[Federal Register Volume 61, Number 28 (Friday, February 9, 1996)]
[Notices]
[Pages 4966-4967]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-2757]



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DEPARTMENT OF DEFENSE

Privacy Act of 1974; Notice to Add a System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records to its inventory of systems of records notices subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The action will be effective without further notice on March 11, 
1996, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Assistant Air Force Access Programs 
Officer, SAF/AAIA, 1610 Air Force Pentagon, Washington, DC 20330-1610.

FOR FURTHER INFORMATION CONTACT: Mr. Jim Gibson at (703) 697-3493.

SUPPLEMENTARY INFORMATION: The complete inventory of Department of Air 
Force record system notices subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.

    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 29, 1996, to 
the Committee on Government Reform and Oversight of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated July 
25, 1994 (59 FR 37906, July 25, 1994).
    Dated: February 2, 1996.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AFMC D
System name:
    Education/Training Management System (ETMS).
System location:
    Defense Megacenter Dayton, 2721 Sacramento Street, Building 271, 
Wright-Patterson Air Force Base, OH 45433-5061. Education and Training 
Flights at Air Force Material Command (AFMC) subordinate units. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.
Categories of individuals covered by the system:
    AFMC active duty personnel, AFMC civilian employees, and Air Force 
active duty personnel and civilian employees serviced by AFMC personnel 
flights.
Categories of records in the system:
    The principal digital record maintained in ETMS is the Individual 
Training Plan, which contains the following categories of information:
    Education and training data, describing the level and type of 
education and training, civilian or military (academic education level, 
major academic specialty, professional specialty courses completed, 
professional military education received).
    Active duty personnel and civilian employee information including 
personnel data, position information; historical files covering job 
experience, Acquisition Professional Development Program (APDP) 
certification, certification requirements, individual qualifications, 
and corps status relation to the APDP; education and training data for 
statistical analysis and employee assistance; extract files from which 
to produce statistical reports in hard copy, or for immediate access 
display on remote computer terminals, and miscellaneous files.
    Miscellaneous work files and records, files with a less than 45 day 
retention period, intermediate records, and processes relating to 
statistical compilations, computer operation, quality control and 
problem diagnosis. Although they may contain individual-identifying 
data, they do so only as a function of system operation, and are not 
used in making personnel decisions.
Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force: Powers and duties; 
delegation by; AFMC Policy Directive 36-2, Education and Training, and 
E.O. 9397.
Purpose(s):
    The AFMC's education and training management is decentralized and 
encompasses a population that is diverse in terms of qualifications, 
experience, military status and needs. AFMC centers perform operational 
tasks pertaining to the population for which they serve. The structure 
of the AFMC, and its goals and objectives demand a dynamic data system 
that is capable of supporting the needs of functional management and 
the education and training communities at the major command and each 
center. It is to this purpose that the data in the ETMS is collected, 
maintained, and used.
    USES WITH THE AIR FORCE MATERIEL COMMAND EDUCATION AND TRAINING 
COMMUNITY
    HQ AFMC, Wright-Patterson Air Force Base, OH: Data from the ETMS is 
used by Command Training and Resources Managers to develop long-term 
plans and programs and track progress toward established goals. 
Individual data is used to support actions taken on certain categories 
of persons managed by offices in the headquarters.
    Education and Training Flights: Provide personnel management 
support to center commanders, functional managers, and supervisors on a 
daily basis. Acting on policy and guidance provided by higher 
headquarters, they develop and execute center education 

[[Page 4967]]
and training management plans. Execution includes the development or 
acquisition, delivery, and the evaluation of centers' education and 
training programs.
    USES WITHIN THE AIR FORCE MATERIEL COMMAND - EXTERNAL TO THE 
EDUCATION AND TRAINING COMMUNITY
    AFMC Functional Communities: Functional managers, supervisors, and 
unit training monitors within AFMC use ETMS to identify individual 
training requirements and schedule training for their active duty 
personnel and civilian employees. Center acquisition professional 
development managers use ETMS to compare acquisition certification 
requirements with work force qualifications, manager training 
requirements, and courses completed related to acquisition 
certification.
Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records, or information contained 
therein, may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained on computer disks and on magnetic tapes.
Retrievability:
    Retrieved by name or Social Security Number.
Safeguards:
    Records are accessed by functional users of the record system and 
by person(s) responsible for servicing the record system in performance 
of their official duties where authorized, properly screened, and 
cleared for need-to-know. ETMS and system generated magnetic data tapes 
are stored within a controlled area. Computer records are controlled by 
computer system software using C2 compliant security safeguards. 
Records are stored in locked rooms and cabinets.
Retention and disposal:
    Data stored digitally within the system is retained only for the 
period required to satisfy recurring processing requirements and/or 
historical requirements. Backup data files will be retained for a 
period not to exceed 45 days. Backup files are maintained only for 
system restoration and are not to be used to retrieve individual 
records. No permanent files are maintained. Computer records are 
destroyed by erasing, deleting or overwriting.
System manager(s) and address:
    Chief of Education and Training, Directorate of Personnel, 
Headquarters Air Force Materiel Command, 4225 Logistics Avenue, Suite 
17, Wright-Patterson Air Force Base, OH 45433-5756.
Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on them should address inquiries to their 
supporting Education and Training Flight. Official mailing addresses 
are published as an appendix to the Air Force's compilation of systems 
of records notices.
Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to their supporting Education and 
Training Flight. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records notices.
    Identification will be required before release and will be based on 
presentation of DD Form 2, U.S. Armed Forces Identification Card or 
equivalent component issued civilian identification card (e.g. AF Form 
345, Department of the Air Force Civilian Identification). 
Authorizations for a person other than the subject to have access to an 
individual's records must be based on a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, signed by 
the subject.
Contesting record procedures:
    The Air Force rules for accessing records, and for contesting and 
appealing initial agency determinations are published in Air Force 
Instruction 37-132; 32 CFR part 806b; or may be obtained from the 
system manager.
Record source categories:
    Education and training, personal, and manpower information is 
obtained from approved automated system interfaces. Information will 
also be obtained from supervisors, unit training monitors, education 
and training personnel, and subject of the record.
Exemptions claimed for the system:
    None.
[FR Doc. 96-2757 Filed 2-8-96; 8:45 am]
BILLING CODE 5000-04-F