[Federal Register Volume 60, Number 220 (Wednesday, November 15, 1995)]
[Rules and Regulations]
[Pages 57343-57346]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-28107]



=======================================================================
-----------------------------------------------------------------------

POSTAL SERVICE

39 CFR Parts 224, 261, 262, 263, 264, 265, 266, 267 and 268


Release of Information and Records Management

AGENCY: Postal Service.

ACTION: Final rule.

-----------------------------------------------------------------------

SUMMARY: This rule revises organizational names and titles contained in 
Postal Service regulations relating to the policies for the release of 
information and records management. These names and titles changed as a 
result of agency restructuring. The revisions reflect to whom the 
public should address issues relating to the release of information and 
records management. This action will bring organizational mentions in 
agency regulations up to date with the current structure of the Postal 
Service.

EFFECTIVE DATE: December 15, 1995.

FOR FURTHER INFORMATION CONTACT: Betty Sheriff, Records, (202) 268-
2608.

SUPPLEMENTARY INFORMATION: As a result of an agency restructuring, 
Postal Service regulations governing the release of information and 
records management contain outdated organizational names and titles. 
This 

[[Page 57344]]
rule will revise those names and titles to show the current 
organization and official responsible for release of information and 
records management functions.

List of Subjects

39 CFR Part 224

    Organizations Reporting Directly to the Postmaster General.

39 CFR Part 261

    Records and information management.

39 CFR Part 262

    Records and information management definitions.

39 CFR Part 263

    Records retention and disposition.

39 CFR Part 264

    Vital records.

39 CFR Part 265

    Release of information.

39 CFR Part 266

    Privacy of information.

39 CFR Part 267

    Protection of information.

39 CFR Part 268

    Privacy of information--employee rules of conduct.

    For the reasons set out in this notice, 39 CFR parts 224 and 261 
through 268 are amended as set forth below.

PART 224--ORGANIZATIONS REPORTING DIRECTLY TO THE POSTMASTER 
GENERAL

    1. The authority citation for part 224 continues to read as 
follows:

    Authority: 39 U.S.C. 203, 204, 401(2), 403, 404, 409, 1001, 
Inspector General Act of 1978, as amended (Pub. L. 95-452, as 
amended), 5 U.S.C. App. 3.


Sec. 224.1  [Amended]

    2. Sections 224.1(a) and 224.1(f) are amended by removing the words 
``Records Officer'' and adding, in their place, the words ``Records 
Office''.


Sec. 224.2  [Reserved]

    3. Section 224.2 is added and reserved.

PART 261--RECORDS AND INFORMATION MANAGEMENT

    4. The authority citation for part 261 continues to read as 
follows:

    Authority: 39 U.S.C. 401.


Sec. 261.2  [Amended]

    5. Section 261.2(b) is amended by removing the words ``39 CFR 
224.3(b) assigns to the Postal Service Records Officer, located under 
the Senior Assistant Postmaster General, Finance Group,'' and adding, 
in their place, the words ``39 CFR 224.1(f) assigns to the Postal 
Service Records Office, located under Finance''.
    6. Section 261.4(a) is revised to read as follows:


Sec. 261.4  Responsibility.

    (a) The Manager, Payroll Accounting and Records, administers the 
Postal Service records and information management program through a 
Headquarters organizational component and records office coordinators 
in the finance function of area and district offices.
* * * * *

PART 262--RECORDS AND INFORMATION MANAGEMENT DEFINITIONS

    7. The authority citation for part 262 continues to read as 
follows:

    Authority: 39 U.S.C. 401; 5 U.S.C. 552a.


Sec. 262.2  [Amended]

    8. Section 262.2(b) is amended by removing the words ``Records 
Officer'' and adding, in their place, the words ``Manager, Payroll 
Accounting and Records''.
    9. Section 262.2(c) is amended by removing the words ``an Assistant 
Postmaster General'' and adding, in their place, the words ``a Vice 
President''.


Secs. 262.4 and 262.5  [Amended]

    10. Sections 262.4(a), 262.4(b), and 262.5(d)(2) are amended by 
removing the words ``Records Officer'' and adding, in their place, the 
words ``Records Office''.

PART 263--RECORDS RETENTION AND DISPOSITION

    11. The authority citation for part 263 continues to read as 
follows:

    Authority: 39 U.S.C. 401.


Sec. 263.3  [Amended]

    12. Section 263.3(a) is amended by removing the words ``Records 
Officer'' and adding, in their place, the words ``Records Office''; and 
by removing the word ``he'' and adding, in its place, the words ``that 
office''.


Sec. 263.5  [Amended]

    13. Section 263.5 is amended by removing the words ``Records 
Officer'' and adding, in their place, the words ``Records Office''.
    14. Section 263.6 is added to read as follows:


Sec. 263.6  Inquiries.

    Inquiries regarding records retention and disposal should be 
directed to the Manager, Payroll Accounting and Records, U.S. Postal 
Service, 475 L'Enfant Plaza SW, Washington, DC 20260-5243, or, by 
telephone, to the Records Specialist, telephone number (202) 268-4869.

