[Federal Register Volume 60, Number 240 (Thursday, December 14, 1995)]
[Notices]
[Pages 64143-64154]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-30383]



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ASSASSINATION RECORDS REVIEW BOARD


Privacy Act Systems of Records

AGENCY: Assassination Record Review Board.

ACTION: Notice of systems of records.

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SUMMARY: The Assassination Records Review Board (Review Board) proposes 
to establish an inventory of fifteen systems of records that are 
subject to the Privacy Act of 1974. In this notice, the Review Board 
provides the required information on these fifteen systems of records.

FOR FURTHER INFORMATION CONTACT: T. Jeremy Gunn, General Counsel, 
Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
Washington, DC 20530, (202) 724-0088.

SUPPLEMENTARY INFORMATION: Title 5 U.S.C. 552a(e) (4) and (11) provide 
that the public be given a 30 day period in which to comment on any new 
routine use of a system of records. The Office of Management and 
Budget, which has oversight responsibilities under the Act, requires a 
40 day period in which to conclude its review of the new systems. 
Therefore, please submit any comments by January 16, 1996. The public, 
OMB, and the Congress are invited to send written comments to T. Jeremy 
Gunn, General Counsel, Assassination Records Review Board, 600 E Street 
NW., Washington, DC 20530.
    In accordance with 5 U.S.C. 552a(r), the Review Board has provided 
a report to OMB and the Congress on the proposed systems of records.
    Elsewhere in today's Federal Register is a regulation exempting 
certain 

[[Page 64144]]
systems of records from certain requirements of the Privacy Act.

Procedures for all Systems of Records

Notification Procedure:

    Requests by an individual to determine if any Assassination Records 
Review Board system of records contains information about him or her 
should be directed to the Privacy Act Officer at the Assassination 
Records Review Board, 600 E Street NW., 2nd Floor, Washington, DC 
20530. Requesters will be required to provide their complete name and a 
certification indicating that they are the person they claim to be, to 
the Privacy Act Officer. To ensure that the Review Board does not make 
a wrongful disclosure, the Privacy Act Officer may, at any time, 
require additional information verifying the identity of the requester. 
Section 1415.15 of the Review Board's Rules Implementing the Privacy 
Act, printed elsewhere in today's Federal Register, establishes 
procedures for systems of records notification.

Record Access Procedure

    The record access procedure is the same as the notification 
procedure, except that an individual must present to the Privacy Act 
Officer an official photo identification, such as a driver's license, 
passport, or Government identification, before viewing records. 
Sections 1415.20 and 1415.25 of the Review Board's Rules Implementing 
the Privacy Act, printed elsewhere in today's Federal Register, 
establishes procedures for accessing Privacy Act records.

Contesting Record Procedure

    An individual may request amendment of those records covered by the 
Privacy Act that are not accurate, relevant, timely, or complete. 
Section 1415.35 of the Review Board's Rules Implementing the Privacy 
Act, printed elsewhere in today's Federal Register, establishes 
procedures for requesting amendment of Privacy Act records.

Routine Uses for all Systems of Records

Routine Use for Disclosure to the Department of Justice for Use in 
Litigation

    To the Department of Justice when: (a) The Review Board, or (b) any 
employee of the Review Board in his or her official capacity where the 
Department of Justice has agreed to represent the employee, or (c) the 
United States Government, is a party to litigation or has an interest 
in such litigation, and by careful review, the Review Board determines 
that the records are both relevant and necessary to the litigation and 
the use of such records by the Department of Justice is therefore 
deemed by the Review Board to be for a purpose that is compatible with 
the purpose for which the Review Board collected the records.

Routine Use for Other Disclosures in Litigation

    To a court or adjudicative body in a proceeding when: (a) The 
Review Board, or (b) any employee of the Review Board in his or her 
official capacity, or (c) any employee of the Review Board in his or 
her individual capacity where the Review Board has agreed to represent 
the employee, or (d) the United States Government, is a party to 
litigation or has an interest in litigation, and by careful review, the 
Review Board determines that the records are both relevant and 
necessary to the litigation and the use of such records is therefore 
deemed by the Review Board to be for a purpose that is compatible with 
the purpose for which the Review Board collected the records.

Routine Use for Law Enforcement Purposes

    When a record on its face, or in conjunction with other records, 
indicates a violation or potential violation of law, whether civil, 
criminal, or regulatory in nature, and whether arising by general 
statute or particular program statute, or by regulation, rule, or order 
issued pursuant thereto, disclosure may be made to the appropriate 
agency, whether Federal, foreign, state, local, or tribal, or other 
public authority responsible for enforcing, investigating, or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation, or order issued pursuant thereto, if 
the information disclosed is relevant to any enforcement, regulatory, 
investigative, or prosecutive responsibility of the receiving entity.

