also extremely important that the narrative 
portion of the application make it clear what the problem is, the 
proposed solution, and how eligible Veterans will benefit from the 
proposal.

V. Review/Award Process

    Proposals received will be evaluated by a Review Panel utilizing 
the criteria described in this Solicitation. The Panel's 
recommendations will be advisory. Final awards will be made based on 
the best interests of the Government as determined by the Grant 
Officer. Technical and/or budgetary negotiations with applicants may be 
conducted by the Grant Officer before final grant award. Although the 
Government reserves the right to award on the basis of the initial 
application submission, it is anticipated that negotiations will be 
conducted leading to submissions of a final negotiated application. 
Under this Solicitation, the number of awards will be anywhere from ten 
to sixteen (10-16) and are anticipated to be in the range of $400,000 
to $850,000. THE DEADLINE FOR SUBMISSION OF APPLICATIONS WILL BE MAY 
15, 1996. Awards are anticipated to be made in June 1996.

VI. Period of Performance

A. First-Year Funding

    The anticipated period of performance will be for one year 
beginning July 1, 1996 through June 30, 1997. (All budget forms should 
reflect this period to cover four (4) fiscal quarters). No applicant 
shall begin program operations before the grant award. Due to the 
competitiveness of the IV-C Grant, the Grantee will be held to the 
performance and funding goals in the Grant Award and no modifications 
will be allowed during the first year of the grant.

B. Second-Year Funding

    Subject to the availability of sufficient funds for PY 1997, 
funding beyond one Year may be available and may be requested through a 
Grant Modification Request, provided the applicant:
    1. By the end of the third quarter, achieves at least 60% of the 
first year total goals for Federal expenditures, enrollments and core 
training (all training added together), or
    2. 85% of total goals for the year if planned activity is NOT 
evenly distributed in each quarter.
    All instructions for modifications and announcement of funding 
availability will be issued at a later date.

VII. Eligible Applicants

Eligible Applicants

    The State as defined by Section 4 of JTPA is the eligible applicant 
for grants to be funded under this SGA. An application for funds under 
this Solicitation will be accepted only if signed by the Governor of 
each State or

[[Page 16576]]

his or her designee. A Governor's designee refers to the administrative 
head of the agency designated by the Governor to carry out the JTPA IV-
C program in the State. Only one application will be accepted from each 
State. A transmittal letter signed by the Governor of the State or his 
or her designee must accompany the application. The letter must contain 
a statement that the designee is authorized to act on behalf of the 
Governor and administer the JTPA IV-C program.
    The designated applicant may propose to operate programs through 
sub-applicants, such as JTPA entities, State Employment Service 
Agencies (SESAs), community based organizations, educational 
institutions, non-profit organizations, or other service providers. 
States should allow sufficient time for the procurement procedures 
required for selecting and consolidating State subapplications into a 
single proposal that is responsive to this SGA by the prescribed 
deadline.

VIII. Participant Eligibility

A. Legislative Criteria

    For the purpose of this Solicitation, the term Veteran as defined 
in 29 U.S.C. 1503(27)(A)(JTPA Section 4(27)(A)), shall refer to an 
individual who served in the active military, naval, or air service, 
and who was discharged or released therefrom under conditions other 
than dishonorable.
    Participant eligibility criteria for Title IV-C participation is 
stated as follows:
    1. ``Service-connected disabled veteran'' refers to (1) a veteran 
who is entitled to compensation under laws administered by the 
Department of Veterans' Affairs (DVA), or (2) an individual who was 
discharged or released from active duty because of a service-connected 
disability. See 29 U.S.C., Sec. 1503(27)(B).
    2. ``Veteran of the Vietnam-era'' refers to an eligible veteran any 
part of whose active military service was during the Vietnam-era (i.e., 
any part occurred between August 5, 1964 and May 7, 1975). See 29 
U.S.C., Sec. 1503(27)(D).
    3. ``Veterans who are recently separated from military service'' 
refers to any veteran who applies for participation in a program funded 
under any title of JTPA within 48 months after separation from military 
service, as defined in 29 U.S.C., Sec. 1503 (27)(C).
    Only those veterans who meet these statutory eligibility criteria 
may be served by JTPA IV-C funds.

B. PY 96-97 Special Consideration

    In PY 96 and PY97, the OASVET encourages grant applications to 
provide services to Veterans most in need to include services to women 
and other Veteran minorities who meet JTPA IV-C eligibility 
requirements.

IX. Separation of Technical and Cost Proposals

    To facilitate proposal evaluation, the applicants shall submit 
separate sections entitled Technical Proposal and Cost Proposal. These 
sections must be physically separate (i.e., the Cost Proposal must 
start on a new page and be separately stapled). In addition to 
Technical and Cost Proposals, the grant application shall contain a 
transmittal letter signed by the Governor of the State, or his or her 
designee, an Abstract, and a Table of Contents. These elements of the 
application are further described on the next page.

X. Required Contents of an Application

    All applications found to be responsive will be retained by the 
Grant Officer for complete evaluation of the entire application. To be 
considered responsive, the grant application package must include the 
elements and number of copies indicated below. For each of these 
sections, applicants are encouraged to be concise yet thorough in 
documentation and narratives. Finally, applicants should refer to the 
Glossary contained in this SGA to ensure that terms used in their 
applications are in agreement with those in the SGA.

                                                                        
------------------------------------------------------------------------
                                          Recommended page length (one- 
  Elements required in the application        sided, double spaced)     
------------------------------------------------------------------------
Transmittal Letter.....................  1.                             
Table Contents.........................  1.                             
Abstract...............................  1-2                            
Technical Proposal: Submit original and  16 pages total including the   
 three copies.                            required goal chart.          
 Statement of Needs                                             
 Program Design and Goals                                       
 Qualifications of the                                          
 Applicant                                                              
 Community Linkages/In-Kind                                     
 Contributions, Optional Outside Funds                                  
 and/or Letters of Financial                                            
 Commitments                                                            
 Additional Attachments; i.e.,   Not to exceed 10 pages.        
 charts, graphs, tables.                                                
Cost Proposal: Submit original and two                                  
 copies:                                                                
     Standard Form 424.........  1.                             
     Standard Form 424-A.......  2.                             
     Budget Narrative for        4.                             
     applicant and subapplicant                                         
     (including the Direct Cost                                         
     Description form for Applicants                                    
     and Subapplicants).                                                
     Grant Assurances, and       As Attached.                   
     Certifications Signature Page.                                     
------------------------------------------------------------------------

A. Transmittal Letter

    A transmittal letter signed by the Governor of the State or his or 
her designee must accompany the application. The letter must contain a 
statement that the applicant is authorized to act on behalf of the 
Governor and administer the JTPA IV-C program.

B. Table Contents

    A Table of Contents must be included in the grant application 
package. The Table of Contents should identify, by title and page 
number, each significant Section of the Technical Proposal. Sequential 
numbering of each page in the Grant application package is required in 
order to facilitate and expedite the review, negotiation, and award 
process.

C. Abstract

    Each application shall include an Abstract which shall include the 
following elements:
    1. Total amount of Federal funds requested,
    2. Name(s) of Grantee and Sub-Grantee(s),
    3. The Region in which the applicant is located, and where the 
project(s) will be located and,
    4. Brief summary of mandatory services provided to IV-C eligible 
Veterans.
    The purpose of the Abstract is to allow for a preliminary review of 
applications by the Grant Officer to identify those which are 
responsive to application preparation instructions and which contain 
the mandatory program elements as described in this SGA. THE ABSTRACT 
SHOULD BE ATTACHED TO THE TRANSMITTAL LETTER.
    Applications which are substantially incomplete or deficient with 
respect to the specified required forms and content may be deemed 
unacceptable and receive no further consideration.

[[Page 16577]]

D. Technical Proposal

    The Technical Proposal shall consist of the Statement of Needs, 
Program Design and Goals, Qualifications of the Applicant and/or Sub-
Applicant(s), Community Linkages/InKind Contributions, and Optional 
Outside Funds and/or Letters of financial commitment from community 
organizations. Additional Attachments; i.e., charts, graphs, tables. 
The Technical Proposal shall address only the programmatic aspects of 
the proposed program and shall not include any statement regarding the 
amount of funds being requested.
1. Statement of Need
    The Statement of Needs should succinctly describe the problem(s) to 
be addressed by the proposed program. The Statement of Needs should 
identify employment and training problems commonly experienced among 
eligible veterans who reside in a specific geographical area. The 
following provides direction regarding topics which should be addressed 
in the narrative of the applicant's Statement of Needs.
(a) Geographical Area
    The geographic area(s) to be served should be identified and this 
description must agree with the entries in Boxes 12, 14a and 14b of the 
SF 424.
(b) Eligible Veterans Targeted
    Information regarding JTPA IV-C eligible veterans who reside or 
will reside in the area(s) to be served shall include information on 
numbers of service connected Veterans, Vietnam-era Veterans, and 
recently separated Veterans. Data on other subgroups of eligible 
veterans may also be provided as part of the Statement of Needs, e.g. 
women and minorities.
(c) Identification of Special Problems and Needs of the Population
    If there are aspects of the areas to be served which overall pose a 
general barrier(s) to employment, these shall be identified, e.g., 
economic isolation found in remote areas, high unemployment rate, 
significant industrial closings or slow downs, military base closures, 
economic downturns, lack of shelter, etc. The applicant shall include 
the source of this data. Also identify unique or severe handicaps and 
barriers to employment which may be common to the eligible population 
of veterans or other subgroups of veterans to be served by the proposed 
program. Such barriers could include post traumatic stress disorder 
(PTSD) syndrome, or circumstances which especially affect particular 
categories of disabled veterans, recently separated veterans who lack 
marketable work skills, etc. The barriers identified in this section 
shall be specifically linked to the enrollment goals and interventions 
proposed in the Program Design.
2. Program Design
    a. The Program Design shall describe the approach applicants will 
use to address targeted veterans' barriers to employment. The Program 
Design shall describe all aspects of an applicant's program and 
delineate which services are to be funded using JTPA IV-C funds and 
optional outside funds. The Program Design shall provide information on 
how services are expected to be delivered, i.e. through the applicant 
or through other eligible subapplicants, and provide the names of any 
and all subapplicants.
    b. Programs for which funds are sought under this SGA may include 
new initiatives, further development of existing programs, or a 
combination. If applications are for continuing activities, the 
demonstrated effectiveness of existing programs shall be described and 
applicants shall address the extent to which previous enrollment and 
performance goals were met. In cases where the programmatic approach 
calls for a combination of new and existing programs, a description 
shall be included of how the new activities and existing programs will 
complement each other and enhance other programs.
    c. In order to comply with this SGA, applicants shall agree to 
place participants in unsubsidized employment, paying an average wage 
that is at least equivalent to the average JTPA Title IIA rates 
reported in their respective States for PY 94. If applicants are 
proposing wages less than the Title IIA wage rates, they shall provide 
a rationable. While meeting this requirement will provide no additional 
rating points, failure to provide a rationale for proposing a lesser 
average wage rate will result in the loss of 5 points for the rating of 
this criteria.

------------------------------------------------------------------------
                                                                Average 
                            State                               wage at 
                                                               placement
------------------------------------------------------------------------
Alabama......................................................      $6.12
Alaska.......................................................      10.08
Arizona......................................................       6.46
Arkansas.....................................................       6.94
California...................................................       7.37
Colorado.....................................................       7.27
Connecticut..................................................   \1\ 7.66
Delaware.....................................................       7.03
D.C..........................................................       7.39
Florida......................................................       6.87
Georgia......................................................       6.46
Hawaii.......................................................       7.72
Idaho........................................................       6.86
Illinois.....................................................       7.48
Indiana......................................................       7.42
Iowa.........................................................       7.29
Kansas.......................................................       7.69
Kentucky.....................................................       6.08
Louisiana....................................................       6.22
Maine........................................................       7.08
Maryland.....................................................       6.74
Massachusetts................................................       8.44
Michigan.....................................................       6.88
Minnesota....................................................       7.93
Mississippi..................................................       5.93
Missouri.....................................................       6.51
Montana......................................................       7.21
Nebraska.....................................................       6.59
Nevada.......................................................       7.64
New Hampshire................................................       7.26
New Jersey...................................................       8.45
New Mexico...................................................       6.78
New York.....................................................       7.72
North Carolina...............................................       6.56
North Dakota.................................................       6.26
Ohio.........................................................       7.45
Oklahoma.....................................................       7.33
Oregon.......................................................       7.07
Pennsylvania.................................................       7.10
Puerto Rico..................................................       4.74
Rhode Island.................................................       7.07
South Carolina...............................................       6.48
South Dakota.................................................       5.98
Tennessee....................................................   \1\ 5.90
Texas........................................................       6.99
Utah.........................................................       7.27
Vermont......................................................       6.95
Virginia.....................................................       6.18
Washington...................................................       7.50
West Virginia................................................       5.80
Wisconsin....................................................       7.06
Wyoming......................................................      6.83 
------------------------------------------------------------------------
\1\ Data not available for PY 1994--previous PY data cited.             

