[Federal Register Volume 60, Number 236 (Friday, December 8, 1995)]
[Notices]
[Pages 63075-63087]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-29879]



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OFFICE OF PERSONNEL MANAGEMENT

Privacy Act of 1974; Update of Existing Notices of Systems of 
Records

AGENCY: Office of Personnel Management (OPM).

ACTION: Notice of updated system notices.

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SUMMARY: The Office of Personnel Management (OPM) has conducted a 
comprehensive review of all Internal and Central Privacy Act systems of 
records. This notice publishes updates to the Internal and Central 
systems of records, last published in complete form in April 1993. This 
notice proposes the adoption of a ``Prefatory Statement of Routine Uses 
for OPM's Internal and Central Systems of Records.''

DATES: The proposed non-substantive changes will be effective without 
further notice on January 8, 1996. The proposed substantive changes 
will be effective January 17, 1996, unless comments are received that 
result in a contrary determination.

ADDRESSES: Send written comments to Office of Personnel Management, 
ATTN: Mr. Robert Huley, Office of Information Technology, 1900 E Street 
NW., Room 5415, Washington, DC 20415-0001.

FOR FURTHER INFORMATION CONTACT: Mr. Robert Huley at (202) 418-3200.

SUPPLEMENTARY INFORMATION: OPM last published its Internal and Central 

[[Page 63076]]
system notices in complete form April 12, 1993 (58 FR 19153). Since 
that time there have been two new Internal and one new Central system 
notices published: OPM/Internal-12, Telephone Call Record Detail 
Records (58 FR 47002, effective 11/2/93); OPM/Internal-13, Parking 
Program Records (59 FR 64439, effective 1/13/95); and OPM/Central-14, 
Debarment or Suspension Records of Federal Employees Health Benefits 
Program (FEHBP) (60 FR 39194, effective 8/31/95).
    This update is meant to conform to the review requirements as set 
by the Office of Management and Budget Circular A-130, Appendix I, for 
system notices. Changes have been made to several notices to more 
accurately describe the contents of the system of records. Due to OPM's 
recent reorganization, the system location, manager, and address 
information has been changed for each system notice.
    The adoption of a ``Prefatory Statement'' format will allow OPM to 
publish certain established repetitive routine uses for Internal and 
Central systems of records only once, in the interests of simplicity, 
economy, and to avoid redundancy. Each Internal and Central system 
notice will make reference to the routine uses of the prefatory 
statement applicable to that notice, and will print in full any routine 
uses unique to that specific system of records. Each system notice has 
been revised as necessary to reflect the use of the Prefatory 
Statement.
    Following is a brief description of changes to system notices:

OPM/INTERNAL-1, Defense Mobilization Emergency Cadre Records--changed 
to reflect adoption of Prefatory Statement and agency reorganization.
OPM/INTERNAL-2, Negotiated Grievance Procedure Records--changed to 
reflect adoption of Prefatory Statement and agency reorganization. 
Records are no longer maintained in regional offices, so references to 
regional locations have been deleted.
OPM/INTERNAL-3, Security Officer Control Files--changed to reflect 
adoption of Prefatory Statement and agency reorganization.
OPM/INTERNAL-4, Health Program Records--changed to reflect adoption of 
Prefatory Statement and agency reorganization.
OPM/INTERNAL-5, Pay, Leave and Travel Records--changed to reflect 
adoption of Prefatory Statement and agency reorganization.
OPM/INTERNAL-6, Appeal and Administrative Review Records--changed to 
reflect adoption of Prefatory Statement and agency reorganization. 
Records are no longer maintained in regional offices, so references to 
regional locations have been deleted.
OPM/INTERNAL-7, Complaints and Inquiries Records--changed to reflect 
adoption of Prefatory Statement and agency reorganization. Records are 
no longer maintained in regional offices, so references to regional 
locations have been deleted.
OPM/INTERNAL-8, Employee Counseling Services Program Records--changed 
to reflect adoption of Prefatory Statement and agency reorganization.
OPM/INTERNAL-9, Employee Locator Card Files. Location of records has 
been updated to indicate records are also maintained in service 
centers.
OPM/INTERNAL-10, Motor Vehicle Operator and Accident Report Records--
changed to reflect adoption of Prefatory Statement and agency 
reorganization. The title has been changed to specify the maintenance 
of Motor Vehicle Operator ``Authorization'' records, and changes have 
been made throughout the system notice to clarify what authorization 
and report records are maintained where, for what purpose, and how to 
access them.
OPM/INTERNAL-11, Administrative Grievance Records--changed to reflect 
adoption of Prefatory Statement and agency reorganization. Records are 
no longer maintained in regional offices, so references to regional 
locations have been deleted.
OPM/INTERNAL-12, Telephone Call Detail Records--changed to reflect 
adoption of Prefatory Statement and agency reorganization. The category 
of individuals covered has been expanded to cover individuals who make 
as well as receive calls. The storage entry has been updated to reflect 
that data may be stored on optical media.
OPM/INTERNAL-13, Parking Program Records--changed to reflect adoption 
of Prefatory Statement and agency reorganization.
OPM/CENTRAL-1, Civil Service Retirement and Insurance Records--changed 
to reflect adoption of Prefatory Statement and agency reorganization. 
Routine uses that duplicate conditions of disclosure specified in the 
Privacy Act have been removed (no new routine uses have been added), 
organizational titles updated, and the routine uses covering release of 
data from the Retirement Master Annuity File to Federal and State 
government agencies have been combined.
OPM/CENTRAL-2, Complaints and Inquiries Records--changed to reflect 
adoption of Prefatory Statement and agency reorganization.
OPM/CENTRAL-3, Reserved--no action.
OPM/CENTRAL-4, Inspector General Investigations Case Files--changed to 
reflect adoption of Prefatory Statement and agency reorganization.
OPM/CENTRAL-5, Intergovernmental Personnel Act Assignment Records--
changed to reflect adoption of Prefatory Statement and agency 
reorganization.
OPM/CENTRAL-6, Administrative Law Judge Application Records--changed to 
reflect adoption of Prefatory Statement and agency reorganization.
OPM/CENTRAL-7, Litigation and Claims Records--changed to reflect 
adoption of Prefatory Statement and agency reorganization. The 
description of categories of records included in the system has been 
expanded to include garnishment documents. The purpose has been amended 
to note that the records are maintained to settle administrative claims 
brought against OPM employees as well as OPM (the agency).
OPM/CENTRAL-8, Privacy Act/Freedom of Information Act (PA/FOIA) Case 
Records--changed to reflect adoption of Prefatory Statement and agency 
reorganization.
OPM/CENTRAL-9, Personnel Investigations Records--changed to reflect 
adoption of Prefatory Statement and agency reorganization. The listing 
of authorities has been updated to delete Title 22, U.S.C., section 
1434, which has been repealed. Disposal information has been updated to 
indicate that records are shredded or recycled instead of being burned.
OPM/CENTRAL-10, Directory of Federal Executive Institute Alumni--
changed to reflect adoption of Prefatory Statement and agency 
reorganization. This system of records is being renamed ``Federal 
Executive Institute Program Participant Records,'' and the categories 
of records, purpose, and record source entries are being updated to 
reflect this change in emphasis. The policies and practices of storage 
entries have been updated to be more accurate.
OPM/CENTRAL-11, Presidential Management Intern Program Records--changed 
to reflect adoption of Prefatory Statement and agency reorganization. 
The entry on records 