Routine Use for Disclosure to a Member of Congress at the Request of a 
Constituent

    To a member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained.

Routine Use for Disclosure to NARA

    Records from systems of records may be disclosed to the National 
Archives and Records Administration or to the General Services 
Administration for records management inspections conducted under 44 
U.S.C. 2904 and 2906.

Routine Use for Disclosure to Contractors Under Section (m)

    To Review Board contractors, grantees, experts, consultants, or 
volunteers who the Review Board engages to assist in the performance of 
a service related to a particular system of records and who need to 
have access to the records in order to perform the activity. Recipients 
shall be required to comply with the requirements of the Privacy Act of 
1974, as amended, pursuant to 5 U.S.C. 552a(m).

Routine Use for Disclosure to HHS Parent Locator System for Finding 
Parents Who Do Not Pay Child Support

    The name and current address of record of an individual may be 
disclosed from certain systems of records to the parent locator service 
of the Department of HHS or authorized persons defined by Pub. L. 93-
647. 42 U.S.C. 653.

Routine Use for Use in Employment, Clearances, Licensing, Contract, 
Grant, or Other Benefits Decisions by the Review Board

    Disclosure may be made to Federal, state, local, or foreign agency 
maintaining civil, criminal, or other relevant enforcement records, or 
other pertinent records, or to another public authority or professional 
organization, if necessary to obtain information relevant to an 
investigation concerning the retention of an employee or other 
personnel action (other than hiring), the retention of a security 
clearance, the letting of a contract, or the issuance or retention of a 
grant, or other benefit.

Routine Use in Employment, Clearances, Licensing, Contract, Grant, or 
Other Benefit Decisions by Other Than the Review Board

    Disclosure may be made to a Federal, state, local, foreign, or 
tribal or other public authority that certain systems of records 
contain information relevant to the retention of an employee, the 
retention of a security clearance, the letting of a contract, or the 
issuance or retention of a license, grant, or other benefit. The other 
agency or licensing organization may then make a request supported by 
the written consent of the individual for the entire record if it so 
chooses. No disclosure will be made unless the information has been 
determined to be sufficiently reliable to support a referral to another 
office within the agency or to another Federal agency for criminal, 
civil, 

[[Page 64145]]
administrative, personnel, or regulatory action.
SYSTEMS OF RECORDS
ARRB-1
System name:
    Address Book on Notes (ARRB-1).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Assassination Records Review Board members and staff.
Categories of records in the system:
    This system of records contains electronic mail addresses of 
Assassination Records Review Board members and staff.
Authority for maintenance of the system:
    44 U.S.C. 2107.8.
Purpose:
    The purpose of this system is to list the electronic mail addresses 
of Review Board members and staff to facilitate communication among 
agency employees.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to Consumer Reporting Agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer database.
Retrievability:
    By name of Assassination Records Review Board member or staff.
Safeguards:
    This system of records is located on a computer system within the 
headquarters offices of the Assassination Records Review Board. The 
offices are located in a secure Federal building, with Department of 
Justice guards at all entrances. Within the building, the offices are 
always locked. Review Board members and staff have encoded cards that 
allow entry into the offices. Visitors must be accompanied at all times 
by a Review Board member or staff member. All Review Board members and 
staff have received security clearances at the top secret level. Only 
Review Board members and staff have access to Review Board computers 
where this particular system of records is stored. Each individual who 
accesses Review Board computers has two passwords that he or she 
defines and must use each time he or she logs into a Review Board 
computer.
Retention and Disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
    David Marwell, Executive Director, Assassination Records Review 
Board, 600 E Street NW., Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Review Board Members and Staff.
Exemptions claimed for the system:
    No exemptions.
ARRB-2
System name:
    Agency Contacts (ARRB-2).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Staff members of various Federal Government agencies with whom the 
Assassination Records Review Board has had contact.
Categories of records in the system:
    This system contains information regarding Review Board contacts 
with employees of other Federal agencies. Information maintained on 
individuals in this database may include: Individual's name, 
organization, title, official duties, business address, business phone 
number, business electronic mail address, and business fax number.
Authority for maintenance of the system:
    44 U.S.C. 2107.7 (i) and (j)
Purpose:
    The purpose of this system is to track Review Board contacts with 
current employees of other Federal agencies who are acting in their 
official capacities. In most cases, Review Board staff members contact 
other Federal agencies in search of assassination records other 
agencies may have. Review Board staff members also contact employees of 
other Federal agencies with questions about administration of the 
agency.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to Consumer Reporting Agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer database.
Retrievability:
    Full text indexed on computer. Can search by any text.
Safeguards:
    This system of records is located on a computer system within the 
headquarters offices of the Assassination Records Review Board. The 
offices are located in a secure Federal building, with Department of 
Justice guards at all entrances. Within the building, the offices are 
always locked. Review Board members and staff have encoded cards that 
allow entry into the offices. Visitors must be accompanied at all times 
by a Review Board member or staff member. All Review Board members and 
staff have received security clearances at the top secret level. Only 
Review Board members and staff have access to Review Board computers 
where this particular system of records is stored. 