    d. There are three program activities that all applications shall 
contain to be found technically acceptable under this SGA. These 
activities are: Employment Development Plans, Core Training, and Job 
Placement Services. In addition to these mandatory activities, proposed 
programs should include some combination of optional activities such as 
pre-enrollment assessments, ancillary services and follow-up to assure 
that participations will be placed in unsubsidized employment that 
meets their ``minimum economic need''. Both categories of program 
activities are more fully described below.
(1) Mandatory Program Activities
(a) The Employment Development Plan (EDP)
    A definition of Employment Development Plan (EDP) can be found

[[Page 16578]]

in the Glossary of Terms. The implementation of an FDP is required for 
all veterans enrolled in programs supported by JTPA resources. A copy 
of an EDP is maintained in each participant's file. The EDP shall 
document a summary of the assessments conducted to ascertain the 
abilities, barriers and needs of the participant. At a minimum, the EDP 
should substantiate the participant's minimum income needs, identify 
barriers and skill deficiencies, and describe the services needed and 
the competencies to be achieved by the participant as a result of 
program participation. The applicant shall also include a description 
of their proposed EDP process.
(b) Core Training Activities
    A definition of Core Training Activities can be found in the 
Glossary of Terms. It refers to any training program that leads to the 
development of job skills for the client. Each client who is to be 
enrolled in a JTPA IV-C program must receive some form of core 
training. The Program Design narrative must identify the core training 
components to be employed in the applicant's program, and these 
components must agree in scope with the definitions found in the 
Glossary of Terms. Core training components proposed by the applicant 
that do not fit the glossary terms or definitions must be adequately 
described and justified in the Program Design narrative. Core training 
activities described in this section may include but are not limited to 
the following:
    I. Classroom training;
    ii. On-the-job training;
    iii. Remedial education;
    iv. Literacy and bilingual training;
    v. Institutional skills training;
    vi. Occupational skills training;
    vii. On-site industry-specific training;
    viii. Customized training;
    ix. Apprenticeship training; and
    x. Upgrading and retraining.
    Definitions of these core training activities are found in the 
Glossary of Terms.
(c) Job Placement Services
    A definition of Job Placement Services can be found in the Glossary 
of Terms. The ultimate objective of JTPA IV-C services is to place each 
client in a meaningful, permanent job that allows the client to become 
economically self-sufficient. The applicants shall describe in the 
Program Design how job placements will occur after core training 
activities and/or after job development or referral efforts are 
initiated.
(2) Optional Program Activities
(a) Pre-Enrollment Assessments
    A definition of Pre-enrollment Assessment can be found in the 
Glossary of Terms. This SGA allows costs for pre-enrollment assessments 
that enable grantees to determine the employability needs of applicants 
by conducting meaningful evaluations of applicant skills and barriers. 
Grantees are then able to refer those applicants who may not be 
appropriate for the services of the proposed program to other service 
providers. The assessment of applicants prior to enrollment is an 
allowable cost to JTPA IV-C provided it has been determined that the 
applicants to be assessed meet the legislative criteria for the JTPA 
IV-C eligibility. In the Program Design, the grant applicant shall 
identify the means of pre-enrollment assessments it intends to use and 
the purpose for the information to be derived from those assessments.
(b) Ancillary Services
    A definition of Ancillary Services can be found in the Glossary of 
Terms. Although not a required component of a JTPA IV-C program, the 
applicant may choose to supplement its core training activities by 
providing some form of ancillary services. The applicant shall describe 
in the Program Design if ancillary services are to be provided to 
clients, and if so, the nature of those services. Ancillary services 
may include but are not limited to the following activities to 
accommodate the individual needs of the participants. Any other 
services being proposed other than those listed below must be fully 
described.
    I. Vocational explorational training
    ii. Case Management
    iii. Counseling
    iv. Job club activities
    v. Job search assistance
    Definitions of these ancillary services are found in the Glossary 
of Terms.
(c) Follow-Up
    A definition of Follow-Up can be found in the Glossary of Terms. 
Applicants may choose to include follow-up services in their proposed 
program to track what happens to applicants after initial placement. 
Applicants must describe in the Program Design if follow-up services 
are to be provided to clients, and if so, the nature of those services.
(3) Performance and Enrollment Goals
    A chart is provided to identify the performance and enrollment 
goals of the proposed program. The chart entitled Performance and 
Enrollment Goals in Part II must be included with the Program Design.
    (a) The performance goals are arrayed in four fiscal quarters. The 
number of quarters for which performance is planned should be the same 
as the number of quarters indicated in Section D of SF 424A for which 
expenditures are provided. Data on the Performance and Enrollment Goals 
chart is to be entered on a cumulative basis only.
    (b) When establishing performance goals, estimate the number of 
assessments to be performed, the number of enrollments, the number of 
terminations, and the number of placements on a quarterly basis. Also 
estimate enrollment goals for core and ancillary training activities 
for each quarter in order to develop the budget for the program.
    (c) An enrolled veteran is one who has been determined eligible for 
services at intake and who is scheduled to receive training. Enrollment 
goals are to be described in the Program Design, accompanied with the 
Performance and Enrollment Goals chart. Proposed enrollment goals for 
each quarter by eligible target group must be provided with a 
discussion that links the number of eligible veterans described under 
the Statement of Needs to the enrollment goals. Other eligible 
subgroups of veterans that the applicant intends to serve, such as 
women or minorities, must also be reported on the enrollment chart, 
discussed in the Program Design, and identified in the Statement of 
Needs.
3. Qualifications of the Applicant and Subapplicant
a. Required Elements
    This section shall discuss the experience and qualifications of the 
applicant for successful completion of the program. The discussion 
shall include the experience of the organization in delivering 
successful programs related to that being proposed. The applicant shall 
include with the narrative a list of the type of grants received by the 
applicant and subapplicant(s) over the last three years and the amount 
of those grants. For each grant listed, provide the grantor's name and 
phone number, specific outcomes achieved, to include average wages at 
placement and entered employment rates.

[[Page 16579]]

4. Community Linkages/In-Kind Contributions, Optional Outside Funds 
and/or Letters of Financial Commitment
a. Community Linkages/In-Kind Contributions
    This section must provide information on the quality and extent of 
the linkages the program will have with outside organizations 
(including state, municipal, non-profit organizations and community 
organizations). If these linkages include in-kind services or other 
coordinated efforts at no additional cost to this grant these should be 
identified.
b. Optional Outside Funds
    The inclusion of outside funds in an applicant's program is not a 
requirement to receive JTPA IV-C funds. However, if outside funds are 
to be included, the applicant shall identify in the Technical Proposal 
the source of such pledges of financial support and describe the 
programmatic utilization of these funds and how such funds will promote 
achievement of the program objectives.
c. Letters of Financial Commitment
    The dollar amount of this support shall be identified in the 
Technical Proposal. Pledges of financial support shall be accompanied 
by an official signed letter of commitment from each organization and 
included as Attachments to the Technical Proposal.
5. Cost Proposal
    Applicants shall submit an original and two copies of the Cost 
Proposal. Required elements of which consist of the following:
a. Standard Form (SF) 424--Application for Federal Assistance
    The amount of Federal funds requested shall be indicated on this 
form and must agree with the amounts reflected on the SF 424A which is 
also submitted in the Cost Proposal. Additionally, the SF 424 must be 
signed by an official who is authorized to represent the applicant in a 
grant agreement with the U.S. Department of Labor.
b. Standard Form (SF) 424 A--Budget Information--Non-Construction 
Program
    This form is used to project anticipated costs in various object 
class categories among the applicant and subapplicant(s) over the 
fiscal quarters of PY 1996. Instructions for the completion of this 
form are found in Part II of this Solicitation.
c. Direct Cost Descriptions for Applicants and Subapplicants
    A form and appropriate instructions are provided in Part II of this 
Solicitation for the purpose of identifying direct and administrative 
charges associated with various object class categories. This form 
shall be completed and included in the Cost Proposal.
d. Budget narrative
    The applicant shall provide a narrative explanation of the purpose 
of each proposed program cost and how it was derived, and indicate how 
it is related to the operation of the program. Program costs which must 
include a narrative are the following:
    (1) The object class categories from the SF 424A, Section B, such 
as personnel, fringe benefits, travel, equipment, supplies, other, and 
indirect charges for both the applicant and any subapplicants.
    (2) Training costs, which are included under line h Column (5) 
``Other'' for applicants, or if subapplicants are to provide training 
services, they are to be included under line h for columns (1-4). 
Training costs may be determined by applying 50% of wages for OJT 
hours, paying for tuition/books at a community college, or by applying 
the cost of training staff.
    (3) ``Other'' costs as found on line h of the SF424A for applicants 
and subapplicants, which may include rent, utilities, training, or 
support services, such as child care or bus fare.
    (4) The nature and identity of any sub-grantees should be discussed 
briefly.
    (5) The average cost-per-participant and the average cost-per-
placement shall be identified. The cost-per-participant is derived by 
dividing the amount of Federal funds being requested by the number of 
participants to be supported in the proposed program. The cost-per-
placement is calculated by dividing the amount of Federal funds 
requested by the number of participants anticipated to be placed in 
employment.
    (6) The applicant must explain indirect cost charges and justify 
fringe benefit costs that exceed thirty-five percent (35%) of the 
aggregate personnel charges.
    (7) Certifications and Assurances, Include the signature page of 
the Certifications and Assurances and any pertinent attachments along 
with the Cost Proposal.

XI. Rating Criteria for Technical & Cost Proposals

A. Technical Proposal--80 Points

    Applicants are advised that selection for grant award is to be made 
after careful evaluation of the grant application by the Review Panel. 
Each panelist will evaluate applications against the various criteria 
on the basis of 80 points. The scores will then serve as the primary 
basis for considering the technical merits of applications for 
potential award. Clarification may be requested of grant applicants if 
the situation so warrants.

Point Distribution

Statement of Needs............................................20 points
Program Design and Goals......................................30 points
Qualifications of the Applicant...............................15 points
Community Linkages/In-Kind Contributions, Outside Funds & Letters 
of Financial Commitments......................................15 points

    In order to receive the maximum of 80 points in the rating of the 
Technical Proposal, applications must be exceptional in meeting all the 
criteria of the elements described below.

B. Evaluation Criteria

 1. Statement of Need: 20 Points
    Applicants will be rated on their ability to demonstrate an 
understanding of the barriers to employment exhibited by the veteran 
population to be served. The Statement of Needs must be accompanied 
with statistical data or other documentation to support statements 
made.
2. Program Design and Goals: 30 Points
    Applicants will be rated based on the following criteria:.
    (a) the thoroughness of the proposed EDP plan and process in 
documenting the abilities, barriers, and needs of each participant and 
in ensuring that appropriate services are provided;
    (b) the degree to which the proposed core training interventions 
will address the multiple barriers to employment of the target 
population by developing marketable job skills;
    (c) the degree to which proposed job placement services will place 
clients in meaningful, permanent jobs that will allow clients to become 
economically self-sufficient;
    (d) the appropriateness of optional program activities to the needs 
and interests of the target groups to be served;
    (e) average wage rates at placement, or the existence of a 
rationale for utilizing rates lower than the PY 94 Title IIA rates;
    (f) the degree to which the quantitative performance and

[[Page 16580]]

enrollment goals and timeframes are realistic and indicate that a 
substantial effort will be made to provide meaningful services to 
veterans consistent with the Statement of Needs.
3. Qualifications of the Applicants and Subapplicant(s): 15 Points
    The applicant and the proposed sub-applicant(s) will be rated on 
their level of knowledge, experience and expertise in conducting 
programs that provide job training and job placement services.
4. Community Linkages/In-Kind Contributions, Optional Outside Funds 
and/or Letters of Financial Commitments: 15 Points
    Utilization of outside agencies such as state, municipal and 
community agencies by applicants can enhance IV-C services to 
participants, ensure that duplication of effort is minimized, and 
ensure that activities to serve targeted veterans are coordinated.
    Applications will receive up to 10 points for demonstrating the 
degree to which proposed programs create or maintain cooperative 
linkages with other State, municipal, and community agencies. An 
additional 5 points shall be awarded to applications that demonstrate a 
commitment of outside funds to the program. This use of the term funds 
is not inclusive of the value of in-kind services. All commitments of 
outside funds must be substantiated by one or more signed letters of 
support that identify the amount and source of financial resources 
being committed (ensure that this information is included only in the 
Technical Proposal).
5. Cost Proposal: 20 Points
    Each Cost Proposal will be evaluated on its efficiency in relation 
to other Cost Proposals submitted in response to this SGA. The average 
cost per average (ACPA) which is the average of the proposed average 
cost-per-participant and average cost-per-placement will be the sole 
aspect of cost efficiency considered in this regard. The average cost-
per-participant is derived by dividing the total amount of Federal 
funds requested by the Total number of planned participants. The 
average cost-per-placement is calculated by dividing the total amount 
of funding requested by the goal for placements. The ACPA shall be 
derived by dividing the sum of the two averages by two (2).
    The proposal having the lowest average of these two will receive 20 
points, based on the following formula: (lowest ACPA/ACPA x 20)
    All other proposals will receive points using the above formula. 
For example, if the lowest ACPA is $2,000, it would receive a cost 
score of 20. If another proposal had an ACPA of $4,000, it would 
receive a score of 10 (i.e., [$2,000/$4,000] x 20). Lower scores from 
this evaluation of cost efficiency due to higher cost services may be 
compensated by receiving additional points in the Statement of Needs of 
the Technical Proposal for serving participants having significant 
barriers which may be costly to serve (see Section XI (B) above). Total 
scores are derived by adding the points given to Technical Proposals to 
those given to Cost Proposals. Optimally, Technical Proposals are 
weighted four times greater than the highest rated Cost Proposal (80 
points versus 20 points).

