[Federal Register Volume 61, Number 23 (Friday, February 2, 1996)]
[Notices]
[Pages 3912-3922]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-2252]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; Notice to Amend Systems of Records
AGENCY: Department of the Army, DOD.
[[Page 3913]]
ACTION: Notice to amend systems of records.
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SUMMARY: The Department of the Army is amending eleven systems of
records notices in its existing inventory of record systems subject to
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
March 4, 1996, unless comments are received which result in a contrary
determination.
ADDRESSES: Privacy Act Officer, U.S. Army Information Systems Command,
ATTN: ASOP-MP, Fort Huachuca, AZ 85613-5000.
FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or
DSN 879-6856.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records systems being amended are set
forth below followed by the notices, as amended, published in their
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: January 29, 1996.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0145-1bTRADOC-ROTC
System name:
ROTC Financial Assistance (Scholarship) Application File (February
22, 1993, 58 FR 10077).
CHANGES:
* * * * *
Retention and disposal:
Add to the end of the entry `Records for nonselected applicants are
destroyed 1 year after graduation of the nonselectee(s) class.'
System manager(s) and address:
Delete entry and replace with `Commander, Fort Monroe, ATTN:
Privacy Act Officer, Fort Monroe, VA 23651-6000.'
* * * * *
A0145-1bTRADOC-ROTC
System name:
ROTC Financial Assistance (Scholarship) Application File.
System location:
Primary location is at U.S. Army Reserve Officers Training Corps
Cadet Command, Fort Monroe, VA 23651-5000.
Segments exist at U.S. Army Reserve Officers' Training Corps (ROTC)
Regions, ROTC elements of civilian educational institutions.
Categories of individuals covered by the system:
Students and service members who desire to participate in the Army
ROTC Financial Assistance (Scholarship Program).
Categories of records in the system:
Individual application for membership, academic transcripts,
college board scores and test results, references, photograph,
interview board results, acceptance/declination, selection board action
including applicants' scores in areas evaluated, notice of applicants'
medical status including reports of medical examination, evaluation of
applicant by Professor of Military Science commanding officer, letters
of recommendation, inquiries regarding applicants' selection/non-
selection, reports of ROTC Advanced, Ranger, or Basic Camp performance
of applicant, information of applicants' choice of institution.
Authority for maintenance of the system:
10 U.S.C. 2101-2111 and E.O. 9397.
Purpose(s):
To administer the financial assistance program; to select recipient
for 2, 3, and 4-year scholarships; to monitor selectee's academic and
ROTC performance; to develop policies and procedures, compile
statistics and render reports.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of record system notices apply to this system.
Disclosure to consumer reporting agencies:
Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to consumer reporting agencies as defined in the Fair Credit
Reporting Act of 1966 (15 U.S.C. 1681a(f)) or the Federal Claims
Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this
disclosure is to aid in the collection of outstanding debts owed to the
Federal Government; typically, to provide an incentive for debtors to
repay delinquent Federal Government debts by making these debts part of
their credit records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folder; selected data automated for
management purposes on tapes, discs, cards, microfilm/fiche.
Retrievability:
By individual's name, Social Security Number, other characteristics
of qualification or identity.
Safeguards:
Records maintained in areas accessible only to authorized personnel
having official need in the performance of duties.
Retention and disposal:
Destroyed 1 year after individual graduates or is disenrolled.
Records for nonselected applicants are destroyed 1 year after
graduation of the nonselectee(s) class.
System manager(s) and address:
Commander, Fort Monroe, ATTN: Privacy Act Officer, Fort Monroe, VA
23651-6000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Reserve Officers Training Corps Cadet
Command, ATTN: ATCC-PS, Fort Monroe, VA 23651-5000.
Individual should provide the full name, current address and
telephone number and definitive description of the information sought.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Reserve Officers Training Corps Cadet Command,
ATTN: ATCC-PS, Fort Monroe, VA 23651-5000.
[[Page 3914]]
Individual should provide the full name, current address and
telephone number and definitive description of the information sought.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, medical records, academic institutions, Army
agencies and commands.
Exemptions claimed for the system:
None.
A0145-1TRADOC
System name:
Army Reserve Officers' Training Corps Gold QUEST Referral System
(February 22, 1993, 58 FR 10075).