[[Page 63077]]
retention is being revised to be more specific about retention periods.
OPM/CENTRAL-12, Reserved--no action.
OPM/CENTRAL-13, Executive Personnel Records--changed to reflect 
adoption of Prefatory Statement and agency reorganization. The system 
notice has been revised throughout to be more accurate in terms of 
individuals covered, information included, and purpose of the system. 
The listing of authorities has been updated. The retention entry is 
revised to conform to indicate National Archives and Records 
Administration is reviewing a proposed disposition schedule change.
OPM/CENTRAL-14, Debarment or Suspension Records for Federal Employees 
Health Benefits Program (FEHBP)--changed to reflect adoption of 
Prefatory Statement. The required altered system report has been 
submitted to the Office of Management and Budget and Congress.

Office of Personnel Management.
Lorraine A. Green,
Deputy Director.

Prefatory Statement of Routine Uses for OPM's Internal and Central 
Systems of Records

    Certain established routine uses have been found to be applicable 
to the majority of OPM's Internal and Central systems of records. These 
repetitive routine uses will be published in their entirety once, in 
this Prefatory Statement. Each Internal and Central system notice will 
note which of these routine uses are applicable to that notice, and 
will also include the full text of any routine uses unique to that 
system of records.
    1. For Law Enforcement Purposes--To disclose pertinent information 
to the appropriate Federal, State, or local agency responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, where OPM becomes aware of an indication of a 
violation or potential violation of civil or criminal law or 
regulation.
    2. For Certain Disclosures to Other Federal Agencies--To disclose 
information to a Federal agency, in response to its request in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the conducting of a suitability or security 
investigation of an individual, the classifying of jobs, the letting of 
a contract, or the issuance of a license, grant, or other benefit by 
the requesting agency, to the extent that the information is relevant 
and necessary to the requesting agency's decision on the matter.
    3. For Congressional Inquiry--To provide information to a 
congressional office from the record of an individual in response to an 
inquiry from that congressional office made at the request of that 
individual.
    4. For Judicial/Administrative Proceedings--To disclose information 
to another Federal agency, to a court, or a party in litigation before 
a court or in an administrative proceeding being conducted by a Federal 
agency, when the Government is a party to the judicial or 
administrative proceeding. In those cases where the Government is not a 
party to the proceeding, records may be disclosed if a subpoena has 
been signed by a judge.
    5. For National Archives and Records Administration--To disclose 
information to the National Archives and Records Administration for use 
in records management inspections.
    6. Within OPM for Statistical/Analytical Studies--By OPM in the 
production of summary descriptive statistics and analytical studies in 
support of the function for which the records are collected and 
maintained, or for related workforce studies. While published studies 
do not contain individual identifiers, in some instances the selection 
of elements of data included in the study may be structured in such a 
way as to make the data individually identifiable by inference.
    7. For Litigation--To disclose information to the Department of 
Justice, or in a proceeding before a court, adjudicative body, or other 
administrative body before which OPM is authorized to appear, when:
    (1) OPM, or any component thereof; or
    (2) Any employee of OPM in his or her official capacity; or
    (3) Any employee of OPM in his or her individual capacity where the 
Department of Justice or OPM has agreed to represent the employee; or
    (4) The United States, when OPM determines that litigation is 
likely to affect OPM or any of its components; is a party to litigation 
or has an interest in such litigation, and the use of such records by 
the Department of Justice or OPM is deemed by OPM to be relevant and 
necessary to the litigation provided, however, that the disclosure is 
compatible with the purpose for which records were collected.
    8. For the Merit Systems Protection Board--To disclose information 
to officials of the Merit Systems Protection Board or the Office of the 
Special Counsel, when requested in connection with appeals, special 
studies of the civil service and other merit systems, review of OPM 
rules and regulations, investigations of alleged or possible prohibited 
personnel practices, and such other functions, e.g., as promulgated in 
5 U.S.C. 1205 and 1206, or as may be authorized by law.
    9. For the Equal Employment Opportunity Commission--To disclose 
information to the Equal Employment Opportunity Commission when 
requested in connection with investigations into alleged or possible 
discrimination practices in the Federal sector, compliance by Federal 
agencies with the Uniform Guidelines on Employee Selection Procedures 
or other functions vested in the Commission and to otherwise ensure 
compliance with the provisions of 5 U.S.C. 7201.
    10. For the Federal Labor Relations Authority--To disclose 
information to the Federal Labor Relations Authority or its General 
Counsel when requested in connection with investigations of allegations 
of unfair labor practices or matters before the Federal Service 
Impasses Panel.
    11. For Non-Federal Personnel--To disclose information to 
contractors, grantees, or volunteers performing or working on a 
contract, service, grant, cooperative agreement, or job for the Federal 
Government.
OPM/INTERNAL-1
    Change ``Administration Group'' to read ``Office of Contracting and 
Administrative Services.''
    Delete current entry (introduction and subparagraphs), insert: 
Routine uses 1, and 3 through 8, of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. There are no system unique routine uses.
    Change ``Administration Group'' to read ``Office of Contracting and 
Administrative Services.''
OPM/INTERNAL-2
    Delete current entry, insert: Office of Human Resources and EEO, 
Office of Personnel Management, 1900 E Street NW., Washington, DC 
20415-0001.
    Delete current entry, insert: 
    
[[Page 63078]]