XII. Non-Responsive Applications

    All information provided in the application package must be concise 
and accurate. Applications will be given a preliminary review to 
identify if one or more of the following requirements is not met by an 
applicant. Such a finding will render the application nonresponsive and 
it will not be considered by the Review Panel. Non-responsive 
applications include the following characteristics:

--those that are submitted after the deadline;
--those in which the Governor of the State has not designated the 
applicant as his or her designee to carry out the program;
--those that do not include the mandatory activities of core training, 
employment development plans, and job placement services;
--those that exceed the maximum funding amount of $850,000;
--those that exceed the twelve month period of performance; and
--those that exceed four fiscal quarters of activity.

    All applications found to be responsive will be retained by the 
Grant Officer for complete evaluation of the entire application.

XIII. General Application Requirements for Funds

    A. One blue ink-signed original, complete grant application, marked 
original, plus 3 copies shall be submitted to the U.S. Department of 
Labor, Office of Procurement Services, Room N-5416, 200 Constitution 
Avenue, N.W., Washington, DC 20210, not later than 4:45 pm EDT, May 15, 
1996. Hand-delivered applications must be received by the Office of 
Procurement Services by that time.
    B. Any application received at the Office of Procurement Services 
after 4:45 pm EDT will not be considered unless it is received before 
award is made and:
    1. It was sent by registered or certified mail not later than the 
fifth calendar day before May 15, 1996; or
    2. It was sent by U.S. Postal Service Express Mail Next Day 
Service--Post Office to Addressee, not later than 5:00 pm at the place 
of mailing two working days, excluding weekends and Federal holidays, 
prior to May 15, 1996.
    The only acceptable evidence to establish the date of mailing of a 
late application sent by registered or certified mail is the U.S. 
Postal Service postmark on the envelope or wrapper and on the original 
receipt from the U.S. Postal Service. If the postmark is not legible, 
an application received after the above closing time and date shall be 
processed as if mailed late. ``Postmark'' means a printed, stamped or 
otherwise placed impression (not a postage meter machine impression) 
that is readily identifiable without further action as having been 
applied and affixed by an employee of the U.S. Postal Service on the 
date of mailing. Therefore, applicants shall request that the postal 
clerk place a legible hand cancellation bull's-eye postmark on both the 
receipt and the wrapper or envelope.
    The only acceptable evidence to establish the date of mailing of a 
late application sent by U.S. Postal Service Mail Next Day Service-Post 
Office to Addressee is the date entered by the post office receiving 
clerk on the ``Express Mail Next Day Service-Post Office to Addressee'' 
label and the postmark on the envelope or wrapper and on the original 
receipt from the U.S. Postal Service. ``Postmark'' has the same meaning 
as defined above.
    Therefore, applicants shall request that the postal clerk place a 
legible hand cancellation bull's-eye postmark on both the receipt and 
the envelope or wrapper.
    The only acceptable evidence to establish the time of receipt at 
the U.S. Department of Labor is the date/time stamp of the Office of 
Procurement Services on the application wrapper or other documentary 
evidence of receipt maintained by that office.
    Applications sent by telegram or facsimile (FAX) will not be 
accepted.

XIV. Administrative Provisions

    A. All grants awarded under this SGA shall be subject to the 
administrative standards and provisions of DOL which include the 
following:
    1. 29 CFR Part 96 (Federal Standards for Audit of Federally Funded 
Grants, Contracts and Agreements). This rule implements, for State and 
local governments and Indian tribes that receive Federal Assistance 
from the

[[Page 16581]]

DOL, Office of Management and Budget (OMB) Circular A-128 ``Audits of 
State and Local Governments'' which was issued pursuant to the Single 
Audit Act of 1984, 31 U.S.C., Sec. 7501-7507. It also consolidates the 
audit requirements currently contained throughout the DOL regulations.
    2. Section 165 of the JTPA--Reports, Recordkeeping and 
Investigations. Please note that Sections 4, 141-184 and 441 also 
apply.
    3. 29 CFR Part 97--Uniform Administrative Requirements for Grants 
and Cooperative Agreements to State and Local Governments.
    4. 29 CFR, Parts 30, 31, 32, 33 and 34--Equal Employment 
Opportunity in Apprenticeship and Training; Nondiscrimination in 
Federally Assisted Programs of the Department of Labor, Effectuation of 
Title VI of the Civil Rights Act of 1964; and Nondiscrimination on the 
Basis of Handicap in Programs and Activities Receiving or Benefiting 
from Federal Financial Assistance (Incorporated by Reference). These 
rules implement, for recipients of federal assistance, non-
discrimination provisions on the basis of race, color, national origin, 
and handicapping condition, respectively.
    5. 29 CFR Part 95--Uniform Administrative Requirements for Grants 
and Agreements with Institutions of Higher Education, Etc.
    6. Applicable provisions of JTPA, Pub. L. 97-300, including all 
applicable provisions of sections 161-171, Federal and Fiscal 
Administration.
    7. Appeals from nondesignation will be handled under 20 CFR Part 
636.

XV. Special/General Grant Provisions and Certifications/Assurances \1\

    If the applicant is awarded a grant, it will be required to operate 
the program in accordance with the following Certifications and 
Assurances and with the following Special and General Grant provisions.
---------------------------------------------------------------------------

    \1\ Certifications, assurances and the special and general 
provisions can be found in Part III.
---------------------------------------------------------------------------

A. Special Provisions

    1. The Special Provisions which are incorporated in the approved 
grant will contain elements to reflect program requirements specific to 
the awarded grant. It is the responsibility of the grantee to ensure 
that these provisions are adhered to and that the program is operated 
in compliance with these requirements. The grantee must review these 
provisions as they are unique to each grant upon award.

B. General Provisions

    1. The General Provisions are standard for each award during each 
Program Year. As with the Special Provisions, it is the responsibility 
of the grantee to ensure that the program is operated in compliance 
with these provisions.

C. Certifications/Assurances

    1. As original signed and dated signature page providing the 
following certification and assurances must accompany the Cost 
Proposal:
    a. Certification regarding lobbying;
    b. Certification regarding debarment and suspension;
    c. Certification regarding a drug-free work place;
    d. Certification of Release of (Grantee) Information;
    e. Certification regarding nondiscriminatory and equal opportunity; 
and
    f. Grant Assurances for Non-construction programs.

XVI. Executive Order 12372: Intergovernmental Review of Federal 
Programs

    The DOL has identified JTPA IV-C, as being eligible for State 
review under Executive Order 12372, ``Intergovernmental Review of 
Federal Programs.'' Therefore, each applicant is required to follow the 
procedures established by its State relative to the Executive Order and 
may be required to simultaneously submit a copy of the application to 
the State Single Point of Contact (SPOC), if the State has one. 
Indication of the applicant's action with respect to the SPOC submittal 
must be noted on item 16 of the SF 424.

XVII. Allowable Costs

    Determinations of allowable costs shall be made in accordance with 
the following applicable Federal cost principles:
    a. State and local government--OMB Circular A-87
    b. Educational institutions--OMB Circular A-21
    c. Nonprofit organizations--OMB Circular A-122
    d. Profit-making commercial firms--48 CFR Part 31

XVIII. Limitation on Administrative and Indirect Costs

    Costs for administration may not exceed 20 percent of the total IV-
C grant funds. Indirect costs claimed by the applicant shall be based 
on a federally approved rate. The approving entity (the Federal 
Cognizant Agency) should be identified by the applicant in box 22 of 
the SF424A.

Part II--Required Forms & Instructions

Required Forms and Suggested Formats

    Two forms and two suggested formats for information required in the 
JTPA IV-C application are provided below along with instructions for 
proper completion.

A. Standard Form 424 (SF 424): Application for Federal Assistance

    The SF 424, which collects summary information about the applicant 
and the program being proposed, must be submitted with the grant 
application. To preclude unnecessary delays in the processing of a 
grant application package, accurate and thorough completion of this 
form is critical. The general instructions found on the back of the SF 
424 are provided to assist applicants. A copy of the SF 424 follows. 
The SF 424 must be signed by the Governor or the administrative head of 
the designated agency.

BILLING CODE 4510-79-P

[[Page 16582]]

[GRAPHIC] [TIFF OMITTED] TN15AP96.012


BILLING CODE 4510-79-C

[[Page 16583]]

B. Standard Form 424A

(1) Section A--Budget Summary
    This section of the form is to be used to identify the amount of 
JTPA IV-C funds being requested and, if proposed, the amount of 
Optional Outside Funds being pledged to the program.
    Column (e), line 5.--Federal: Enter the amount of JTPA IV-C funds 
requested (this amount must be equal to the amount shown in box 15a on 
the SF 424--``Application For Federal Assistance.''
    Column (f), line 5.--Non-Federal: No entry required. Any optional 
outside funds proposed are to be reported in Section C.
    Column (g), line 1.--Total: Enter the sum of the figures in columns 
(e) and (f).
(2) Section B--Budget Categories (for reporting JTPA IV-C funds only)

Object Class Categories By Row

    This section has two parts. Column (5) reflects applicant costs 
only, and columns (1-4) reflect subapplicant costs that must add up to 
applicant contractual costs shown on line f, column (5). Columns (1-4) 
are shaded to indicate they are not to be totalled across to column 
(5). Costs in these columns are to be added on line k only. The total 
of line k, columns (1-4) should match the total entered in line f, 
column (5).
    The rows in this section require information that reflect charges 
proposed according to object class categories. These categories, which 
reflect significant functions and processes of most program activities, 
are used to forecast costs which will be incurred during the life of 
the proposed program.

Data Requirements By Column

    There are five columns in this section which require the entry of 
all cost data pertinent to object class categories which will be 
charged to JTPA IV-C funds.
     Column (5) is used to enter estimates of costs to be 
charged by the applicant;
     Columns (1-4) are used to enter estimated costs to be 
charged by the subapplicants.
     Should more than four subapplicants be proposed, submit 
extra copies of this page of the SF 424A to reflect the charges 
proposed for the additional subapplicants. In this circumstance, use 
column (5) of the first page to sum all charges being proposed on the 
first page as well as those on the additional page(s). Arithmetic 
accuracy is important here, and both the horizontal and the vertical 
entries should be checked to ensure that they are correct.

Object Class Categories

    Costs proposed in rows ``a'' through ``e'' are to be inclusive of 
both administrative and program charges. Criteria for costs in the 
object class categories of the SF 424A follow:

Personnel

    Costs charged to this category on line a, column (5) reflect 
personnel wages and/or salaries of the applicant. Corresponding costs 
of subapplicants must be entered on line a, columns (1) through (4).

    Note: All personnel charges for training and administrative 
functions must be broken out for both the applicant and 
subapplicants and included on the Direct Cost Description Form for 
Applicants and Subapplicants in Part II, Section II (D) as provided.

Fringe Benefits

    Fringe benefits are allowances and services provided by employers 
to their employees as compensation in addition to regular salaries and 
wages. Fringe benefits include, but are not limited to, the costs of 
employee insurance, pensions and unemployment insurance. Fringe 
benefits being charged to JTPA IV-C funds which exceed 35 percent of 
the aggregate personnel charges reflected in this section must be 
justified in the Cost Proposal. Fringe benefits of the applicant must 
be entered on line b, column (5). Corresponding costs of subapplicants 
must be entered on line b, columns (1-4).

Travel

    Charges in this category shall reflect only those incurred by 
project personnel. Do not include travel costs to be incurred by 
participants--these are to be identified as support services under 
``Other'' and reflected in row ``h''. (See Section V of the Special 
Provisions for allowable travel costs). Travel costs of the applicant 
must be entered on line c, column (5). Corresponding costs of 
subapplicants must be entered on line c, columns (1-4).

Equipment

    ``Equipment'' is identified in 29 CFR Sec. 97.3 as any tangible, 
non-expendable, personal property with an acquisition cost of $5,000 or 
more per unit and having a useful life of more than one year. A grantee 
may use its own definition of equipment provided that such definition 
would at least include all equipment defined above. Material having a 
lesser cost must not be reflected in this object category and does not 
require explanation. Equipment costs of the applicant must be entered 
on line d, column (5). Corresponding costs for subapplicants must be 
entered on line d, columns (1-4).

Supplies

    Supply costs of the applicant shown in column (5) means all 
tangible personal property other than equipment as defined, i.e., 
having a value of less than $5,000. Corresponding costs of 
subapplicants must be entered on line e, columns (1-4).

Contractual

    This category for the applicant (line f, column (5)) represents the 
sum of all costs associated with subgrants. Applicant subgrant costs 
are broken out into the object class categories for subapplicants, in 
columns (1-4). Total subapplicant costs as reflected on line k, columns 
(1-4) must equal applicant contractual costs entered on line f, column 
(5). If subapplicants intend to subgrant (e.g., a private industry 
council as sub-grantee may entertain a subgrant with a community 
college to provide classroom training), these costs must be reflected 
on line k for the appropriate subapplicant. In addition, the nature and 
identity of these sub-sub-grantees should be briefly discussed in the 
Cost Proposal.

