[Federal Register Volume 60, Number 217 (Thursday, November 9, 1995)]
[Notices]
[Pages 56648-56679]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: X95-31109]




[[Page 56647]]

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Part III





Department of the Treasury





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Privacy Act of 1974; Systems of Records; Notice

  Federal Register / Vol. 60, No. 217 / Thursday, November 9, 1995 / 
Notices  
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DEPARTMENT OF THE TREASURY


Privacy Act of 1974: Systems of Records

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and the Office 
of Management and Budget (OMB) Circular No. A-130, the Department of 
the Treasury has completed a review of its Privacy Act systems of 
records notices to identify minor changes that will more accurately 
describe these records.
    The systems notices are reprinted in their entirety following the 
Table of Contents. Changes are editorial in nature and consist 
principally of changes to system locations and system manager 
addresses, retention and disposal schedules, revisions to 
organizational titles and transfers of functions. The United States 
Savings Bond Division (USSBD), formerly a bureau within the Department 
of the Treasury, was abolished and its functions assigned to the Bureau 
of the Public Debt (BPD). Certain USSBD systems of records have been 
incorporated by the BPD while others have been deleted from Treasury's 
inventory of systems of records. Changes to a notice due to having been 
renumbered or having its title changed are indicated in the Table of 
Contents. The inventory of Privacy Act systems established by the 
Office of Thrift Supervision (OTS) was published separately on March 
14, 1995, at 60 FR 13770.
    As a result of this review, the following systems of records are 
being removed from Treasury's inventory of Privacy Act systems: (1) 
Treasury/DO .053--Treasury Emergency Preparedness Information Program; 
(2) Treasury/DO .066--Combined Applicant/Applicant Correspondence File; 
(3) Treasury/BEP .015--Executive Profiles; (4) Treasury/BEP .022--
Monthly Equal Employment Opportunity Activity Report; (5) Treasury/BEP 
.042--Informal EEO Complaint Processing Records; (6) Treasury/Customs 
.049--Claims (Receivable and Payable); (7) Treasury/Customs .180--
Payroll Record of Employees Not Covered by Automated System; (8) 
Treasury/Customs .182--Penalty Case File; (9) Treasury/Customs .273--
Employee Debts, and (10) Treasury/FLETC .003--FLETC Confidential 
Financial Records.
    A total of 11 systems have been added to the Department of the 
Treasury's inventory of Privacy Act notices. A total of 22 systems have 
been removed from Treasury's inventory since January 2, 1992.

    Dated: October 26, 1995.
Alex Rodriguez,
Deputy Assistant Secretary (Administration).
New Systems of Records Since January 1, 1992.

Departmental Offices

Treasury/DO .203--Public Transportation Incentive Program Records. 
Published September 21, 1992 (57 FR 43485).
Treasury/DO .207--Waco Administrative Review Group Investigation. 
Published August 16, 1993 (58 FR 43404), proposed rule published at 
(58 FR 43312).
Treasury/DO .209--Personal Services Contracts. Published January 11, 
1995 (60 FR 2807).
Treasury/DO .210--Integrated Financial Management and Revenue 
System. Published May 8, 1995 (60 FR 22601).
Treasury/DO .211--Telephone Call Detail Records. Published October 
13, 1994 (59 FR 52026).

United States Customs Service

Treasury/Customs .171--Pacific Basin Reporting Network. Published 
November 19, 1992 (57 FR 54633). Proposed rule published at (57 FR 
54539).

Bureau of Engraving and Printing

Treasury/BEP .045--Mail Order Sales Customer Files. Published April 
10, 1992 (57 FR 12550).
Treasury/BEP .046--Automated Mutilated Currency Tracking System. 
Published August 31, 1992 (57 FR 39418).

Financial Management Service

Treasury/FMS .014--Debt Collection Operations System. Published 
January 11, 1995 (60 FR 2809).

Internal Revenue Service

Treasury/IRS 24.100--FTS2000 On-Line Certification of Usage System 
(FOCUS). Published December 3, 1993 (58 FR 64350).
Treasury/IRS 60.011--Internal Security Management Information System 
(ISMIS). Published July 28, 1993, (58 FR 40464). Final Rule 
published September 16, 1994 (59 FR 47538).
Deletions Since January 2, 1992

Departmental Offices

Treasury/DO .003--Personnel Working Files. May 11, 1994 (59 FR 
24507).
Treasury/DO .052--Travel Records. May 8, 1995 (60 FR 22602).

Alcohol, Tobacco, and Firearms

Treasury/ATF .004--Fiscal Records. May 8, 1995 (60 FR 22602).