    Routine uses 1 through 11 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. By the Department of Labor in carrying out its function 
regarding labor-management relations in the Federal service.
    b. To disclose information to officials of labor organizations 
recognized under 5 U.S.C. Chapter 71 when relevant and necessary to 
their duties of exclusive representation concerning personnel policies, 
practices, and matters affecting working conditions.
    c. To disclose information to any source from which additional 
information is requested in the course of resolving a grievance, to the 
extent necessary to identify the individual, inform the source of the 
purpose(s) of the request, and to identify the type of information 
requested.
    Change ``Assistant Director for Personnel, Administration Group'' 
to read ``Director, Office of Human Resources and EEO.''
    Delete first paragraph, insert:
    Individuals who file a grievance under a negotiated procedure are 
aware of that fact and have been provided access to the record. They 
may, however, contact the indicated system manager regarding the 
existence of such records about them. Individuals must furnish the 
following information for their records to be located and identified:
    Delete first paragraph, insert:
    Individuals who file a grievance under a negotiated procedure are 
aware of that fact and have been provided access to the record. 
However, after the grievance has been closed, an individual may request 
access to the official copy of the grievance records by writing the 
indicated system manager. Individuals must furnish the following 
information for their records to be located and identified:
    Delete second paragraph, insert:
    Individuals wishing to request amendment of their records to 
correct factual errors should contact the indicated system manager. 
Individuals must furnish the following information for their records to 
be located and identified:
OPM/INTERNAL-3
    Change ``Administration Group'' to read ``Office of Contracting and 
Administrative Services.'' Change ``regional'' to read ``field 
service.''
    Delete current entry, insert:
    Routine uses 1, 3, 5, and 6 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To disclose information to an agency in the executive, 
legislative, or judicial branch, or the District of Columbia 
Government, in response to its request in connection with the issuance 
of a security clearance or the conducting of a security or suitability 
investigation of an individual, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.
    b. To disclose information to the security office of an agency in 
the executive, legislative, or judicial branch, or the District of 
Columbia Government, in response to its request for verification of 
security clearance, to enable OPM employees to have access to 
classified data or areas where their official duties require such 
access.
    Delete current entry, insert: Chief, Security Services, Office of 
Contracting and Administrative Services, Office of Personnel 
Management, 1900 E Street, NW., Washington, DC 20415-0001, for central 
office employees. Field Service Office Directors for field service 
office employees.
OPM/INTERNAL-4
    Change ``Associate Director for Administration'' to read ``Health 
Unit, Office of Contracting and Administrative Services.''
    Delete current entry, insert:
    Routine uses 3, 4, and 7 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To refer information required by applicable law to be disclosed 
to a Federal, State, or local public health service agency, concerning 
individuals who have contracted certain communicable diseases or 
conditions. Such information is used to prevent further outbreak of the 
disease or condition.
    b. To disclose information to the appropriate Federal, State, or 
local agency responsible for investigation of an accident, disease, 
medical condition, or injury as required by pertinent legal authority.
    c. To disclose to the Office of Workers' Compensation Programs in 
connection with a claim for benefits filed by an employee.

    Note: Disclosure of these records beyond officials of OPM having 
a bona fide need for them or to the person to whom they pertain, is 
rarely made, as disclosures of information pertaining to an 
individual with a history of alcohol or drug abuse must be limited 
in compliance with the restriction of the Confidentiality of Alcohol 
and Drug Abuse Patient Records regulations 42 CFR part 2. Records 
pertaining to the physical and mental fitness of employees are, as a 
matter of OPM policy, afforded the same degree of confidentiality 
and are generally not disclosed.
    Change ``Administration Group'' to read ``Office of Contracting and 
Administrative Services.''
OPM/INTERNAL-5
    Change ``Office of Procurement and Administrative Services, 
Administration Group'' to read ``Office of Contracting and 
Administrative Services.''
    Delete current entry, insert:
    Routine uses 1 through 10 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. By the Department of Labor in connection with a claim filed by 
an employee for compensation due to a job-connected injury or illness.
    b. By the Department of the Treasury to issue checks and U.S. 
Savings Bonds.
    c. By State offices of unemployment compensation with survivor 
annuity or health benefits claims or records reconciliations.
    d. By Federal Employee's Group Life Insurance or Health Benefits 
carriers in connection with survivor annuity or health benefits claims 
or records reconciliations.
    e. To disclose information to the Internal Revenue Service and 
State and local tax authorities. 

[[Page 63079]]

    f. To provide officials of labor organizations recognized under 5 
U.S.C. Chapter 71 with information as to the identity of OPM employees 
contributing union dues each pay period and the amount of dues withheld 
from each contributor.
    g. To disclose information to officials of labor organizations 
recognized under 5 U.S.C. Chapter 71 when relevant and necessary to 
their duties of exclusive representation concerning personnel policies, 
practices, and matters affecting working conditions.
    h. To disclose information to any source from which additional 
information is requested relevant to an OPM determination concerning an 
individual's pay, leave, or travel expenses, to the extent necessary to 
identify the individual, inform the source of the purpose(s) of the 
request, and to identify the type of information requested.
    i. To disclose information to the Office of Management and Budget 
at any stage in the legislative coordination and clearance process in 
connection with private relief legislation as set forth in OMB Circular 
No. A-19.
    j. To disclose, annually, pay data to the Social Security 
Administration and the Department of the Treasury as required.
    k. To disclose information to a Federal agency or Congressional 
inquiry from which additional or statistical information is requested 
relevant to the OPM Fare Subsidy Program.
    Change ``Assistant Director of Procurement and Administrative 
Services, Administration Group'' to read ``Director, Office of 
Contracting and Administrative Services.''
OPM/INTERNAL-6
    Delete current entry, insert: Office of Human Resources and EEO, 
Office of Personnel Management, 1900 E Street NW., Washington, DC 
20415-0001.
    Delete current entry, insert:
    Routine uses 1 through 11 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To provide information to officials of labor organizations 
recognized under 5 U.S.C. Chapter 71, when relevant and necessary to 
their duties of exclusive representation concerning personnel policies, 
practices, and matters affecting working conditions.
    b. To disclose information to any source from which additional 
information is requested in the course of processing an appeal or 
administrative review procedure, to the extent necessary to identify 
the individual, inform the source of the purpose(s) of the request, and 
identify the type of information requested.
    Change ``Assistant Director, Office of Personnel, Administration 
Group'' to read ``Director, Office of Human Resources and EEO.''
    Delete first paragraph, insert:
    Individuals involved in appeals and administrative review 
procedures are aware of that fact and have been provided access to the 
records. They may, however, contact the system manager indicated 
regarding the existence of such records about them. They must furnish 
the following information for their records to be located and 
identified:
    Delete first paragraph, insert:
    Individuals involved in appeals and administrative review 
procedures are aware of that fact and have been provided access to the 
records. After the action has been closed, however, an individual may 
request access to the official copy of an appeal or administrative 
review procedure by contacting the system manager indicated. 
Individuals must provide the following information for their records to 
be located and identified:
    Delete second paragraph, insert:
    Individuals wishing to request amendment of their records to 
correct factual errors should contact the system manager indicated. 
Individuals must furnish the following information for their records to 
be located and identified:
OPM/INTERNAL-7
    Delete current entry, insert: Office of Human Resources and EEO, 
Office of Personnel Management, 1900 E Street NW., Washington, DC 
20415-0001.
    Delete current entry, insert:
    Routine uses 1 through 11 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine use listed below is specific to this 
system of records only:
    To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose of the request, and 
identify the type of information requested), where necessary to obtain 
information relevant to an OPM decision concerning the individual 
employee, e.g., on the issuance of a security clearance, the conducting 
of a security or suitability investigation of an individual, the 
issuance of a license, grant, or other benefit.
    Change ``Assistant Director for Personnel, Administration Group'' 
to read ``Director, Office of Human Resources and EEO.''
    Delete first paragraph, insert:
    Individuals wishing to inquire whether this system contains 
information about them should contact the system manager. Individuals 
must furnish the following information for their records to be located 
and identified:
    Delete first paragraph, insert:
    OPM employees wishing to request access to their records should 
contact the system manager. Individuals must furnish the following 
information for their records to be located and identified:
    Delete first paragraph, insert:
    OPM employees wishing to request amendment of their records should 
contact the system manager indicated. Individuals must furnish the 
following information for their records to be located and identified:
OPM/INTERNAL-8
    Change ``Office of Personnel, Administration Group'' to read 
``Office of Human Resources and EEO.''
    Change ``Assistant Director for Personnel, Administration Group'' 
to read ``Director, Office of Human Resources and EEO.''
OPM/INTERNAL-9
    Delete current entry, insert: Personnel and administrative offices 
of the Office 

