[Federal Register Volume 60, Number 227 (Monday, November 27, 1995)]
[Notices]
[Pages 58326-58329]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-28854]
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DEPARTMENT OF COMMERCE
Bureau of the Census
[Docket No. 950807204-5204-01]
Standards for Address Lists: Public Law 103-430
AGENCY: Bureau of the Census, Commerce.
ACTION: Notice of Final Program.
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SUMMARY: In accordance with Public Law (Pub. L.) 103-430, ``The Census
Address List Improvement Act of 1994,'' the Census Bureau will accept
address
[[Page 58327]]
lists from States,1 tribal governments, and local units of general
purpose government,2 as well as from metropolitan planning
organizations and other regional planning agencies (referred to
hereafter as ``tribal and local governments'') for the purpose of
building and updating a nationwide address list called the Master
Address File (MAF). The Census Bureau is developing the MAF to document
the address of every living quarters in the United States and its
territories and will use it to implement the full range of Census
Bureau statistical programs. The Census Bureau will begin accepting
address lists from tribal and local governments (``address lists'') in
October 1995. Following Census Bureau review and processing of these
address lists, the Census Bureau will provide detailed information to
the submitting tribal or local government documenting the actions taken
regarding each address. The program for using address lists to build
the MAF and keep it up to date is referred to as the Program for
Address List Supplementation (PALS). The Census Bureau issued a Notice
of Proposed Program and Request for Comments in the Federal Register,
(60 FR 45137) on Wednesday, August 30, 1995. That notice solicited
comments on the proposed Standards for Address Lists. The Census Bureau
did not receive comments on the Federal Register Notice and now invites
tribal and local governments to participate in the PALS.
\1\ The term ``State'' includes the District of Columbia, the
Commonwealth of Puerto Rico, the Commonwealth of the Northern
Mariana Islands, American Samoa, Guam, the Virgin Islands of the
United States, and any other territory or possession of the United
States.
\2\ As defined in Section 184 of Title 13, United States Code,
the term ``local units of general purpose government'' means the
government of a county, municipality, township, Indian tribe, Alaska
Native village, parish, borough, or other unit of government other
than a state.
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FOR FURTHER INFORMATION CONTACT: Vic Meiller, Geography Division,
Bureau of the Census, Washington, D.C., telephone (301) 457-1106, or e-
mail to ``[email protected].''
SUPPLEMENTARY INFORMATION: Later in the decade, the Census Bureau will
provide relevant portions of the MAF to ``Census Liaisons'' designated
by tribal and local governments for their review and concurrence in
conjunction with the 2000 census (a process herein referred to as ``MAF
review''), consistent with the confidentiality provisions of Title 13,
United States Code, as specified in Pub. L. 103-430. Further, the
Office of Information and Regulatory Affairs within the Federal Office
of Management and Budget, in consultation with the Census Bureau, will
develop an appeals process for Pub.L. 103-430 activities. Because the
plan for these future activities is under development, the timetable
for the activities described in this notice is tentative. Future
notices (to be published by late 1996) will announce and seek comments
on a detailed timetable for all address list improvement activities,
information on Census Bureau processes for verifying addresses, and the
substantive details of the appeals process.
The Census Bureau will begin accepting and processing address lists
containing city-style addresses (such as, those with house number-
street name addresses) beginning in October 1995. The Census Bureau
will publish standards and a timetable for processing lists containing
noncity-style addresses (those with rural route and box number, P.O.
Box number, or general delivery addresses) in a future notice (to be
published by late 1996). As address lists change due to deletions,
corrections, and additions, the Census Bureau will accept second and
subsequent submissions on a continuous basis, and process them as
resources permit.
The Census Bureau will attempt to use the most recent address
information provided by a tribal or local government to conduct each
subsequent census and survey, regardless of when that government
provides it. Before the 2000 decennial census, the Census Bureau will
seek to reach agreement with tribal and local officials--through
processes of list matching, address verification, MAF review by the
designated Census Liaisons, and Census Bureau feedback on results--
about the inventory of living quarters addresses within their
jurisdictions. Addresses on address lists submitted to the Census
Bureau by mid-calendar year 1998 (exact date to be determined and
announced later) will be included in the full set of processes for MAF
review described above. This MAF review process will provide an
important opportunity for the designated Census Liaisons to check the
Census Bureau's geographic assignment of each residential address
within governmental unit boundaries and individual census blocks.
Addresses on address lists submitted to the Census Bureau by the first
quarter of 1999 (exact date to be determined and announced later) also
will be eligible for the appeals process called for in Pub. L. 103-430.
Between the first quarter of 1999 and the date for the 2000 census, the
Census Bureau will accept and process address lists only to the extent
they can be verified in other 2000 census operations. Addresses on
lists submitted after that date will not be eligible for the Pub. L.