Comptroller of the Currency

Treasury/CC .315--Telephone Usage Information System (TUIS). October 
13, 1994 (59 FR 52026).

U.S. Customs Service

Treasury/Custom .243--Customs Automated Travel System. May 8, 1995, 
(60 FR 22602).

Internal Revenue Service

Treasury/IRS 24.100--FTS2000 On-Line Certification of Usage System 
(FOCUS). October 13, 1994 (59 FR 5206).
Treasury/IRS 32.001--Travel Expense Records. May 8, 1995 (60 FR 
22602).
Treasury/IRS 32.003--Schedules of Collections and Schedules of 
Canceled Checks. May 8, 1995 (60 FR 22602).

U. S. Mint

Treasury/Mint .006--Examination Reports of Coins Forwarded to the 
Mint from the U. S. Secret Service. May 11, 1994 (59 FR 245070).
Treasury/Mint .010--Purchases and Sales of Precious Metals. May 11, 
1994 (59 FR 24507).
Treasury/Mint .011--Redemption of Uncurrent or Mutilated Coins. May 
11, 1994 (59 FR 24507).

United States Savings Bonds Division

Treasury/USSBD .001--Savings Bonds Employee Records System. November 
21, 1994 (59 FR 60045).
TABLE OF CONTENTS

Departmental Offices (DO)

DO .002--Treasury Integrated Management Information System (TIMIS)
DO .004--Personnel Security System
DO .005--Grievance Records
DO .007--General Correspondence Files
DO .010--Office of Domestic Finance, Actuarial Valuation System
DO .060--Correspondence Files and Records on Employee Complaints 
and/or Dissatisfaction
DO .062--Executive Inventory Files
DO .065--Appointment at Above the Minimum Rate of the Grade File
DO .066--Combined Applicant/Applicant Correspondence Files
DO .067--Detailed Employee Files
DO .068--Time-In-Grade Exception Files
DO .070--Automated Systems Division, ASD Project Recording System
DO .111--Office of Foreign Assets Control Census Records
DO .114--Foreign Assets Control Enforcement Records
DO .118--Foreign Assets Control Licensing Records
DO .144-General Counsel Litigation Referral and Reporting System
DO .149--Foreign Assets Control Legal Files
DO .150--Disclosure Records
DO .156--Tax Court Judge Applicants
DO .183--Private Relief Tax Bill Files--Office of the Assistant 
Secretary for Tax Policy
DO .190--General Allegations and Investigative Records
DO .191--OIG Management Information System
DO .193--Employee Locator and Automated Directory System
DO .194--Circulation System (formerly Document Delivery Control 
System)
DO .196--Security Information System
DO .200--FinCEN Data Base
DO .201--Fitness Center Records
DO .202--Drug-Free Workplace Program Records

[[Page 56649]]

DO .203--Public Transportation Incentive Program Records
DO .205--Executive Information System (EIS)
DO .206--Office Tracking System (OTS)
DO .207--Waco Administrative Review Group Investigation
DO .209--Personal Services Contracts (PSC)
DO .210--Integrated Financial Management and Revenue System.
DO .211-- Telephone Call Detail Records

Bureau of alcohol, Tobacco, and Firearms (ATF)

ATF .001--Administrative Record System
ATF .002--Correspondence Record System
ATF .003--Criminal Investigation Report System
ATF .005--Freedom of Information Requests
ATF .006--Internal Security Record System
ATF .007--Personnel Record System
ATF .008--Regulatory Enforcement Record System
ATF .009--Technical and Scientific Services Record System

Comptroller of the Currency (CC)

CC .004--Consumer Complaint Information System
CC .012--Freedom of Information Index and Log
CC .013--Enforcement and Compliance Information System
CC .014--Investigation Files/Employee Reference File
CC .015--Chain Banking Organizations System
CC .016--Litigation Information System
CC .221--Professional Qualification Records for Municipal Securities 
Principals and Municipal Securities Representatives
CC .300--Administrative Personnel System
CC .310--Financial System
CC .320--General Personnel System
CC .500--Chief Counsel's Management Information System

U.S. Customs Service (CS)