[[Page 63080]]
of Personnel Management, 1900 E Street NW., Washington, DC 20415-0001, 
and OPM field service offices.
    Delete current entry, insert:
    Routine uses 1 through 11 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. There are no routine uses unique to this system of 
records.
    Change ``Assistant Director for Personnel, Administration Group'' 
to read ``Director, Office of Human Resources and EEO.''
    Delete first paragraph, insert:
    OPM employees wishing to inquire whether this system contains 
information about them should contact the appropriate management 
official where employed. Individuals must furnish the following 
information for their records to be located and identified:
    Delete first paragraph, insert:
    OPM employees wishing to request access to their records should 
contact the appropriate OPM management official where employed. 
Individuals must furnish the following information for their records to 
be located and identified:
    Delete first paragraph, insert:
    OPM employees may amend information in these records at any time by 
resubmitting updating information. Individuals wishing to request 
amendment of their records under the provisions of the Privacy Act 
should contact the appropriate management official where employed. 
Individuals must furnish the following information for their records to 
be located and identified:
OPM/INTERNAL-10
    Delete current entry, insert: Office of Contracting and 
Administrative Services; Investigations Service; and the Office of the 
General Counsel; Office of Personnel Management, 1900 E Street NW., 
Washington, DC 20415-0001.
    Delete current entry; insert:
    The system contains document related to the authorization of an 
individual to operate a Government motor vehicle; and reports, 
correspondence, and fiscal documents concerning automobile accidents 
occurring in a Government-owned, leased, or rented vehicle or in a 
privately-owned vehicle while on official business.
    Revise current entry by adding ``chapter.'' 28 U.S.C. Chapter 171.
    Delete current entry; insert:
    These records serve to document supervisor's verification of 
employee's license to operate a Government motor vehicle; authorization 
to use Government-owned, leased, or rented motor vehicle or privately-
owned vehicle to conduct official business; and information regarding 
motor vehicle accidents, including reports and related documents that 
may be used in settlement of claims and litigation resulting from an 
accident involving a Government-owned, leased, or rented motor vehicle 
or privately-owned vehicle used by employees to conduct official 
business.
    Delete current entry; insert:
    Routines uses 1, and 3 through 7, of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To disclose information any source from which additional 
information is requested (to extent necessary to identify the 
individual, inform the source of the purpose of the request, and 
identify the type of information requested), when necessary to obtain 
information relevant to an office decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
conducting of a security or suitability investigation of an individual, 
the classifying of jobs, the letting of a contract, or the issuance of 
a grant or other benefit.
    b. To disclose accident report record information to officials of 
labor organizations recognized under the Chapter 71, title 5, U.S.C. 
when relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting working 
conditions.
    c. To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
issuance of a security clearance, the conducting of a security or 
suitability investigation, the classifying of jobs, or the award of a 
contract, license, grant, or other benefit.
    d. To disclose information to the General Services Administration 
about accidents involving Government owned or leased automobiles.
    e. To disclose information to insurance carriers about accidents 
involving privately-owned vehicles.
    In first sentence change ``Motor vehicle operator records'' to read 
``Motor vehicle operator authorization records.''
    Delete current entry, insert:
    Motor vehicle operator authorization records:
    Director, Office of Contracting and Administrative Services, Office 
of Personnel Management, 1900 E Street, NW., Washington, DC 20415-0001, 
or the Director of the appropriate field service office.
    Accident report records: For reports involving employees of the 
Investigations Service with judgements under $2,500: Associate 
Director, Investigations Service, Office of Personnel Management, 1900 
E Street NW., Washington, DC 20415-0001.
    For reports involving employees of Field Service Offices with no 
personal injury, and judgements under $2,500: Appropriate Field Service 
Office Director.
    For reports involving other OPM employees, or of employees of the 
Investigations Service involving judgements over $2,500: Office of the 
General Counsel, Office of Personnel Management, 1900 E Street NW., 
Washington, DC 20415-0001.
    Delete first paragraph, insert:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the appropriate system 
manager as indicated under SYSTEM MANAGER AND ADDRESS.
    Delete first paragraph, insert:
    Individuals wishing to request access to records about them should 
contact the appropriate system manager as indicated under SYSTEM 
MANAGER AND ADDRESS.
    Delete first paragraph, insert:
    Individuals wishing to request amendment of their records should 
contact the appropriate system manager 

[[Page 63081]]
as indicated under SYSTEM MANAGER AND ADDRESS.
    Delete current subparagraph e, insert:
    e. Officials of OPM.
OPM/INTERNAL-11
    Delete current entry, insert:
    Office of Human Resources and EEO, Office of Personnel Management, 
1900 E Street NW., Washington, DC 20415-0001.
    Delete current entry, insert:
    Routine uses 1 through 11 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine use listed below is specific to this 
system of records only:
    To disclose information to any source from which additional 
information is required in the course of processing a grievance, to the 
extent necessary to identify the individual, inform the source of the 
purpose(s) of the request, and identify the type of information 
requested.
    Change ``Assistant Director for Personnel, Administration Group'' 
to read ``Director, Office of Human Resources and EEO.''
    Delete first paragraph, insert:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. They may, however, 
contact the personnel office regarding the existence of such records on 
them. They must furnish the following information for their records to 
be located and identified:
    Delete first paragraph, insert:
    It is required that individuals submitting grievances be provided a 
copy of the record under the grievance process. After the action has 
been closed, however, an individuals may request access to the official 
copy of the grievance file by contacting the personnel office. 
Individuals must furnish the following information for their records to 
be located and identified:
    Delete second paragraph, insert:
    Individuals wishing to request amendment of their records to 
correct factual errors should contact the personnel office. Individuals 
must furnish the following information for their records to be located 
and identified:
OPM/INTERNAL-12
    Change ``Office of Information Resources Management, Administration 
Group'' to read ``Office of Information Technology.''
    Persons who are assigned OPM telephone numbers or are authorized to 
use OPM telephone services, and persons who make or receive calls 
billed to OPM.
    Delete current entry, insert:
    Routine uses 1 through 7, and 11, of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. By OPM employees or other persons to determine their individual 
responsibility for telephone calls.
    b. By another Federal agency or a telecommunications company 
providing telephone services to permit servicing the account.
    c. By appropriate OPM employees to assist in the planning and 
effective management of OPM telephone services, and to determine that 
OPM telephone services are being used in an efficient and economical 
manner.
    d. By auditors, investigators, and other employees authorized by 
the Inspector General, pursuant to sections 4 and 6 of the Inspector 
General Act of 1978.
    OPM stores records on magnetic media, optical media, and on paper.
    Delete current entry, insert:
    Chief, Plans and Policies Division, Office of Information 
Technology, Office of Personnel Management, 1900 E Street, NW., 
Washington, DC 20415-0001.
OPM/INTERNAL-13
    Change ``Office of Procurement and Administrative Services, 
Administration Group'' to read ``Office of Contracting and 
Administrative Services.''
    Delete current entry, insert:
    Routine uses 1, 3 through 7, and 11, of the Prefatory Statement at 
the beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To disclose information to the Internal Revenue Service and 
State and local tax authorities.
    b. To disclose information to officials of labor organizations 
recognized under 5 U.S.C. Chapter 71 when relevant and necessary to 
their duties of exclusive representation concerning personnel policies, 
practices, and matters affecting working conditions.
    c. To disclose information in computer matching activities, 
including comparison of parking records with other Federal agencies, 
and for the purpose of assigning tax liabilities related to the fringe 
benefit accrual value of parking.
    Change ``Assistant Director of Procurement and Administrative 
Services, Administration Group'' to read ``Director, Office of 
Contracting and Administrative Services.''
OPM/CENTRAL-1
    Change ``Associate Director for Retirement and Insurance'' to read 
``Associate Director, Retirement and Insurance Service.''
    Delete current entry, insert:
    Routine uses 1 through 10 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To disclose, to the following recipients, information needed to 
adjudicate a claim for benefits under OPM's or the recipients's 
benefits program(s), or information needed to conduct an analytical 
study of benefits being paid under such programs: Office of Workers' 
Compensation Programs; Department of Veterans Affairs Pension Benefit 
Program; Social Security Administration's Old Age, Survivor and 
Disability Insurance and Medical Programs, Health Care Financing 
Administration, and Supplemental Security Income Program; military 
retired pay programs; Federal civilian 

