[Federal Register Volume 61, Number 28 (Friday, February 9, 1996)]
[Notices]
[Pages 5053-5054]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-2905]
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SOCIAL SECURITY ADMINISTRATION
Statement of Organization, Functions and Delegations of Authority
This statement amends Part S of the Statement of the Organization,
Functions and Delegations of Authority which covers the Social Security
Administration (SSA). Notice is given that Chapter S1 for the Office of
the Deputy Commissioner, Finance, Assessment and Management is being
amended to reflect internal realignments within the Office of
Publications and Logistics Management (OPLM) (S1S). Four of the current
subordinate offices within OPLM will be abolished and their functions
integrated into the remaining offices. The Office of Supply Management
(S1SG) and the Office of Property Management (S1SE) will be integrated
into the Office of Logistics Planning and Process Control (S1SH) and
the name of that office will be changed to the Office of Supply and
Property Management (S1SH). The Office of Printing Operations (S1SL)
and the Office of Mail Management (S1SM) will be integrated into the
Office of Publications Management (S1SJ).
The Office of Supply Management (S1SG), the Office of Property
Management (S1SE), the Office of Printing Operations (S1SL), and the
Office of Mail Management (S1SM) will be abolished in their entirety.
The changes are as follows:
Section S1S.10 The Office of Publications and Logistics Management--
(Organization):
Delete:
E. The Office of Property Management (S1SE).
F. The Office of Supply Management (S1SG).
J. The Office of Printing Operations (S1SL).
K. The Office of Mail Management (S1SM).
Reletter:
``G'' to ``E,'' ``H'' to ``F'' and ``I'' to ``G.''
Retitle:
E. The Office of Logistics Planning and Process Control (S1SH) to
the Office of Supply and Property Management (S1SH).
Section S1S.20 The Office of Publications and Logistics Management--
(Functions):
Delete:
E. The Office of Property Management (S1SE).
F. The Office of Supply Management (S1SG).
J. The Office of Printing Operations (S1SL).
K. The Office of Mail Management (S1SM).
Reletter:
``G'' to ``E,'' ``H'' to ``F'' and ``I'' to ``G.''
Retitle and amend functions to read:
E. The Office of Logistics Planning and Process Control (S1SH) to
the Office of Supply and Property Management (OSPM) (S1SH).
1. OSPM is responsible for the overall management and control of
automatic data processing resources which support SSA's centralized SSA
Supply and Property Accountability Systems. OSPM coordinates with SSA
components, as well as other Agency financial/administrative components
on major systems management projects and studies and is the primary
systems planning, development, and execution component for OPLM. Its
major mission is to ensure effective policies and processes, strengthen
internal controls and assure continuing systems uniformity and
reliability.
2. OSPM is responsible for the collection, validation, process, and
control of SSA-wide requisitions for expendable supplies. The office
supports special service programs for processing field and Headquarters
emergency supply requests, planned training class orders, as well as
normal orders received via the SSA Telecommunications Network, for
request, or via memorandum. A Customer Service Desk responds to
telephone status inquiries and requests for stock catalog information.
3. OSPM oversees all policy and procedures pertaining to the
acquisition, utilization, accountability, transfer and disposal of SSA
personal property. Represents SSA's interest as liaison to GSA and
other Federal, State and local Government and private sector
organizations and vendors in the acquisition, transfer and disposal of
personal property. Oversees the acquisition and installation of
modular/systems furniture in SSA offices nationwide. Acts as technical
expert and plans, coordinates and implements studies and surveys
related to providing necessary ergonomic furniture and equipment to
support SSA employees.
4. Oversees the acquisition and installation of modular furniture
in SSA offices. Plans, coordinates and implements studies and surveys
to access the variety of ergonomic furniture previously purchased and
new furniture available to SSA offices. Maintains audit trails for both
normal and special expense incurred during and after furniture
installation. Is responsible for all financial management and
contracting activities performed within the scope of the Interagency
Agreement with the Federal Prison Industries. Provides expert technical
advice and consultative services to the SSA executive staff and to
major headquarters and regional components. Serves as liaison with the
Office of Management and Budget, General Services Administration and
other Government and private organizations on policy and issues
relating to ergonomic furniture and equipment.