[[Page 64146]]
Each individual who accesses Review Board computers has two passwords 
that he or she defines and must use each time he or she logs into a 
Review Board computer.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
    David Marwell, Executive Director, Assassination Records Review 
Board, 600 E Street NW., Washington, DC 20530.
Notification Procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Review Board members and staff.
Exemptions claimed for the system:
    Yes. Some portions of this system of records are eligible for 
exemption under 5 U.S.C. 552a(k)(2).
ARRB-3
System name:
    Correspondence (ARRB-3).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Any individual who corresponds with the Assassination Records 
Review Board.
Categories of records in the system:
    Copies of the letters that individuals send to the Review Board, 
and letters that the Review Board sends to individuals. The records may 
include names, addresses, telephone numbers, and any other information 
individuals provide to the Review Board in correspondence.
Authority for maintenance of the system:
    44 U.S.C. 2107.7 (i) and (j)
Purpose:
    The purpose of this system is to keep track of the Review Board's 
correspondence with individuals who correspond with the Review Board.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to Consumer Reporting Agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files.
Retrievability:
    By name of individual who corresponds with Review Board.
Safeguards:
    This system of records is located in a file cabinet within the 
headquarters offices of the Assassination Records Review Board. The 
offices are located in a secure Federal building, with Department of 
Justice guards at all entrances. Within the building, the offices are 
always locked. Review Board members and staff have encoded cards that 
allow entry into the offices. Visitors must be accompanied at all times 
by a Review Board member or staff member. All Review Board members and 
staff have received security clearances at the top secret level.
Retention and disposal:
    Review Board will be retained pursuant to the provisions of The 
President John F. Kennedy Assassination Records Collection Act of 1992, 
44 U.S.C. 2107 (1992). Congress has determined that all Review Board 
records are permanently valuable and will be retained for inclusion in 
the JFK Collection at the National Archives.
System manager(s) and address:
    Thomas Samoluk, Associate Director for Communication, Assassination 
Records Review Board, 600 E Street NW., Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Individual who writes to the Review Board, and Review Board staff 
members who respond to correspondence.
Exemptions claimed for the system:
    No exemptions.
ARRB-4
System name:
    Employment Applications (ARRB-4).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street, NW., 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Individuals who apply to the Assassination Records Review Board for 
employment.
Categories of records in the system:
    Resumes, cover letters, references, correspondence to and from 
applicants. Individual information may include name, address, telephone 
numbers, educational history, work history, and any other information 
the applicant provides.
Authority for maintenance of the system:
    44 U.S.C. 2107.8
Purpose:
    The purpose of this system is to maintain a file of the 
applications for employment received by the Review Board.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to the routine uses listed at the beginning of this 
Notice, the Review Board may contact references provided by the 
applicant for the purpose of verifying information in the application 
and in the interview.
Disclosure to Consumer Reporting Agencies:
    None. 
    
