[Federal Register Volume 60, Number 217 (Thursday, November 9, 1995)]
[Notices]
[Pages 56769-56777]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X95-91109]




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Financial Management Service

Treasury/FMS .001
     Administrative Records--Treasury/Financial Management Service.
     Financial Management Service, U.S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Room 135, 
Hyattsville, MD 20782. Also, please see appendix I.
     Financial Management Service personnel.
     (1) Motor Vehicle Drivers Permits. (2) Motor Vehicle Accident 
Reports. (3) Parking Permits. (4) Distribution List of individuals 
requesting various Treasury publications. (5) Treasury Credentials.
     5 U.S.C. 301.

[[Page 56770]]

     These records and information in the records may be used to: (1) 
Disclose to GSA for drivers permits, parking permits, accident reports, 
and credentials; (2) disclose to GPO for servicing public on Treasury 
publications.
     Hardcopy and microcomputer.
     By name and by Treasury publication.
     Locked containers. Administrative Procedure - names are not given 
to anyone except those who control the listing.
     (1) Motor Vehicle Drivers Permits - destroy 3 years from date of 
separation or 3 years after rescission of authorization. (2) 
Distribution List - destroy one year after declared obsolete. (3) Motor 
Vehicle Accident Reports - six years after closure of the case. (4) 
Parking permits and Treasury Credentials - destroy 3 months after 
return to issuing officer.
     Director, Facilities Management Division, Financial Management 
Service, U.S. Department of the Treasury, Prince George Metro Center 
II, 3700 East-West Highway, Room 127, Hyattsville, MD 20782.
     Inquiries under the Privacy Act of 1974 shall be sent to the 
Disclosure Officer, Financial Management Service, U.S. Department of 
the Treasury, Liberty Center Building, 401 14th St., SW, Washington, DC 
20227. All individuals making inquiries should provide with their 
request as much descriptive matter as is possible to identify the 
particular record desired. The Systems Manager will advise as to 
whether the Service maintains the record requested by the individual.
     Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
     See ``Record access procedures'' above.
     Financial Management Service personnel.
     None.

Appendix to FMS .001

Motor Vehicle Drivers Permits:Prince George Center II3700 East--West 
Highway, Hyattsville, MD 20782
Motor Vehicle Accident Reports:(1) Prince George Metro Center II, 
3700 East--West Highway, Room 135, Hyattsville, MD 20782.(2) Ardmore 
East Business Center 3361-L 75th Avenue Landover, MD 20785
Parking Permits:Prince George Center II3700 East--West Highway, Room 
127Hyattsville, MD 20782
Distribution List:(1) Ardmore East Business Center 3361-L 75th 
Avenue Landover, MD 20785(2) Liberty Center Building 401 14th 
Street, SW, Room 259 Washington, DC 20227
Treasury Credentials:Prince George Metro Center II3700 East--West 
Highway, Room 158-B,Hyattsville, MD 20782.
Treasury/FMS .002
     Payment issue records for regular recurring benefit payments--
Treasury/Financial Management Service.
     Financial Management Service, U.S. Department of the Treasury, 
Liberty Center Building, 401 14th Street, SW, Washington, DC 20227. 
Records maintained in Financial Centers in six Regions: Austin, TX; 
Birmingham, AL; Chicago, IL; Kansas City, KS; Philadelphia, PA; and San 
Francisco, CA. Also maintained in all Federal Record Centers by NARA.
(1) Beneficiaries of Title II of the Social Security Act.
(2) Beneficiaries of Title XVI of the Social Security Act.
(3) Beneficiaries of the Civil Service Retirement System.
(4) Beneficiaries of the Railroad Retirement System.
(5) Beneficiaries of the Department of Veterans Affairs
(6) Holders of Series H and HH Bonds (interest payment).
     Payment issue records for regular recurring benefit payments 
showing name, check number and symbol, or other identification, 
address, account number, payment amount, and date of issuance for each 
of the categories of individuals listed above.
     5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.
     These records and information in the records may be used to: (1) 
Disclose to banking industry for payment verification; (2) disclose to 
Federal investigative agencies, Departments and agencies for whom 
payments are made, and payees; (3) disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (4) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (5) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (6) disclose information to foreign governments in 
accordance with formal or informal international agreements; (7) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (8) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (9) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; and (10) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.

