[Federal Register Volume 61, Number 13 (Friday, January 19, 1996)]
[Notices]
[Pages 1320-1322]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 96-539]



=======================================================================
-----------------------------------------------------------------------

CENTRAL INTELLIGENCE AGENCY


Privacy Act of 1974: Amendment of CIA Systems of Records (CIA-57)

AGENCY: Central Intelligence Agency.

ACTION: Notice of amended system of records subject to the Privacy Act.

-----------------------------------------------------------------------

SUMMARY: The Central Intelligence Agency is providing notice on the 
amendment of a system of records in its current inventory of records 
systems subject to the Privacy Act of 1974, as amended (5 U.S.C. 552a).

EFFECTIVE DATE: This action is effective 40 days after publication in 
the Federal Register (February 28, 1996), unless comments are received 
which would result in a contrary determination.

FOR FURTHER INFORMATION CONTACT:
Lee S. Strickland, Information and Privacy Coordinator, Central 
Intelligence Agency, Washington, DC 20505, telephone: (703) 351-2083.

SUPPLEMENTARY INFORMATION: The record system, identified as CIA-57, is 
to be entitled: ``Personnel Security Records'' to reflect a change of 
organizational designation. CIA-57 has 

[[Page 1321]]
been updated to include records maintained concerning required 
financial disclosure statements submitted by CIA employees and the 
authority (Executive Order 12968) for maintenance of such statements. 
CIA-57, as published in the Federal Register, Privacy Act Issuances--
1993 Compilation, is being published herewith, as amended, in its 
entirety.

    Dated: December 29, 1995.
Richard D. Calder,
Deputy Director for Administration.
CIA-57
System name:
    Personnel Security Records.
System location:
    Central Intelligence Agency, Washington, DC 20505.
Categories of individuals covered by the system:
    Applicants; current and former Agency staff and contract employees; 
consultants; contractors; military and other Federal detailees; 
individuals of security interest, including individuals identified as 
being involved in the possible compromise of classified or otherwise 
protected information; persons of or contemplated for substantive 
affiliation with or service to the Agency; persons on whom the Agency 
has conducted an investigation; and Federal, civilian, and military 
personnel with whom the Agency conducts liaison.
Categories of records in the system:
    Biographic data (including: Name, sex, date and place of birth, 
social security number, personal history statements, and past and 
present employers and addresses).
    Financial and travel data.
    Correspondence relating to an individual under consideration for 
access to classified information, projects, or facilities.
    Public-source and bibliographic data on individuals and events of 
security interest.
    Authorizations for the release of financial and travel information, 
high school and college transcripts, and other information.
    Investigative reports, including investigative and data pertaining 
to actual or purported compromises of classified or otherwise protected 
information.
    Personnel, medical, counterintelligence, and other information 
relating to the assessment or examination of an individual for access 
to classified information, facilities, projects, or for other security 
or suitability purposes.
    Appraisal summaries reflecting the rationale for granting, 
refusing, suspending, terminating, or revoking a security clearance or 
access approval or authorization.
    Documentation of and relating to any interim or final action taken 
by the Office of Personnel Security or other appropriate Agency 
official concerning any matter involving security, suitability, 
performance, or other issue.
    Secrecy agreements.
    Personnel actions.
    Project files.
    Documentation concerning the granting, refusing, revocation, 
suspension, or termination of clearances, access approvals, and access 
authorizations; levels of clearances held and types of access approvals 
and authorizations; approvals for personnel reassignments; notations 
that polygraph or other special interviews were performed; memoranda 
concerning security incidents and investigations; notices of 
termination of affiliation with the Agency.
Authority for maintenance of the system:
    National Security Act of 1947, as amended--Pub. L. 80-253.
    Central Intelligence Agency Act of 1949, as amended--Pub. L. 81-
110.
    Section 506(a), Federal Records Act of 1950 (44 U.S.C. 3101).
    Executive Order 10450.
    Executive Order 12333.
    Executive Order 12829.
    Executive Order 12958.
    Executive Order 12968.
    Title VIII, Pub. L. 103-359.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The system is used to ascertain whether there is any existing 
information concerning a person who is of immediate interest to the 
CIA. The system is also routinely used when:
    A person applies for CIA employment or assignment;
    A person is a candidate or associated with a candidate for some 
project, assignment, or award;
    A person is slated for initial or re-evaluation of eligibility for 
access to classified information, facilities, or projects;
    A person is subject to adverse actions, personnel assignments 
separations, termination, monitoring for suitability factors or 
security risks, or other similar administrative action;
    A question arises as to whether a certain individual has been 
security approved, or considered for security approval by the CIA;
    Necessary to provide information to U.S. government officials 
regarding a compromise of classified or otherwise protected information 
to protect classified information or intelligence sources and methods, 
or for statistical and substantive analysis of the data;
    Necessary to otherwise make decisions on the utilization of 
individuals;
    There is a need to obtain the security file of an individual who is 
known (or assumed) to be the subject of a file; and
    CIA receives and responds to a request for security related 
information from another Federal agency.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper, microfilm, computer disks, electronic storage, and magnetic 
tapes.
Retrievability:
    By name, social security number, other identification number.
Safeguards:
    Records are safeguarded by combination lock security containers, or 
are stored within a vaulted area. Access is restricted to individuals 
who are certified on an ``Access List.'' The Access List is validated 
at least annually and circulated to responsible Agency officials so 
that they can ensure that records are accessed only for official 
purposes.
Retention and disposal:
    Files which contain Agency-developed investigative reports on an 
individual are retained a maximum of 50 years, then destroyed by 
burning or pulping. Liaison contact files are kept for three years, 
then destroyed by burning or pulping, except where there is a 
documented request to continue the liaison. Secrecy Agreements are 
retained a maximum of 70 years, then destroyed by burning or pulping. 
Other records are destroyed when no longer needed by burning or 
pulping.
System manager(s) and address:
    Director, Office of Personnel Security, Central Intelligence 
Agency, Washington, DC 20505.
Notification procedures:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505.
    Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). 

[[Page 1322]]
Individuals must comply with these rules.
Record access procedures:
    The Central Intelligence Agency's regulations for access to 
individual records, for disputing the contents thereof, and for 
appealing an initial determination by CIA concerning access to or 
correction of records, are promulgated in the CIA rules section of the 
Federal Register.
Record source categories:
    Current and former Agency employees; consultants; contractors; 
contract employees; military and other Federal detailees; applicants 
for employment; persons of or contemplated for substantive affiliation 
with or service to the Agency, Federal, state and local agencies, 
educational institutions, financial institutions and holding companies, 
consumer reporting agencies, commercial entities, employers, 
professional service providers, personal and business references 
provided by the individual under investigation, and acquaintances of 
the individual, as well as public source data (e.g., periodicals, 
newspapers, and broadcast transcripts), classified and unclassified 
reporting, and correspondence.

[FR Doc. 96-539 Filed 1-18-96; 8:45 am]
BILLING CODE 6310-02-M