[Federal Register Volume 61, Number 28 (Friday, February 9, 1996)]
[Notices]
[Pages 5053-5054]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-2905]



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SOCIAL SECURITY ADMINISTRATION

Statement of Organization, Functions and Delegations of Authority

    This statement amends Part S of the Statement of the Organization, 
Functions and Delegations of Authority which covers the Social Security 
Administration (SSA). Notice is given that Chapter S1 for the Office of 
the Deputy Commissioner, Finance, Assessment and Management is being 
amended to reflect internal realignments within the Office of 
Publications and Logistics Management (OPLM) (S1S). Four of the current 
subordinate offices within OPLM will be abolished and their functions 
integrated into the remaining offices. The Office of Supply Management 
(S1SG) and the Office of Property Management (S1SE) will be integrated 
into the Office of Logistics Planning and Process Control (S1SH) and 
the name of that office will be changed to the Office of Supply and 
Property Management (S1SH). The Office of Printing Operations (S1SL) 
and the Office of Mail Management (S1SM) will be integrated into the 
Office of Publications Management (S1SJ).
    The Office of Supply Management (S1SG), the Office of Property 
Management (S1SE), the Office of Printing Operations (S1SL), and the 
Office of Mail Management (S1SM) will be abolished in their entirety. 
The changes are as follows:

Section S1S.10  The Office of Publications and Logistics Management--
(Organization):

    Delete:
    E. The Office of Property Management (S1SE).
    F. The Office of Supply Management (S1SG).
    J. The Office of Printing Operations (S1SL).
    K. The Office of Mail Management (S1SM).
    Reletter:
    ``G'' to ``E,'' ``H'' to ``F'' and ``I'' to ``G.''
    Retitle:
    E. The Office of Logistics Planning and Process Control (S1SH) to 
the Office of Supply and Property Management (S1SH).

Section S1S.20  The Office of Publications and Logistics Management--
(Functions):

    Delete:
    E. The Office of Property Management (S1SE).
    F. The Office of Supply Management (S1SG).
    J. The Office of Printing Operations (S1SL).
    K. The Office of Mail Management (S1SM).
    Reletter:
    ``G'' to ``E,'' ``H'' to ``F'' and ``I'' to ``G.''
    Retitle and amend functions to read:
    E. The Office of Logistics Planning and Process Control (S1SH) to 
the Office of Supply and Property Management (OSPM) (S1SH).
    1. OSPM is responsible for the overall management and control of 
automatic data processing resources which support SSA's centralized SSA 
Supply and Property Accountability Systems. OSPM coordinates with SSA 
components, as well as other Agency financial/administrative components 
on major systems management projects and studies and is the primary 
systems planning, development, and execution component for OPLM. Its 
major mission is to ensure effective policies and processes, strengthen 
internal controls and assure continuing systems uniformity and 
reliability.
    2. OSPM is responsible for the collection, validation, process, and 
control of SSA-wide requisitions for expendable supplies. The office 
supports special service programs for processing field and Headquarters 
emergency supply requests, planned training class orders, as well as 
normal orders received via the SSA Telecommunications Network, for 
request, or via memorandum. A Customer Service Desk responds to 
telephone status inquiries and requests for stock catalog information.
    3. OSPM oversees all policy and procedures pertaining to the 
acquisition, utilization, accountability, transfer and disposal of SSA 
personal property. Represents SSA's interest as liaison to GSA and 
other Federal, State and local Government and private sector 
organizations and vendors in the acquisition, transfer and disposal of 
personal property. Oversees the acquisition and installation of 
modular/systems furniture in SSA offices nationwide. Acts as technical 
expert and plans, coordinates and implements studies and surveys 
related to providing necessary ergonomic furniture and equipment to 
support SSA employees.
    4. Oversees the acquisition and installation of modular furniture 
in SSA offices. Plans, coordinates and implements studies and surveys 
to access the variety of ergonomic furniture previously purchased and 
new furniture available to SSA offices. Maintains audit trails for both 
normal and special expense incurred during and after furniture 
installation. Is responsible for all financial management and 
contracting activities performed within the scope of the Interagency 
Agreement with the Federal Prison Industries. Provides expert technical 
advice and consultative services to the SSA executive staff and to 
major headquarters and regional components. Serves as liaison with the 
Office of Management and Budget, General Services Administration and 
other Government and private organizations on policy and issues 
relating to ergonomic furniture and equipment.
    5. OSPM develops, administers and oversees all policy and 
procedures pertaining to the acquisition, utilization, accountability, 
transfer and disposal of SSA personal property (furniture/equipment). 
It manages and maintains the SSA Property Accountability System and the 
Property Management Officer/Custodial Officer network for the effective 
control of all SSA's sensitive, accountable and capitalized personal 
property assets. It is SSA's liaison for all personal property 
activities with other Federal, State and local Agencies, as well as 
commercial and civic organizations.
    OSPM is responsible for the development of policies, procedures and 
directives in support of the office's supply management program. Using 
the automated Social Security Supply System, along with budget and 
other data, office staff will ensure that the Agency's printing 
requests and justified requisitions are processed timely for all 
necessary forms, publications, office supplies and instructional 
materials. Office personnel also oversee the replenishment of warehouse 
stock for Headquarters' use, emergencies, etc. The office manages the 
Direct Delivery Program of scheduled shipments to field components of 
major use forms, publications and supplies. Also 