[[Page 64147]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files.
Retrievability:
    By name of applicant.
Safeguards:
    This system of records is located within the headquarters offices 
of the Assassination Records Review Board. The offices are located in a 
secure Federal building, with Department of Justice guards at all 
entrances. Within the building, the offices are always locked. Review 
Board members and staff have encoded cards that allow entry into the 
offices. Visitors must be accompanied at all times by a Review Board 
member or staff member. All Review Board members and staff have 
received security clearances at the top secret level.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992).
System manager(s) and address:
    Tracy Shycoff, Associate Director for Administration, Assassination 
Records Review Board, 600 E Street NW., Washington, DC 20530.
Notification Procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Information in this system of records is derived, to the greatest 
extent possible, from the applicants themselves. In addition, 
applicants provide the Review Board with references and Review Board 
staff may obtain information from references for the file. 
Administrative staff and staff with personnel authority may place 
response letters and interview notes in the files.
Exemptions claimed for the system:
    Yes. Some portions of this system of records are eligible for 
exemption under 5 U.S.C. 552a(k)(5).
ARRB-5
System name:
    Freedom of Information Act Requests (ARRB-5).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Individuals who file Freedom of Information Act requests with the 
Assassination Records Review Board members and staff.
Categories of records in the system:
    Requester letters, agency response letters and enclosures, 
requester information (name, address, telephone number, fax number), 
information regarding processing of request (expenses incurred, dates 
requests are received, and dates requests are due.)
Authority for maintenance of the system:
    5 U.S.C. 552, 44 U.S.C. 2107.11(b)
Purpose:
    The purpose of this system is to keep a record of requests that the 
Review Board has received pursuant to the Freedom of Information Act 
(FOIA), 5 U.S.C. 552, and the Review Board's responses to those 
requests.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to Consumer Reporting Agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer database and paper files.
Retrievability:
    By name of FOIA requester.
Safeguards:
    This system of records is located within the headquarters offices 
of the Assassination Records Review Board. The offices are located in a 
secure Federal building, with Department of Justice guards at all 
entrances. Within the building, the offices are always locked. Review 
Board members and staff have encoded cards that allow entry into the 
offices. Visitors must be accompanied at all times by a Review Board 
member or staff member. All Review Board members and staff have 
received security clearances at the top secret level.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
    Laura Denk, Designated FOIA Officer, Assassination Records Review 
Board, 600 E Street NW, Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Individual requester, Executive Director of Review Board, Review 
Board's Designated FOIA Officer.
Exemptions claimed for the system:
    No exemptions.
ARRB-6
System name:
    Investigations into Location of Assassination Records (ARRB-6).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW, 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Individuals who research events surrounding the assassination, 
members of the public, prior Federal employees who worked on 
Congressional committees or Presidential commissions that investigated 
the assassination, former Federal Government employees who were 
possible subjects of 

[[Page 64148]]
assassination investigations, and individuals who were cooperative 
witnesses in prior assassination investigations.
Categories of records in the system:
    Records on individuals under investigation may include: Name, 
address, date and place of birth, social security number, last known 
home address, individual's connection to the assassination of President 
Kennedy, names of relatives and/or acquaintances, work history, and 
educational history. Other records in the system include: 
Correspondence, call reports, interview reports, investigative notes, 
requests to Financial Crimes Enforcement Network for information and 
responses, requests to National Personnel Records Centers for 
information and responses.
Authority for maintenance of the system:
    44 U.S.C. 2107.7(j)
Purpose:
    The purpose of this system is to investigate where assassination 
records may be located. This purpose is accomplished by contacting 
members of the public, prior Federal employees who worked on committees 
and commissions that investigated the assassination or who were 
possible subjects of assassination investigations, individuals who 
acted as witnesses in prior assassination investigations, and 
individuals who research events or topics relevant to the 
assassination.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to consumer reporting agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer databases and paper files.
Retrievability:
    Computer database: Full text is indexed on computer. Can search by 
any text. Paper files: By subject of investigation.
Safeguards:
    This system of records is located within the headquarters offices 
of the Assassination Records Review Board. The offices are located in a 
secure Federal building, with Department of Justice guards at all 
entrances. Within the building, the offices are always locked. Review 
Board members and staff have encoded cards that allow entry into the 
offices. Visitors must be accompanied at all times by a Review Board 
member or staff member. All Review Board members and staff have 
received security clearances at the top secret level. Only Review Board 
members and staff have access to Review Board computers where parts of 
this particular system of records are stored. Each individual who 
accesses Review Board computers has two passwords that he or she 
defines and must use each time he or she logs into a Review Board 
computer.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
    David Montague, Investigator, Assassination Records Review Board, 
600 E Street NW, Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Individuals who provide information in response to investigative 
telephone calls, correspondence, and interviews. Review Board members 
and staff. Financial Crimes Enforcement Network printouts. National 
Personnel Records Center.
Exemptions claimed for the system:
    Yes. Some portions of this system of records are eligible for 
exemption from 5 U.S.C. 552a(k)(2).
ARRB-7
System name:
    Mailing List (ARRB-7).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW, 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Names and mailing addresses of individuals who have either asked to 
receive public mailings or who have written to the Review Board 
inquiring about general information.
Categories of records in the system:
    Individual names and addresses of individuals.
Authority for maintenance of the system:
    44 U.S.C. 2107.7(j)
Purpose:
    The purpose of this system is to have a central list of names and 
addresses of individuals who have asked the Review Board to place their 
names and addresses on the Review Board's mailing list. These 
individuals receive all press releases and notices that the Review 
Board prints in the Federal Register.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to consumer reporting agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer database.
Retrievability:
    By name of person on the mailing list.
Safeguards:
    This system of records is located on a computer system within the 
headquarters offices of the Assassination Records Review Board. The 
offices are located in a secure Federal building, with Department of 
Justice guards at all entrances. Within the building, the offices are 
always locked. Review Board members and staff have encoded cards that 
allow entry into the offices. Visitors must be accompanied at all times 
by a Review Board member or staff member. All Review Board members and 
staff have received security clearances at the top secret level. Only 
Review Board members and staff have access to Review Board computers 
where this particular system of records is stored. 