* * * * *
CHANGES:
System manager(s) and address:
Delete entry and replace with `Commander, Fort Monroe, ATTN: ATZG-
BO-PF (Privacy Act Officer), Fort Monroe, VA 23651-6000.'
* * * * *
A0145-1TRADOC
System name:
Army Reserve Officers' Training Corps Gold QUEST Referral System.
System location:
MCS, Incorporated, 10041 Polinski Road, Ivyland, PA 18974-9872;
U.S. Army ROTC Cadet Command, Rot Monroe, VA 23651-5000;
Army ROTC Region Headquarters; and
ROTC Cadet Battalions and ROTC Goldminer Teams. Official mailing
address are published as an appendix to the Army's compilation of
systems of records notices.
Categories of individuals covered by the system:
Potential enrollees in the Senior ROTC program.
Categories of records in the system:
Records of current and former prospect referrals showing: Name,
address, telephone number, Social Security Number (optional), sex,
citizenship, prior military service, name of high school, high school
graduation date, grade point average, SAT/ACT test score, college
expected to attend, admissions status to college, academic major, and
date of birth.
Authority for maintenance of the system:
10 U.S.C., Chapter 103, sections 2101-2111.
Purpose(s):
To provide a central database of potential prospects for enrollment
in the Senior ROTC program; assist prospects by providing information
concerning educational institutions having ROTC programs; scholarship
information and applications; information regarding other Army
enlistment, Reserve or National Guard Programs; to render recruitment
management information reports; to refer qualified prospects, a
Professor of Military Science at or nearest to their college of choice.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of record system notices apply to this record system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and cards in file cabinets; on magnetic tape, disks,
and computer printouts.
Retrievability:
By prospects surname or peculiar identification number assigned by
the system.
Safeguards:
Records are maintained in secured areas within protected buildings,
and accessible by only designated, authorized individuals having
official need.
Retention and disposal:
Records are retained for 3 years and then destroyed.
System manager(s) and address:
Commander, Fort Monroe, ATTN: ATZG-BO-PF (Privacy Act Officer),
Fort Monroe, VA 23651-6000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army ROTC Cadet Command, ATTN: Marketing
Directorate, Fort Monroe, VA 23651-5000.
Individuals should provide their full name, current address,
telephone number and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army ROTC Cadet Command, ATTN: Marketing Directorate,
Fort Monroe, VA 23651-5000.
Individuals should provide their full name, current address,
telephone number and signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the
Commander, U.S. Army ROTC Cadet Command, ATTN: Marketing Directorate,
Fort Monroe, VA 23651-5000.
Record source categories:
Source categories for prospects include the Army ROTC toll-free
telephone number, magazines, newspapers, poster advertising coupons,
mail-back reply cards, letters, walk-ins, referrals from parents,
relatives, counselors, teachers, coaches, friends, associates, college
registrars, dormitory directors, national testing organizations, honor
societies, boys' clubs, boy scout organizations, Future Farmers of
America, minority and civil rights organizations, fraternity and church
organizations; neighborhood youth centers, YMCA, YWCA, social clubs,
athletic clubs, boys state/girls state/scholarship organizations, U.S.
Army Recruiting Command, Military Academy Liaison officers, West Point
non-select listing, previous employers, trade organizations, military
service, and other organizations and commands comprising the Department
of Defense.
Exemptions claimed for the system:
None.
A0145-2TRADOC
System name:
Junior ROTC/NDCC Instructor Files (February 22, 1993, 58 FR 10077).
CHANGES:
* * * * *
System location:
Delete `at Fort Bragg, NC; Fort Knox, KY; Fort Riley, KS; and Fort
Lewis, WA.'
* * * * *
[[Page 3915]]
System manager(s) and address:
Delete entry and replace with `Commander, Fort Monroe, ATTN: ATZG-
BO-PF (Privacy Act Officer), Fort Monroe, VA 23651-6000.'
* * * * *
A0145-2TRADOC
System name:
Junior ROTC/NDCC Instructor Files.
System location:
U.S. Army Reserve Officers Training Corps Cadet Command, Fort
Monroe, VA 23651-5000; schools, colleges, training centers and ROTC
Regions.
Categories of individuals covered by the system:
Assigned and potential instructors and guest speakers at above
locations.
Categories of records in the system:
Instructor evaluation forms, qualification data, biographical
sketches and similar or related documents.