[[Page 56771]]

     Microfilm-magnetic tape for categories of individuals 1 through 6.
     By account number.
     Computer password system, card-key entry system, limited to 
authorized personnel.
     Indefinitely.
     Chief, Disbursing Officer, Financial Management Service, 401 14th 
Street, SW, Washington, DC 20227.
     Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th Street, SW, 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The Systems Manager will advise 
as to whether the Service maintains the record requested by the 
individual.
     Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR, part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
     See``Record access procedures'' above.
     Voucher certifications by Departments and agencies for whom 
payments are made.
     None.
Treasury/FMS .003
     Claims and Inquiry Records on Treasury checks, and International 
claimants--Treasury/Financial Management Service.
     Financial Management Service, U.S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Room 727D, 
Hyattsville, MD 20782.
     (1) Payees and holders of Treasury checks, (2) Claimants awarded 
benefits under the War Claims Act and the International Claims 
Settlement Act of 1949.
     (1) Treasury check claim file: Treasury check, claim of payee with 
name and address, settlement action taken. (2) Awards for claims for 
losses sustained by individuals.
     5 U.S.C. 301; (1) For Treasury check claims - 31 U.S.C. 71 with 
delegation of authority from Comptroller General of the United States; 
(2) International claims - 50 U.S.C. 2012; 22 U.S.C. 1627, 1641, 1642.
     (1) Information is routinely disclosed to endorsers concerning 
checks for which there is liability, Federal agencies, State and local 
law enforcement agencies, General Accounting Office, Congressional 
offices and media assistance offices on behalf of payee claimants. (2) 
International Claims - Information in files is used by claimants 
(awardees) and their representatives, Foreign Claims Settlement 
Commission, and Congressmen. These records and information in the 
records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (4) disclose information to foreign governments in 
accordance with formal or informal international agreements; (5) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (7) To provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, and (8) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.
     (1) Claim file folders, card/paper checks, microfilm, and magnetic 
media. (2) Correspondence files. (3) Claim file folders.
     (1) Name of payee and check number and symbol. (2) Alpha cross-
reference to case number. (3) Name of claimant or alpha reference to 
claim number.
     (1) Secured building, (2) Secured files in secured building.
     (1) Claim files and checks, six years seven months; Microfilm, 
indefinitely. (2) Correspondence files - seven years. (3) Claim file 
folders - indefinitely.
     Category 1: Director, Financial Processing Division, Prince George 
Metro Center II, 3700 East-West Highway, Room 727D, Hyattsville, MD 
20782. Category 2: Director, Funds Management Division, Prince George 
Metro Center II, 3700 East-West Highway, Room 620D, Hyattsville, MD 
20782.
     Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW, 
Washington, DC 20227. All individuals making inquiries should provide 
with 

[[Page 56772]]
their request as much descriptive matter as is possible to identify the 
particular record desired. The Systems Manager will advise as to 
whether the Service maintains the record requested by the individual.
     Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to: Disclosure Officer, Room 341-A, Financial Management Service, 
U.S. Department of the Treasury, 401 14th Street, SW., Washington, DC 
20227. All individuals are urged to examine the rules of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C 
concerning requirements of this Department with respect to the Privacy 
Act of 1974.
     See ``Record access procedures'' above.
     (1) Individual payees of Treasury checks, endorsers of Treasury 
checks, investigative agencies, contesting claimants. (2) Awards 
certified to Treasury for payment by Foreign Claims Settlement 
Commission.
     None.
Treasury/FMS .005
     FMS Personnel Records--Treasury/Financial Management Service.
     Financial Management Service, U.S. Department of the Treasury, 401 
14th ST., SW, Washington, DC 20227; Financial Management Service, U.S. 
Department of the Treasury, Prince George Metro Center II, 3700 East-
West Highway, Hyattsville, MD 20782.
     All Employees of Service (Separated employees - in certain cases) 
and applicants.
     (1) Locator Cards. (2) Incentive Awards Record. (3) Official 
Personnel Folder. (4) Personnel Roster. (5) Logs of SF-52's, (6) 
Correspondence File. (7) Position Listings. (8) Position Descriptions 
with Evaluation Statements. (9) Personnel Management Evaluation Survey 
Reports. (10) Applicant Supply File. (11) Request for Certification 
File. (12) Merit Promotion File. (13) Exit Interview File. (14) 
Performance File. (15) Statistical Reports - retrievable by names: (a) 
Personnel Status Report, (b)Ad Hoc Retiree Report, (c) Monthly EEO 
report, (d) Direct Hire Authority Report, (e) Registers Worked File, 
(f) Statements of Employment and Financial Interest, and (g) Other 
similar files or registers. (16) Training Course Nominations. (17) 
Evaluation of Training Program. (18) Tuition Assistance Files. (19) 
Senior Executive Service Development File. (20) Management Development 
File.
     Executive Order 10561, dated September 13, 1954, Federal Personnel 
Manual, and Title 5 of U.S.C. Code.
     These records and information in the records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, local or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (2) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (4) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (5) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (7) To provide information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114, and (8) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.
     Hard copy and magnetic storage.
     Alphabetically by name; also in some instances by organization, 
then Social Security number.
     Secured building, secured room, and locked cabinets. Non--FMS 
access is limited to investigators from OPM, etc., members of Fair 
Employment staff and Union officials.
     Records are maintained and disposed of in accordance with General 
Records Schedules issued by the National Archives and Records 
Administration.
     Director, Human Resources Division, Financial Management Service, 
U.S. Department of the Treasury, Prince George Metro Center II, 3700 
East-West Highway, Room 113-F, Hyattsville, MD 20782.
     Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW, 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The Systems Manager will advise 
as to whether the Service maintains the record requested by the 
individual.
     Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
     See ``Record access procedures'' above.
     Applicant Personnel Action Forms (SF-50), SF-171 (Completed by 