Construction

    Construction activities are not provided for under the JTPA IV-C 
SGA and, therefore, this category is left blank.

``Other''

    This category is reserved for applicant and subapplicant Direct 
Cost items which are not covered in the object class categories 
indicated on this form, but are anticipated by the grant applicant. 
These costs must be described in the Cost Proposal. Examples of charges 
being made in this category might be rent, utilities, training, and 
support services for participants, such as child care or bus fare. 
Applicant ``other'' charges are to be entered on line h, column (5). 
Subapplicant ``other'' charges are to be entered on line h, columns (1-
4).

Direct & Indirect Costs

    Rows 6a through 6h are to be used to show direct costs which will 
be charged to individual categories and row 6i is to be used to total 
these estimates of direct charges, i.e, the sum of lines 6a through h. 
Line 6j, on the other hand, is to be used to reflect indirect costs 
charged to

[[Page 16584]]

the grant, i.e, those costs which benefit more than one cost objective 
and/or which are not readily assignable to any single cost category. 
Finally, line 6k is to be used to provide the total of all indirect and 
direct charges to the program. Again, show applicant Direct and 
Indirect costs in column (5) and subapplicant costs in columns (1-4).

    Note: For both applicants and subapplicants, total 
administrative cost (as shown on the Direct Cost Description Form 
for Applicants and Subapplicants) may not exceed 20% of the total 
JTPA IV-C funds requested.

    Indirect Charges are those incurred for a common or joint purpose 
which benefit more than one cost objective but are not easily 
assignable to the cost objectives specifically benefitted. An example 
of such costs might include personnel expenses such as payroll or 
supplies and communication costs. The indirect cost rate to be charged 
should be based on one that has been previously negotiated and approved 
with a Federal cognizant agency or a proposed rate based on a cost 
allocation plan. The approving agency and the rate must be identified 
in box 22 in Section F of the SF 424A.

    Note: In some instances subapplicants listed in columns (1-4) 
have requested indirect cost rate determination, but the cognizant 
agency has stated they are not able to provide this determination. 
In such instances, the applicant should submit a letter to this 
effect from the cognizant agency or identify the agency in Section 
F, box 22, of SF 424A. Grantees are responsible for ensuring that 
indirect costs charged to them by subrecipients are appropriate.
ITEM 7. ``Program Income''
    The last row in this section is reserved for applicants and 
subapplicants who propose to earn income during the period of 
performance of this grant, as a result of the work undertaken through 
this grant. Because most JTPA IV-C programs are seldom concerned with 
earning income, this part of Section B is almost always left blank. 
However, if an applicant proposes program income, the provisions of 29 
CFR 97.25(g) must be adhered to.
(3) Section C--Non-Federal Resources
    If proposed, enter the total amount of optional outside funds 
pledged.
(4) Section D--Quarterly Forecast of Cash Needs
    This section displays the projected expenditures, by quarter, for 
JTPA IV-C funds. Enter the data on a cumulative basis.

    Note: The program's actual expenditures as reported in the 
quarterly technical performance reports will be measured against 
those provided in this section of the SF 424A.

Column Entitled ``Total for 1st Year'', Lines 13 Through 15

    In line 13, enter the total amount of JTPA IV-C funds requested. 
This entry must agree with Box 15a of the SF424, and be the sum of the 
quarterly projections reflected in Sections D and E of this form even 
if the grant period of performance is more than four quarters.
    In line 14, no entry is required.
    In line 15, enter the total on line 13 and leave line 14 blank. 
This total must agree with Box 15g of the SF 424, and be the sum of the 
quarterly projections reflected in Sections D and E of this form.

Columns Entitled ``1st Quarter Through 4th Quarter''

    Use these columns to display the projected amount of funds to be 
expended, by quarter. This is a non-cumulative break out.
(5) Section E--Budget Estimates of Federal Funds Needed for Balance of 
the Project
    Make no entry in this section.
(6) Section F--Other Budget Information

Indirect and Administrative Cost Information

    This section is used to capture information regarding the applicant 
and subapplicant indirect and administrative costs.
    In box 21, enter the total amount of applicant and subapplicant 
administrative charges as found on the Direct Costs Description Form 
for Applicants and Subapplicants (Part II, Section C).
    In box 22, enter the name of Federal cognizant agency approving the 
indirect cost rate and the indirect cost rate to be used. In box 23, 
take the number entered in Box 21 above, divided by the amount entered 
in Section B, line K, column (5).

    Note: Form 424A, two pages in length, is available from the 
office of the Governor of each State. It is required to be submitted 
in your application.

C. Direct Cost Descriptions Form for Applicants and Subapplicants

    The applicant is required to identify direct charges which are 
applied to the administrative and program functions of the grant. 
Object class categories subject to this distinction are personnel, 
fringe benefits, travel, equipment, and supplies. It is suggested that 
the format following these instructions be used as the most efficient 
and time saving method for providing the information.
    Applicants are to submit either one rolled-up version of this form 
for both applicant and subapplicant direct costs or separate forms for 
applicants and subapplicants. In the latter case, applicants may submit 
extra copies of this page if needed which will not count against page 
limitations. The administrative and program charges to be made among 
these categories must be clearly identified for applicants or 
subapplicants. Instructions for entering data appropriate to each 
object class category follow.
(1) All Personnel By Position
    In this section, five columns of information are required to 
identify the charges related to the personnel object class category. In 
column (1) ``Positions Titles,'' identify the position title for each 
employee whose salary or wages are to be supported in whole or part, by 
the grant. In column (2) ``Annual Salary/Wage Rate,'' identify the 
anticipated annual earnings for total each position. In column (3) 
``Percentage of Time Charged to Grant'' indicate the percentage of the 
individual's full-time equivalent hours that will be charged to the 
grant. Use column (4) to identify the amount of salary or wages in each 
position that will be charged to the grant for administrative purposes 
and in column (5), identify the corresponding amount that will be 
charged to the grant for program purposes. The sum of administrative 
and program personnel costs identified in this section must equal the 
amount identified in row ``a'' in Section B of the submitted SF 424A.
(2) Fringe Benefits For All Positions
    In this section, identify the total fringe benefit costs for all 
positions that will be charged to the grant for administrative (column 
4) and program (column 5) purposes. The sum of administrative and 
program fringe benefit costs identified in this section must equal the 
amount identified in row ``b'' in Section B of the submitted SF 424A.
(3) Travel: (4) Equipment; and (5) Supplies
    Identify all applicant and subapplicant charges for each of these 
categories to be charged to the administrative and program functions of 
the grants. Finally, on the line labeled ``Total Direct Charges,'' sum 
all of the categorical costs to be charged to administrative (in column 
4) and

[[Page 16585]]

program (column 5) functions of the grant.

                           Direct Cost Descriptions For Applicants and Sub-Applicants*                          
----------------------------------------------------------------------------------------------------------------
                                                                    Percent of                                  
                Position title(s)                 Annual salary/   time charged   Proposed admin     Proposed   
                                                     wage rate       to grant         costs**      program costs
----------------------------------------------------------------------------------------------------------------
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
                                                  ..............  ..............  ..............  ..............
      Sub-total.................................  ..............  ..............  ..............  ..............
Fringe Benefits For All Positions...............  ..............  ..............  ..............  ..............
Contractual.....................................  ..............  ..............  ..............  ..............
Travel..........................................  ..............  ..............  ..............  ..............
Indirect Costs..................................  ..............  ..............  ..............  ..............
Equipment.......................................  ..............  ..............  ..............  ..............
Supplies........................................  ..............  ..............  ..............  ..............
      Total costs...............................  ..............  ..............  ..............  ..............
----------------------------------------------------------------------------------------------------------------
*Direct costs for all funded positions for both applicant and sub-applicant(s) must be provided.                
**Administrative costs are associated with the supervision and management of the program and do not directly or 
  immediately affect participants.                                                                              


               Quarterly Performance and Enrollment Goals               
                      [Enter all data cumulatively]                     
------------------------------------------------------------------------
                                                 Program Year:          
                                     -----------------------------------
              Grant No.                            Quarters             
                                     -----------------------------------
                                         1        2        3        4   
------------------------------------------------------------------------
Performance goals:                                                      
  Participants......................  .......  .......  .......  .......
  Placements........................  .......  .......  .......  .......
  Terminations......................  .......  .......  .......  .......
Core training:                                                          
  Classroom training................  .......  .......  .......  .......
  On-the-job training...............  .......  .......  .......  .......
  Remedial education................  .......  .......  .......  .......
  Literacy and bilingual training...  .......  .......  .......  .......
  Institutional skills training.....  .......  .......  .......  .......
  Occupational skills training......  .......  .......  .......  .......
  On-site industry-specific training  .......  .......  .......  .......
  Customized training...............  .......  .......  .......  .......
  Apprenticeship training...........  .......  .......  .......  .......
  Upgrading and retraining..........  .......  .......  .......  .......
  Other (specify)...................  .......  .......  .......  .......
------------------------------------------------------------------------


[[Page 16586]]



------------------------------------------------------------------------
                                                   Quarters             
             Activities              -----------------------------------
                                         1        2        3        4   
------------------------------------------------------------------------
Ancillary training:                                                     
      Total.........................  .......  .......  .......  .......
Enrollment goals by eligibility                                         
 groups:                                                                
  Vietnam Era.......................  .......  .......  .......  .......
  Disabled..........................  .......  .......  .......  .......
  Recently Separated................  .......  .......  .......  .......
BenchMarks:                                                             
  Average-Wage-At-Placement: $......  .......  .......  .......  .......
  Placement Rate: %.................  .......  .......  .......  .......
------------------------------------------------------------------------

Part III

Certifications and Assurances; Special Provisions; General Provisions; 
Glossary

A. Assurances for Non-Construction Programs

Assurances--Non-Construction Programs

    As the duly authorized representative of the applicant I certify 
that the applicant:
    1. Has the legal authority to apply for Federal assistance, and the 
institutional, managerial, and financial capability (including funds 
sufficient to pay the non-Federal share of project costs) to ensure 
proper planning, management and completion of the project described in 
this application.
    2. Will give the awarding agency, the Comptroller General of the 
United States, and, if appropriate, the State, through any authorized 
representative, access to and the right to examine all records, books, 
papers, or documents related to the award; and will establish a proper 
accounting system in accordance with generally accepted accounting 
standards or agency directives.
    3. Will establish safeguards to prohibit employees from using their 
positions for a purpose that constitutes or presents the appearance or 
personal or organizational conflict of interest, or personal gain.
    4. Will initiate and complete the work within the applicable time 
frame after receipt of approval of the awarding agency.
    5. Will comply with all applicable Federal statutes. These include 
but are not limited to: (a) Title VI of the Civil Rights Act of 1964 
(P.L. 88-352), 42 U.S.C. Sec. 2000d-2000d-6, which prohibits 
discrimination on the basis of race, color or national origin: (b) 
Title IX of the Education Amendments of 1972 (20 U.S.C. Secs. 1681-
1688), which prohibits discrimination on the basis of sex and 
blindness; (c) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 
Sec. 794), which prohibits discrimination on the basis of disability; 
(d) the Age Discrimination Act of 1975, 42 U.S.C. Secs. 6101-6107, 
which prohibits discrimination on the basis of age; and (e) the 
requirements of any other nondiscrimination statute(s) which may apply 
to the application.
    6. Will comply, if applicable, with insurance purchase requirements 
of 42 U.S.C. Sec. 4012a which requires recipients in a special flood 
hazard area to participate in the program and to purchase flood 
insurance.
    7. Will comply with environmental standards which may be prescribed 
pursuant to the following: (a) Institution of environmental quality 
control measures under the National Environmental Policy Act of 1969, 
42 U.S.C. Secs. 4321-4347; (b) Coastal Zone Management Act of 1972 (16 
U.S.C. Secs. 1451 et seq.); and (c) the Clear Air Act of 1955 (42 
U.S.C. Secs. 7401 et seq.).
    8. Will assist the awarding agency in assuring compliance with 
Section 106 of the National Historic Preservation Act of 1966 (16 
U.S.C. Sec. 470f), and the Service Award Act of 1974 (16 U.S.C. 
Secs. 469a-1.).
    9. Will cause to be performed the required financial and compliance 
audits in accordance with the Single Audit Act of 1984, 31 U.S.C. 
Secs. 7501-7507.
    10. Will comply with all applicable requirements of all other 
Federal laws, executive orders, regulations and policies governing this 
program.