CS .001--Acceptable Level of Competence, Negative Determination
CS .002--Accident Reports
CS .005--Accounts Receivable
CS .009--Acting Customs Inspector (Excepted)
CS .014--Advice Requests (Legal) (Pacific Region)
CS .021--Arrest/Seizure/Search Report and Notice of Penalty File
CS .022--Attorney Case File
CS .028--Baggage Declaration
CS .030--Bankrupt Parties--In-Interest
CS .031--Bills Issued Files
CS .032--Biographical Files (Headquarters)
CS .040--Carrier File
CS .041--Cartmen or Lightermen
CS .042--Case and Complaint File
CS .043--Case Files (Regional Counsel--South Central Region)
CS .044--Certificates of Clearance
CS .045--Claims Act File
CS .046--Claims Case File
CS .050--Community Leader Survey
CS .053--Confidential Source Identification File
CS .054--Confidential Statements of Employment and Financial 
Interests
CS .056--Congressional and Public Correspondence File
CS .057--Container Station Operator Files
CS .058--Cooperating Individual Files
CS .061--Court Case File
CS .064--Credit Card File
CS .067--Bank Secrecy Act Reports File
CS .069--Customs Brokers File
CS .077--Disciplinary Action, Grievance and Appeal Case Files
CS .078--Disclosure of Information File
CS .081--Dock Passes
CS .083--Employee Relations Case Files
CS .092--Exit Interview
CS .096--Fines, Penalties and Forfeiture Control and Information 
Retrieval System
CS .098--Fines, Penalties and Forfeitures Records
CS .099--Fines, Penalties and Forfeiture Records (Supplemental 
Petitions)
CS .100--Fines, Penalties and Forfeiture Record (Headquarters)
CS .105--Former Employees
CS .109--Handicapped Employee File
CS .122--Information Received File
CS .123--Injury Notice
CS .125--Intelligence Log
CS .127--Internal Security Records System
CS .129--Investigations Record System
CS .133--Justice Department Case File
CS .136--All Liquidated Damage Penalty, and Seizure Cases; Prior 
Violators
CS .137--List of Vessel Agents Employees
CS .138--Litigation Issue Files
CS .144--Mail Protest File
CS .148--Military Personnel and Civilian Employees' Claims Act File
CS .151--Motor Vehicle Accident Reports
CS .156--Narcotics Violator File
CS .159--Notification of Personnel Management Division when an 
Employee is placed under investigation by the Office of Internal 
Affairs
CS .161--Optional Retirement List
CS .162--Organization (Customs) and Automated Position Management 
System (COAPMS)
CS .163--Outside Employment Requests
CS .165--Overtime Earnings
CS .170--Overtime Reports
CS .172--Parking Permits File
CS .171--Pacific Basin Reporting Network
CS .186--Personnel Search
CS .190--Personnel Case File
CS .193--Operating Personnel Folder Files
CS .196--Preclearance Costs
CS .197--Private Aircraft/Vessel Inspection Reporting System
CS .201--Property File, Non-Expendable
CS .206--Regulatory Audits of Customhouse Brokers
CS .207--Reimbursable Assignment/Workticket System (formerly 
Reimbursable Assignment System)
CS .208--Restoration of Forfeited Annual Leave Cases
CS .209--Resumes of Professional Artists
CS .210--Revocation of I. D. Privileges and ``Cash Basis Only'' for 
Reimbursable Services List
CS .211--Sanction List
CS .212--Search/Arrest/Seizure Report
CS .214--Seizure File
CS .215--Seizure Report File
CS .217--Set Off Files
CS .219--Skills Inventory Records
CS .220--Supervisory Notes and Files
CS .224--Suspect Persons Index
CS .226--Television System
CS .227--Temporary Importation Under Bond (TIB) Defaulter Control 
System
CS .232--Tort Claims Act File
CS .234--Tort Claims Act File
CS .238--Training and Career Individual Development Plans
CS .239--Training Records
CS .244--Treasury Enforcement Communications System
CS .249--Uniform Allowance--Unit Record
CS .251--Unscheduled Overtime Report
CS .252--Valuables Shipped Under Government Losses in Shipment Act
CS .258--Violator's Case Files
CS .260--Warehouse Proprietor Files
CS .262--Warnings to Importers in Lieu of Penalty
CS .268--Military Personnel and Civilian Employees' Claim Act File
CS .269--Accounts Payable Voucher File
CS .270--Background-Record File on Non-Customs Employees
CS .271--Cargo Security Record System
CS .272--Currency Declaration File (Customs Form 4790)
CS .274--Importers, Brokers, Carriers, Individuals and Sureties 
Master File
CS .277--Drivers License File
CS .278--Automated Commercial System (ACS)
CS .284--Personnel Verification System
CS .285--Automated Index to Central Investigative Files (formerly 
Automated Index to Central Enforcement Files)
CS Appendix A

Bureau of Engraving and Printing (BEP)