Authority for maintenance of the system:
10 U.S.C. 2031 and 4651 and E.O. 9397.
Purpose(s):
To provide record of qualifications, experience, effectiveness, and
similar related information on potential and/or assigned instructors
and guest speakers.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of record system notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and card files.
Retrievability:
By name, Social Security number/service number, and year.
Safeguards:
Records are stored in locked cabinets or rooms, depending on
location.
Retention and disposal:
Records are destroyed 2 years after instructor's transfer or
separation or after guest speaker speaks.
System manager(s) and address:
Commander, Fort Monroe, ATTN: ATZG-BO-PF (Privacy Act Officer),
Fort Monroe, VA 23651-5000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained this record system should address written
inquiries to the Commander, U.S. Army Reserve Officers Training Corps
Cadet Command, Fort Monroe, VA 23651-5000 or commanders of
organizations listed under `System location'.
Individual should provide full name, Social Security Number/
military service number, duty position, academic department, and dates
of service at the training activity to aid in the information search.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Reserve Officers Training Corps Cadet Command,
Fort Monroe, VA 23651-5000 or commanders of organizations listed under
`System location'.
Individual should provide the full name, Social Security Number/
military service number, duty position, academic department, and dates
of service at the training activity.
Contesting record procedures:
The Army's rules for accessing records, contesting contents; and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories.
Staff and faculty of appropriate school, college, training center,
or ROTC Region responsible for conduct of instruction.
Exemptions claimed for the system:
None.
A0210-190TAPC
System name:
Individual Gravesite Reservation Files (February 22, 1993, 58 FR
10093).
CHANGES:
* * * * *
System location:
Change zip code to `22331-0482'.
* * * * *
System manager(s) and address:
Change zip code to `22331-0482'.
* * * * *
A0210-190TAPC
System name:
Individual Gravesite Reservation Files.
System location:
Commander, Military District of Washington, Fort Lesley J. McNair,
Washington, DC 20319-5000;
Soldiers' and Airmen's Home National Cemetery, Washington, DC
20011-4999; and
Commander, U.S. Total Army Personnel Command, Alexandria, VA 22332-
0482 for selective Army post cemeteries.
Categories of individuals covered by the system:
Active and former Armed Forces personnel and their dependents who
reserved grave plots in either Arlington National Cemetery Soldiers'
Home National Cemetery, or Army post cemeteries prior to 1961.
Categories of records in the system:
Gravesite reservations (DA Forms 2122, 2123); reservist's name,
address, number and section of grave reserved, military service, or
relationship to service member.
Authority for maintenance of the system:
10 U.S.C. 3013.
Purpose(s):
To maintain records of individuals holding gravesite reservations
in Army national or post cemeteries made prior to 1961; to conduct
periodic surveys to determine validity of such reservations; to respond
to inquiries.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders; cards.
Retrievability:
By individual's surname.
Safeguards:
Records are maintained in areas accessible only to authorized
personnel
[[Page 3916]]
having official need therefor in the performance of their duties.
Retention and disposal:
Destroyed when gravesite reservation is used or canceled.
System manager(s) and address:
Commander, Military District of Washington, Fort Lesley J. McNair,
Washington, DC 20319-5000; Soldiers' and Airmen's Home National
Cemetery, Washington, DC 20011-4999; Commander, U.S. Total Army
Personnel Command, Alexandria, VA 22332-0482 for selective Army post
cemeteries.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this records system should address written
inquiries to the appropriate system manager.
Individual should provide sufficient details to permit locating
pertinent records and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
appropriate system manager.
Individual should provide sufficient details to permit locating
pertinent records and signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the reservist, his/her representative or next-of-kin; Army
records and reports.
Exemptions claimed for the system:
None.
A0351AMC
System name:
Student/Faculty Records: AMC Schools Systems (February 22, 1993, 58
FR 10104).
CHANGES:
* * * * *
System location:
Delete from entry `U.S. Army Logistics Management Center, Fort Lee,
VA' and `U.S. AMC Field Safety Agency, Charlestown, IN', and replace
`Training Agency' with `College'.
* * * * *
A0351AMC
System name:
Student/Faculty Records: AMC Schools Systems.
System location:
U.S. Army Management Engineering College, Rock Island, IL 61299-
7040 and U.S. Army Defense Ammunition Center and School, Savanna, IL
61074-9639.