5. OSPM develops, administers and oversees all policy and
procedures pertaining to the acquisition, utilization, accountability,
transfer and disposal of SSA personal property (furniture/equipment).
It manages and maintains the SSA Property Accountability System and the
Property Management Officer/Custodial Officer network for the effective
control of all SSA's sensitive, accountable and capitalized personal
property assets. It is SSA's liaison for all personal property
activities with other Federal, State and local Agencies, as well as
commercial and civic organizations.
OSPM is responsible for the development of policies, procedures and
directives in support of the office's supply management program. Using
the automated Social Security Supply System, along with budget and
other data, office staff will ensure that the Agency's printing
requests and justified requisitions are processed timely for all
necessary forms, publications, office supplies and instructional
materials. Office personnel also oversee the replenishment of warehouse
stock for Headquarters' use, emergencies, etc. The office manages the
Direct Delivery Program of scheduled shipments to field components of
major use forms, publications and supplies. Also
[[Page 5054]]
oversees the development of the common expense supply budget.
7. OSPM monitors warehouse availability of on-hand training
materials to accommodate periodic changes to training schedules and
course material configurations.
Amend functions to read:
F. The Office of Publications Management (OPM) (S1SJ):
1. OPM directs a comprehensive SSA-wide forms control, publication
and distribution management program, including forms and publications
design, photocomposition and electronic information dissemination
(electronic publishing, on-line publishing/services, electronic
reference materials and CD-ROM and multimedia production and delivery).
It also provides SSA-wide special media services for visually impaired
employees. It is responsible for administering the regulatory and
procedural requirements governing SSA's collection of information from
the public, stemming from the Paperwork Reduction Act and providing
liaison services with the Office of Management and Budget. It also
coordinates the Agency Administrative Instructions Manual System for
printing, clearance and issuance of policy, standards and procedural
instructions.
2. The Office coordinates and directs a comprehensive printing
management program and administers the procurement of all SSA printing
needs. It prepares the Agency's Comprehensive Printing Program Plan
report for the Joint Committee on Printing (JCP) and provides liaison
with the JCP and the Government Printing Office on policy and
procedural issues. OPM plans, directs and administers the SSA mail
policy program, including developing methodologies (e.g., presorting,
barcoding, direct accountability, etc.) It provides liaison with the
United States Postal Service in all national level mail management and
operational policy negotiations and activities. It also administers
agencywide mail management contracts.
3. The Office plans, directs and coordinates the SSA mail handling
program, including the receipt, processing, and dispatch of all
incoming and outgoing United States Postal Service mail for SSA
headquarters. It provides inter-office mail service for SSA
headquarters and priority delivery service in Washington, D.C. It
administers oversight of necessary contracts such as the internal mail
messenger service. It consolidates and processes outgoing mail from
headquarters to District Offices, Branch Offices, Program Service
Centers and Regional Offices, etc. It also processes computer-generated
priority notices to SSA beneficiaries nationwide, using high-speed
equipment to fold, insert and label mailings.
4. The office provides SSA in-house printing services for short
turnaround work which cannot be procured commercially. It provides
coordination, technical advice and guidance to Agency components on
SSA's in-house printing operation. Services include camera and film
stripping functions; printing of materials, including multi-color
specialty work; providing bindery and finishing of materials such as
collating cutting, folding, drilling, stitching and binding; shipping
and distribution of all SSA in-house printing and commercially-produced
printing, as needed, including boxing, shrinkfilming, envelope
insertion and labeling packages. It delivers or arranges for delivery
of all completed material. OPM is responsible for the reproduction of
printed material, using reprographic equipment, which includes large
scale specialty items such as space floor plans and blueprints. It is
also responsible for the development of metal photo requests for
Commissioner's citations, award plaques, signs, etc.
Dated: August 21, 1995.
Ruth A. Pierce,
Deputy Commissioner for Human Resources.
[FR Doc. 96-2905 Filed 2-8-96; 8:45 am]
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