BEP .002--Personal Property Claim File
BEP .004--Counseling Records
BEP .005--Compensation Claims
BEP .006--Debt Files (Employees)
BEP .014--Employee's Production Record
BEP .016--Employee Suggestions
BEP .020--Industrial Truck Licensing Records
BEP .021--Investigative Files
BEP .023--Motor Vehicle Licensing Records
BEP .027--Programmable Access Security System (PASS)
BEP .035--Tort Claims (Against the United States)
BEP .038--Unscheduled Absence Record
BEP .040--Freedom of Information and Privacy Act Requests
BEP .041--Record of Discrimination Complaints
BEP .043--Parking Program Records
BEP .044--Personnel Security Files and Indices
BEP .045--Mail Order Sales Customer Files
BEP .046--Automated Mutilated Currency Tracking System

Federal Law Enforcement Training Center (FLETC)

FLETC .001--FLETC Payroll/Personnel Records System
FLETC .002--FLETC Trainee Records
FLETC .004--FLETC Administrative Employee Records

Financial Management Service (FMS)

FMS .001--Administrative Records

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FMS .002--Payment Issue Records for Regular Recurring Benefit 
Payments
FMS .003--Claims and Inquiry Records on Treasury Checks, and 
International Claimants
FMS .005--FMS Personnel Records
FMS .007--Payroll and Pay Administration
FMS .008--Personnel Security Records
FMS .010--Records of Accountable Officers' Authority with Treasury
FMS .012--Pre-complaint Counseling and Complaint Activities
FMS .013--Gifts to the United States
FMS .014--Debt Collection Operations System

Internal Revenue Service (IRS)