Categories of individuals covered by the system:
Students enrolled/attending schools identified above, faculty,
instructors, and guest speakers.
Categories of records in the system:
Student academic records consisting of course completion and
results, aptitudes and personal qualities, grades/ratings assigned;
instructor/guest speaker qualifications and evaluations, including
biographical data; class historical/academic achievements; and related
information.
Authority for maintenance of the system:
5 U.S.C. 301 and E.O. 9397.
Purpose(s):
To determine applicant eligibility, monitor individual's progress,
maintain record of student/faculty achievements, and to provide bases
for management assessment of curricula and faculty effectiveness and
class standing.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records; cards; photographs; magnetic tapes/discs; and
printouts.
Retrievability:
By name, Social Security Number, military service number.
Safeguards:
Records are maintained in locked cabinets within secured areas
accessible only to authorized persons having an official need-to-know.
Retention and disposal:
Individual academic records are retained for 40 years, 3 of which
are at the school which created them; they are subsequently transferred
to the National Personnel Records Center, 9700 Page Boulevard, St.
Louis, MO 63132-5200. Faculty/instructor qualifications records are
retained until individual transfers from the facility, held for 5
years, and then destroyed. Other records are retained until no longer
needed, at which time they are destroyed.
System manager(s) and address:
Commander, U.S. Army Materiel Command, 5001 Eisenhower Avenue,
Alexandria, VA 22333-0001.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commandant/Director of the appropriate School/Agency.
Individual should provide full name, rank/grade, Social Security
Number, course title/class number, and date of attendance or, if a
faculty member: Name, course(s) taught, and period in which instructed
at named training facility.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commandant/Director of the appropriate School/Agency.
Individual should provide full name, rank/grade, Social Security
Number, course title/class number, and date of attendance or, if a
faculty member: Name, course(s) taught, and period in which instructed
at named training facility.
Contesting record procedures:
The Army's rules for accessing records and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual student, faculty, instructor, guest speaker,
and management analyses of class performance.
Exemptions claimed for the system:
None.
A0351aTRADOC
System name:
Army School Student Files (February 22, 1993, 58 FR 10113).
[[Page 3917]]
CHANGES:
* * * * *
Categories of records in the system:
Delete the last eight words of the entry.
Safeguards:
Add a new paragraph `User identification passwords are assigned
each person with authorized access to the records. Each sign-on is
authenticated by system software. Identification passwords are change
every six months, additions and deletions occur at any time a new
person is assigned or someone leaves. The above meets Army Information
System Security Regulation requirements'.
* * * * *
System Manager(s) and Address:
Delete entry and replace with `Commander, U.S. Army Combined Arms
Command, ATTN: ATZL-IMS-AR (Privacy Act Officer), Fort Leavenworth, KS
66027-2309'.
* * * * *
A0351aTRADOC
System name:
Army School Student Files.
System location:
All Army schools, colleges, and training centers.
Categories of individuals covered by the system:
Students who attend formal and/or nonresident courses of
instruction at Army schools, colleges and training centers.
Categories of records in the system:
Individual academic records consisting of courses attended, length
of each, extent of completion and results; aptitudes and personal
qualities, including corporate fitness results; grade and rating
attained; and related information; collateral individual training
records comprising information posted to the basic individual academic
training record or other long term records; faculty board files
pertaining to the class standing/rating/classification/proficiency of
students; class academic records maintained by training instructors
indicating attendance and progress of class member instructors
indicating attendance and progress of class members.
Authority for maintenance of the system:
5 U.S.C. 301 and E.O. 9397.
Purpose(s):
To determine eligibility of students for attendance, monitor
progress, record completion of academic requirements, and document
courses which may be prerequisites for attendance/participation in
other courses of instruction.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system.
Storage:
Paper records in file folders, cards, computer magnetic tapes/
disks; printouts.
Retrievability:
By individual's name, Social Security Number/military service
number.
Safeguards:
Information is stored in locked cabinets or rooms, accessed only by
authorized individuals having official need thereof.
User identification passwords are assigned each person with
authorized access to the records. Each sign-on is authenticated by
system software. Identification passwords are change every six months,
additions and deletions occur at any time a new person is assigned or
someone leaves. The above meets Army Information System Security
Regulation requirements.
Retention and disposal:
Individual and class academic records are destroyed after 40 years;
collateral individual training records and faculty board files are
destroyed after 1 year.