[[Page 5054]]
oversees the development of the common expense supply budget.
    7. OSPM monitors warehouse availability of on-hand training 
materials to accommodate periodic changes to training schedules and 
course material configurations.
    Amend functions to read:
    F. The Office of Publications Management (OPM) (S1SJ):
    1. OPM directs a comprehensive SSA-wide forms control, publication 
and distribution management program, including forms and publications 
design, photocomposition and electronic information dissemination 
(electronic publishing, on-line publishing/services, electronic 
reference materials and CD-ROM and multimedia production and delivery). 
It also provides SSA-wide special media services for visually impaired 
employees. It is responsible for administering the regulatory and 
procedural requirements governing SSA's collection of information from 
the public, stemming from the Paperwork Reduction Act and providing 
liaison services with the Office of Management and Budget. It also 
coordinates the Agency Administrative Instructions Manual System for 
printing, clearance and issuance of policy, standards and procedural 
instructions.
    2. The Office coordinates and directs a comprehensive printing 
management program and administers the procurement of all SSA printing 
needs. It prepares the Agency's Comprehensive Printing Program Plan 
report for the Joint Committee on Printing (JCP) and provides liaison 
with the JCP and the Government Printing Office on policy and 
procedural issues. OPM plans, directs and administers the SSA mail 
policy program, including developing methodologies (e.g., presorting, 
barcoding, direct accountability, etc.) It provides liaison with the 
United States Postal Service in all national level mail management and 
operational policy negotiations and activities. It also administers 
agencywide mail management contracts.
    3. The Office plans, directs and coordinates the SSA mail handling 
program, including the receipt, processing, and dispatch of all 
incoming and outgoing United States Postal Service mail for SSA 
headquarters. It provides inter-office mail service for SSA 
headquarters and priority delivery service in Washington, D.C. It 
administers oversight of necessary contracts such as the internal mail 
messenger service. It consolidates and processes outgoing mail from 
headquarters to District Offices, Branch Offices, Program Service 
Centers and Regional Offices, etc. It also processes computer-generated 
priority notices to SSA beneficiaries nationwide, using high-speed 
equipment to fold, insert and label mailings.
    4. The office provides SSA in-house printing services for short 
turnaround work which cannot be procured commercially. It provides 
coordination, technical advice and guidance to Agency components on 
SSA's in-house printing operation. Services include camera and film 
stripping functions; printing of materials, including multi-color 
specialty work; providing bindery and finishing of materials such as 
collating cutting, folding, drilling, stitching and binding; shipping 
and distribution of all SSA in-house printing and commercially-produced 
printing, as needed, including boxing, shrinkfilming, envelope 
insertion and labeling packages. It delivers or arranges for delivery 
of all completed material. OPM is responsible for the reproduction of 
printed material, using reprographic equipment, which includes large 
scale specialty items such as space floor plans and blueprints. It is 
also responsible for the development of metal photo requests for 
Commissioner's citations, award plaques, signs, etc.

    Dated: August 21, 1995.
Ruth A. Pierce,
Deputy Commissioner for Human Resources.
[FR Doc. 96-2905 Filed 2-8-96; 8:45 am]
BILLING CODE 4190-29-P