IRS 00.001--Correspondence Files and Correspondence Control Files
IRS 00.002--Correspondence Files/Inquiries About Enforcement 
Activities
IRS 10.001--Biographical Files, Public Affairs
IRS 10.004--Subject Files, Public Affairs
IRS 21.001--Tax Administration Resources File, Office of Tax 
Administration Advisory Services
IRS 22.003--Annual Listing of Undelivered Refund Checks
IRS 22.011--File of Erroneous Refunds
IRS 22.026--Form 1042S Index by Name of Recipient
IRS 22.027--Foreign Information System (FIS)
IRS 22.032--Individual Microfilm Retention Register
IRS 22.034--Individual Returns Files, Adjustments and Miscellaneous 
Documents Files
IRS 22.043--Potential Refund Litigation Case Files
IRS 22.044--P.O.W.-M.I.A. Reference File
IRS 22.054--Subsidiary Accounting Files
IRS 22.059--Unidentified Remittance File
IRS 22.060--Automated Non-Master File (ANMF) (formerly Manual 
Accounting Replacement Systems)
IRS 22.061--Individual Return Master File (IRMF) (formerly Wage and 
Information Returns Processing (IRP) File)
IRS 24.013--Combined Account Number File, Taxpayer Services 
(formerly Combined Account Number File, Returns Processing)
IRS 24.029--Individual Account Number File (IANF), Taxpayer Services 
(formerly Individual Account Number (IANF), Returns Processing)
IRS 24.030--Individual Master File (IMF), Taxpayer Services 
(formerly Individual Master File (IMF), Returns Processing)
IRS 24.046--Business Master File (BMF), Taxpayer Services (formerly 
Business Master File (BMF), Returns Processing)
IRS 24.070--Debtor Master File (DMF)
IRS 26.001--Acquired Property Records
IRS 26.006--Form 2209, Courtesy Investigations
IRS 26.008--IRS and Treasury Employee Delinquency
IRS 26.009--Lien Files (Open and Closed)
IRS 26.010--Lists of Prospective Bidders at Internal Revenue Sales 
of Seized Property
IRS 26.011--Litigation Case Files
IRS 26.012--Offer in Compromise (OIC) File
IRS 26.013--One Hundred Percent Penalty Cases
IRS 26.014--Record 21, Record of Seizure and Sale of Real Property
IRS 26.016--Returns Compliance Programs (RCP)
IRS 26.019--Taxpayer Delinquent Accounts (TDA) Files including 
subsystems: (a) Adjustments and Payment Tracers Files, (b) 
Collateral Files, (c) Seized Property Records, (d) Tax Collection 
Waiver, Forms 900, Files, and (e) Accounts on Child Support 
Obligations
IRS 26.020--Taxpayer Delinquency Investigation (TDI) Files
 IRS 26.021--Transferee Files
IRS 26.022--Delinquency Prevention Programs
IRS 30.003--Requests for Printed Tax Materials Including Lists
IRS 30.004--Security Violations
IRS 34.003--Assignment and Accountability of Personal Property Files
IRS 34.005--Parking Space Application and Assignment
IRS 34.007--Record of Government Books of Transportation Requests
RS 34.009--Safety Program Files
IRS 34.012--Emergency Preparedness Cadre Assignments and Alerting 
Rosters Files
IRS 34.013--Identification Media Files System for Employees and 
Others Issued IRS ID
IRS 34.014--Motor Vehicle Registration and Entry Pass Files
IRS 34.016--Security Clearance Files
IRS 34.018--Integrated Data Retrieval System (IDRS) Security Files
IRS 36.001--Appeals, Grievances and Complaints Records
RS 36.002--Employee Activity Records
IRS 36.003--General Personnel and Payroll Records
IRS 36.005--Medical Records
IRS 36.008--Recruiting, Examining and Placement Records
IRS 36.009--Retirement, Life Insurance and Health Benefits Records 
System
IRS 37.001--Abandoned Enrollment Applications
IRS 37.002--Files containing derogatory information about 
individuals whose applications for enrollment to practice before the 
IRS have been denied and Applicant Appeal Files
IRS 37.003--Closed Files Containing Derogatory Information About 
Individuals' Practice Before the Internal Revenue Service and Files 
of Attorneys and Certified Public Accountants Formerly Enrolled to 
Practice
IRS 37.004--Derogatory Information (No Action)
IRS 37.005--Present Suspensions and Disbarments Resulting from 
Administrative Proceedings
IRS 37.006--General Correspondence File
IRS 37.007--Inventory
IRS 37.008--Register of Docketed Cases and Applicant Appeals
IRS 37.009--Enrolled Agents and Resigned Enrolled Agents (Action 
pursuant to 31 CFR, Section 10.55(b))
IRS 37.010--Roster of Former Enrollees
IRS 37.011--Present Suspensions from Practice Before the Internal 
Revenue Service
IRS 38.001--General Training Records
IRS 42.001--Examination Administrative File
IRS 42.008--Audit Information Management System (AIMS)
IRS 42.013--Project Files for the Uniform Application of Laws as a 
Result of Technical Determinations and Court Decisions
IRS 42.014--Internal Revenue Service Employees' Returns Control 
Files
IRS 42.016--Classification/ Centralized Files and Scheduling Files
IRS 42.017--International Enforcement Program Files
IRS 42.021--Compliance Programs and Projects Files
IRS 42.027--Data on Taxpayers Filing on Foreign Holdings
IRS 42.029--Audit Underreporter Case Files
IRS 42.030--Discriminant Function File (DIF)
IRS 44.001--Appeals Case Files
IRS 44.003--Unified System for Time and Appeals Records (Unistar)
IRS 44.004--Art Case File
IRS 44.005--Expert Witness and Fee Appraiser Files
IRS 46.002--Criminal Investigation Management Information System 
(CIMIS) (formerly Case Management and Time Reporting System, 
Criminal Investigation Division)
IRS 46.003--Confidential Informants, Criminal Investigation Division
IRS 46.004--Controlled Accounts--Open and Closed
IRS 46.005--Electronic Surveillance File, Criminal Investigation 
Division
IRS 46.009--Centralized Evaluation and Processing of Information 
Items (CEPIIs), Criminal Investigation Division
 IRS 46.011--Illinois Land Trust Files, Criminal Investigation 
Division
 IRS 46.015--Relocated Witnesses, Criminal Investigation Division
 IRS 46.016--Secret Service Details, Criminal Investigation Division
 IRS 46.022--Treasury Enforcement Communications System (TECS), 
Criminal Investigation Division
 IRS 48.001--Disclosure Records
 IRS 48.008--Defunct Special Service Staff File Being Retained 
Because of Congressional Directive
 IRS 49.001--Collateral and Information Requests System
 IRS 49.002--Competent Authority and Index Card--Microfilm Retrieval 
System
 RS 49.003--Financial Statements File
 IRS 49.007--Overseas Compliance Projects System
 IRS 49.008--Taxpayer Service Correspondence System
 IRS 50.001--Employee Plans/Exempt Organizations Correspondence 
Control Records (Form 5961)
 IRS 50.003--Employee Plans/Exempt Organizations, Reports of 
Significant Matters in Technical (M--5945)
 IRS 60.001--Assault and Threat Investigation Files, Inspection

[[Page 56651]]