[[Page 63082]]
employee retirement programs (other than the CSR or FER system); or 
other national, State, county, municipal, or other publicly recognized 
charitable or social security administrative agency;
    b. To disclose to the Federal Employees Group Life Insurance Office 
information necessary to verify the election, declination, or waiver of 
regular and/or optional life insurance coverage or eligibility for 
payment of a claim for life insurance.
    c. To disclose to health insurance carriers contracting with OPM to 
provide a health benefits plan under the Federal Employees Health 
Benefits Program, Social Security Numbers and other information 
necessary to identify enrollment in a plan, to verify eligibility for 
payment of a claim for health benefits, or to carry out the 
coordination for benefits provisions of such contracts.
    d. To disclose to any inquirer, if sufficient information is 
provided to assure positive identification of an individual on whom a 
department or agency maintains retirement or insurance records, the 
fact that an individual is or is not on the retirement rolls, and, if 
so, the type of annuity (employment or survivor, but not retirement on 
disability) being paid, or if not, whether a refund has been paid.
    e. When an individual to whom a record pertains dies, to disclose 
to any person possibly entitled in the order of precedence for lump-sum 
benefits, information in the individual's record that might properly be 
disclosed to the individual, and the name and relationship of any other 
person whose claim for benefits takes precedence or who is entitled to 
share the benefits payable. When a representative of the estate has not 
been appointed, the individual's next of kin may be recognized as the 
representative of the estate.
    f. To disclose to the Internal Revenue Service, Department of the 
Treasury, information as required by the Internal Revenue Code of 1954, 
as amended.
    g. To disclose to the Department of the Treasury information 
necessary to issue benefit checks.
    h. To disclose information to any person who is responsible for the 
care of the individual to whom a record pertains, and who is found by a 
court or OPM Medical Officers to be incompetent or under other legal 
disability, information necessary to assure payment of benefits to 
which the individual is entitled.
    i. To disclose to the Parent Locator Service of the Department of 
Health and Human Services, upon its request, the present address of an 
annuitant, or former employee, for enforcing child support obligations 
against such individual.
    j. In connection with an examination ordered by the agency under
    (1) Medical examination procedures; or
    (2) Agency-filed disability retirement procedures.
    To disclose to the agency-appointed representative of an employee 
all notices, decisions, other written communications, or any pertinent 
medical evidence other than medical evidence that a prudent physician 
would hesitate to inform the individual of; such medical evidence will 
be disclosed only to a licensed physician, designated in writing for 
that purpose by the individual or his or her representative.
    k. To disclose information to any source from which additional 
information is requested relevant to OPM determination on an 
individual's eligibility for or entitlement to coverage under the 
retirement, life insurance, and health benefits program, to the extent 
necessary to identify the individual and the type of information 
requested.
    l. To disclose information to the Office of Management and Budget 
at any stage of the legislative coordination and clearance process in 
connection with private relief legislation as set forth in OMB Circular 
NO. A-19.
    m. To provide an official of another Federal agency information 
needed in the performance of official duties related to reconciling or 
reconstructing data files, compiling descriptive statistics, and making 
analytical studies to support the function for which the records were 
collected and maintained.
    n. To disclose to a Federal agency, in response to its request, the 
address of any annuitant or applicant for refund of retirement 
deductions, if the agency requires that information to provide 
consideration in connection with the collection of a debt due the 
United States.
    o. To disclose to an allottee, as defined in 5 CFR 831.1501, the 
name, address, and the amount withheld from an annuitant's benefits, 
pursuant to 5 CFR 831.1501 et seq. as an allotment to that allottee to 
implement the program of voluntary allotments authorized by 5 U.S.C. 
8345(h) or 8465.
    p. To disclose to a Federal agency, in response to its request, 
information in connection with the hiring, retention, separation, or 
retirement of an employee; the issuance of a security clearance; the 
reporting of an investigation of an employee; the letting of a 
contract; the classification of a job; or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
OPM determines that the information is relevant and necessary to the 
requesting party's decision on the matter.
    q. To disclose to a State agency responsible for the collection of 
State income taxes the information required by an Agreement to 
Implement State Income Tax Withholdings from Civil Service Annuities 
entered pursuant to section 1705 of Pub. L. 97-35 or 5 U.S.C. 8469 to 
implement the program of voluntary State income tax withholding 
required by 5 U.S.C. 8345(k) or 8469.
    r. To disclose to the Social Security Administration the Social 
Security Numbers of civil service annuitants to determine (1) their 
vital status as shown in the Social Security Master Records; (2) 
whether recipients of the minimum annuity are receiving at least the 
Special Primary Insurance Amount benefit from the Social Security 
Administration; and (3) whether civil service retirees with post-1956 
military service credit are receiving benefits from the Social Security 
Administration.
    s. To disclose information contained in the Retirement Annuity 
Master File; including the name, Social Security Number, date of birth, 
sex, OPM's claim number, health benefit enrollment code, retirement 
date, retirement code (type of retirement), annuity rate, pay status of 
case, correspondence address, and ZIP code, of all Federal retirees and 
their survivors to requesting Federal agencies and States to help 
eliminate fraud and abuse in the benefit programs administered by the 
Federal agencies and States (and those States to local governments) and 
to collect debts and overpayments owed to the Federal Government, and 
to State governments and their components.
    t. To disclose to a Federal agency, a person or an organization 
contracting with a Federal agency for rendering collection services 
within the purview of section 13 of the Debt Collection Act of 1982, in 
response to a written request from the head of the agency or his or her 
designee, or from the debt collection contractor, the following data 
concerning an individual owing a debt to the Federal Government: (1) 
The debtor's name, address, Social Security Number, and other 
information necessary to establish the identity of the individual; (2) 
the amount, status, and history of the claim; and (3) the agency or 
program under which the claim arose.
    u. To disclose information contained in the Retirement Annuity 
Master File, upon written request, to state tax administration 
agencies, for the express purpose of ensuring compliance with 

