[Federal Register Volume 61, Number 15 (Tuesday, January 23, 1996)]
[Notices]
[Pages 1761-1765]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-770]



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DEPARTMENT OF HEALTH AND HUMAN SERVICES


Program Support Center; Statement of Organization, Functions and 
Delegations of Authority

    Part P, (Program Support Center), of the Statement of Organization, 
Functions and Delegations of Authority for the Department of Health and 
Human Services (60 FR 51480, October 2, 1995 as amended most recently 
at 60 FR 57452, November 15, 1995) is amended to reflect the following 
changes in Chapters PB, PC, PD, and PE within Part P, Program Support 
Center, Department of Health and Human Services (DHHS).
    The changes to the above chapters establish interim division level 
organizations for the DHHS Program Support Center (PSC). These interim 
actions give official status to division-level organizations currently 
functioning with the PSC. Studies are now under way to determine the 
most efficient division-level organization for the PSC. This may result 
in divisions being combined or moved from one PSC Service to another. 
When these decisions are made, appropriate Federal Register Notices 
will be published.

Program Support Center

    Under Part P, Section P-10, Organization, change items (4) and (5) 
to read: (4) Administrative Operations Service (PE); (5) Information 
Technology Service (PF).
    Under Part P, Section P-20, Functions, after the title and 
statement for Chapter PB, Human Resources Service (PB) add the 
following:

Office of the Director (PBA)

    (1) Provides executive direction, leadership, guidance, and support 
to all Human Resources Service (HRS) components; (2) Oversees the 
development and implementation of administration support functions for 
the Human Resources Service including budgeting, personnel management 
and facilities management; (3) Provides leadership to ensure the 
effective administration of the Board for Correction of PHS 
Commissioned Corps Records; (4) Formulates and implements the multi-
year plan for the Human Resources Service; and (5) Directs the human 
resources program for the PSC.

Systems Design and Analysis Division (PBB)

    (1) Performs systems analysis and design for changes, enhancements, 
and new requirements to the Department's human resource information 
systems, including personnel and compensation; (2) Determines 
feasibility, benefits and impacts, including estimates of staff, 
hardware, software, telecommunications and user interface; (3) Conducts 
developmental prototype systems; develops test criteria, including 
identification of performance measures, system interfaces, audits, 
security, and evaluation criteria; (4) Provides design and analysis 
support to user requested 

[[Page 1762]]
reporting requirements; and (5) Serves as the initial contact for ADP 
service acquisitions, including cost benefit analyses, requirements 
statements, and performance criteria relating to human resource 
information systems.

Systems Engineering and Maintenance Division (PBC)

    (1) Responsible for maintaining and enhancing the Department's 
automated personnel and payroll system and subsystems; (2) Administers 
the Department's human resource data base through data definition, 
development of data structures, imposition of security measures, data 
base maintenance and control of user access and use of data; and 
participation in the development of PSC systems goals, objectives, 
priorities, and schedules; (3) Develops detailed system and/or 
subsystem specifications, program specifications, program modules, 
files, data bases, libraries and documentation necessary to support 
system maintenance and development activities; (4) Participates in the 
development of test criteria and test methodology necessary to conduct 
system/subsystem and program level tests needed to ensure the integrity 
of the Department's automated personnel and payroll system; and (5) 
Develops and implements methods for reduction in hardware, software and 
personnel costs while maintaining the highest system integrity and 
employing state-of-the-art data processing techniques where 
appropraite.

Systems Integrity Division (PBE)

    (1) Performs quality assurance, including acceptance testing, for 
all new systems/subsystems, major enhancements and systems changes for 
the human resource information system; (2) Serves as HRS ADP Systems 
Security Officer, including physical security, system back-up, file 
access security, access codes, adherence to Privacy and Freedom of 
Information Act requirements and security standards for the human 
resource and payroll system; (3) Builds and maintains a regression 
library to be used in the standard test systems; (4) Develops, 
publishes, maintains and ensures adherence to ADP standards and 
procedures; (5) Controls and maintains system documentation, including 
all documentation of a change or development cycle; (6) Schedules and 
carries out the implementation of new systems changes into the 
production operation; and (7) Develops and conducts user/customer 
training in the use of human resource systems.