 IRS 60.002--Bribery Investigation Files, Inspection
 IRS 60.003--Conduct Investigation Files, Inspection
 IRS 60.004--Disclosure Investigation Files, Inspection
 IRS 60.005--Enrollee Applicant Investigation Files, Inspection
 IRS 60.006--Enrollee Charge Investigation Files, Inspection
 IRS 60.007--Miscellaneous Information File, Inspection
 IRS 60.008--Security, Background, and Character Investigation 
Files, Inspection
 IRS 60.009--Special Inquiry Investigation Files, Inspection
 IRS 60.010--Tort Investigation Files, Inspection
 IRS 60.011--Internal Security Management Information System (ISMIS)
 IRS 70.001--Individual Income Tax Returns, Statistics of Income
 IRS 90.001--Chief Counsel Criminal Tax Case Files
 IRS 90.002--Chief Counsel Disclosure Litigation Case Files
 IRS 90.003--Chief Counsel General Administrative Systems
 IRS 90.004--Chief Counsel General Legal Services Case Files
 IRS 90.005--Chief Counsel General Litigation Case Files
 IRS 90.006--Former Chief Counsel Interpretative Case Files
 IRS 90.007--Chief Counsel Legislation and Regulations Division, 
Employee Plans and Exempt Organizations Division, and Associate 
Chief Counsel (Technical and International) Correspondence and 
Private Bill File
 IRS 90.009--Chief Counsel Field Services Case Files
 IRS 90.010--Digest Room Files Containing Briefs, Legal Opinions, 
and Digests of Documents Generated Internally or by the Department 
of Justice Relating to the Administration of the Revenue Laws
 IRS 90.011--Attorney Recruiting Files
 IRS 90.013--Legal Case Files of the Chief Counsel, Deputy Chief 
Counsel, Associate Chief Counsels (Enforcement Litigation), 
(Domestic), (International), (Finance and Management), Special 
Counsel (Large Case), and their immediate staffs.
 IRS 90.015--Reference Records of the Library in the Office of Chief 
Counsel
 IRS 90.016--Counsel Automated Tracking System (CATS) Records
 IRS 90.017--Correspondence Control and Records, Associate Chief 
Counsel (Technical and International)
 IRS 90.018--Expert Witness Library
IRS Appendix A

United States Mint (Mint)

 Mint .001--Cash Receivable Accounting Information System
 Mint .002--Current Employee Security Identification Record
 Mint .003--Employee and Former Employee Travel & Training 
Accounting Information System
 Mint .004--Occupational Safety and Health, Accident and Injury 
Records, and Claims for Injuries or Damage Compensation Records 
(formerly Employees, Former Employees and Members of the Public 
Medical Records, Personnel Records, Occupational Safety and Health, 
Accident and Injury Records, and Claims for Injuries or Damage 
Compensation Records)
 Mint .005--Employee-Supervisor Performance Evaluation, Counseling, 
and Time and Attendance Records
 Mint .007--General Correspondence
 Mint .008--Criminal Investigations Files (formerly Investigatory 
Files on Theft of Mint Property)
 Mint .009--Numismatic Coin Operations System (NUCOS) Records, 
Customer Mailing List, Order Processing Record for Coin Sets, Medals 
and Numismatic Items, and records of undelivered orders
 Mint .012--Grievances. Union/Agency Negotiated Grievances, Adverse 
Action Procedures; Performance Based Personnel Actions; 
Discrimination Complaints; Third Party Actions (formerly Grievances. 
Union/Agency Negotiated)

Bureau of the Public Debt (BPD)

 BPD .001--Personnel and Administrative Records
 BPD .002--United States Savings Type Securities
 BPD .003--United States Securities (Other than Savings Type 
Securities)
 BPD .004--Controlled Access Security System
 BPD .005--Employee Assistance Records
 BPD .006--Health Services Program Records
 BPD .007--Gifts to Reduce the Public Debt
 BPD .008--Savings Bonds Sales Promotion/Volunteer Record System 
(formerly numbered USSBD .002)
 BPD .009--Savings Bond Sales Record System (formerly numbered USSBD 
.003)

United States Secret Service (USSS)

 USSS .001--Administrative Information System
 USSS .002--Chief Counsel Record System
 USSS .003--Criminal Investigation Information System
 USSS .004--Financial Management Information System
 USSS .005--Freedom of Information Request System
 USSS .006--Non-Criminal Investigation Information System
 USSS .007--Protection Information System
 USSS .008--Public Affairs Record System
 USSS .009--Training Information System

Systems Covered by This Notice

    This notice covers all systems of records adopted up to September 
30, 1995.