PART 264--VITAL RECORDS

    15. The authority citation for part 264 continues to read as 
follows:

    Authority: 39 U.S.C. 401.

    16. Section 264.3(a) and (b) is revised to read as follows:


Sec. 264.3  Responsibility.

    (a) Manager, Payroll Accounting and Records. The Manager, Payroll 
Accounting and Records, is responsible for categorizing records as 
vital and shall establish and maintain the vital records program, 
insofar as rights and interests records are concerned, and ensure 
compliance with supportive procedures.
    (b) Chief Postal Inspector. As the Postal Service's Emergency 
Coordinator, the Chief Postal Inspector (with the assistance of 
Headquarters and Regional Emergency Coordinating Committees and the 
advice of the Records Office) shall establish and maintain a program to 
ensure that emergency operating records are available at predesignated 
off-site locations for use during a national emergency.
* * * * *


Sec. 264.4  [Amended]

    17. Section 264.4 is amended by removing the words ``Records 
Officer'' and adding, in their place, the words ``Records Office''.

PART 265--RELEASE OF INFORMATION

    18. The authority citation for part 265 continues to read as 
follows:

    Authority: 5 U.S.C. 552; 39 U.S.C. 401, 403, 410, 1001, 2601; 5 
U.S.C. App. 3.

    19. Section 265.3(b) is revised to read as follows:


Sec. 265.3  Responsibility.

* * * * *
    (b) Freedom of Information/Privacy Acts Officer. The USPS Freedom 
of Information/Privacy Acts Officer, under the Manager, Payroll 
Accounting and Records, is responsible for the overall 

[[Page 57345]]
administration of this part, including the issuance of detailed 
instructions to custodians.
* * * * *
    20. Section 265.4 is revised to read as follows:


Sec. 265.4  Inquiries.

    Inquiries regarding the availability of Postal Service records 
should be directed to the appropriate records custodian. If the 
appropriate records custodian is not known, inquiries should be 
directed to the USPS Freedom of Information/Privacy Acts Officer, U.S. 
Postal Service, 475 L'Enfant Plaza SW, Washington, DC 20260-5243, 
telephone number (202) 268-2608.


Sec. 265.6  [Amended]

    21. Section 265.6(a)(2) is amended by removing the words ``Law 
Department'' and adding, in their place, the words ``General Counsel''.


Secs. 265.6, 265.9, 265.9, and 265.10  [Amended]

    22. In the following places, remove the words ``Records Officer'' 
and add, in their place, the words ``Records Office'':
    (a) Section 265.6(b) introductory text;
    (b) Section 265.9(b)(2)(ii);
    (c) Section 265.9(g)(4); and
    (d) Section 265.10.


Secs. 265.6, 265.7, and 265.7  [Amended]

    23. In the following places, remove the words ``Regional Counsel'' 
and add, in their place, the words ``Chief Field Counsel'':
    (a) Section 265.6(d)(3)(i);
    (b) Section 265.7(b)(1); and
    (c) Section 265.7(b)(4).


Sec. 265.7  [Amended]

    24. Section 265.7(a)(2) is amended as follows:
    (a) By removing the words ``USPS Records Officer, U.S. Postal 
Service, Washington, DC 20260-5010, telephone (202) 268-2924'' and 
adding, in their place, the words ``USPS Freedom of Information/Privacy 
Acts Officer, U.S. Postal Service, 475 L'Enfant Plaza SW, Washington, 
DC 20260-5243, telephone (202) 268-2608'';
    (b) By removing the words ``e.g., sectional center manager, 
district manager, Regional Postmaster General'' and adding, in their 
place, the words ``e.g., district manager, area vice president''; and
    (c) By removing the words ``Records Officer is deemed'' and adding, 
in their place, the words ``Records Office is deemed''.


Sec. 265.11  [Amended]

    25. Section 265.11(a)(4)(ii) is amended by removing the words 
``Regional Postmasters General, Postal Data Center Directors, or 
regional counsels'' and adding, in their place, the words ``Area, 
Information Systems Service Center, or Chief Field Counsel''.


Sec. 265.12  [Amended]

    26. Section 265.12(b)(7) is amended by removing the words ``Records 
Officer, United States Postal Service, 475 L'Enfant Plaza, SW., 
Washington, DC 20260-5240'' and adding, in their place, the words 
``Records Office, U.S. Postal Service, 475 L'Enfant Plaza SW., 
Washington, DC 20260-5243, telephone (202) 268-2608''.

PART 266--PRIVACY OF INFORMATION

    27. The authority citation for part 266 continues to read as 
follows:

    Authority: 39 U.S.C. 401; 5 U.S.C. 552a.

    28. Section 266.3 (a) and (c) are revised to read as follows:


Sec. 266.3  Responsibility.

    (a) Freedom of Information/Privacy Acts Officer. The USPS Freedom 
of Information/Privacy Acts Officer, under the Manager, Payroll 
Accounting and Records, will ensure Postal Service-wide compliance with 
this policy.
* * * * *
    (c) Information System Executive. These managers are responsible 
for reporting to the Records Office the existence or proposed 
development of Privacy Act systems of records. They also must report 
any change that would alter the systems description as published in the 
Federal Register. They establish the relevancy of the information 
within those systems.
* * * * *


Sec. 266.5  [Amended]

    29. Section 266.5(d) is amended by removing the words ``Records 
Officer'' and adding, in their place, the words ``Records Office''.