[[Page 64149]]
Each individual who accesses Review Board computers has two passwords 
that he or she defines and must use each time he or she logs into a 
Review Board computer.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System managers and address:
    Thomas Samoluk, Associate Director for Communication, Assassination 
Records Review Board, 600 E Street NW., Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Individuals who write the Review Board and request that they be 
placed on the mailing lists. Review Board staff members.
Exemptions claimed for the system:
    No exemptions.
ARRB-8
System name:
    Personal Security Files (ARRB-8).
Security classification:
    Top Secret.
System location:
    Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Current, former, and pending Assassination Records Review Board 
staff who have applied for security clearances.
Categories of records in the system:
    All information the individual supplied for his or her security 
investigation, including names, current and former addresses, social 
security number, work history, educational history, names of relatives 
and acquaintances and references. Results of background investigation. 
Some staff members were previously employees of other Government 
agencies and background information in their files may include 
information from SF-85 forms they completed for a previous job. 
Fingerprint cards. Letters of adjudication. Privacy Act waivers signed 
by staff. Records of the individual's security education. Records of 
any security infractions by the individual.
Authority for maintenance of the system:
    44 U.S.C. 2107.7(c), 2107.8, 5 U.S.C. 732, and Executive Order 
10450.
Purpose:
    The purpose of this system is for the Review Board's security 
officer to have enough information about Review Board staff members to 
adjudicate whether staff members are eligible for national security 
positions.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to the routine uses listed at the beginning of this 
notice, the Review Board's Security Officer and Deputy Security Officer 
disclose information from this system of records to security officers 
at the Department of Justice who aid the Review Board in making 
determinations about eligibility for security clearances.
    The Review Board may disclose a staff member's name and security 
clearance level to another Federal agency when a member of the staff 
needs to review another agency's classified material under the JFK Act.
    Certain assassination records are classified at the Special 
Compartmented Information (SCI) level and some Review Board staff 
members will require SCI clearances to review these types of records. 
Because the Review Board does not have authority to grant such 
clearances, the Review Board may disclose the results of a staff 
member's background investigation to the Central Intelligence Agency 
(CIA) so that the CIA can adjudicate the staff member's request for a 
SCI clearance.
Disclosure to consumer reporting agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files.
Retrievability:
    By name of Assassination Records Review Board staff member.
Safeguards:
    This system of records is located within the headquarters offices 
of the Assassination Records Review Board. The offices are located in a 
secure Federal building, with Department of Justice guards at all 
entrances. Within the building, the offices are always locked. Review 
Board members and staff have encoded cards that allow entry into the 
offices. Visitors must be accompanied at all times by a Review Board 
member or staff member. All Review Board members and staff have 
received security clearances at the top secret level. Within the Review 
Board's offices, records are stored in a GSA approved safe in a 
controlled access area.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992).
System manager(s) and address:
    David Marwell, Executive Director and Security Officer, 
Assassination Records Review Board, 600 E Street NW., Washington, DC 
20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Information in this system of records is derived, to the greatest 
extent possible, from the applicants themselves. In addition, 
applicants provide the Review Board with names of individuals, 
organizations, and geographical locations. The background investigator 
obtains information from such references for the file.
Exemptions claimed for the system:
    Yes. Some portions of this system of records are eligible for 
exemption from 5 U.S.C. 552a (k)(1) and (k)(5).
ARRB-9
System name:
    Personnel Files (ARRB-9). 
    