Business Systems Engineering Division (PBF)

    (1) Provides the PSC with a full range of human resource ADP 
support systems to manage the Commissioned Corps personnel system of 
the Public Health Service including systems analysis, design, 
development, testing, documentation and production; applications 
include the production of official personnel orders and monthly payroll 
transactions for the U.S. Treasury.

Personnel and Pay Systems Division (PBG)

    (1) Administers the Department's and the Social Security 
Administration's centralized payroll systems; (2) Develops new systems 
changes required for personnel and payroll production; reviews test 
results to assure correct operation of new systems and changes; (3) 
Manages and conducts payroll accounting, reconciliation and pay 
adjustments processing; produces feeder reports for DHHS accounting 
systems; and carries out the Department's employee debt collection 
program; (4) Processes all actions relative to separated employees, 
including retirement and other separation actions; maintains retirement 
records; processes death benefit claims; (5) Audits leave accounts and 
processes unemployment compensation actions; (6) Provides direction, 
technical assistance, standard operating procedures, manuals and 
training for IMPACT operators, timekeepers, designated agents, payroll 
liaison persons and other persons who input data or who use outputs 
from the personnel and payroll systems; and (7) Diagnoses problems and 
devises solutions to systemic problems and inefficiencies.

Systems Networking Division (PBH)

    (1) Designs, obtains, installs, and maintains automatic data 
processing systems, including hardware, software, and data 
communications required to support the IMPACT system and the office 
automation activities of the HRS; (2) Provides automated data 
processing and distributed configuration management services for human 
resource computer systems located in the regional offices and the OPDIV 
personnel offices; (3) Provides the personnel offices with technical 
expertise in such areas as data communications, data center hardware 
and related equipment, data center operating systems, general purpose 
software, and data center management; (4) Schedules, operates and 
maintains the production processes in the Departmental personnel/
payroll system; and (5) Produces and distributes output products 
including computer files, printed reports and electronic transmissions 
for both internal, Departmental and external customer use.

Division of Commissioned Personnel (PBJ)

    (1) Administers a comprehensive personnel management program for 
the Public Health Service Commissioned Corps; (2) Performs all 
personnel operations functions associated with the Commissioned Corps 
personnel system, including the functional areas of billet evaluation, 
pay administration, employment, awards and decorations and the 
provision of technical and advisory services and counseling to 
management and employees; (3) Provides advice and counsel concerning 
rights and benefits to members of the Corps; (4) Provides guidance and 
assistance to PHS customers concerning personnel management of the 
Commissioned Corps; (5) Serves as the central repository for all 
records reflecting the service and status of members of the Corps and 
administers the Beneficiary Medical Program; (6) Administers the 
Commissioned Corps retirement program and survivors assistance program; 
and (7) Develops and implements Commissioned Corps operational policy 
and procedures.

Southwest Personnel Operations Division (PBK)

    (1) Provides a comprehensive human resources management program for 
headquarters and field components of the Office of the Secretary and 
the Administration on Aging; (2) Provides a full range of services and 
consultation to managers in their human resources activities, including 
recruitment, staffing, position establishment, performance management, 
awards, workforce planning, employee relations and labor relations; (3) 
Provides employee counseling services, career management, retirement, 
and benefits counseling, and official personnel records; and (4) 
Manages consolidated training for DHHS components and external 
customers based in Southwest Washington, D.C.

Parklawn Personnel Operations Division (PBL)

    (1) Provides a comprehensive human resources management program for 
headquarters and field components of the PSC including position 
classification, pay administration, employment, merit promotion, 
personnel security, employee relations, 

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labor-management relations, awards and special recruitment and 
Commissioned Corps liaison activities; (2) Provides personnel 
management advice and assistance on all aspects of personnel 
administration to managers, supervisors, and employees; (3) Develops 
and implements marketing strategies to promote human resource services; 
and (4) Manages consolidated training for DHHS components and external 
customers based in the Parklawn complex.