[[Page 63083]]
state tax obligations by persons receiving benefits under the Civil 
Retirement System or the Federal Employees Retirement System, and to 
prevent fraud and abuse, but only the following data elements: Name, 
correspondence address, date of birth, sex, Social Security Account 
Number, annuity rate, commencing date of benefits, and retirement code 
(type of retirement).
    v. To disclose information to a State court or administrative 
agency in connection with a garnishment, attachment, or similar 
proceeding to enforce an alimony or child support obligation.
    w. To disclose to a former spouse when necessary to explain how 
that former spouse's benefit under 5 U.S.C. 8341(h), 8345 (j), 8445, or 
8467 was computed.
    x. To disclose to a Federal or State agency (or its agent) when 
necessary to locate individuals who are owed money or property either 
by a Federal agency, state or local agency, or by a financial 
institution or similar institution.
    y. To disclose to a health plan participating in the Federal 
Employees Health Benefits Program (FEHBP) and to an FEHBP enrollee or 
covered family member or an enrollee or covered family member's 
authorized representative, in connection with the review of a disputed 
claim for health benefits, from information maintained within this 
system of records, the decision of OPM regarding the disputed claim 
review.
    z. To disclose to a State or local government, or private 
individual or association engaged in volunteer work, identifying and 
address information and other pertinent facts, for the purpose of 
developing an application as representative payee for an annuitant or 
survivor annuitant who is mentally incompetent or under other legal 
disability.
    aa. To disclose on request to a spouse or dependent child (or 
court-appointed guardian thereof) of a CSR or FER system annuitant or 
an annuitant of any other Federal retirement system enrolled in the 
Federal Employees Health Benefits Program whether the annuitant has 
changed from a self-and-family to a self-only health benefits 
enrollment.
    bb. To the Defense Manpower Data Center, Department of Defense, and 
the U.S. Postal Service to conduct computer matching programs for the 
purpose of identifying and locating individuals who are receiving 
Federal salaries or benefit payments and are delinquent in their 
repayment of debts owed to the U.S. Government under certain programs 
administered by the Office of Personnel Management in order to collect 
the debts under the provisions of the Debt Collection Act of 1982 (Pub. 
L. 97-365) by voluntary repayment, or by administrative or salary 
offset procedures.
    cc. To any other Federal agency for the purpose of effecting 
administrative or salary offset procedures against a person employed by 
that agency or receiving or eligible to receive some benefit payments 
from the agency when the Office of Personnel Management as a creditor 
has a claim against that person.
    Change ``Associate Director for Retirement and Insurance'' to read 
``Associate Director, Retirement and Insurance Service.''
OPM/CENTRAL-2
    Change ``Agency Compliance and Evaluation, Personnel Systems and 
Oversight Group'' to read ``Office of Merit Systems Oversight and 
Effectiveness.''
    Delete current entry, insert:
    Routine uses 1, 3 through 5, and 7 of the Prefatory Statement at 
the beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To disclose information to the Office of Management and Budget 
at any stage in the legislative coordination and clearance process in 
connection with private relief legislation as set forth in OMB Circular 
No. A-19.
    b. To disclose information to any source from which additional 
information is requested in the course of adjudicating an appeal or 
complaint, to the extent necessary to identify the individual, inform 
the source of the purpose(s) of the request, and to identify the type 
of information requested.
    Delete entry, insert: Associate Director, Office of Merit Systems 
Oversight and Effectiveness, Office of Personnel Management, 1900 E 
Street, NW., Washington, DC 20415-0001.
    In first paragraph change ``regional office'' to read ``field 
service office'' wherever it appears.
    In first paragraph change ``regional office'' to read ``field 
service office.''
OPM/CENTRAL-4
    Delete current entry, insert:
    Routine uses 1, 3 through 5, and 7 through 10, of the Prefatory 
Statement at the beginning of OPM's system notices apply to the records 
maintained within this system. The routine uses listed below are 
specific to this system of records only:
    a. To designated officers and employees of agencies, offices, and 
other establishments in the executive, legislative, and judicial 
branches of the Federal Government having an interest in the individual 
for employment purposes, including a security clearance or access 
determination, and the need to evaluate qualifications, suitability, 
and loyalty to the United States Government.
    b. To designated officers and employees of agencies, offices, and 
judicial branches of the Federal Government when such agency, office, 
or establishment conducts an investigation of the individual for 
granting a security clearance, or for making a determination of 
qualifications, suitability, or loyalty to the United States 
Government, or access to classified information or restricted areas.
    c. To any source from which information is requested in the course 
of an investigation, to the extent necessary to identify the 
individual, inform the source of the nature and purpose of the 
investigation, and to identify the type of information requested.
    d. To the Office of Management and Budget at any stage in the 
legislative coordination and clearance process in connection with 
private relief legislation as set forth in OMB Circular No. A-19.
OPM/CENTRAL-5
    Change ``Human Resources Development Group'' to read ``Office of 
Merit Systems Oversight and Effectiveness.'' In second sentence change 
``regional offices'' to read ``field service offices.''
    Delete current entry, insert:
    Routine uses 1 through 6 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine use listed below is specific to this 
system of records only: 

[[Page 63084]]