B. Certification Regarding Debarment, Suspension and Other 
Responsibility Matters--Primary Covered Transactions

    1. By signing and submitting this proposal, the prospective primary 
participant is providing the certification set out below.
    2. The inability of a person to provide the certification required 
below will not necessarily result in denial of participation in this 
covered transaction. The prospective participant shall submit an 
explanation of why it cannot provide the certification set out below. 
The certification or explanation will be considered in connection with 
the department or agency's determination whether to enter into this 
transaction. However, failure of the prospective primary participant to 
furnish a certification or an explanation shall disqualify such person 
from participation in this transaction.
    3. The certification in this clause in a material representation of 
fact upon which reliance was placed when the department or agency 
determined to enter into this transaction. If it is later determined 
that the prospective primary participant knowingly rendered an 
erroneous certification, in addition to other remedies available to the 
Federal Government, the department or agency may terminate this 
transaction for cause of default.
    4. The prospective primary participant shall provide immediate 
written notice to the department or agency to whom this proposal is 
submitted if at any time the prospective participant learns that its 
certification was erroneous when submitted or has become erroneous by 
reason of changed circumstances.
    5. The terms covered transaction, debarred, suspended, ineligible, 
lower tier covered transaction, participant, person, primary covered 
transaction, principal, proposal, and voluntarily excluded, as used in 
this clause, have the meanings set out in the Definitions and Coverage 
sections of the rules implementing Executive Order 12549. You may 
contact the department or agency to which this proposal is being 
submitted for assistance in obtaining a copy of those regulations.
    6. The prospective primary participant agrees by submitting this 
proposal that, should the proposed covered transaction be entered into, 
it shall not knowingly enter into any lower tier covered transaction 
with a person who is debarred, suspended, declared ineligible, or 
voluntarily excluded from participation in this covered transaction, 
unless authorized by the department or agency entering into this 
transaction.
    7. The prospective primary participant further agrees by submitting 
this proposal that it will include the

[[Page 16587]]

clause titled ``Certification Regarding Debarment, Suspension, 
Ineligibility and Voluntary Exclusion--Lower Tier Covered 
Transaction,'' provided by the department or agency entering into this 
covered transaction, without modification, in all lower tier covered 
transactions and in all solicitations for lower tier covered 
transactions.
    8. A participant in a covered transaction may rely upon a 
certification of a prospective participant in a lower tier covered 
transaction that it is not debarred, suspended, ineligible, or 
voluntarily excluded from the covered transaction, unless it knows that 
the certification is erroneous. A participant may decide the method and 
frequency by which it determines the eligibility of its principals. 
Each participant may, but is not required to, check the Nonprocurement 
List (Tel. #).
    9. Nothing contained in the foregoing shall be construed to require 
establishment of a system of records in order to render in good faith 
the certification required by this clause. The knowledge and 
information of a participant is not required to exceed that which is 
normally possessed by a prudent person in the ordinary course of 
business dealings.
    10. Except for transactions authorized under paragraph 6 of these 
instructions, if a participant in a covered transaction knowingly 
enters into a lower tier covered transaction with a person who is 
suspended, debarred, ineligible, or voluntarily excluded from 
participation in this transaction, in addition to other remedies 
available to the Federal Government, the department or agency may 
terminate this transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility 
Matters--Primary Covered Transactions
    (1) The prospective primary participant certifies to the best of 
its knowledge and belief, that it and its principals:
    (a) Are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from covered transactions 
by any Federal department or agency;
    (b) Have not within a three-year period preceding this proposal 
been convicted of or had a civil judgment rendered against them for 
commission of fraud or a criminal offense in connection with obtaining, 
attempting to obtain, or performing a public (Federal, State or local) 
transaction or contract under a public transaction; violation of 
Federal or State antitrust statutes or commission of embezzlement, 
theft, forgery, bribery, falsification or destruction of records, 
making false statements, or receiving stolen property;
    (c) Are not presently indicted for or otherwise criminally or 
civilly charged by a governmental entity (Federal, State or local) with 
commission of any of the offenses enumerated in paragraph (1)(b) of the 
certification; and
    (d) Have not within a three-year period preceding this application/
proposal had one or more public transactions (Federal, State or local) 
terminated for cause or default.
    (2) Where the prospective primary participant is unable to certify 
to any of the statements in this certification, such prospective 
participant shall attach an explanation to this proposal.
    1. By signing and submitting this proposal, the prospective lower 
tier participant is providing the certification set out below.
    2. The certification in this clause is a material representation of 
fact upon which reliance was placed when this transaction was entered 
into. If it is later determined that the prospective lower tier 
participant knowingly rendered an erroneous certification, in addition 
to other remedies available to the Federal Government, the department 
or agency with which this transaction originated may pursue available 
remedies, including suspension and/or debarment.
    3. The prospective lower tier participant shall provide immediate 
written notice to the person to which this proposal is submitted if at 
any time the prospective lower tier participant learns that its 
certification was erroneous when submitted or has become erroneous by 
reason of changed circumstances.
    4. The terms covered transaction, debarred, suspended, ineligible, 
lower tier covered transaction, participant, person, primary covered 
transaction, principal, proposal, and voluntarily excluded, as used in 
this clause, have the meanings set out in the Definitions and Coverage 
sections of rules implementing Executive Order 12549. You may contact 
the person to which this proposal is submitted for assistance in 
obtaining a copy of those regulations.
    5. The prospective lower tier participant agrees by submitting this 
proposal that, should the proposed covered transaction be entered into, 
it shall not knowingly enter into any lower tier covered transaction 
with a person who is debarred, suspended, declared ineligible, or 
voluntarily excluded from participation in this covered transaction, 
unless authorized by the department or agency with which this 
transaction originated.
    6. The prospective lower tier participant further agrees by 
submitting this proposal that it will include this clause titled 
``Certification Regarding Debarment, Suspension, Ineligibility and 
Voluntary Exclusion--Lower Tier Covered Transaction, ``without 
modification, in all lower tier covered transactions and in all 
solicitations for lower tier covered transactions.
    7. A participant in a covered transaction may rely upon a 
certification of a prospective participant in a lower tier covered 
transaction that it is not debarred, suspended, ineligible, or 
voluntarily excluded from the covered transaction, unless it knows that 
certification is erroneous. A participant may decide the method and 
frequency by which it determines the eligibility of its principals. 
Each participant may, but is not required to, check the Nonprocurement 
List (Tel. #).
    8. Nothing contained in the foregoing shall be construed to require 
establishment of a system of records in order to render in good faith 
the certification required by this clause. The knowledge and 
information of a participant is not required to exceed that which is 
normally possessed by a prudent person in the ordinary course of 
business dealings.
    9. Except for transactions authorized under paragraph 5 of these 
instructions, if a participant in a covered transaction knowingly 
enters into a lower tier covered transaction with a person who is 
suspended, debarred, ineligible, or voluntarily excluded from 
participation in this transaction, in addition to other remedies 
available to the Federal Government, the department or agency with 
which this transaction originated may pursue available remedies, 
including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and 
Voluntary Exclusion--Lower Tier Covered Transaction
    (1) The prospective lower tier participant certifies, by submission 
of this proposal, that neither it nor its principals is presently 
debarred, suspended, proposed for debarment, declared ineligible, or 
voluntarily excluded from participation in this transaction by any 
Federal department or agency.
    (2) Where the prospective lower tier participant is unable to 
certify to any of the statements in this certification, such 
prospective participant shall attach an explanation to this proposal.

[[Page 16588]]

C. Certification Regarding Drug-Free Workplace Requirements

    1. By signing and/or submitting this application or grant 
agreement, the grantee is providing the certification set out below.
    2. The certification set out below is material representation of 
fact upon which reliance is placed when the agency awards the grant. If 
it is later determined that the grantee knowingly rendered a false 
certification, or otherwise violates the requirements of the Drug-Free 
Workplace Act, the agency, in addition to any other remedies available 
to the Federal Government, may take action authorized under the Drug-
Free Workplace Act.
    3. For grantees other than individuals, Alternate I applies.
    4. For grantees who are individuals, Alternate II applies.
    5. Workplaces, under grants, for grantees other individuals, need 
not be identified on the certification. If known, they may be 
identified in the grant application. If the grantee does not identify 
the workplace at the time of application, or upon award, if there is no 
application, the grantee must keep the identity of the workplace(s) on 
file in its office and make the information available for Federal 
inspection. Failure to identify all known workplaces constitutes a 
violation of the grantee's durg-free workplace requirements.
    6. Workplace identifications must include the actual address of 
buildings (or parts of buildings) or other sites where work under the 
grant takes place. Categorical descriptions may be used (e.g. all 
vehicles of a mass transit authority or State highway department while 
in operation, State employees in each local unemployment office, 
performers in concert halls or radio studios).
    7. If the workplace identified to the agency changes during the 
performance of the grant, the grantee shall inform the agency of the 
change(s), if it previously identifies the workplaces in question (see 
paragraph five).
    8. Definitions in terms in the Nonprocurement Suspension and 
Debarment common rule and Drug-Free Workplace common rule apply to this 
certification. Grantees' attention is called, in particular, to the 
following definitions from these rules:
    Controlled substance means a controlled substance in Schedules I 
through V of the Controlled Substances Act (21 U.S.C. 812) and as 
further defined by regulation (21 CFR 1308.11 through 1308.15);
    Conviction means a finding of guilt including a plea of nolo 
contendere or imposition of sentence, or both, by any judicial body 
charged with the responsibility to determine violations of the Federal 
or State criminal drug statutes;
    Criminal drug statute means a Federal or non-Federal criminal 
statute involving the manufacture, distribution, dispensing, use or 
possession of any controlled substance;
    Employee means the employee of a grantee directly engaged in the 
performance of work under a grant, including: (i) All direct charge 
employees; (ii) All indirect charge employees unless their impact or 
involvement is insignificant to the performance of the grant; and (iii) 
Temporary personnel and consultants who are directly engaged in the 
performance of work under the grant and who are on the grantee's 
payroll. This definition does not include workers not on the payroll of 
the grantee (e.g., volunteers, even if used to meet matching 
requirement; consultants or independent contractors not on the 
grantee's payroll; or employees of subrecipients or subcontractors in 
covered workplaces).

Certification Regarding Drug-Free Workplace Requirements

Alternate I. (Grantees Other Than Individuals)
    A. The grantee certifies that it will continue to provide a drug-
free workplace by:
    (a) Publishing a statement notifying employees that the unlawful 
manufacture, distribution, dispensing, possession, or use of a 
controlled substance is prohibited in the grantee's workplace and 
specifying the actions that will be taken against employees for 
violation of such prohibition;
    (b) Establishing an ongoing drug-free awareness program to inform 
employees about--
    (1) The dangers of drug abuse in the workplace;
    (2) The grantee's policy of maintaining a drug-free workplace;
    (3) Any available drug counseling, rehabilitation, and employee 
assistance programs; and
    (4) The penalties that may be imposed upon employees for drug abuse 
violations occurring in the workplace;
    (c) Making it a requirement that each employee to be engaged in the 
performance of the grant be given a copy of the statement required by 
paragraph (a);
    (d) Notifying the employee in the statement required by paragraph 
(a) that, as a condition of employment under the grant, the employee 
will--
    (1) Abide by the terms of the statement; and
    (2) Notify the employer in writing of his or her conviction for a 
violation of a criminal drug statute occurring in the workplace no 
later than five calendar days after such conviction;
    (e) Notifying the agency in writing, within ten calendar days after 
receiving notice under paragraph (d)(2) from an employee or otherwise 
receiving actual notice of such conviction. Employers of convicted 
employees must provide notice, including position title, to every grant 
officer or other designee on whose grant activity the convicted 
employee was working, unless the Federal agency has designated a 
central point for the receipt of such notices. Notice shall include the 
identification number(s) of each affected grant;
    (f) Taking one of the following actions within 30 calendar days of 
receiving notice under paragraph (d)(2), with respect to any employee 
who is so convicted--
    (1) Taking appropriate personnel action against such an employee, 
up to and including termination, consistent with the requirements of 
the Rehabilitation Act of 1973, as amended; or
    (2) Requiring such employee to participate satisfactorily in a drug 
abuse assistance or rehabilitation program approved for such purposes 
by a Federal, State, or local health, law enforcement, or other 
appropriate agency,
    (g) Making a good faith effort to continue to maintain a drug-free 
workplace through implementation of paragraphs (a), (b), (c), (d), (e) 
and (f).
    B. The grantee may insert in the space provided below the site(s) 
for the performance of work done in connection with the specific grant:
    Place of Performance (Street address, city, county, state, zip 
code)

-------------------------------------------------------------------

-------------------------------------------------------------------

-------------------------------------------------------------------

    Check {time}  if there are workplaces on file that are not 
identified here.

D. Certification of Release of Information

    This certification should be submitted with the grant application 
package.
CERTIFICATION FOR RELEASE OF INFORMATION
    Section 516 of the 1989 Department of Labor Appropriation Act has 
enacted a provision that grantees must utilize when describing the 
receipt of a grant from the Department of Labor. Each grantee must 
indicate the Federal Share

[[Page 16589]]

of the grant and the percentage of the grant financed by the Federal 
share. In this regard, the Certificate for Release of Information is 
cited below for this purpose. The submission of a signed application 
containing a copy of this ``Certification for Release of Information,'' 
shall constitute the necessary certification.
CERTIFICATION
    ``The grantee agrees that when issuing statements, press releases, 
requests for proposals, bid solicitations or other documents describing 
the grant project or program, the grantee shall clearly state (2) the 
percentage of the total cost of the program or project which will be or 
is being financed with Federal money, and (2) the dollar amount of 
Federal funds for the project or program; except when, the project or 
program is competitive.
    THE GRANTEE MAY INSERT IN THE SPACE PROVIDED BELOW THE SITE(S) FOR 
THE PERFORMANCE OF WORK DONE IN CONNECTION WITH THE SPECIFIC GRANT:
PLACE OF PERFORMANCE (STREET ADDRESS, CITY, COUNTY, STATE, ZIP CODE)
-------------------------------------------------------------------

-------------------------------------------------------------------

-------------------------------------------------------------------

    CHECK {time}  IF THERE ARE WORKPLACES ON FILE THAT ARE NOT 
IDENTIFIED HERE.
-------------------------------------------------------------------
    As the duly authorized representative of the applicant, I hereby 
certify that the applicant will comply with the assurance and 
certifications in Part III of the SGA.