System manager(s) and address:
Commander, U.S. Army Combined Arms Command, ATTN: Privacy Act
Officer, Fort Leavenworth, KS 66027-2309.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Academic Record Office of the Army school, college, or training
center attended.
Individual should provide the full name, student number, course
title and class number, or description of type training received and
dates of attendance/enrollment.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Academic Record Office of the Army School, college, or training center
attended.
Individual should provide full name, student number, course title
and class number, or description of type training received and dates of
attendance/enrollment.
Contesting record procedures:
The Army's rules for accessing records, contesting contents; and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the staff and faculty of appropriate school, college, or
training center responsible for the instruction.
Exemptions claimed for the system:
None.
A0351bTRADOC
System name:
Army Correspondence Course Program (ACCP) (September 9, 1994, 59 FR
46622).
CHANGES:
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Transportation
Center, ATTN: Privacy Act Officer, Fort Eustis, VA 23604-5000.'
* * * * *
A0351bTRADOC
System name:
Army Correspondence Course Program (ACCP).
System location:
U.S. Army Training Support Center, ATTN: ATIC IPS, Fort Eustis, VA
23604-5121.
Categories of individuals covered by the system:
Members of the Army, Navy, Marine Corps, and Air Force, Reserve
Officer Training Corps and National Defense
[[Page 3918]]
Cadet Corps students, Department of Defense civilian employees, and
approved foreign military personnel enrolled in a nonresident course
administered by the Army Institute for Professional Development.
Categories of records in the system:
Files contain name, grade/rank, Social Security Number, address,
service component, branch, personnel classification, military
occupational specialty, credit hours accumulated, examination and
lesson grades, student academic status, curricula, course description.
Authority for maintenance of the system:
10 U.S.C. 3013 and E.O. 9397.
Purpose(s):
To record lessons and/or exam grades; maintain student academic
status; course and subcourse descriptions; produce course completion
certificates and reflect credit hours earned; and produce management
summary reports.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes, discs, paper printouts, and microfiche.
Retrievability:
By Social Security Number.
Safeguards:
Random number sign-on authentication for each inquiry made to the
system is required. Sign-on decks to enable such access are updated
weekly, safeguarded under Army Regulation 380-19, Information Systems
Security, and are unique to one terminal only. Access is granted only
to designated personnel at the Army Institute for Professional
Development responsible for the administration and processing of
nonresident students.
Retention and disposal:
Machine records are retained during student's enrollment, after
which student's records are transferred to the Academic Records System
History File for indefinite retention. Nonresident students are
assigned a 12 month enrollment period. A hard copy transcript
reflecting the student's personal and academic data is produced; this
is retained by the Army Institute of Professional Development for 3
years, then transferred to the National Personnel Records Center, St.
Louis, MO, where it is retained for 37 years, then destroyed.
System manager(s) and address:
Commander, U.S. Army Transportation Center, ATTN: Privacy Act
Officer, Fort Eustis, VA 23604-5000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Training Support Center, ATTN: ATIC IPS,
Fort Eustis, VA 23604-5121.
Individual should provide the full name, Social Security Number,
and signature for identification.
Individual making request in person must provide acceptable
identification such as driver's license and military identification.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Training Support Center, ATTN: ATIC IPS, Fort
Eustis, VA 23604-5121.
Individual should provide the full name, Social Security Number,
and signature for identification.
Individual making request in person must provide acceptable
identification such as driver's license and military identification.
Contesting record procedures:
The Army's rules for accessing records, contesting content, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From individual upon enrollment, from class records and
instructors, and from graded examinations.
Exemptions claimed for the system:
None.
A0351cTRADOC
System name:
Standardized Student Records System (February 22, 1993, 58 FR
10114).
CHANGES:
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, Defense Language
Institute Foreign Language Center and Presidio of Monterey, Presidio of
Monterey, CA 93944-5006.'
Notification procedure:
Delete address and replace with `Commandant, Defense Language
Institute Foreign Language Center, ATTN: ATZP-SSA (Academic Records),
Presidio of Monterey, CA 93944-5006.'
Record access procedures:
Delete address and replace with `Commandant, Defense Language
Institute Foreign Language Center, ATTN: ATZP-SSA (Academic Records),
Presidio of Monterey, CA 93944-5006.'