[[Page 64150]]

Security classification:
    None.
System Location:
    Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Assassination Records Review Board members, current staff, former 
staff, and pending staff with active offers of employment from the 
Review Board.
Categories of records in the system:
    The General Services Administration (GSA) keeps the Official 
Personnel Files (OPF) of Review Board members and staff. The Review 
Board keeps copies of documents that are in the OPF at GSA, including 
copies of SF-171 forms (listing individual's name, address, telephone 
numbers, availability, salary requirements, military service, special 
skills, accomplishments, awards, names of references, work history, 
educational background, social security number, names of family members 
who work for the Government, whether individual has ever been convicted 
of a felony). In addition, the Review Board keeps staff resumes (which 
include much of the same information provided in the SF-171), names of 
references, interview notes, benefits information, employee 
evaluations, letters to applicants extending offers of employment, and 
personnel actions.
Authority for maintenance of the system:
    44 U.S.C. 2107.8
Purpose:
    The purpose of this system is to allow the Review Board to keep 
effective hiring decisions.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to consumer reporting agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files.
Retrievability:
    By name of Assassination Records Review Board member or staff.
Safeguards:
    This system of records is located within the headquarters offices 
of the Assassination Records Review Board. The offices are located in a 
secure Federal building, with Department of Justice guards at all 
entrances. Within the building, the offices are always locked. Review 
Board members and staff have encoded cards that allow entry into the 
offices. Visitors must be accompanied at all times by a Review Board 
member or staff member. All Review Board members and staff have 
received security clearances at the top secret level. Records are 
stored in locked file cabinets in a controlled access area.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992).
System manager(s) and address:
    Tracy Shycoff, Associate Director for Administration, Assassination 
Records Review Board, 600 E Street NW., Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    To the greatest extent possible, records in this system are derived 
from information that the individual provides to the Review Board. 
Other sources of information include individual's supervisor, persons 
who act as references for individual, and administrative staff.
Exemptions claimed for the system:
    No exemptions.
ARRB-10
System name:
    Public Contacts (ARRB-10).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street, NW., 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Members of the general public with whom the Assassination Records 
Review Board has established contact. Members of the public who worked 
on Presidential commissions or Congressional committees that 
investigated the assassination.
Categories of records in the system:
    Individual's name, organization, title, address, telephone, fax 
number.
Authority for maintenance of the system:
    44 U.S.C. 2107.7(j)
Purpose:
    The purpose of this system is to track Review Board contacts with 
individuals who are not current employees of other Federal agencies 
acting in their official capacities. (Contacts with current Federal 
employees who are acting in their official capacities will appear in 
the Agency Contacts system of records.) In most cases, Review Board 
staff members contact such individuals in search of assassination 
records or information about assassination records.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to consumer reporting agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer database.
Retrievability:
    By name of the subject individual.
Safeguards:
    This system of records is located on a computer system within the 
headquarters offices of the Assassination Records Review Board. The 
offices are located in a secure Federal building, with Department of 
Justice guards at all entrances. Within the building, the offices are 
always locked. Review Board members and staff have encoded cards that 
allow entry into the offices. Visitors must be accompanied at all times 
by a Review Board member or staff member. All Review Board members and 
staff have received security clearances at the top secret level. Only 
Review Board members and staff have access to Review Board computers 
where this 

[[Page 64151]]
particular system of records is stored. Each individual who accesses 
Review Board computers has two passwords that he or she defines and 
must use each time he or she logs into a Review Board computer.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
    Thomas Samoluk, Associate Director for Communication, Assassination 
Records Review Board, 600 E Street NW., Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Review Board staff members.
Exemptions claimed for the system:
    Yes. Some portions of this system of records are eligible for 
exemption under 5 U.S.C. 552a(k)(2).
ARRB-11
System Name:
    Record Identification Form Databases (ARRB-11).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW., 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Individuals listed on record identification forms.
Categories of records in the system:
    Record Identification Forms list, in relevant part, the names of 
individuals who are mentioned in the particular Government record that 
is the subject of the Record Identification Form.
Authority for Maintenance of the system:
    44 U.S.C. 2107.9 and 2107.7 (i) and (j)
Purpose:
    The JFK Act requires that each assassination record be accompanied 
by an electronic identification aid. The National Archives designed the 
form for these record identification forms, and the Review Board uses 
these forms regularly in keeping track of assassination records that 
have been, are being, or need to be processed. The forms have two 
sections that often contain the names of individuals--the ``to/from'' 
section that identifies the author and the addressee of the 
assassination record and the ``subjects'' section that identifies the 
subject matter of the document. Generally, the name is the only 
personal information that appears on the form, so the effects on the 
privacy of individuals is minimal. The JFK Act, 44 U.S.C. 2107.9 and 
2107.7 (i) and (j), provides authority for maintenance of this system. 
The documents in this system are generated, in large part, by other 
Federal agencies and each document in the system refers to a record 
that originated in another Federal agency.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to Consumer Reporting Agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer database.
Retrievability:
    Full text indexed on computer. Can search by any text.
Safeguards:
    This system of records is located on a computer system within the 
headquarters offices of the Assassination Records Review Board. The 
offices are located in a secure Federal building, with Department of 
Justice guards at all entrances. Within the building, the offices are 
always locked. Review Board members and staff have encoded cards that 
allow entry into the offices. Visitors must be accompanied at all times 
by a Review Board member or staff member. All Review Board members and 
staff have received security clearances at the top secret level. Only 
Review Board members and staff have access to Review Board computers 
where this particular system of records is stored. Each individual who 
accesses Review Board computers has two passwords that he or she 
defines and must use each time he or she logs into a Review Board 
computer.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
    David Marwell, Executive Director, Assassination Records Review 
Board, 600 E Street NW, Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    The JFK Act requires that all agencies with assassination records 
process those records under the JFK Act and create a ``record 
identification form'' that identifies the record. The agency sends its 
electronic version of the record identification forms to the Review 
Board. The information in the record identification forms originates 
with the agency that created the form.
Exemptions claimed for the system:
    No exemptions.
ARRB-12
System name:
    Research and Analysis Research Aids (ARRB-12).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW, 2nd Floor, 
Washington, DC 20530. 