Departmental Offices

Treasury/DO .002
     Treasury Integrated Management Information System (TIMIS)--
Treasury/DO.
     The system management staff of TIMIS is located at 1500 
Pennsylvania Ave., NW, Treasury Annex Building, Room 4153-Annex, 
Washington, DC 20220. The TIMIS processing site is located at the 
United States Department of Agriculture National Finance Center, 13800 
Old Gentilly Road, New Orleans, LA 70160.
     Current and historical payroll/personnel data of employees of all 
Treasury bureaus and organizations. Certain non-Treasury agencies, 
which receive payroll personnel services from Treasury under cross-
servicing agreements, will be moving to a system of their choice.
     Information contained in the records of the existing systems and 
the new TIMIS system include such data as: (1) Employee identification 
and status data such as name, social security number, date of birth, 
sex, race and national origin designator, awards received, suggestions, 
work schedule, type of appointment, education, training courses 
attended, veterans preference, and military service. (2) Employment 
data such as service computation for leave, date probationary period 
began, date of performance rating, and date of within-grade increases. 
(3) Position and pay data such as position identification number, pay 
plan, step, salary and pay basis, occupational series, organization 
location, and accounting classification codes. (4) Payroll data such as 
earnings (overtime and night differential), deductions (Federal, state 
and local taxes, bonds and allotments), and time and attendance data. 
(5) Employee retirement and Thrift Savings Plan data. (6) Tables of 
data for editing, reporting and processing personnel and pay actions. 
These include nature of action codes, civil service authority codes, 
standard remarks, signature block table, position title table, 
financial organization table, and salary tables.
     The Office of Personnel Management Manual, 50 U.S.C. App. 1705-
1707; 31 U.S.C. and Departmental Circular 145 and 830. The Department 
of the 

[[Page 56652]]
Treasury Fiscal Requirements Manual; 5 U.S.C. 301; FPM Letter 298-10, 
Office of Personnel Management; Federal Personnel Manual (Chapter 713 
Subchapter 3A).
     The purposes of the system include, but are not limited to: (1) 
Maintaining current and historical payroll records which are used to 
compute and audit pay entitlement; to record history of pay 
transactions; to record deductions, leave accrued and taken, bonds due 
and issued, taxes paid; maintaining and distributing Leave and Earnings 
statements; commence and terminate allotments; answer inquiries and 
process claims, and (2) maintaining current and historical personnel 
records and preparing individual administrative transactions relating 
to education and training, classification; assignment; career 
development; evaluation; promotion, compensation, separation and 
retirement; making decisions on the rights, benefits, entitlements and 
the utilization of individuals; providing a data source for the 
production of reports, statistical surveys, rosters, documentation, and 
studies required for the orderly personnel administration within 
Treasury.
     These records and information in these records may be used to: (1) 
Furnish data to the Department of Agriculture, National Finance Center 
(which provides payroll/personnel processing services for TIMIS under a 
cross-servicing agreement) affecting the conversion of Treasury 
employee payroll and personnel processing services to TIMIS; the 
issuance of paychecks to employees and distribution of wages; and the 
distribution of allotments and deductions to financial and other 
institutions, some through electronic funds transfer; (2) furnish the 
Internal Revenue Service and other jurisdictions which are authorized 
to tax the employee's compensation with wage and tax information in 
accordance with a withholding agreement with the Department of the 
Treasury pursuant to 5 U.S.C. 5516, 5217, and 5520, for the purpose of 
furnishing employees with Forms W-2 which report such tax 
distributions; (3) provide records to the Office of Personnel 
Management, Merit Systems Protection Board, Equal Employment 
Opportunity Commission, and General Accounting Office for the purpose 
of properly administering Federal personnel systems or other agencies' 
systems in accordance with applicable laws, Executive Orders, and 
regulations; (4) furnish another Federal agency information to effect 
interagency salary or administrative offset, except that addresses 
obtained from the Internal Revenue Service shall not be disclosed to 
other agencies; to furnish a consumer reporting agency information to 
obtain commercial credit reports; and to furnish a debt collection 
agency information for debt collection services. Current mailing 
addresses acquired from the Internal Revenue Service are routinely 
released to consumer reporting agencies to obtain credit reports and to 
debt collection agencies for collection services; (5) disclose 
information to a Federal, state, local or foreign agency maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information which has requested information relevant to or 
necessary to the requesting agency's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (6) disclose information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation or settlement negotiations in 
response to a subpoena where relevant or potentially relevant to a 
proceeding, or in connection with criminal law proceedings; (7) 
disclose information to foreign governments in accordance with formal 
or informal international agreements; (8) provide information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (9) provide information to 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relates to civil and criminal proceedings; (10) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (11) provide information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114; (12) provide wage and separation 
information to another agency, such as the Department of Labor or 
Social Security Administration, as required by law for payroll 
purposes; (13) provide information to a Federal, state, or local agency 
so that the agency my adjudicate an individual's eligibility for a 
benefit, such as a state employment compensation board, housing 
administration agency and Social Security Administration; (14) disclose 
pertinent information to appropriate Federal, state, local or foreign 
agencies responsible for investigating or prosecuting the violation of, 
or for implementing a statute, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil, or criminal law or regulation; (15) 
disclose information about particular Treasury employees to requesting 
agencies or non-Federal entities under approved computer matching 
efforts, limited to only those data elements considered relevant to 
making a determination of eligibility under particular benefit programs 
administered by those agencies or entities or by the Department of the 
Treasury or any constituent unit of the Department, to improve program 
integrity, and to collect debts and other monies owed under those 
programs (i.e., matching for delinquent loans or other indebtedness to 
the government).
     Disclosures may be made pursuant to 5 U.S.C. 552a(b)(12) and 
section 3 of the Debt Collection Act of 1982; debt information 
concerning a government claim against an individual is also furnished, 
in accordance with 5 U.S.C. 552a(b)(12) and Section 3 of the Debt 
Collection Act of 1982 (Pub. L. 97-365), to consumer reporting agencies 
to encourage repayment of an overdue debt. Disclosures may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act, 
15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 
U.S.C. 701(a)(3).
     Magnetic media, microfiche, and hard copy. Disbursement records 
are stored at the Federal Records Center.
     Records are retrieved generally by social security number, 
position identification number within a bureau and region, or employee 
name. Secondary identifiers are used to assure accuracy of data 
accessed, such as master record number or date of birth.
     Entrance to data centers and support organization offices are 
restricted to those employees whose work requires them to be there for 
the system to operate. Identification (ID) cards are verified to ensure 
that only authorized 