Sec. 266.6  [Amended]

    30. Section 266.6(a)(1) is amended by removing the words ``Records 
Officer, U.S. Postal Service, Washington, DC 20260-5010'' and adding, 
in their place, the words ``Freedom of Information/Privacy Acts 
Officer, U.S. Postal Service, 475 L'Enfant Plaza SW, Washington, DC 
20260-5243, telephone (202) 268-2608''.
    31. Section 266.6(d) is amended by removing the words ``USPS 
Records Officer'' and adding, in their place, the words ``Freedom of 
Information/Privacy Acts Officer''.


Sec. 266.7  [Amended]

    32. Section 266.7 is amended by removing, in paragraph (a)(4), the 
words ``Records Officer'' and adding, in their place, the words 
``Records Office''; and by removing paragraph (c).


Secs. 266.10, 266.10, 266.10, 266.10 and 266.10  [Amended]

    33. In the following places, remove the words ``Records Officer'' 
and add, in their place, the words ``Freedom of Information/Privacy 
Acts Officer'':
    (a) Section 266.10(a);
    (b) Section 266.10(b);
    (c) Section 266.10(c);
    (d) Section 266.10(d) introductory text; and
    (e) Section 266.10(d)(2).


Sec. 266.10(c)  [Amended]

    34. In Sec. 266.10, the undesignated paragraph following paragraph 
(b) is amended by removing the words ``USPS Records Officer, U.S. 
Postal Service, 475 L'Enfant Plaza SW., Rm 8831, Washington, DC 20260-
5240'' and adding, in their place, the words ``Freedom of Information/
Privacy Acts Officer, U.S. Postal Service, 475 L'Enfant Plaza SW., 
Washington, DC 20260-5243''.

PART 267--PROTECTION OF INFORMATION

    35. The authority citation for part 267 continues to read as 
follows:

    Authority: 39 U.S.C. 401; Pub. L. 93-579, 88 Stat. 1896.

    36. Section 267.3(a) is revised to read as follows:


Sec. 267.3  Responsibility.

    (a) Chief Postal Inspector and Freedom of Information/Privacy Acts 
Officer. The Chief Postal Inspector and the Freedom of Information/
Privacy Acts Officer will ensure within their respective areas of 
jurisdiction:
    (1) Postal Service-wide compliance with this policy and related 
standards and procedures; and
    (2) Implementation of remedial action when violations or attempted 
violations of these standards and procedures occur.
* * * * *
    37. Section 267.5 is amended by revising paragraphs (c)(1) 
introductory text, (c)(1)(i) and (ii) and (c)(1)(vi) to read as 
follows:


Sec. 267.5  National Security Information.

* * * * *
    (c) Responsibility and authority. (1) The Manager, Payroll 
Accounting and Records, serves as the USPS National Security 
Information Oversight Officer. This officer shall: 

[[Page 57346]]

    (i) Conduct an active oversight program to ensure that the 
appropriate provisions of these regulations are complied with;
    (ii) Chair a committee composed of the Manager, Payroll Accounting 
and Records; the Chief Postal Inspector (USPS Security Officer); the 
General Counsel; the Executive Assistant to the Postmaster General; and 
the Director, Operating Policies Office; or their designees, with 
authority to act on all suggestions and complaints concerning 
compliance by the Postal Service with the regulations in this part;
* * * * *
    (vi) Establish, staff, and direct activities for controlling 
documents containing national security information at USPS Headquarters 
and to provide functional direction to the field.
* * * * *


Secs. 267.5 and 267.5  [Amended]

    38. In the following places, remove the words ``USPS Records 
Officer'' and add, in their place, the words ``Manager, Payroll 
Accounting and Records'':
    (a) Section 267.5(c)(2)(i); and
    (b) Section 267.5(c)(3)(v).


Sec. 267.5  [Amended]

    39. Section 267.5(e)(3)(i) is amended by removing the words ``USPS 
Records Officer, U.S. Postal Service, Washington, DC 20260-5010'' and 
adding, in their place, the words ``Manager, Payroll Accounting and 
Records, U.S. Postal Service, 475 L'Enfant Plaza SW, Washington, DC 
20260-5243''.

PART 268--PRIVACY OF INFORMATION--EMPLOYEE RULES OF CONDUCT

    40. The authority citation for part 268 is revised to read as 
follows:

    Authority: 39 U.S.C. 401; 5 U.S.C. 552a.


Sec. 268.1  [Amended]

    41. Section 268.1(b) is amended by removing the words ``Records 
Officer'' and adding, in their place, the words ``Freedom of 
Information/Privacy Acts Officer''.
Stanley F. Mires,
Chief Counsel, Legislative.
[FR Doc. 95-28107 Filed 11-14-95; 8:45 am]
BILLING CODE 7710-12-P