103-430 appeals process. These late submissions will be most productive
in helping the Census Bureau include in the census all housing units in
existence as of the census date when tribal and local governments have
previously submitted address lists.
To effectively use the addresses contained on address lists to
build and update the MAF, and to provide meaningful feedback to the
tribal and local list providers, the Census Bureau must determine a
geographic location for each address. The Census Bureau will do this
through an automated match to its geographic support system, the
Topologically Integrated Geographic Encoding and Referencing [TIGER]
data base. If the Census Bureau is unable to determine a geographic
location for an address, it will request that the submitting tribal or
local government supply an address range and street location for the
individual address. The Census Bureau can provide maps for this
purpose. For new addresses submitted after the first quarter of 1999
and before the date for the 2000 census, the Census Bureau requests
that the tribal or local government provide this map location
information for all such new addresses at the time the address lists
are submitted.
The Census Bureau will conduct procedures to independently verify
all addresses it adds to the MAF from address lists (for example,
through matches to address information from the U.S. Postal Service,
other independent sources, or its own field operations) and will remove
from the MAF those addresses for which it cannot find confirming
evidence.
The Census Bureau will treat all address information received from
tribal and local governments as confidential, pursuant to Title 13,
United States Code, in accordance with Public Law 103-430; this does
not limit in any manner the right of the tribal or local government to
use its own address information, nor does it preclude the Census Bureau
from providing detailed feedback to the submitting jurisdiction about
the Census Bureau's disposition of addresses on its lists.
Standards for Address Lists Used in Conjunction With Public Law 103-430
The basic standards proposed in Section 1, below, describe the
address list characteristics that will enable the Census Bureau to use
the tribal and local address information. Address lists that also meet
the supplemental standards specified in Section 2, below, will improve
the Census Bureau's
[[Page 58328]]
ability to process the information in a timely manner and will improve
the match rate between the addresses on those lists and the addresses
in the MAF. Along with other factors, such as when the address lists
are received, the Census Bureau will consider the extent to which each
address list meets these standards in setting priorities for
processing.
1. Basic Standards
The following basic standards apply to all address lists that a
tribal or local government plans to submit to the Census Bureau as part
of the PALS.
a. Addresses must accurately reflect residential units existing at
the time of submission. The definition of ``residential unit'' includes
housing units in single- or multiple-occupancy structures and in group
living quarters where unrelated individuals share the facilities of a
structure. Group living quarters include residential units such as
college dormitories, orphanages, nursing homes, military barracks,
prisons, and large rooming or boarding houses.
A housing unit is a house, an apartment, a group of rooms, or a
single room that is occupied as a separate living quarters or, if
vacant, intended for occupancy as a separate living quarters. A
separate living quarters is one in which the occupants live and eat
separately from other people in the building and for which the
occupants have direct access from outside the building or through a
common hall.
b. City-style addresses must show the basic street address (such
as, house number and street name). The street name must include
applicable street directional and street type indicators (for example,
``105 S MAIN ST NW'').
c. For jurisdictions that have converted from a rural-style to a
city-style address system, or that have replaced one city-style system
with another city-style system, the addresses must reflect the current
system. (See also related non-mandatory standards.) File documentation
and the address list must indicate whether the current address system
is recognized for mail delivery by the U.S. Postal Service (USPS).\3\
\3\ For address lists wherein the city-style addresses are not
recognized for mail delivery, the feedback provided by the Census
Bureau will be on a different schedule and will lack the same level
of detail as where the addresses are used for mail delivery.
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d. If the address list includes both residential and nonresidential
addresses, it must distinguish between the two. (If an address is used
to identify a unit used for both residential and nonresidential
purposes, it should be identified as ``residential'' or ``mixed use''
for purposes of this standard.)
e. For jurisdictions that include addresses in more than one ZIP
Code, each address record must include the correct and current 5-digit
ZIP Code.
f. Addresses in a multiunit structure must include a unit
designation for each housing unit (for example, ``101 MAIN ST, APT A'')
and a tally of the total number of individual dwelling units located
within the multiunit structure. In addition to (but not instead of) the
basic street address, it is useful for the Census Bureau to receive the
building, apartment, and complex names as well.
If individual unit designations are not available, each address
record must include descriptive information that identifies the
addresses for multiunit structures separately from those addresses for
single-unit structures. The options described below are in preferential
order.
(1) When the address list has in its inventory only one record
representing a multiunit structure:
i. Include as part of each address record a tally of the total
number of individual dwelling units located within the multiunit
structure.
ii. Include as part of each address record a single character
signifying that it represents a multiunit structure (for example,
``M'').
(2) When the address list includes a unique record for every
individual unit, but does not contain distinguishing unit designations,
mark each such record with a single character flag signifying that it
represents an individual unit in a multiunit structure (for example,
``I'').
g. Tribal and local governments must provide with each address list
documentation describing the file specifications, record layout
(including field names, descriptions, character positions, and/or field
delimiters), and data elements for each record in the address list,
along with a description of the source of the address information.