E. Nondiscrimination and Equal Opportunity Requirements of JTPA, 29 CFR 
Part 34

**Assurance**
    1. As a condition to the award of financial assistance under JTPA 
from the Department of Labor, the grant applicant assures, with respect 
to operation of the JTPA-funded program or activity and all agreements 
or arrangements to carry out the JTPA-funded program or activity, that 
it will comply fully with the nondiscrimination and equal opportunity 
provisions of the Job Training Partnership Act of 1982, as amended 
(JTPA), including the Nontraditional Employment for Women Act of 1991 
(where applicable); Title VI of the Civil Rights Act of 1964, as 
amended; section 504 of the Rehabilitation Act of 1973, as amended; the 
Age Discrimination Act of 1975, as amended; Title IX of the Education 
Amendments of 1972, as amended; and with all applicable requirements 
imposed by or pursuant to regulations implementing those laws, 
including but not limited to 29 CFR Part 34. The United States has the 
right to seek judicial enforcement of this assurance.
    2. The grant applicant is attaching information pursuant to 29 CFR 
34.24(a)(3)(ii) where applicable, including the name of any Federal 
agency other than the Department of Labor's Directorate of Civil Rights 
that conducted a civil rights compliance review or complaint 
investigation during the two preceding years in which the grant 
applicant was found to be in noncompliance; and shall identify the 
parties to, the forum of and case numbers pertaining to, any 
administrative enforcement actions or lawsuits filed against it during 
the two years prior to its application which allege discrimination on 
the ground of race, color, religion, sex, national origin, age, 
disability, political affiliation or belief, citizenship or 
participation in JTPA.

    Note:
{time}  No findings of noncompliance in the last two years.
{time}  See attached information.

Assurances and Certifications Signature Page

    The Department of Labor will not award a grant or agreement where 
the grantee/recipient has failed to accept the ASSURANCES AND 
CERTIFICATIONS contained in this section. By signing and returning this 
signature page, the grantee/recipient is providing the certifications 
set forth below:
    A. Assurances--Non-Construction Programs
    B. Debarment, Suspension, Ineligibility and Voluntary Exclusion--
Lower Tier Transaction
    C. Certifications Regarding Lobbying; Debarment, Suspension, Drug-
Free Workplace
    D. Certification of Release of Information
    E. Nondiscrimination and Equal Opportunity Requirements of JTPA

-----------------------------------------------------------------------

Applicant Name---------------------------------------------------------

Date-------------------------------------------------------------------

    If there is any reason why one of the assurances or certifications 
listed cannot be signed, please explain. Applicant need only submit and 
return this signature page with the grant application. All other 
instructions shall be kept on file by the applicant.

----------------------------------------------------------------------
Signature of Authorized Certifying Official

Title------------------------------------------------------------------

----------------------------------------------------------------------
Applicant Organization

Date Submitted---------------------------------------------------------

Please Note:

    This signature page and any pertinent attachments which may be 
required by these assurances and certifications shall be attached to 
the applicant's Cost Proposal.

Special Provisions

I. Scope

A. General

    The grantee will conduct the veterans' employment and training 
program described in its Application for Federal Assistance in 
accordance with all terms and conditions of this grant agreement.

B. Special Program Training Requirements

    Training will meet the requirements of Section 141 of the JTPA, as 
amended (1992). All individuals designated as participants must receive 
core training activities. Wages paid to the OJT participants will be 
based on the local prevailing wages for the occupation in which the 
participants are being trained.

C. Program Activity Requirements

    The grantee will provide services as indicated on the attached 
Performance Goal charts submitted in their project application and 
incorporated, in full, by reference as attached.

II. Payments Under the Grant

    Advances/reimbursements will be drawn by the grantee through the 
U.S. Department of Health and Human Services Payment Management System 
(HHS-PMS) via personal computer through SMARTLINK capability. When 
approved, grantees will receive a HHS/PMS access package to complete 
and return prior to requesting funds. A direct deposit form must be 
submitted for new grantees and whenever there are changes in financial 
institutions and/or approved signatures. Funds will be transferred 
electronically to the grantee's financial institution as arranged with 
HHS.
    A. Advance payments are authorized only as provided in 29 CFR 
Sec. 97.21(b) and (c) for state, local and Indian tribal governments 
and 29 CFR Sec. 95 for all others, as specified in the provisions of 
this grant.
    B. The amount of advances requested will be based on actual and 
immediate cash needs in order to minimize federal cash on hand in 
accordance with policies established by the Treasury Department in 
regulation at 31 CFR Part 205.
    C. The timing and amount of advances will be as close as

[[Page 16590]]

administratively feasible to actual disbursements by the grantee for 
all allowable direct and indirect program costs.
    D. The Grant Officer may, after providing due notice to the 
grantee, discontinue the advance payment method and allow payments only 
by reimbursement when a grantee receiving advance payments demonstrates 
unwillingness or inability to establish procedures to minimize the time 
elapsing between the receipt of the cash advance and its disbursement.
    E. In addition to the preceding limitations, advances shall not be 
requested for amounts in excess of the amount determined by dividing 
the approved funding level for the grant by the number of months 
approved for operation, unless specific amounts have been approved in 
advance and are incorporated into the grant award within these 
provisions.

III. Reporting Requirements

A. Financial Reporting Requirements

    1. The grantee will use Standard Form (SF) 269, Financial Status 
Report to report outlays, program income, and the use of optional 
outside funds. SF 269 will be submitted no later than 30 calendar days 
after the ending date of each Federal fiscal year quarter during the 
P.2 grant period as a part of the required quarterly report. In 
addition, a final SF 269 will be submitted no later than 90 calendar 
days after the end of the grant period which will represent the final 
report.
    2. A grant close out package will be sent to the grantee following 
the expiration of the period of performance. This package will be 
completed and submitted by the grantee within 30 days of receipt and 
will include any repayment of unexpended grant funds.
    3. See D. below for the address and frequency of submitting 
reports.

B. Reporting of Program Performance

    1. The grantee will submit to the Director of Veterans' Employment 
and Training (DVET) on a quarterly basis a technical performance report 
that shows the cumulative planned goals identified on the Performance 
and Enrollment goals chart compared to actual accomplishments in terms 
of total number of participants, total number of terminations, and 
total number of placements. An explanation must accompany the quarterly 
report detailing variances from the plan of 15%.
    a. The grantee is required to report on the use of additional 
resources and services and the associated related expenditures (or 
equivalent value).
    b. The characteristics of the total number of participants enrolled 
by the three eligible veterans' target groups to be served, and any 
identified additional subsets in the approved application.
    c. A description of program monitoring done by the grantee during 
the report period.
    d. Other pertinent information including analyses of particularly 
successful or problematic components of the program design.
    2. The quarterly technical performance report will be submitted 
concurrently with the SF 269, Financial Status Report.
    3. A final technical performance report will be submitted no later 
than 90 calendar days after the end of the funded grant period and will 
summarize accomplishments, activities, and conclusions.
    4. Between scheduled reporting dates the grantee will also 
immediately inform the Grant Officer's Technical Representative (GOTR) 
of significant developments affecting the grantee's ability to 
accomplish the work either in terms of programmatic or fiscal 
activities.

C. Corrective Action

    1. When necessary, the grantee will initiate a Corrective Action 
Plan (CAP). A CAP will be required if, on a quarterly basis, actual 
grant accomplishments vary by a margin of 15% or more from the planned 
grant goals. All deviations from the plan by this extent must be fully 
explained in the grantee's quarterly technical report. When such 
slippage constitutes a significant weakness that may continue into the 
following quarter, a CAP must be initiated and developed in concert 
with the GOTR.
    2. The CAP must identify the activity or expenditure source which 
has the variance, describe the reason(s) for the variance, provide 
specific proposed corrective action(s) and a timetable for 
accomplishment of the corrective action. The plan may include an intent 
to modify the grant when appropriate (e.g., as set forth in 29 CFR Part 
97.30 and 29 CFR Part 95).
    3. The CAP will be submitted as an addendum to the Quarterly 
Technical Performance Report.

D. All reports must cite the assigned grant number and be submitted as 
follows:

    The original of all Financial Status Reports, SF 269 and all 
performance reports to: U.S. Department of Labor, Office of Procurement 
Services, Room N-5416, 200 Constitution Avenue NW., Washington, D.C. 
20210.
    One copy of the Financial Status Report, SF 269, a copy of the HHS/
PMS financial draw down report, and all performance reports should be 
mailed to the Director for Veterans' Employment and Training for the 
grantee's State.

E. Limitations on Administrative/Indirect Costs

    All costs charged for administration plus any indirect costs 
proposed may not exceed 20% of the total Federal JTPA IV-C grant funds. 
Administrative costs include all direct and indirect costs proposed 
associated with the management of the program. These costs must include 
the administrative costs, both direct and indirect, of recipients and 
all sub-recipients.

F. Second Year Funding

    All instructions for modifications and announcement of funding 
availability will be issued at a later date. With the Grant 
Modification request, grantees are to provide a copy of the most recent 
technical performance report and any other information that may be 
required by subsequent instructions.

IV. Grant Administration

    A. The Director for Veterans' Employment and Training serves as the 
Grant Officer's Technical Representative (GOTR) and will monitor 
performance by the grantee. The GOTR is authorized to approve:
    1. Technical matters not involving a change in the scope, cost, or 
conditions of this effort.
    2. Progress reports.
    B. The GOTR must approve all Corrective Action Plans (not including 
requests for a grant modification).
    C. Requests for actions requiring Grant Officer approval, such as 
requests for budget revisions, modifications, and purchases of 
nonexpendable personal property must be submitted by the grantee to the 
GOTR who will include recommendations with the request and forward them 
both to the Grant Officer.
    D. The GOTR is not authorized to direct any action that results in 
a change in scope, cost terms or conditions of this grant.

V. Allowable Travel Costs

    A. The grantee is permitted to charge for actual transportation 
costs and travel allowances (per diem) of personnel who are authorized 
to undertake out-of-town, overnight travel under this grant. Such 
transportation costs shall not be allowed in an amount greater than the 
cost of first class rail or of economy air travel, unless economy air 
travel and economy air travel space are not available and the grantee 
certifies to these facts in the

[[Page 16591]]

voucher or in other documents submitted for reimbursement. Travel 
allowances (per diem) will be allowed in accordance with the grantee's 
established policy, but in no event will such allowances exceed the 
maximum parameters established by the current Federal Travel 
Regulations.
    B. The grantee will be allowed the cost of travel performed by its 
personnel in their privately owned automobiles, at a rate no greater 
than $.30 cents per mile, not to exceed the cost by the most direct 
economy air route between the points so traveled. If more than one 
person travels in such automobiles, no additional charge will be made 
by the grantee for such travel.
    C. It is understood and agreed that no travel costs whatsoever for 
grantee personal travel from place of residence to and from normally 
assigned worksite will be allowed by the Government directly.

VI. Subgrants

    Subgrants and contracts if awarded, will be awarded in accordance 
with 29 CFR 97.36 and 37 and 29 CFR Part 95.

VII. Salary Payments

    Staff whose salaries are in whole or in part paid for with JTPA IVC 
funds may only be charged for actual time worked that is chargeable to 
the grant, and that is work that is over and above any preexisting 
duties related to veterans and/or employment related services. Under no 
circumstances may an organization be allowed to charge through this 
grant, or any other grant or contract, more than one-hundred percent of 
one FTE for each position.

VIII. Copyrighted Material

    A. The grantee/recipient agrees to, and does hereby grant to the 
Government, and to its officers, agents, servants and employees acting 
within the scope of their duties:
    1. A royalty-free, nonexclusive, irrevocable license to reproduce, 
translate, publish, use and dispose all copyrightable material first 
produced or composed in the performance of this grant/agreement by the 
grantee/recipient, its employees or any individual or concern 
specifically employed or assigned to originate and prepare such 
material; and
    2. A license as aforesaid under any and all copyrighted or 
copyrightable works not first produced or composed by the grantee/
recipient in the performance of this grant/agreement but which are 
incorporated in the material furnished under the grant/agreement, 
provided that such license shall be only to the extent the grantee/
recipient now has, or prior to completion or final settlement of the 
grant/agreement may acquire, the right to grant such license without 
becoming liable to pay compensation to others solely because of such 
grant.
    B. The grantee/recipient agrees that it will not knowingly include 
any material copyrighted by others in any written or copyrightable 
material furnished or delivered under this grant/agreement without a 
license as provided for in subparagraph A.2. hereof, or without the 
consent of the copyright owner, unless it obtained specific written 
approval of the Grant Officer for the inclusion of such copyrighted 
materials.