* * * * *
A0351cTRADOC
System name:
Standardized Student Records System.
System location:
Defense Language Institute, Presidio of Monterey, CA 93944-5006.
Categories of individuals covered by the system:
Persons who have been enrolled for foreign language training at the
Defense Language Institute.
Categories of records in the system:
Individual's name, Social Security Number, and military
administrative data, together with academic data generated at Defense
Language Institute.
Authority for maintenance of the system:
10 U.S.C. 3013 and E.O. 9397.
Purpose(s):
To establish a permanent student record used for issuing official
grade transcripts and preparing statistical studies to improve training
and testing methods.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
[[Page 3919]]
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes/discs.
Retrievability:
By Social Security Number.
Safeguards:
Records are accessible via remote terminal only by authorized
personnel citing established user identifier and password
Retention and disposal:
Records are permanent. They are retained in active file (on-line)
until the student departs; then retired to a history tape.
System manager(s) and address:
Commander, Defense Language Institute Foreign Language Center and
Presidio of Monterey, Presidio of Monterey, CA 93944-5006.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commandant, Defense Language Institute Foreign Language Center,
ATTN: ATZP-SSA (Academic Records), Presidio of Monterey, CA 93944-5006.
Individual should provide the full name, current address and
telephone number, Social Security Number, class attended, and year
graduated.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commandant, Defense Language Institute Foreign Language Center, ATTN:
ATZP-SSA (Academic Records), Presidio of Monterey, CA 93944-5006.
Individual should provide the full name, current address and
telephone number, Social Security Number, class attended, and year
graduated.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; staff and faculty.
Exemptions claimed for the system:
None.
A0351-1aTRADOC
System name:
Automated Instructional Management System (AIMS) (February 22,
1993, 58 FR 10115).
CHANGES:
* * * * *
System location:
Delete address and replace with `Commander, U.S. Army Training
Support Center, ATTN: ATIC-TIS, Fort Eustis, VA 23604-5166.'
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Transportation
Center, ATTN: ATZS-IMO-RM (Privacy Act Officer), Fort Eustis, VA 23651-
5000.'
* * * * *
A0351-1aTRADOC
System name:
Automated Instructional Management System (AIMS).
System location:
Headquarters, Training and Doctrine Command (TRADOC); TRADOC
Service Schools; and Army Training Centers. Addresses for the above may
be obtained from the Commander, U.S. Army Training Support Center,
ATTN: ATIC-TIS, Fort Eustis, VA 23604-5166.
Categories of individuals covered by the system:
Military members of the Army, Navy, Marine Corps, and Air Force,
and civilians employed by the U.S. Government, and approved foreign
military personnel enrolled in a resident course at a U.S. Army service
school.
Categories of records in the system:
Files contain personnel, Program of Instruction, scheduling,
testing, academic, graduation, recycle, and attrition data.
Authority for maintenance of the system:
5 U.S.C. 301 and E.O. 9397.
Purpose(s):
This is the TRADOC standard resident student training management
system which automates those processes associated with the scheduling,
management, testing, and tracking of resident students. The system is
composed of several subsystems which perform functions for personnel,
student load management, academic records management, test creation,
scoring and grading, student critique, resource scheduling and
utilization, electronic mail, and query.
Course completion data on active Army enlisted personnel is
supplied to the Army-American Council on Education Registry Transcript
System (AARTS) in magnetic media.
Course completion data on active Army officer personnel is supplied
to the U.S. Army Research Institute (ARI) in magnetic media.
All student transactions are supplied to the Army Training
Requirements and Resources System (ATRRS) through a daily electronic
interface for updating course/class data with graduation data.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes, computer discs, and paper printouts.
Retrievability:
Retrieved by Social Security Number and course/class number.
Safeguards:
Different user identification sign-on codes are assigned each
person with authorized access to the database. Each sign-on is
authenticated by system software. Identification sign-on codes are
changed every six months, additions or deletions occur at any time a
new person is assigned or someone leaves. The sole users are the
personnel responsible for the administration of personnel enrolled in
the resident student training programs at U.S. Army service schools and
Army training centers. The above meet Army's Information System
Security Regulation requirements.
Retention and disposal:
Machine records are retained during student's active enrollment,
after which they are classified as history records, written to magnetic
tape, and stored indefinitely for reference. Paper records are
destroyed after 40 years as follows:
[[Page 3920]]
Army elements serviced by a records holding area (RHA) hold records for
2 years in the current files area, transfer to RHA for 1 year; the RHA
retires the records to the National Personnel Records Center, St.