Division of Human Resources Information Management (PBM)

    (1) Provides ADP systems support to the health OPDIV personnel 
offices; (2) Provides human resources management information to the 
health OPDIVS in the form of reports, booklets, queries, files and 
graphics; (3) Designs, tests, maintains and provides security for 
applications systems and data bases which provide health OPDIVS with 
access to personnel/payroll information; (4) Manages the IMPACT level 2 
system for the health OPDIVS in the Parklawn complex; (5) Manages ADP 
hardware, software, telecommunications, and network administration for 
human resource systems for health OPDIVS; and (6) Develops reports for 
tracking health OPDIV FTE ceilings and progress toward streamlining 
targets.
    Under Part P, Section P-20, Functions, after the title and 
statement for Chapter PC, Financial Management Service (PC), add the 
following:

Office of the Director (PCA)

    (1) Provides executive direction, leadership, guidance and support 
to all Financial Management Service (FMS) components; and (2) Oversees 
the development and implementation of administrative support functions 
for the Financial Management Service including administrative policies, 
financial operating plans, budgeting, and personnel management.

Division of Cost Allocation (PCB)

    (1) Reviews, negotiates and approves indirect cost rates, State and 
local government cost allocation plans, research plans, research 
patient care rates and/or amounts, fringe benefit rates and other 
special rates for organizations receiving Federally sponsored awards; 
(2) Serves as liaison with Federal agencies on operational matters 
involving review and negotiation of indirect cost rates and cost 
allocation plans; (3) Resolves audit findings on cost allocation plans, 
indirect cost rates, etc.; (4) Provides technical assistance on 
indirect cost and cost allocation matters to Federal agencies and 
organizations receiving Federally sponsored awards; (5) Performs 
functions described in items (1) through (4) on behalf of all Federal 
agencies when DHHS is designed the cognizant agency by OMB; (6) 
collects rate agreements (issued by DHHS and other Departments) for 
organizations not subject to the commercial cost principles and 
distributes them on a governmentwide basis; (7) Evaluates a wide range 
of ADP and telecommunication facilities operated by State/local 
governments, colleges and universities, and other nonprofit 
organizations to determine whether chargebacks for services to Federal 
programs are reasonable, proper and allowable under Federal cost 
principles; and (8) Maintains the Cost Allocation Management 
Information System (CAMIS); the Indirect Rate Information System 
(IRIS); and the Rate Agreement Distribution System (RADS) data base 
systems and the Statistical Analysis System (SAS) analysis of high-
dollar colleges and universities indirect cost rates in support of DCA 
activities.

Division of Payment Management (PCC)

    (1) Operates a Payment Management System (PMS) which manages the 
disbursement of funds awarded through DHHS grants and contracts and 
provides such services to other Departments; (2) Assures the timely 
payment to grantees and contractors and prescribes requirements for 
grantee and contractor reporting of expenditures and accountability of 
Federal cash received; (3) Operates and provides the automated data 
processing support and maintenance of the PMS; (4) Manages Federal cash 
in the hands of grant and contract recipients; (5) Provides technical 
guidance to customer agencies in the area of electronic commerce and 
electronic funds transfer; (6) Provides financial data to customer 
agencies relative to grant activity; (7) Provides debt management 
services to customer agencies; (8) Collects, deposits, and reports 
interest earned on Federal funds held by all non-government recipient 
organizations; (9) Maintains liaison with Federal regulatory agencies 
and National Banking Associations relative to cash management, 
financial reporting, electronic commerce, and electronic funds 
transfer; and (10) Maintains, operates, and develops policy in support 
of the Departmental Central Registry System.