IX. Printing and Duplicating

    The grantee/recipient shall comply with all duplicating and 
printing regulations issued by the Joint Committee on Printing under 
the authority of Section 103, 501, and 502, Title 44, United States 
Code. The term ``duplicating'' as used herein means material produced 
on single unit duplicating equipment not larger than 11 by 17 inches 
and which have a maximum image of 10\3/4\ x 14\1/4\ inches using direct 
image plates not requiring the use of negatives. The term ``printing'' 
as used herein shall be construed to include and apply to the processes 
of composition, platemaking, presswork, binding, and microform.
    The grantee that receives prior approval from the Grant Officer to 
use DOL funds to support printing activities may not display for 
promotional purposes, the U.S. Department of Labor logo or seal on the 
item or items produced. However, an acknowledgement of such funding may 
be conveyed through language such as: ``Preparation of this item was 
funded by the Department of Labor.'' Any reference to the Department 
used to promote the Federal agency is unallowable.
    Under this grant/cooperative agreement, the grantee/recipient may 
duplicate up to a maximum of 5,000 copies of one page or 25,000 copies 
in the aggregate of multiple pages.
    The grantee/recipient shall not use funds under this grant/
cooperative agreement to provide duplicating in excess of the 
quantities stated above nor provide printing without the written 
authorization of the Joint Committee on Printing. Such authorization 
shall be obtained from the Grant Officer through the Departmental 
Printing Officer. Nothing in this clause shall prelude the procurement 
of writing, editing, preparation of manuscript copy, preparation of 
related illustrative material.

General Provisions

Grants and Cooperative Agreements

I. Administrative Provisions

    This grant is subject to the following administrative standards and 
provisions.
    A. 29 CFR Part 96 (Federal Standards for Audit of Federal Funded 
Grants, Contracts and Agreements). This rule implements, for State and 
local governments and Indian tribes that receive Federal Assistance 
from the DOL, Office of Management and Budget (OMB) Circular A-128 
``Audits of State and Local Governments'' which was issued pursuant to 
the Single Audit Act of 1984, 31 U.S.C. Secs. 7501-7507. It also 
consolidates the audit requirements currently contained throughout the 
DOL regulations.
    B. Section 165 of the JTPA--Reports, Recordkeeping and 
Investigations. Please note that Sections 4, 141-184, and 441 also 
apply.
    C. 29 CFR Part 97--Uniform Administrative Requirements for Grants 
and Cooperative Agreements to State and Local Governments.
    D. 29 CFR Part 95--Uniform Administrative Requirements for Grants 
and Agreements with Institutions of Higher Education, Etc.
    E. 29 CFR, Parts 31, 32, and 33--Nondiscrimination in Federally 
Assisted Programs of the Department of Labor, Effectuation of Title VI 
of the Civil Rights Act of 1964, and; Nondiscrimination on the Basis of 
Handicap in Programs and Activities Receiving or Benefiting from 
Federal Financial Assistance (Incorporated by Reference). These rules 
implement, for recipients of federal assistance, non-discrimination 
provisions on the basis of race, color, national origin, and 
handicapping condition, respectively.
    F. Applicable provisions of JTPA, Pub. L. 97-300, as amended, 
including all applicable provisions of sections 161-171, Federal and 
Fiscal Administration.
    G. Appeals from nondesignation will be handled under 20 CFR Part 
636.

II. Modifications to the Grant

A. Unilateral Modifications by Grant Officer

    This grant may be unilaterally modified in writing by the Grant 
Officer whenever there has been a change in any Federal statute, 
regulation, Executive Order, or other Federal law, which, as determined 
by the U.S. Department of Labor, is relevant to the financial 
assistance provided under the grant.

[[Page 16592]]

B. Grant Changes Requiring Grant Officer Approval

    29 CFR Part 95 and 29 CFR 97.30, as applicable, set forth 
requirements for obtaining Grant Officer approval for deviations from 
the grant objectives, scope or budget. Expenditures requiring prior 
written approval are found in the applicable Federal Cost Principles 
listed in paragraph III of these General Provisions.
    Whenever a modification to the approved grant is requested, the 
request is to be submitted to the Director for Veterans' Employment and 
Training (DVET) by the grantee and shall include an application for 
proposed funding at the new total funding level (Standard Form 424, 
latest revision); and a short narrative describing the modification 
requested, the need for the request, and the expected results, if 
approved. The DVET will forward this request with his/her 
recommendations through the Regional Administrator for Veterans' 
Employment and Training through the Assistant Secretary for Veterans' 
Employment and Training to the Grant Officer.

III. Allowable Costs

    Payment up to the amount specified in the grant shall be made only 
for allowable, allocable, and reasonable costs actually incurred in 
conducting the work under the grant. The determination of allowable 
costs shall be made in accordance with the following applicable Federal 
Cost Principles:

State and Local Governments--OMB Circular A-87
Educational Institutions and Hospitals--OMB Circular A-21
Non-profit Organizations--OMB Circular A-122

IV. Interest Earned and Program Income

    Requirements for the use and disposal of interest earned and 
program income are set forth in 29 CFR Part 95 and 29 CFR 97.21. When 
required to do so by this provision, the grantee shall remit promptly, 
but at least quarterly, interest earned on advances to the Grant 
Officer. The grantee may keep interest amounts up to $100 per year for 
administrative expenses.
    If not otherwise addressed in this grant, program income earned 
during the period of the grant shall be added to funds committed to the 
project and used to further eligible program objectives.

V. Grant Closeout Procedures

Definitions

    1. Grant closeout. The closeout of a grant is the process by which 
a Federal grantor agency determines that all applicable administrative 
actions and all required work of the grant have been completed by the 
grantee and the grantor.
    2. Date of completion. The date when all work under a grant is 
completed.
    3. Disallowed costs. Disallowed costs are those charges to a grant 
which the grantor agency or its representative determines to be 
unallowable in accordance with the applicable Federal Cost Principles 
or other conditions contained in the grant.

B. Grants shall be closed out in accordance with the following 
procedures:

    1. Upon request, the grantor shall make prompt payments to a 
grantee for allowable reimbursable costs under the grant being closed 
out.
    2. The grantee shall immediately refund to the grantor any balance 
of unobligated (unencumbered) cash advanced to the grantee that is not 
authorized to be retained by the grantee for use on other grants.
    3. Within 90 days after completion of the grant, the grantee shall 
submit all financial, performance and other reports required by the 
Grant Officer to close out the grant. The Grant Officer may authorize 
extensions when requested by the grantee.
    4. The Grant Officer shall make a settlement for any upward or 
downward adjustments to the Federal share of costs within one year 
after these reports are received.
    5. In the case of grants which include outside/in-kind 
contributions, the grantee has a legal requirement to provide the total 
amount of outside/in-kind contributions indicated on the face sheet of 
the agreement, as amended.
    6. The grantee shall account for any property acquired with grant 
funds, or received from the Government in accordance with the 
provisions of 29 CFR Part 95, or 29 CFR 92.50(b), whichever is 
applicable.
    7. In the event a final audit has not been performed prior to the 
closeout of the grant, the grantor shall retain the right to recover an 
appropriate amount after fully considering the recommendations on 
disallowed costs resulting from the final audit.

VI. Suspension and Termination Procedures

A. Definitions

    1. Termination. Termination means the permanent withdrawal of the 
authority to obligate previously awarded grant funds before that 
authority would otherwise expire. It also means the voluntary 
relinquishment of that authority by the grantee or subgrantee.
    2. Suspension. Depending on the context, suspension means either, 
(a) An action by the Grant Officer which temporarily suspends Federal 
assistance under the grant pending corrective action by the grantee or 
pending a decision to terminate the grant by the Grant Officer; or (b) 
An action taken by a suspension official implementing Executive Order 
12549 to immediately exclude a person from participating in grant 
transactions for a period, pending completion of an investigation and 
such legal or debarment proceedings as may ensue.
    B. When a grantee has failed to comply with the terms, conditions 
or standards of the grant, the Grant Officer may, on reasonable notice 
to the grantee, suspend the grant, and withhold further payments, or 
prohibit the grantee from incurring additional obligations of grant 
funds, pending corrective action by the grantee or a decision to 
terminate in accordance with paragraph C below. The Grant Officer shall 
allow all necessary and proper costs which the grantee could not 
reasonably avoid during the period of suspension provided that they 
meet the provisions of the applicable Federal Costs Principles.

C. This grant may be terminated for cause or convenience.

    1. Termination for cause. The Grant Officer may terminate this 
grant in whole, or in part, at any time before the date of completion, 
whenever it is determined that the grantee has failed to comply with 
any term of the award, whether stated in a federal statute or 
regulation, an assurance, an application, a notice of award, or 
elsewhere. The Grant Officer shall promptly notify the grantee in 
writing of the determination and the reasons for the termination, 
together with the effective date. Payments made to the grantee or 
recoveries by the grantor under grants terminated for cause shall be in 
accord with the legal rights and liabilities of the parties.
    2. Termination for convenience. This may only be accomplished 
pursuant to 29 CFR 97.44 or 29 CFR Part 95.

[[Page 16593]]

VII. Encumbrance of Grant Funds

    Grant funds may not be encumbered/obligated by the grantee prior to 
or after the grant period of Performance. Encumbrances/obligations 
outstanding as of the end of the grant period may be liquidated (paid 
out) after the end of the grant period. Such encumbrances/obligations 
shall involve only specified commitments for which a need existed 
during the grant period and which are supported by approved contracts, 
purchase orders, requisitions, invoices, bills, or other evidence of 
liability consistent with the Grantee's purchasing procedures and 
incurred within the grant period. All encumbrances/obligations incurred 
during the grant period shall be liquidated within 90 days after the 
end of the grant period, if practicable.

VIII. Site Visits

    The grantor, through its authorized representatives, has the right, 
at all reasonable times, to make site visits to review project 
accomplishments and management control systems and to provide such 
technical assistance as may be required. If any site visit is made by 
the grantor on the premises of the grantee or a subgrantee/contractor 
under this grant, the grantee shall provide and shall require its 
subgrantees/contractors to provide all reasonable facilities and 
assistance for the safety and convenience of the Government 
representatives in the performance of their duties. All site visits and 
evaluations shall be performed in such a manner as will not unduly 
delay the work.

IX. Order of Precedence

    In the event of any inconsistency between any provisions of this 
grant, the following order of precedence shall apply:

A. Special Provisions
B. General Provisions
C. Grantee's Application for Federal Assistance

H. Glossary of Terms

    Adequate Employment--See Unsubsidized Employment.
    Administrative Costs--All costs associated with grant 
administration including direct costs for administration plus any 
indirect costs claimed against JTPA IV-C funds.
    Adult Basic Education--Eduction for adults whose inability to 
speak, read or write the English language or to effectively reason 
mathematically, constitutes a substantial impairment of their ability 
to get or retain employment commensurate with their real ability, which 
is designed to help eliminate such inability and raise the level of 
education of such individuals with a view to making them less likely to 
become dependent on others, to improve their ability to benefit from 
occupational training and otherwise increase their opportunities for 
more productive and profitable employment, and to make them better able 
to meet their adult responsibilities.
    Ancillary Services--Employment and training related activities 
other than core training which may enhance a participant's 
employability.
    Apprenticeship Training--A formal occupational training program 
which combines on-the-job-training and related instruction and in which 
workers learn the practical and conceptual skills required for a 
skilled occupation, craft, or trade. It may be registered or 
unregistered.
    Assurances and Certifications--The act of certifying compliance 
with applicable federal and state laws and regulations regarding the 
receipt and expenditures of grant monies.
    ASVET--Assistant Secretary for Veterans' Employment and Training 
(DOL)
    Average Wage at Placement--This is an average of the wages earned 
by participants upon entering employment. In the JTPA IV-C program this 
average should be less than that of the Statewide average for EDWAA 
Title III achieved during PY93.
    Average Weekly Earnings at Follow-up: This figure is taken from the 
total weekly earnings for all participants employed during the 13th 
full calendar week after termination divided by the total number of 
participants employed at the time of follow-up.
    Barriers to Employment--Characteristics that may hinder an 
individual's hiring, promotion or participation in the labor force. 
Some examples of individuals who may face barriers to employment 
include: single parents, women, displaced homemakers, youth, public 
assistance recipients, older workers, substance abusers, teenage 
parents, veterans, racial minorities, and those with limited English 
speaking ability or a criminal record or with a lack of education, work 
experience, credentials, child care arrangements, transportation or 
alternative working patterns.
    Case Management--A client centered approach in the delivery of 
services, designed to prepare and coordinate comprehensive employment 
plans for participants, to assure access to the necessary training and 
supportive services, and to provide support during program 
participation and after job placement. In accordance with this 
definition, the case manager acts as a facilitator in assisting the 
participant toward a successful completion of training.
    Classroom Training--Any training of the type normally conducted in 
an institutional setting, including vocational education, which is 
designed to provide individuals with the technical skills and 
information required to perform a specific job or group of jobs. It may 
also include training designed to enhance the employability of 
individuals by upgrading basic skills, throughout the provision of 
courses such as remedial education, training in the primary language of 
persons with limited English language proficiency, or English-as-
language training.
    Cognizant Federal Agency--The federal agency that is assigned audit 
or indirect cost rate approval responsibility for a particular 
recipient organization by the Office of Management and Budget. (OMB 
Circulars A-87, A-102)
    Core Training--Core training activities are employment focused 
interventions which address basic vocational skill deficiencies that 
prevent the participant from accessing appropriate jobs and/or 
occupations.
    Counseling--Counseling in the FY94 JTPA IV-C SGA is a term listed 
as an Ancillary Training service. Counseling in this sense can be any 
form of assistance which (1) provides guidance in the development of a 
participant's vocational goals and the means to achieve those goals; 
and/or (2) assist a participant with the solution to a variety of 
individual problems which may pose a barrier(s) to the participant in 
achieving vocational goals, e.g., PTS counseling, substance abuse 
counseling, job counseling, etc.
    Customized Training--A training program designed to meet the 
special requirements of an employer who has entered into an agreement 
with a Service Delivery Area to hire individuals who are trained to the 
employer's specifications. The training may occur at the employer's 
site or may be provided by a training vendor able to meet the 
employer's requirements. Such training usually requires a commitment 
from the employer to hire a specified number of trainees who 
satisfactorily complete the training.
    Disabled Veteran--A veteran who is entitled to compensation under 
laws administered by the Veterans Administration; or an individual who 
was discharged or released from active duty because of service-
connected disability. (JTPA Section 4)