Louis, MO, for the remaining 37 years. Army elements not serviced by a
RHA, hold records for 2 years in CFA, then retire to NPRC for the
remaining 38 years.
System manager(s) and address:
Commander, U.S. Army Transportation Center, ATTN: ATZS-IMO-RM
(Privacy Act Officer), Fort Eustis, VA 23651-5000.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS,
Fort Eustis, VA 23604-5166.
Individual should provide the full name, Social Security Number,
and military status or other information verifiable from the record
itself.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Training Support Center, ATTN: ATIC-TIS, Fort
Eustis, VA 23604-5166.
Individual should provide the full name, Social Security Number,
and military status or other information verifiable from the record
itself.
Contesting record procedures:
The Army's rules for accessing records, contesting contents and
appealing initial agency determinations are published in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
Information is received from the individual, DOD staff, Personnel
and Training systems, and staff and faculty.
Exemptions claimed for the system:
None.
A0381-100bDAMI
System name:
Technical Surveillance Index (August 29, 1994, 59 FR 44411).
CHANGES:
* * * * *
System location:
Delete second paragraph and replace with `The law enforcement
portions of the index are located at the Director, U.S. Army Crime
Records Center, ATTN: CICR-FP, 6010 6th Street, Building 1465, Fort
Belvoir, VA 22060-5585'.
* * * * *
A0381-100bDAMI
System name:
Technical Surveillance Index.
System location:
The intelligence portions of the index are located at the
Investigative Records Repository, U.S. Army Central Security Facility,
U.S. Army Intelligence and Security Command, 902d Military Intelligence
Group, ATTN: IAGPA-CSF-R, Fort Meade, MD 20755-5995; and
The law enforcement portions of the index are located at the
Director, U.S. Army Crime Records Center, ATTN: CICR-FP, 6010 6th
Street, Building 1465, Fort Belvoir, VA 22060-5585.
Categories of individuals covered by the system:
Persons under investigation by military law enforcement or military
intelligence activities and parties to the conversation whose
conversations have been intercepted during electronic surveillance
operations conducted by, or on behalf of, the Army.
Categories of records in the system:
The person who is the subject of the surveillance and to the extent
known, names of each identifiable person whose communications were
intercepted; language of conversation; Social Security Numbers;
telephone number, radio frequencies or radio call signs involved;
address of premise at which surveillance was conducted; title or number
of the investigative file; element maintaining the case file and date
or dates of the interceptions.
Also may include backup material (i.e., electronic surveillance
information that was used, retained, or disseminated) when not filed as
part of the investigative file.
Authority for maintenance of the system:
18 U.S.C. 2510-2520 and 3504; DoD 5240.1-R as implemented by Army
Regulation 381-10, U.S. Army Intelligence Activities; and DoD 5200.24
as implemented by Army Regulation 190-53, Interception of Wire and Oral
Communications for Law Enforcement Purposes; and E.O. 9397
Purpose(s):
To enable Military Law Enforcement and Counterintelligence agencies
to quickly locate records of electronic surveillance activities in
response to motions for discovery and inquiries and court documents.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Maintained on computers, micro-imaging, and paper records.
Retrievability:
By a combination of name, address, Social Security Number,
telephone number, radio frequency, call sign, or case designation.
Safeguards:
Access to buildings is controlled by security guards. Computer
based index is maintained in `fail-safe' system software with password
protected access. Paper records are maintained in General Services
Administration approved security containers, physically separated from
other materials, and are accessible only to authorized personnel who
are properly screened, cleared, and trained.
Retention and disposal:
Investigative Records Repository computer index entries are deleted
10 years after date of interception or upon destruction (shredding,
burning, pulping or magnetic erasing) or transfer to the National
Archives of case file containing electronic surveillance information.
Transfer dates occur 25, 30, and 50 years after the date of the most
current material in the file as governed by retention period applied to
the case dossier.
Crime Records Center documents and related interception will be
maintained for the period of time consistent to the investigative
record to which they pertain, i.e., 3, 5, and 40 years. Disposal will
be through shredding, burning or pulping and magnetic erasing.
Tapes obtained as the result of domestic non-consensual
interceptions and retained as backup material will be kept for 10
years.