    To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose(s) of the request, and to 
identify the type of information requested), where necessary to obtain 
information relevant to an OPM decision regarding possible termination 
of assignment.
    Change ``Human Resources Development Group'' to read ``Office of 
Merit Systems Oversight and Effectiveness.''
OPM/CENTRAL-6
    Change ``Assistant Director, Office of Administrative Law Judges, 
Career Entry Group'' to read ``Administrative Law Judges Office, 
Employment Service.''
    Delete current entry, insert:
    Routine uses 1 through 10 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To refer applicants to Federal agencies for employment 
consideration for Administrative Law Judge positions.
    b. To refer current and former Administrative Law Judges to Federal 
agencies for consideration for detail, transfer, reassignment, 
reinstatement, or reemployment, as applicable.
    c. To disclose information to any source (e.g., references, 
employers, educational institutions or applicant/appellant review panel 
members) from which additional information is requested (to the extent 
necessary to identify the individual, inform the source of the 
purpose(s) of the request, and to identify the type of information 
requested), when necessary to obtain information relevant to an agency 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the conducting of security or 
suitability investigation of an individual, the classifying of jobs, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit.
    Change ``Assistant Director, Office of Administrative Law Judges, 
Career Entry Group'' to read ``Director, Administrative Law Judges 
Office, Employment Service.''
OPM/CENTRAL-7
    Delete current entry; insert:
    This system includes the following kinds of records: Garnishment 
documents; administrative appeals; investigative reports; retirement 
records; official personnel records; documentation of litigation 
including complaints, answers, motions, briefs, orders, and decisions; 
claims and supporting documentation submitted under the Federal Tort 
Claims Act and the Military Personnel and Civilian Employees Claims 
Act, together with correspondence and records of settlement; and final 
administrative and judicial determinations.
    Delete current entry; insert:
    These records are maintained to defend OPM against lawsuits and to 
settle administrative claims brought against OPM or OPM employees.
    Delete current entry, insert:
    Routine uses 1 through 10 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To any source where necessary to obtain information relevant to 
an OPM decision or action involved in one of the purposes for 
maintenance of the system.
    b. To the insurance carrier of an employee, or a claimant against 
OPM under the Federal Tort Claims Act or the Military Personnel and 
Civilian Employees Claims Act in order to determine the proper 
assignment of any liability.
OPM/CENTRAL-8
    Change ``regional and area offices'' to read ``field service 
offices.''
    Delete current entry, insert:
    Routine uses 1, and 3 through 10, of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To disclose information to the Office of Management and Budget 
at any stage in the legislative coordination and clearance process in 
connection with private relief legislation as set forth in OMB Circular 
No. A-19.
    b. To disclose information to an agency, subject to law, rule, or 
regulation enforced by OPM, having been found in violation of such law, 
rule or regulation, in order to achieve compliance with OPM 
instructions.
    c. To disclose information to Federal agencies (e.g., Department of 
Justice) in order to obtain advice and recommendations concerning 
matters on which the agency has specialized experience or particular 
competence, for use by OPM in making required determinations under the 
Freedom of Information Act of the Privacy Act of 1974.
    d. To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose of the request, and to 
identify the type of information requested), where necessary to obtain 
information relevant to an OPM decision concerning a Privacy or Freedom 
of Information Act request.
    e. To disclose to the Federal agency involved, an OPM decision on 
an appeal from an initial denial of a request involving OPM-controlled 
records.
    Change ``appropriate Regional Director'' to read ``appropriate 
Field Service Office Director.''
OPM/CENTRAL-9
    In subparagraph a., change ``Investigations Group'' to read 
``Investigations Service.''
    Delete current subparagraph c, insert:
    c. Title 22, U.S.C., sections 2519 and 2585.
    Delete current entry, insert:
    Routine uses 4 through 10 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To designated officers and employees of agencies, offices, and 
other establishments in the executive, legislative, and judicial 
branches of the Federal Government, having a need to evaluate 
qualifications, suitability, and loyalty to the United States 
Government and/or a security clearance or access determination.
    b. To designated officers and employees of agencies, offices, and 
other establishments in the executive, 

[[Page 63085]]
legislative, and judicial branches of the Federal Government, when such 
agency, office, or establishment conducts an investigation of the 
individual for purposes of granting a security clearance, or for the 
purpose of making a determination of qualifications, suitability, or 
loyalty to the United States Government, or access to classified 
information or restricted areas.
    c. To designated officers and employees of agencies, offices, and 
other establishments in the executive, judicial, or legislative 
branches of the Federal Government, having the responsibility to grant 
clearances to make a determination regarding access to classified 
information or restricted areas, or to evaluate qualifications, 
suitability, or loyalty to the United States Government, in connection 
with performance of a service to the Federal Government under a 
contract or other agreement.
    d. To the intelligence agencies of the Department of Defense, the 
National Security Agency, the Central Intelligence Agency, and the 
Federal Bureau of Investigation for use in intelligence activities.
    e. To any source from which information is requested in the course 
of an investigation, to the extent necessary to identify the 
individual, inform the source of the nature and purpose of the 
investigation, and to identify the type of information requested.
    f. To the appropriate Federal, State, local, tribal, foreign, or 
other public authority responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order where 
OPM becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    g. To an agency, office, or other establishment in the executive, 
legislative, or judicial branches of the Federal Government, in 
response to its request, in connection with the hiring or retention of 
an employee, the issuance of a security clearance, the conducting of a 
security or suitability investigation of an individual, the classifying 
of jobs, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to the requesting agency's 
decision on the matter.
    h. To provide information to a congressional office from the 
records of an individuals in response to an inquiry from the 
congressional office made at the request of that individual. However, 
the investigative file, or parts thereof, will only be released to a 
congressional office if OPM receives a notarized authorization or 
signed statement under 28 U.S.C. 1746 from the subject of the 
investigation.
    i. To the Office of Management and Budget at any stage in the 
legislative coordination and clearance process in connection with 
private relief legislation as set forth in OMB Circular No. A-19.
    j. To disclose information to contractors, grantees, experts, 
consultants, or volunteers performing or working on a contract, 
service, or job for the Federal Government.
    Delete current subparagraph b, insert:
    b. Hard copy records are destroyed by shredding and recycling, and 
computerized records are destroyed by electronic erasure.
    Delete current entry, insert: Associate Director Investigations 
Service, Office of Personnel Management, PO Box 886, Washington, DC 
20044-0886.
OPM/CENTRAL-10
    Delete current entry, insert: Federal Executive Institute Program 
Participant Records.
    Change zip code from 22901 to 22903-4899.
    Change ``attended long term programs'' to read ``attended 
programs.''
    Delete current entry; insert:
    This system contains information supplied by the sponsoring agency 
and the program participant, including application and consent forms, 
supporting correspondence, class rosters and directories. The records 
contain the name, position title, office address and telephone number, 
FEI program attended, and, with the approval of the individual, home 
address and telephone number of program participants.
    Delete current entry; insert:
    The records are used by FEI staff to administer the program, to 
promote program participant interaction, and by FEI program 
participants to maintain contact with other participants. These records 
may be used to locate individuals for personnel research.
    Delete current entry, insert:
    Routine uses 1 through 10 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To disclose information to Federal agencies to assist them in 
planning for executive development programs.
    b. To provide information to the FEI Alumni Association for the 
purpose of mailing association materials to an alumni's home or 
business address.
    Delete current entry, insert:
    Records are maintained in hard copy and automated form.
    Delete current entry; insert:
    Records kept by FEI officials are maintained in a secured area with 
access limited to those authorized personnel at FEI whose duties 
require access. Distribution of information is limited to FEI program 
participants and specified recipients. In addition:
    a. At the request of the individual, his or her home address and 
telephone number will not be released; and
    b. At the request of the employing agency, information relating to 
the individual's status (i.e., position title) will not be released.
    Delete current entry; insert:
    A new records schedule is in the process of being approved by the 
National Archives and Records Administration, to provide for 
destruction of application files after a maximum of 3 years, and the 
destruction of consent forms after five years. The automated data base 
of participant information will be destroyed when no longer needed for 
administrative purposes.
    Change ``Registrar'' to read ``Director, Office of Executive 
Resources.'' Change zip code from ``22901'' to ``22903-4899.''
    Delete current entry; insert:
    Individuals wishing to inquire whether this system contains 
information about them should contact the system manager. Individuals 
must furnish the following for their records to be located and 
identified: 