[[Page 64152]]

Categories of individuals covered by system:
    Individuals relevant to the assassination.
Categories of records in the system:
    Name of individual, information connection the individual to events 
surrounding the assassination of President Kennedy.
Authority for maintenance of the system:
    44 U.S.C. 2107.7 (i) and (j)
Purpose:
    The Review Board staff is divided into several units, one of which 
is the Research and Analysis unit. Analysts in this unit, together with 
the Associate Director of Research and Analysis, develop research aids 
to assist in identifying individuals and events connected to the 
assassination.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to consumer reporting agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer document.
Retrievability:
    Documents are on word processor. Can search documents for any text.
Safeguards:
    This system of records is located on a computer system within the 
headquarters offices of the Assassination Records Review Board. The 
offices are located in a secure Federal building, with Department of 
Justice guards at all entrances. Within the building, the offices are 
always locked. Review Board members and staff have encoded cards that 
allow entry into the offices. Visitors must be accompanied at all times 
by a Review Board member or staff member. All Review Board members and 
staff have received security clearances at the top secret level. Only 
Review Board members and staff have access to Review Board computers 
where this particular system of records is stored. Each individual who 
accesses Review Board computers has two passwords that he or she 
defines and must use each time he or she logs into a Review Board 
computer.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
    T. Jeremy Gunn, Associate Director for Research and Analysis, 
Assassination Records Review Board, 600 E Street NW, Washington, DC 
20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Review Board members and staff, secondary source material 
concerning the assassination, including articles, books, computer 
databases, and unclassified Government documents.
Exemptions claimed for the system:
    No exemptions.
AARB-13
System name:
    Subject File (ARRB-13).
Security classification:
    Top Secret.
System location:
    Assassination Records Review Board, 600 E Street NW, 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Individuals who are relevant to the assassination.
Categories of records in the system:
    Names, titles, organizations, current and/or former business and/or 
home addresses, current and/or former business and/or home telephone 
numbers, current and/or former business and/or home fax numbers, work 
history, educational history, and connection to events surrounding the 
assassination.
Authority for maintenance of the system:
    44 U.S.C. 2107.7 (i) and (j)
Purpose:
    In order to locate as many assassination records as possible, staff 
members on the Review Board must have a full understanding of events 
connected to the assassination. The Research and Analysis unit of the 
Review Board staff maintains this system of records to hold information 
on a variety of assassination-related subjects, such as ``Oswald in 
Mexico City,'' ``Zapruder Film,'' and ``Jack Ruby.''
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    All routine uses for this system of records are located at the 
beginning of this notice.
Disclosure to Consumer Reporting Agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files.
Retrievability:
    By name of subject. Subject may be an individual.
Safeguards:
    This system of records is located within the headquarters offices 
of the Assassination Records Review Board. The offices are located in a 
secure Federal building, with Department of Justice guards at all 
entrances. Within the building, the offices are always locked. Review 
Board members and staff have encoded cards that allow entry into the 
offices. Visitors must be accompanied at all times by a Review Board 
member or staff member. All Review Board members and staff have 
received security clearances at the top secret level.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
    T. Jeremy Gunn, Associate Director for Research and Analysis, 
Assassination Records Review Board, 