[[Page 56773]]
    applicant), Payroll Actions References, Educational Institutions, etc.
     None.
Treasury/FMS .007
     Payroll and Pay Administration--Treasury/Financial Management 
Service.
     Financial Management Service, U.S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Room 133, 
Hyattsville, MD 20782.
     All Employees of the Service and Separated Employees.
     (1) Official Payroll Folder (a) Levy and Garnishment Records. (b) 
SF-1192--Savings Bond Authorization. (c) SF-1199A--Allotment of Pay to 
Saving Account. (d) Copies of SF-50--Notification of Personnel Action. 
(e) Withholding Tax Exemptions. (f) Copy of Health Benefit Designation. 
(g) Copy of Life Insurance Forms. (h) Payroll Change Slips. (i) 
Combined Federal Campaign Designations. (j) Copy of SF-1150. (2) Time 
and Attendance Reports (a) SF-71 Request for Leave. (b) Court Leave 
Documents. (c) Request for Advancement of Leave. (3) Payroll 
Comprehensive Listing (a) Current Payment Information. (b) Record of 
Leave Earned and Used. (c) All Deductions from Pay. (d) Personnel 
Information such as Grade, Step, Salary, Title, Date of Birth, Social 
Security Number, Veterans Preference, Tenure, etc. (4) Payroll Control 
Registers.
     Title 5 - Pay, Leave and Allowances.
     Disclosure permitted to Federal Agencies and to State and Local 
Agencies for tax purposes.
     Hard copy, microfiche, and magnetic media.
     By Social Security number.
     Secured building, secured room and locked cabinets.
     Records are stored, maintained and disposed of in accordance with 
General Records Schedules issued by the National Archives and Records 
Administration.
     Director, Human Resources Division, Financial Management Service, 
Prince George Metro Center II, 3700 East-West Highway, Room 113-F, 
Hyattsville, MD 20782.
     Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer , 401 14th St., SW, Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The Systems Manager will advise as to whether the Service 
maintains the record requested by the individual.
     Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer at the address shown above. All 
individuals are urged to examine the rules of the U.S. Department of 
the Treasury published in 31 CFR part 1, subpart C concerning 
requirements of this Department with respect to the Privacy Act of 
1974.
     See ``Record access procedures'' above.
     From individual Service employees.
     None.
Treasury/FMS .008
     Personnel Security Records--Treasury/Financial Management Service.
     Financial Management Service, U. S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Room 158-B, 
Hyattsville, MD 20782.
     Financial Management Service Employees, contractor employees, and 
applicants for position in the Service.
     Results of investigations, national agency checks and written 
inquiries, and other limited investigations.
     Title 5, U.S.C., Chapter 73, Executive Order 10450, as amended, 
and Treasury Order 102-3.
     The records are reviewed for the purpose of determining the 
suitability of Service employees, contractor employees, and applicants 
and granting security clearances for employees in sensitive positions. 
Users: Federal Agencies, Federal, State and Local Law Enforcement 
Agencies; and credit bureaus. These records and information in the 
records may be used to: (1) Disclose pertinent information to 
appropriate Federal, State, local or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
disclose information to a Federal, State, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an individual, or issuance of a security clearance, 
license, contract, grant, or other benefit; (3) disclose information to 
a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings; (4) disclose information to foreign governments in 
accordance with formal or informal international agreements; (5) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (6) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal 