Division of Fiscal Services (PCE)

    (1) Provides accounting and fiscal services for activities of the 
DHHS and other Federal Agencies; (2) Provides full accounting and 
management services related to debt management of funds primarily owed 
by individuals; (3) Directs planning and implementation of accounting 
systems and procedures; (4) Furnishes fiscal advice to contracting 
officers; (5) Provides technical and policy guidance to headquarters 
program offices and field accounting activities relative to accounting 
and fiscal matters; (6) Maintain central and other accounts of 
designated programs; (7) Prepares auditable financial statements and 
reports for internal and external use; (8) Responsible for design and 
development of new FMS financial systems; (9) Serves as liaison with 
Departmental and external agencies relative to fiscal and accounting 
matters of the Department and other customer agencies; (10) Provides 
for interfacing of accounting and related management control systems; 
and (11) Provides vendor disbursement and employee travel reimbursement 
services for customer agencies.
    Under Part P, Section P-20, Functions, after the title and 
statement for Chapter PE, Administrative Operations Service (PE), add 
the following:

Office of the Director (PEA)

    (1) Provides executive direction, leadership, guidance and support 
to all Administrative Operations Service (AOS) components; and (2) 
Oversees the development and implementation of administrative support 
functions for the Administrative Operations Service including 
administrative policies, financial operating plans, budgeting, and 
personnel management.

Administrative Operations Service Regional Staff (PEAF1-X)

    (1) Provides acquisition management, building management, property 
management, leasing, financial and personnel support, 
telecommunications, ADP support, graphics, and mail and messenger 
services to regional customers throughout the nation.

Division of Acquisition Management (PEB)

    The Division provides acquisition services to DHHS and other 
customers.
    (1) Provides contracting services for ADP, program, and 
administrative requirements including information processing and 
telecommunications resources; (2) Purchases supplies, equipment, and 
services from mandatory sources (Federal Supply Schedules and other 
Government agencies), open market, or by contract; (3) Provides 
contract audit and financial review services; (4) Provides analysis and 
evaluation services, develops 

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procedures and recommends policy for administration of the acquisition 
program and works with the many Federal organizations to insure all 
laws and regulations are properly interpreted and implemented; and (5) 
Carries out the authorities of the DHHS Claims Officer under the 
Federal Claims Collection Act, the Federal Tort Claims Act, and the 
Military Personnel and Civilian Employees' Claims Act.

Division of Property Management (PEC)

    The Division provides a variety of real and personal property 
management services for the DHHS and other customers.
    (1) Provides the following related services: building security and 
safety program, including facility-specific emergency plans; lease 
management; building management and operations; building alteration, 
repair and maintenance program; parking management, information/locator 
services; photo identification (ID); and supply and inventory 
management; (2) Provides a shipping, receiving and laboring service and 
operates a property management and surplus property utilization and 
disposal system; and (3) Executes and implements the transfer of 
Federal surplus real property for public health purposes pursuant to 
sections 203 (k) and (n) of the Federal Property and Administrative 
Services Act of 1949, as amended.

Division of Technical Support (PEF)

    The Division provides a variety of support services for DHHS and 
other customers located in the Washington D.C. Metropolitan Area and 
nationwide.
    (1) Provides the following services: telecommunications management; 
visual aids and graphic art services; photography services; wide and 
local area network management and support; library services; printing 
and reproduction, including operation of copy centers; mail and 
messenger services; motor pool management; support services for 
conference room and training facilities; and (2) Carries out printing 
management responsibilities for the PSC.

Division of Supply Management (PEG)

    The Division operates the Supply Service Center at Perry Point, 
Maryland to support DHHS health facilities and other organizations 
world-wide by providing pharmaceutical, medical, and dental supplies to 
Federal Agencies and other related customers.
    (1) Manages financial responsibilities associated with operating a 
large medical warehouse as authorized by the Federal Securities 
Appropriations Act of 1945 (Pub. L. 79-124); (2) Oversees the Center's 
stock and the quality control of the manufacturing and repackaging of 
pharmaceuticals under a license agreement with the Food and Drug 
Administration; and (3) Ensures that all internal controls are in place 
and oversees the security of all controlled substances under a license 
from the Drug Enforcement Administration.
    Under Part P, Section P-20, Functions, after the title and 
statement for Chapter PF, Information Technology Service (PF), add the 
following:

Office of the Director (PFA)

    (1) Provides executive direction, leadership, guidance, and support 
to all Information Technology Service (ITS) components; (2) Oversees 
the development and implementation of administrative support functions 
for the ITS including administrative policies, financial operating 
plans, budgeting, personnel management and hardware and property 
inventories; (3) Prepares data for performance reports and assists in 
developing the cost of services to ITS's user charge-back system; (4) 
Develops and coordinates information technology (IT) plans, standards 
and policies and recommends IT systems and equipment for the PSC; (5) 
Researches IT state-of-the art developments within other Federal 
agencies and private sector organizations; (6) Researches, develops and 
coordinates the ITS Computer Performance Management Program; (7) 
Reviews DHHS agencies' IT and data communications strategic plans and 
budgets for impact on the ITS; (8) Plans for and documents the 
decisions of all ITS user advisory committee meetings; and (9) Manages 
the Information System Security program for the PSC.