System manager(s) and address:
The Deputy Chief of Staff for Intelligence, Headquarters,
Department of the Army, The Pentagon, Washington,
[[Page 3921]]
DC 20310-1001 for the intelligence portion of the index.
The U.S. Army Criminal Investigations Command, 5611 Columbia Pike,
Falls Church, VA 22041-2015 for the law enforcement portion of the
index.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, U.S. Army Central Security Facility, USAINSCOM, 902d
Military Intelligence Group, ATTN: IAGPA-CSF-F, Fort George G. Meade,
MD 20755-5995, for intelligence records;
Or to the Director, U.S. Army Crime Records Center, ATTN: CICR-FP,
2301 Chesapeake Avenue, Baltimore, MD 21222-4099, for law enforcement
records.
Individual should provide full name, address, and Social Security
Number in written request.
Record access procedures:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, U.S. Army Central Security Facility, USAINSCOM, 902d
Military Intelligence Group, ATTN: IAGPA-CSF-F, Fort George G. Meade,
MD 20755-5995, for intelligence records;
Or to the Director, U.S. Army Crime Records Center, ATTN: CICR-FP,
2301 Chesapeake Avenue, Baltimore, MD 21222-4099, for law enforcement
records.
Individual should provide full name, address, and Social Security
Number in written request.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
Army and other federal, state and local investigative agencies.
Exemptions claimed for the system:
Portions of this system may be exempt under the provisions of 5
U.S.C. 552a(k)(1), (k)(2), or (k)(5), as applicable.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c),
an (e) and published in 32 CFR part 505. For additional information
contact the system manager.
A0570-4DARP
System name:
Human Resources Information System (HRIS) (February 22, 1993, 58 FR
10131).
CHANGES:
System identifier:
Replace `DARP' with `ARPC'.
* * * * *
System manager(s) and address:
Delete entry and replace with `Commander, U.S. Army Reserve
Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO
63132-5200.'
Notification procedure:
Delete address and replace with `Commander, U.S. Army Reserve
Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO
63132-5200.'
Record access procedure:
Delete address and replace with `Commander, U.S. Army Reserve
Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO
63132-5200.'
* * * * *
A0570-4ARPC
System name:
Human Resources Information System (HRIS).
System location:
U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis,
MO 63132-5200.
Categories of records in the system:
All U.S. Army Reserve Personnel Center employees, both military and
civilian.
Categories of records in the system:
This system consists of man-hours utilization, production, and
backlog records reported by individuals daily and maintained by
operating officials to track data in the above categories. The
documents include, but are not limited to, information on individuals
relating to name, grade, Social Security Number, TDA paragraph and line
number, employment category, job title, work center, and distribution
of work hours among direct productive, indirect productive, and
unavailable categories.
Authority for maintenance of the system:
5 U.S.C. 301; 44 U.S.C. 3101; and E.O. 9397.
Purpose(s):
To document man-hours utilization, workload, and backlogs to
analyze, program, and review manpower requirements in U.S. Army Reserve
Personnel Center (ARPERCEN); provide a decision basis for approval or
disapproval of requests for additional employees, overtime requests,
and awards nominations; measure productivity of units and individual
employees.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Records are used to justify manpower requirements with the U.S.
Army Manpower Requirements and Documentation Agency.
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Personal computer diskettes and computer tapes.
Retrievability:
By name, Social Security Number, and TDA paragraph and line number.
Safeguards:
Computer tapes are stored in locked cabinets. Diskettes are stored
in areas accessible only to authorized personnel of ARPERCEN. After
hours, the building and security guards and/or doors are secured and
all entrances are monitored by electronic surveillance equipment.
Retention and disposal:
Diskettes and tapes are retained for 5 years, then destroyed.
System manager(s) and address:
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquires
to the Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide the full name,
Social
[[Page 3922]]
Security Number, organization to which assigned, and dates of
assignment.
Record access procedure:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700
Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide the full name,
Social Security Number, organization to which assigned, and dates of
assignment.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are published in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
Information is obtained from the record subjects by means of ARPC
Form 222-1-R, Individual Daily Record, and ARPC Form 222-3-R,
Individual Daily Executive Level.
Exemptions claimed for the system:
None.
[FR Doc. 96-2252 Filed 2-1-96; 8:45 am]
BILLING CODE 5000-04-F