[[Page 16594]]

    DOL--United States Department of Labor
    DVA--United States Department of Veterans' Affairs (Formerly the 
Veterans Administration).
    DVET--Director for Veterans' Employment and Training
    DVOP--Disabled Veterans' Outreach Program
    Employment Development Plan (EDP)--An individualized written plan 
or intervention strategy for serving an individual which, as a result 
of an assessment of the veteran's economic needs, vocational interests, 
aptitudes, work history, etc., defines a reasonable vocational or 
employment goal and the developmental services or steps required to 
reach the goal and which documents the accomplishments made by the 
individual.
    ETA--The Employment and Training Administration
    Enrolled Veteran--Shall be synonymous with the term participant. A 
veteran who has been determined eligible for services at intake and who 
is receiving or scheduled to receive core training.
    Follow-up--The tracking of what happens to participants when they 
leave the program for a period of 26 weeks after initial placement. 
Follow-up information (such as employment status, average hourly wage, 
and job retention) can be used to assess long-term program performance 
and service strategies for clients with diverse characteristics.
    FTE--Full-time Equivalent, a personnel charge to the grant equal to 
2,080 hours per annum.
    FY--Fiscal Year. For federal government purposes, any twelve month 
period beginning on October 1 and ending on September 30.
    GED--General Equivalency Diploma. A high school equivalency diploma 
which is obtained by passing the General Education Diploma Equivalency 
Test which measures the application of skills and knowledge generally 
associated with four years of traditional high school instruction.
    In-kind services--Property or services which benefit a federally 
assisted project or program and which are contributed without charge to 
the grantee, or cost-type contractors under the grant agreements.
    Indirect Cost--A cost that is incurred for a common or joint 
purpose benefiting more than one cost objective and that is not readily 
assignable to the cost objectives specifically benefitted.
    Institutional Skills Training--Skill training conducted in an 
institutional setting and designed to ensure that individuals acquire 
the skills, knowledge and abilities necessary to perform a job or group 
of jobs in an occupation for which there is a demand.
    Intake--A process for screening individual applicants for 
eligibility; making an initial determination whether the program can 
benefit the applicants; providing information about the program, its 
services and the availability of those services; and selecting 
individual applicants for participation in the program.
    Job Club Activities--A form of job search assistance provided in a 
group setting. Usually job clubs provide instruction and assistance in 
completing job applications and developing resumes and focus on 
maximizing employment opportunities in the labor market and developing 
job leads. Many job clubs use telephone banks and provide group support 
to participants before and after they interview for openings.
    Job Development--The process of marketing a JTPA participant to 
employers, including informing employers about what the participant can 
do and soliciting a job interview for that individual with the 
employer.
    Job Placement Services--Job placement services are geared towards 
placing participants in jobs and may involve activities such as job 
search assistance, training, or job development. These services are 
initiated to enhance and expedite participants' transition from 
training to employment.
    Job Search Assistance (JSA)--An activity which focuses on building 
practical skills and knowledge to identify and initiate employer 
contacts and conduct successful interviews with employers. Various 
approaches may be used to include participation in a job club, receive 
instruction in identifying personal strengths and goals, resume and 
application preparation, learn interview techniques, and receive labor 
market information. Job search assistance is often a self-service 
activity in which individuals can obtain information about specific job 
openings or general job or occupational information.
    JTPA IV-C Program--Reference made to the ``JTPA Program'' means all 
activity funded by JTPA IV-C and outside resources.
    JTPA IV-C Resources--This term is synonymous with IV-C funds/
funding.
    JTPA--Job Training Partnership Act. The purpose of this Act is to 
establish programs to prepare youth and unskilled adults for entry into 
the labor force and to afford job training to those economically 
disadvantaged individuals and other individuals, including veterans, 
who face serious barriers to employment and who are in need of such 
training to obtain prospective employment. The Act requires the ASVET 
to consult with the Secretary of the DVA to ensure that programs funded 
under Part C of Title IV of this Act meet the employment and training 
needs of service-disabled veterans, veterans of the Vietnam era and 
recently separated veterans and are coordinated, to the maximum extent 
feasible, with related programs and activities.
    Labor Exchange--Refers to the services provided to job seekers and 
employers by the State Employment Service Agencies, JTPA Service 
Delivery Areas, or other entities. Services to job seekers may include 
assessment, testing, counseling, provision of labor market information 
and referral to prospective employers. Employer service may include 
accepting job orders, screening applicants, referring qualified 
applicants and providing follow-up.
    Labor Force--The sum of all civilians classified as employed and 
unemployed and members of the Armed Forces stationed in the United 
States. (Bureau of Labor Statistics Bulletin 2175)
    Literacy and Bilingual Training--See Adult Basic Education.
    LOC--Letter of Credit. An instrument certified by an authorized 
official of a grantor agency which authorizes a grantee to draw funds 
needed for immediate disbursement in accordance with the provisions of 
Treasury Circular No. 1075. (OMB Circular No. A-102)
    LVER--Local Veterans' Employment Representative
    Minimum Economic Need--The level of wages paid to a JTPA IV-C 
participant that will enable that participant to become economically 
self-sufficient.
    Minority Veterans--For the purposes of this SGA, veterans who are 
IV-C eligible and are members of the following ethnic categories: 
Black, Hispanic, American Indian or Alaskan Native, Asian or Pacific 
Islander.
    Needs-Based-Payment--Amounts paid to individuals who could not 
afford to participate in a training program without such assistance. 
Payments based on need may be provided to a participant in accordance 
with a locally developed formula or procedure if such payments are 
necessary to enable the individual to participate in a training program 
funded under JTPA. (20 CFR 629.21)
    Occupational Skills Training--Includes both (1) vocational 
education which is designed to provide individuals with the technical 
skills and information required to perform a specific job or group of 
jobs, and (2) on-the-job training.

[[Page 16595]]

    Offender--Any adult or juvenile who has been subject to any stage 
of the criminal justice process for whom services under this Act may be 
beneficial or who requires assistance in overcoming artificial barriers 
to employment resulting from a record of arrest or conviction. (JTPA 
Section 4)
    OASVET--Office of the Assistant Secretary for Veterans' Employment 
and Training (USDOL)
    On-site Industry-specific Training--This is training which is 
specifically tailored to the needs of a particular employer and/or 
industry. Participants may be trained according to specifications 
developed by an employer for an occupation or group of occupations at a 
job site. Such training is usually presented to a group of participants 
in an environment or job site representative of the actual job/
occupation, and there is often an obligation on the part of the 
employer to hire a certain number of participants who successfully 
complete the training.
    Outreach--An active effort by program staff to encourage 
individuals in the designated service delivery area to avail themselves 
of program services.
    Outside Funds--Resources pledged to the JTPA IV-C program which 
have a quantified dollar value. Such resources may include training 
funds from programs such as JTPA Title IIA or Title III that are put 
aside for the exclusive use by participants enrolled in a JTPA IV-C 
program. Outside funds do not include in-kind services.
    Participant, or Enrolled Participant--Means a veteran who: (1) has 
been determined eligible for participation upon intake; and (2) started 
or is scheduled to receive training or auxiliary services. An 
individual who receives only outreach and/or intake and assessment 
services does not meet this definition.
    Placement Rate--This is a method used to determine the percentage 
of participants who become employed. The figure is calculated by 
dividing the number of total participants who terminate from the JTPA 
IV-C program by the number of participants who received unsubsidized 
employment through the program.
    Placement--The act of securing unsubsidized employment for or by a 
participant.
    Pre-apprenticeship Training--Any training designed to increase or 
upgrade specific academic, or cognitive, or physical skills required as 
a prerequisite for entry into a specific trade or occupation.
    Pre-enrollment Assessments--The process of determining the 
employability and training needs of individuals before enrolling them 
in a JTPA IV-C program. Individual factors usually addressed during 
pre-enrollment assessment include: an evaluation and/or measurement of 
vocational interests and aptitudes, present abilities, previous 
education and work experience, income requirements, and personal 
circumstances.
    Program Resources--Includes the total of both JTPA IV-C and outside 
funds.
    PY--Program Year. The 12-month period beginning July 1, and ending 
on June 30, in the fiscal year for which the appropriation is made.
    Recently Separated Veteran--refers to any veteran who applies for 
participation in a IV-C-funded activity within 48 months after 
separation from military service. (29 U.S.C. 1503(27)(C))
    Remedial Education--Educational instruction, particularly in basic 
skills, to raise an individual's general competency level in order to 
succeed in vocational education or skill training programs, or 
employment.
    Service Connected Disabled--refers to (1) A veteran who is entitled 
to compensation under laws administered by the Department of Veterans' 
Affairs (DVA), or (2) an individual who was discharged or released from 
active duty because of a service-connected disability. (29 U.S.C. 
1503(27)(B))
    SESA--State Employment Security Agency, the state level 
organization affiliated with DOL's United States Employment Service.
    SGA--Solicitation for Grant Application.
    Subgrant--An award of financial assistance in the form of money, or 
property in lieu of money, made under a grant by a grantee to an 
eligible subgrantee.
    Subgrantee--The government or other legal entity to which a 
subgrant is awarded and which is accountable to the grantee for the use 
of the funds provided.
    Suitable Employment--See ``Unsubsidized Employment.''
    Substance Abuser--An individual dependent on drugs, especially 
narcotics, whose dependency constitutes or results in a substantial 
barrier to employment.
    Supportive Services--Services which are provided in connection with 
training and placement activities, to enable individual to enroll in, 
remain in, and benefit from programs. This includes counseling, child 
care, transportation assistance, and other payments based on individual 
needs.
    Termination--The separation of a participant from a JTPA IV-C 
program after the follow-up phase.

    Note: Individuals may continue to be considered as participants 
for a period of 90 days after last receipt of employment or training 
funded under JTPA IV-C.

    Unsubsidized Employment--Employment not financed from funds 
provided under JTPA. In the JTPA IV-C Program the term ``adequate'' or 
``suitable'' employment is also used to mean placement in unsubsidized 
employment which pays an income adequate to accommodate the 
participant's minimum economic needs.
    Upgrading and Retraining--Training given to an individual who needs 
such training to advance above an entry-level or dead-end position. 
This training shall include assisting Veterans in acquiring needed 
state certification to be employed in the same field as they were 
trained in the military (i.e., Commercial Truck Driving License (CDL), 
Emergency Medical Technician (EMT), Airframe & Powerplant (A&P), 
Teaching Certificate, etc.).
    Veteran--shall refer to an individual who served in the active 
military, naval, or air service, and who was discharged or released 
therefrom under conditions other than dishonorable. (29 U.S.C. 
1503(27)(A))
    Vietnam Theater Veterans--Those who served in Vietnam, Laos, 
Thailand, or Cambodia, or the surrounding airspace and waters from 
August 5, 1964 through May 7, 1975.
    Vietnam-era Veteran--refers to an eligible veteran for which any 
part of his or her active military service was during the Vietnam-era 
(i.e., August 5, 1964 through May 7, 1975). See 29 U.S.C. 1503(27)(D)
    Vocational Exploration Training--Through assessments such as 
interest inventories and/or counseling, a process of identifying 
occupations or occupational areas in which a person may find 
satisfaction and potential, and for which his or her aptitudes and 
other qualifications may be appropriate.
    Work Experience--A temporary activity (six months or less) which 
provides an individual with the opportunity to acquire the skills and 
knowledge necessary to perform a job, including appropriate work habits 
and behaviors, and which may be combined with classroom or other 
training. When wages are paid to a participant on work experience and 
when such wages are wholly paid for under JTPA, the participant may not 
receive this training under a private, for profit employer.

[FR Doc. 96-9193 Filed 4-12-96; 8:45 am]
BILLING CODE 4510-79-P