[[Page 64153]]
600 E Street NW, 2nd Floor, Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Secondary source materials, including articles, books, computer 
databases, and unclassified Government records.
Exemptions claimed for the system:
    Yes. Some portions of this system of records are eligible for 
exemption under 5 U.S.C. 552a (k)(1) and (k)(2).
ARRB-14
System Name:
    Time and Attendance Files (ARRB-14).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW, 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Current and former Assassination Records Review Board members and 
staff.
Categories of records in the system:
    Individual's name, social security number, and time and attendance 
records.
Authority for maintenance of the system:
    44 U.S.C. 2107.8
Purpose:
    The purpose of this system of records is to keep track of Review 
Board staff members' time and attendance at work in order to administer 
payroll, annual leave, and sick leave policies.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to the routine uses listed at the beginning of this 
Notice, the Associate Director for Administration routinely discloses 
information from this system to the General Services Administration.
Disclosure to consumer reporting agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files.
Retrievability:
    By name of Assassination Records Review Board member or staff.
Safeguards:
    This system of records is located within the headquarters offices 
of the Assassination Records Review Board. The offices are located in a 
secure Federal building, with Department of Justice guards at all 
entrances. Within the building, the offices are always locked. Review 
Board members and staff have encoded cards that allow entry into the 
offices. Visitors must be accompanied at all times by a Review Board 
member or staff member. All Review Board members and staff have 
received security clearances at the top secret level. Records are 
stored in a locked file cabinet in a controlled access area.
Retention and disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992).
System manager(s) and address:
    Tracy Shycoff, Associate Director for Administration, Assassination 
Records Review Board, 600 E Street NW, Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    The Associate Director for Administration fills in the forms in the 
system based on leave request forms that individual staff members 
complete.
Exemptions claimed for the system:
    No exemptions.
ARRB-15
System name:
    Travel and Reimbursement Files (ARRB-15).
Security classification:
    None.
System location:
    Assassination Records Review Board, 600 E Street NW, 2nd Floor, 
Washington, DC 20530.
Categories of individuals covered by system:
    Assassination Records Review Board members, staff, and invited 
speakers.
Categories of records in the system:
    Names, addresses, telephone numbers, fax numbers, social security 
numbers.
Authority for maintenance of the system:
    44 U.S.C. 2107.8
Purpose:
    The purpose of this system of records is to keep track of Review 
Board members', contractors', and staff members' travel plans, 
expenses, and reimbursements.
Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to the routine uses listed at the beginning of this 
notice, the Associate Director for Administration and the Assistant 
Associate Director for Administration routinely use this system of 
records to arrange and track business travel for Review Board members 
and staff. In addition, the Associate Director for Administration and 
the Assistant Associate Director for Administration use the system of 
records to track expenses of Review Board members and staff and to 
reimburse Review Board members and staff for expenses. The Review Board 
discloses information from this system of records to travel agents and 
travel vendors. In addition, the Review Board discloses information 
from this system of records to the General Services Administration.
Disclosure to consumer reporting agencies:
    None.
Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files.
Retrievability:
    By name of individual traveler or individual who requires 
reimbursement. 

[[Page 64154]]

Safeguards:
    This system of records is located within the headquarters offices 
of the Assassination Records Review Board. The offices are located in a 
secure Federal building, with Department of Justice guards at all 
entrances. Within the building, the offices are always locked. Review 
Board members and staff have encoded cards that allow entry into the 
offices. Visitors must be accompanied at all times by a Review Board 
member or staff member. All Review Board members and staff have 
received security clearances at the top secret level. Records are 
stored in a locked file cabinet in a controlled access area.
Retention and Disposal:
    Review Board records will be retained pursuant to the provisions of 
The President John F. Kennedy Assassination Records Collection Act of 
1992, 44 U.S.C. 2107 (1992). Congress has determined that all Review 
Board records are permanently valuable and will be retained for 
inclusion in the JFK Collection at the National Archives.
System manager(s) and address:
    Tracy Shycoff, Associate Director for Administration, Assassination 
Records Review Board, 600 E Street NW, Washington, DC 20530.
Notification procedure:
    The notification procedure for all systems of records is detailed 
at the beginning of this Notice.
Record access procedures:
    The record access procedures for all systems of records is detailed 
at the beginning of this Notice.
Contesting record procedures:
    The contesting record procedures for all systems of records is 
detailed at the beginning of this Notice.
Record source categories:
    Review Board members and staff. Travel agents. Travel vendors. 
General Services Administration.
Exemptions claimed for the system:
    No exemptions.

    Dated: December 8, 1995.
David G. Marwell,
Executive Director, Assassination Records Review Board.
[FR Doc. 95-30383 Filed 12-13-95; 8:45 am]
BILLING CODE 6118-01-P