[[Page 63086]]

    a. Name.
    b. Agency.
    c. FEI program attended and dates.
    Delete current entry; insert:
    Individuals wishing to request access to their records should 
contact the system manager. Individuals must furnish the following for 
their records to be located and identified:
    a. Name.
    b. Agency.
    c. FEI program attended and dates.
    Add new subparagraph b as follows:
    b. Employing agency.
OPM/CENTRAL-11
    Change ``Human Resources Development Group'' to read ``Workforce 
Training Service.''
    Delete current entry, insert:
    Routine uses 1, 3, 4, and 7 through 10 of the Prefatory Statement 
at the beginning of OPM's system notices apply to the records 
maintained within this system. The routine uses listed below are 
specific to this system of records only:
    a. To refer candidates to Federal agencies for employment 
consideration.
    b. To refer candidates to State and local governments, 
congressional offices, international organizations, and other public 
offices with permission of the candidates, for the purpose of 
employment consideration.
    c. To refer interns for consideration for reassignment and 
promotion within the employing agencies.
    d. As a data source for management information of summary 
descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained, or for 
related personnel research functions or manpower studies, or to locate 
individuals for personnel research.
    e. To request information from a Federal, State, or local agency 
maintaining civil, criminal, or other information relevant to an agency 
decision concerning the hiring or retention of a candidate.
    f. To provide an educational institution with information on an 
appointment of a recent graduate to a Federal position at a certain 
grade level.
    Change ``Director, Human Resources Development Group'' to read 
``Associate Director, Workforce Training Service.''
OPM/CENTRAL-12 [Reserved]
OPM/CENTRAL-13
    Delete current entry, insert: Office of Executive Resources, Office 
of Personnel Management, 1900 E Street, NW., Washington, DC 20415-0001.
    Delete current entry; insert:
    Current and former appointees in the Senior Executive Service; 
current and former incumbents of Executive Schedule, Scientific and 
Professional research and development, Senior Level, Board of Contract 
Appeals, and similar positions; former incumbents of General Schedule 
16-18 positions; and participants in and graduates of OPM-approved 
agency Senior Executive candidate development programs.
    a. Delete current entry; insert:
    a. Demographic, appointment, and assignment information (e.g., 
name, office address, date of birth, Social Security Number, sex, race 
and ethnic designation, titles of positions, pay rates, and types of 
appointments).
    c. Delete current entry; insert:
    c. Determinations on nominees for Meritorious and Distinguished 
Presidential Rank awards.
    e. Delete current entry; insert:
    e. Information on performance of executives (e.g., performance 
ratings, performance awards, and incentive awards).
    h. Delete current entry; insert:
    h. Information concerning the reason(s) why an individual leaves an 
executive position (e.g., retired, resigned, to enter private industry, 
to work for a State government, or removed during probation or after 
because of performance).
    i. Delete current entry; insert:
    i. Information about the recruitment of individuals for executive 
positions (e.g., recruited from another Federal agency or from outside 
the Federal service).
    Delete current entry; insert:
    5 U.S.C. Sections 2101 through 2103; 3104; 3131 through 3136; 3324; 
3325; 3391 through 3397; 3591 through 3596; 4311 through 4315; 4507; 
5108; 5381 through 5385; 5407; 5752 through 5754; and 7541 through 
7543.
    a. Delete current entry; insert:
    a. Assist OPM in carrying out its responsibilities under title 5, 
U.S. Code, and OPM rules and regulations promulgated thereunder, 
including the allocation and establishment of SES, Senior Level, and 
Scientific and Professional research and development positions; 
development of qualification standards for SES positions, establishment 
and operation of one or more qualifications review boards, 
establishment of programs to develop candidates for and incumbents of 
executive positions, and development of performance appraisal systems.
    c. Delete entry; insert:
    c. Provide data used in policy formulation, program planning and 
administration, research studies, and required reports regarding the 
Governmentwide executive program.
    Routine uses 1 through 5, and 7 through 11, of the Prefatory 
Statement at the beginning of OPM's system notices apply to the records 
maintained within this system. The routine uses listed below are 
specific to this system of records only:
    a. To identify and refer qualified current or former Federal 
employees to Federal agencies for executive vacancies.
    b. To refer qualified current or former Federal employees or 
retirees to State and local governments and international organizations 
for employment considerations.
    c. To provide an employing agency with extracts from the records of 
that agency's employees in the system.
    d. To provide information required in the annual report to Congress 
mandated by 5 U.S.C. 3135 and elsewhere, regarding positions in the SES 
and the incumbents of these positions.
    e. By OPM to locate individuals for personnel research or survey 
response and in the production of summary descriptive statistics and 
analytical studies in support of the functions for which the records 
are collected and maintained, or for related work force studies. While 
published studies do not contain individual identifiers, in some 
instances the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference.
    f. To disclose information to any member of an agency's Performance 
Review Board or other board or panel (e.g., one convened to select or 
review nominees for awards of merit pay increases), when the member is 
not an official of the employing agency; information would then be used 
for the purposes of approving or recommending 

[[Page 63087]]
selection of candidates for executive development programs, issuing a 
performance appraisal rating, issuing performance awards, nominating 
for Meritorious and Distinguished Executive ranks, and removal, 
reduction-in-grade, and other personnel actions based on performance.
    g. To provide information to the White House on executives with 
noncareer appointments in the Senior Executive Service, in positions 
formerly in the General Schedule filled by noncareer executive 
assignments, in excepted positions paid at Executive Schedule pay 
rates, and in positions in the Senior Level pay system or other pay 
systems equivalent to those described which are filled by Presidential 
appointment or excepted from the competitive service because they are 
of a confidential or policy-determining character.
    Delete current entry; insert:
    Records are retained for varying lengths of time, in accordance 
with disposition schedules approved by NARA. Disposal of manual records 
is by shredding or burning, electronic databases are erased.
    Delete current entry, insert: Director, Office of Executive 
Resources, Office of Personnel Management, 1900 E Street, NW., 
Washington, DC 20415-0001.
OPM/CENTRAL-14
    Routine uses 1 through 11 of the Prefatory Statement at the 
beginning of OPM's system notices apply to the records maintained 
within this system. The routine uses listed below are specific to this 
system of records only:
    a. To disclose records to appropriate Federal, State and local 
agencies if necessary and relevant to administering Federal financial 
or nonfinancial assistance programs or benefits.
    b. To disclose records for performance of a Federal duty to a State 
or local agency, or financial institution.
    c. To disclose information on excluded health care providers to 
other persons involved in or affected by the action.
    d. To disclose information to agencies or organizations that 
license, certify, regulate, investigate, or prosecute persons or 
organizations that provide health-related services or items to 
determine possible disqualifying actions, practices, or conditions.

[FR Doc. 95-29879 Filed 12-7-95; 8:45 am]
BILLING CODE 6325-01-P