Division of Computing Services (PFB)

    (1) Serves as the initial point of contact for program managers and 
current and prospective users of professional and technical services 
provided by the ITS; (2) Provides assistance, short-term problem 
solving, and technical consultation to ITS users upon request in 
achieving systems objectives and in employing new technological 
developments; assists in systems simulation activities and in providing 
information on systems software and operations; (3) Operates and 
manages the central computer facility, on a fee-for-service basis, and 
operates the departmental data communications network; recommends the 
acquisition of additional resources as required to operate the ITS; (4) 
Implements and manages the fee-for-service accounting and billing 
system for the ITS; (5) Develops standards and methodologies for the 
design and testing of new ITS systems or improvements of existing 
systems; (6) Prepares and maintains current documentation which 
describes all aspects of the ITS computer operations; (7) Plans, 
coordinates, and carries out a comprehensive IT education and training 
program for users of the ITS; and (8) Maintains an inventory of all 
supplies, including training manuals, technical publications, and 
computer procedures and programs required by ITS users.

Division of Systems and Network Management (PFC)

    (1) Develops and maintains the internal operating architecture of 
the ITS computer and the Departmental Information Management Exchange 
System (DIMES)--the departmental nationwide data communications 
network; (2) Evaluates, develops and integrates multiple host 
computers, data communications processors, and local area networks to 
provide a nationwide data communications network with departmentwide 
connectivity; (3) Coordinates computer operating systems, data 
communications networks, and connectivity plans with DHHS data 
communications managers; (4) Provides planning and technical assistance 
regarding software and hardware configuration design and interfaces 
with applications systems; (5) Researches and develops improved data 
processing functions; develops expertise in complex systems in keeping 
with state-of-the-art methodologies; (6) Adapts and modified the 
computer operating system and other system software to conform to ITS 
standards and procedures; (7) Maintains a change management system 
which describes all changes to the computer operating system and other 
system software; and (8) Develops and implements computer performance 
techniques to evaluate resource consumption using such tools as 
hardware monitors, software monitors, and real-time performance profile 
generators to optimize processing performance.

Division of Advanced Applications Development (PFE)

    (1) Develops advanced management, financial, and scientific 
application systems on a fee-for-service basis; (2) Researches and 
analyzes program needs, develops system plans, secures agency 
approvals, designs application systems, and formulates work statements 
for systems development and implementation; (3) Acts as a central 
resource for the development of 

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computer applications; provides analysis, design, programming, testing, 
implementation, training, documentation, systems maintenance support, 
and technical assistance in the development of advanced and general 
purpose computer applications; (4) Conducts studies in determining the 
feasibility and compatibility of proposed advanced application systems 
and reviews hardware and software changes to determine the impact on 
application systems that were developed and maintained by the ITS; (5) 
Implements applications using data base management systems; provides 
expertise in data base management software, high level programming 
language, and state-of-the-art application development languages; (6) 
Maintains awareness of current technology through training, reading and 
researching trade journals, and contact with other organizations 
concerning new concepts and techniques in applications developments; 
(7) Provides support to agencies in the operation and management of 
production IT application systems on a fee-for-service basis; and (8) 
Provides support to administrative organizations for the development, 
enhancement, modification, and maintenance of integrated administrative 
management information systems.
    This reorganization is effective upon date of signature (December 
15, 1995).

    Dated: December 15, 1995.
John C. West,
Acting Director, Program Support Center.
[FR Doc. 96-770 Filed 1-22-96; 8:45 am]
BILLING CODE 4160-17-M