[[Page 56774]]
proceedings; (7) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114, and (8) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.
     File folders and computers.
     Filed alphabetically by name and Social Security Number.
     Stored in a safe cabinet secured with a combination lock and/or 
magnetic media. Access to the records is restricted to key personnel 
who have been granted clearances to occupy critical-sensitive 
positions.
     The records on employees are retained by the Service during their 
employment. The records on applicants not selected and separated 
employees are destroyed, sent to the Federal Records Center, or 
returned to the investigating agency.
     Director, Program Review Division, Financial Management Service, 
Prince George Metro Center II, 3700 East-West Highway, Room 158-B, 
Hyattsville, MD 20782.
     Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, 401 14th Street, SW, Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The Systems Manager will advise as to whether the Service 
maintains the record.
     Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
part 1, subpart C concerning requirements of this Department with 
respect to the Privacy Act of 1974.
     See ``Records access procedures'' above.
     Sources are applicants, employers, former employers, contractor 
employers, references, fellow workers, neighbors, educational 
authorities, military records, police and criminal records, credit 
records and others as required.
     None.
Treasury/FMS .010
     Records of Accountable Officers' authority with Treasury-- 
Treasury/Financial Management Service.
     Financial Management Service, U.S. Department of the Treasury, 
Liberty Center Building, 401 14th Street, SW, Washington, DC 20227.
     (1) Regional Directors. (2) Certifying Officers. (3) Designated 
Agents.
     Records are maintained on the above listed accountable officers 
showing the designation or removal of the officer to act in the 
specified capacity pursuant to a proper authorization.
     5 U.S.C. 301; Executive Order 6166, dated June 10, 1933.
     These records and information in the records may be used to: (1) 
Disclose to Banking institutions, Federal Reserve Banks, and Government 
agencies for verification of information on authority of accountable 
officers to determine propriety of actions taken by such individuals; 
(2) disclose pertinent information to appropriate Federal, State, local 
or foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (3) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
subpoena, or in connection with criminal law proceedings; (5) disclose 
information to foreign governments in accordance with formal or 
informal international agreements; (6) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (7) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (8) provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114; and (9) provide information to third parties 
during the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.
     Card files; paper files.
     By name.
     Regional Directors' files are locked.
     Hard-copy records are maintained and disposed of in accordance 
with General Records Schedules issued by the National Archives and 
Records Administration.
     Chief, Disbursing Officer, Financial Management Service, U.S. 
Department of the Treasury, 401 14th Street, SW, Room 343, Washington, 
DC 20227.
Director, Austin Regional Financial Center, Financial Management 
Service, Department of the Treasury, 1619 E. Woodward Street, 
Austin, TX 78741.
Director, Birmingham Regional Financial Center, Financial Management 
Service, Department of the Treasury, 190 Vulcan Road, Birmingham, AL 
35109.
Director, Chicago Regional Financial Center, Financial Management 
Service, Federal Office Building, 536 S. Clark Street, Chicago, IL 
60605.

[[Page 56775]]