2. Supplemental Standards
The following supplemental standards set forth desirable
characteristics for address lists that a tribal or local government
plans to submit to the Census Bureau as part of the PALS.
a. Address lists are most useful when they are submitted in a
computer-readable format, using one of the following media: PC floppy
disk, CD-ROM, 8-mm tape, or 9-track magnetic tape (no label with 1,600
or 6,250 BPI density). All media casings should have external labels
that clearly identify the data contained and the name of the tribal or
local government.
b. Computer-readable address lists are most useful when they are
submitted using the file specifications and content format specified
below:
(1) ASCII files with fixed length records.
(2) Separate records for each residential unit with an end-of-
record indicator appropriate to the submitting government's operating
system.
(3) Arrange the file content as:
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Character position Field
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1-5............................... 5-digit ZIP Code.
6-77.............................. Street Address, including house
number, street name, and within-
structure designation.
78................................ Multiunit Indicator (a flag
signifying whether or not the
address record pertains to a
multiunit structure; use for the
situation represented by Item
1f(1)ii OR 1f(2)).
79-82............................. Multiunit Tally, right justified
(the total number of units sharing
the basic street address
represented on the record; see Item
1f(1)i).
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Optional Fields, With Suggested Positioning
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83-102............................ Post Office Name.
103-104........................... 2-character USPS State Abbreviation
or 2-digit FIPS State Code.
105-107........................... 3-digit FIPS County Code.
108-111........................... USPS Plus-4 add-on code.
112-end........................... Other Descriptive Information (for
example, a single character
indicator that distinguishes
between addresses used for mail
delivery and those that are not
(Item 1c); a single character
indicator that distinguishes
between residential, nonresiden-
tial, and ``mixed use'' (Item 1d);
a building name address (Item
2b(5)); the superseded address
where a new address system has been
put in place (Item 2b(6)); a single-
character indicator that
distinguishes between address
records that are corrections,
deletions, and additions (item 2g);
and for those address records
incorporating a correction from a
previous address list submission,
the old information (item 2g)).
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The Street Address field (character positions 6-77) can be
shortened if no address record requires the full allotted space. In
order to save space, the tribal or local government may shorten each
address record by reducing the size of the Street Address field,
eliminating the optional fields, or repositioning the optional fields.
Regardless of data
[[Page 58329]]
format used, basic standard 1g requires that the tribal or local
government document the file specifications, record layout, and data
elements for each record in the address list.
The Street Address field should contain only the indicated
information. It is highly desirable that this field NOT include person-
name information, post office name, or state abbreviations.
(4) Files that have the components of the Street Address stored in
separate fields should include documentation that defines the subfields
within the Street Address field (character positions 6-77) and the
position of each component of the address in their appropriate
subfields. Please ensure that the documentation accurately describes
the field arrangement.
(5) For residential units that are identified by both a house
number-street name address and a building name address, it is most
useful to have the house number-street name address in the Street
Address field and the equivalent building name address in the Other
Descriptive Information field. When the house number-street name
address is unavailable, either place the building name address in the
Street Address field or in the Other Descriptive Information field.
Whichever is the case, please ensure that the documentation accurately
describes the file content arrangement.
(6) In addition to providing computerized address list and
documentation, it is very helpful for the tribal or local government to
submit a hard-copy document containing a representative sample of
address records.
c. For jurisdictions in which all addresses are in a single 5-digit
ZIP Code, each address record should include the 5-digit ZIP Code.
d. Append the 4-digit USPS Plus-4 add-on code, along with the 5-
digit ZIP Code, to each address record, if available.
e. If a tribal or local government is submitting information from
more than one address list, it should consolidate and unduplicate the
address lists before submitting them to the Census Bureau. Otherwise,
the submitting government should specify the sequence in which the
Census Bureau should process the multiple lists.
f. For jurisdictions that have changed address systems during the
preceding five years, each address record should include both the
current address and the superseded address.
g. For second or subsequent address list submissions, it is
preferable that the new address lists include only additions,
deletions, and corrections to the original list(s). Provide an
indicator (diagnostic flag) that will distinguish between the new
address records (for example, ``N''), records from an earlier list that
now should be deleted (such as, ``D''), and the corrected records (such
as, ``C''). For address records requiring corrections, provide the
original depiction of the address in the Other Descriptive Information
space allotment (character positions 112-end); this will significantly
help the Census Bureau's efforts to identify and remove the superseded
version of the address and avoid delivery of more than one
questionnaire to the same household.
Dated: November 13, 1995.
Martha Farnsworth Riche,
Director, Bureau of the Census.
[FR Doc. 95-28854 Filed 11-24-95; 8:45 am]
BILLING CODE 3510-07-P