Director, Kansas City Regional Financial Center, Financial 
Management Service, Department of the Treasury, 2100 W. 36th Avenue, 
Kansas City, KS 66103.
Director, Philadelphia Regional Financial Center, Financial 
Management Service, 1300 Townsend Road, Philadelphia, PA 19154.
Director, San Francisco Regional Financial Center, 390 Main Street, 
San Francisco, CA 94104.
     Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th St., SW, 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The Systems Manager will advise 
as to whether the Service maintains the record requested by the 
individual.
     Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
part 1, subpart C concerning requirements of this Department with 
respect to the Privacy Act of 1974.
     See ``Record accessprocedures'' above.
     Government Departments and Agencies requiring services of Treasury 
Department for issuance and payment of Treasury checks.
     None.
Treasury/FMS .012
     Pre-complaint Counseling and Complaint Activities--Treasury/
Financial Management Service.
     Financial Management Service, U.S. Treasury Department, Prince 
George Metro Center II, 3700 East-West Highway, Room 132, Hyattsville, 
MD 20782.
     Employees seeking services of EEO Counselors.
     Monthly pre-complaint activity reports from seven Financial 
Centers and Headquarters.
     5 U.S.C. 7154; 42 U.S.C. 200e-16; Executive Order 11478; and 5 CFR 
part 713.
     Used to keep records on EEO Counseling activities for annual 
submission to Treasury.
     File cabinet.
     Filed by station and date of receipt.
     Staff supervision is maintained during the day. Records are kept 
locked in the files.
     Reports destroyed at the end of four years.
     EEO Officer, Financial Management Service, Prince George Metro 
Center II, 3700 East-West Highway, Room 132, Hyattsville, MD 20782.
     Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, 401 14th Street, SW., Washington, DC 20227. All 
individuals making inquiries should provide with their request as much 
descriptive matter as is possible to identify the particular record 
desired. The Systems Manager will advise as to whether the Service 
maintains the record requested by the individual.
    Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
part 1, subpart C concerning requirements of this Department with 
respect to the Privacy Act of 1974.
     See ``Record access procedures'' above.
     Monthly submissions by Financial Centers and Headquarters.
     None.
Treasury/FMS .013
     Gifts to the United States--Treasury/Financial Management Service.
     Financial Management Service, U.S. Department of the Treasury, 
Prince George Metro Center II, 3700 East-West Highway, Hyattsville, MD 
20782.
     Donors of intervivos and testamentary gifts to the United States.
     Correspondence, copies of wills and court proceedings, and other 
material related to gifts to the United States.
     31 U.S.C. 3113.
     Disclosures are not made outside of the Department.
     Filing cabinets.
     Name of donor.
     Access is limited to persons on official business.
     Records are maintained for 10 years.
     Financial Information Management, Directorate, Financial 
Management Service, Prince George Metro Center II, 3700 East-West 
Highway, Hyattsville, MD 20782.
     Individuals wishing to be notified if they are named in this 
system of records, or gain access to records maintained in this system 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee 

[[Page 56776]]
identification number, dates of employment or similar information). 
Address inquiries to Disclosure Officer (See ``Record access 
procedures'' below).
     Disclosure Officer, Financial Management Service, U.S. Department 
of the Treasury, Liberty Center Building, 401 14th Street, SW., 
Washington, DC 20227.
     See ``Record access procedures'' above.
     Individuals, executors, administrators and other involved persons.
     None.
Treasury/FMS .014
     Debt Collection Operations System--Treasury/Financial Management 
Service.
     The Debt Collections Operations Staff, Financial Management 
Service, U.S. Department of the Treasury, 401 14th Street, SW., 
Washington, DC 20227.
     Records are maintained on individuals and entities that are 
financially indebted to the U.S. Government through one or more of its 
departments and agencies and are the result of participation in a 
Federal direct or guaranteed loan program, the assessment of a fine, 
fee, or penalty, an overpayment or advance, or other extensions of 
credit such as would result from sales of goods or services.
     Information varies, depending on the individual debtor, the type 
of indebtedness and the agency to which monies are owed. The system of 
records contains information pertaining to: (1) individuals and 
commercial organizations, such as name, Taxpayer Identification Number 
(i.e., social security number, or employer identification number), work 
and home address, and work and home phone numbers; (2) the 
indebtedness, such as the original amount of the debt, the date the 
debt originated, the amount of the delinquency/default, the date of 
delinquency/default, basis of the debt, amounts accrued for interest, 
penalties, and administrative costs, and payments on the account; (3) 
actions taken to enforce recovery of the debt, such as copies of demand 
letters/invoices, and documents required for the referral of accounts 
to collection agencies, or for litigation; and (4) referring or client 
agency, such as name, phone number, and address of the agency contact.
     Federal Claims Collection Act of 1966 (Pub L. 89-508), as amended 
by the Debt Collection Act of 1982 (Pub L. 97-365. as amended), and the 
Deficit Reduction Act of 1984 (Pub L. 98-369, as amended); 31 U.S.C. 
37, Subchapter I (General) and Subchapter II (Claims of the U.S. 
Government).
     The purpose of the system is to maintain a record of individuals 
and entities that are indebted to the various Federal Government 
departments and agencies and whose accounts are being serviced or 
collected by the Financial Management Service (FMS), in accordance with 
written agreements reached between the relevant agency (``client'') and 
FMS. The records ensure that: Appropriate collection action on debtors' 
accounts is taken and properly tracked, monies collected and credited, 
and accounts are returned to the appropriate client at the time the 
account is collected or closed.
     These records and information in these records may be used to 
disclose information to: (1) Appropriate Federal, state, local or 
foreign agencies responsible for investigating or implementing, a 
statute, rule, regulation, order, or license; (2) a court, magistrate, 
or administrative tribunal in the course of presenting evidence, 
including disclosures to opposing counsel or witnesses in the course of 
civil discovery, litigation, or settlement negotiations, in response to 
a subpoena, or in connection with criminal law proceedings; (3) a 
congressional office in response to an inquiry made at the request of 
the individual or entity to whom the record pertains; (4) the Internal 
Revenue Service for the purpose of: effecting and administrative offset 
against the debtor's tax refund to recover a delinquent debt owed to 
the U.S. Government by the debtor; or, obtaining the mailing address of 
a taxpayer/debtor in order to locate the taxpayer/debtor in accordance 
with 31 U.S.C. 3711, 3717, and 3718 and 26 U.S.C. 6103(m)(2); (5) the 
Department of Justice for the purpose of litigation to enforce 
collection of a delinquent debt or to obtain the Department of 
Justice's concurrence in a decision to compromise, suspend, or 
terminate collection action on a debt with a principle amount in excess 
of $100,000 or such higher amount as the Attorney General may, form 
time to time, prescribe in accordance with 31 U.S.C. 3711(a); (6) the 
Department of Defense or the U.S. Postal Service or other Federal 
agency for the purpose of conducting an authorized computer matching 
program in compliance with the Privacy Act of 1974, as amended, so as 
to identify and locate individuals receiving Federal payments 
(including, but not limited to, salaries, wages, and benefits) for the 
purpose of requesting voluntary repayment or implementing Federal 
employee salary offset or administrative offset procedures; (7) the 
Department of Defense or U.S. Postal Service or other Federal agency 
for the purpose of effecting an administrative offset against Federal 
payments certified to be paid to the debtor to recover a delinquent 
debt owed to the U.S. Government by the debtor; and (8) any creditor 
Federal agency seeking assistance for the purpose of seeking voluntary 
repayment of a debt or implementing Federal employee salary offset or 
administrative offset in the collection of unpaid financial 
obligations.
     Debt information concerning a government claim against a debtor is 
also furnished in accordance with 5 U.S.C. 552a(b)(12) and section 3 of 
the Debt Collection Act of 1982, as amended (Pub. L. 97-365), to 
consumer reporting agencies, as defined by the Fair Credit Reporting 
Act, 5 U.S.C. 1681(f), to encourage repayment of an overdue debt.
     Records are maintained on magnetic disc, tape, and hard copy.
     Records are retrieved by name or taxpayer identification number 
(i.e., social security number or employer identification number).
     All officials access the system of records will do so on a need-
to-know basis only, as authorized by the system manager. Procedural and 
physical safeguards are utilized, such as accountability, receipt 
records, and 

[[Page 56777]]
specialized communications security. This data system has an internal 
mechanism to restrict access to authorized officials. Hard-copy records 
are held in steel cabinets, with access limited by visual controls and/
or lock system. During normal working hours, files are attended by 
responsible officials; files are locked up during non-working hours. 
The building is patrolled by uniformed security guards.
     Hard-copy records are returned to the agency which had contracted 
for service or collection with FMS at the time an individual account is 
resolved through collection, compromise, or write-off/close out or at 
the agency's request. Summary information, such as results of 
collection action undertaken, for the purpose of producing management 
reports is retained for a period of five (5) years.
     System Manager, Debt Collection Operations Staff, Financial 
Management Service, 401 14th Street, SW, Washington, DC 20227.
     Inquiries under the Privacy Act of 1974 shall be addressed to the 
Disclosure Officer, Financial Management Service, 401 14th Street, SW, 
Washington, DC 20227. All individuals making inquiries should provide 
with their request as much descriptive matter as is possible to 
identify the particular record desired. The system manager will advise 
as to whether FMS maintains the records requested by the individual.
     Individuals requesting information under the Privacy Act of 1974 
concerning procedures for gaining access or contesting records should 
write to the Disclosure Officer. All individuals are urged to examine 
the rules of the U.S. Department of the Treasury published in 31 CFR 
part, subpart C, appendix G, concerning requirements of this Department 
with respect to the Privacy Act of 1974.
     See ``Record access procedures'' above.
     Information from this system is obtained from the individual or 
entity, creditor agencies, Federal employing agency, collection 
agencies, credit bureaus, and Federal, state or local agencies 
furnishing identifying information and/or address of debtor 
information.
     None.
BILLING CODE: 4810-35-F