[[Page 56653]]
personnel are present. Disclosure of information through remote 
terminals is restricted through the use of passwords and sign-on 
protocols which are periodically changed. Reports produced from the 
remote printers are in the custody of personnel and financial 
management officers and are subject to the same privacy controls as 
other documents of like sensitivity.
     The current payroll and personnel system and the Treasury 
Integrated Management Information System (TIMIS) master files are kept 
on magnetic media. Information rendered to hard copy in the form of 
reports and payroll information documentation is also retained in 
automated magnetic format. Employee records are retained in automated 
form for as long as the employee is active on the system (separated 
employee records are maintained in an ``inactive'' status). Files are 
purged in accordance with Treasury Directives Manual TD 25-02, 
``Records Disposition Management Program.''
     Director, Treasury Integrated Management Information System 
(System Manager for TIMIS), 1500 Pennsylvania Avenue, NW, Treasury 
Annex Building, Room 4153-Annex, Washington, DC 20220.
     Individuals wishing to be notified if they are identified in this 
system, or to gain access to records maintained in the system, must 
submit a written request containing the following elements: (1) 
Identification of the record system; (2) identification of the category 
and types of records sought; and (3) at least two items of secondary 
identification (e.g. employee name and date of birth , employee 
identification number, date of employment or similar information). The 
individual's identity must be verified by one other identifier, such as 
a photocopy of a driver's license or other official document bearing 
the individual's signature. Alternatively, a notarized statement may be 
provided. Address inquiries to Assistant Director, Disclosure Services, 
Department of the Treasury, 1500 Pennsylvania Avenue, NW, Room 1054- 
MT, Washington, DC 20220.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     The information contained in these records is provided by or 
verified by the subject of the record, supervisors, and non-Federal 
sources such as private employers.
     None.
Treasury/DO .004
     Personnel Security System--Treasury/DO.
    For individuals in category (a), Room 1302 Main Treasury Building, 
1500 Pennsylvania Avenue, NW., Washington, DC 20220. For individuals in 
category (b), Room 1322 Main Treasury Building, 1500 Pennsylvania 
Avenue, NW, Washington, DC 20220.
     (a) Current and former senior officials of the Department and 
Treasury bureaus, and those within the Department who are involved in 
Personnel Security matters. (b) Current and former government employees 
or applicants occupying or applying for sensitive positions in the 
Department.
     (1) Background investigations, (2) FBI and other agency name 
checks, and (3) investigative information relating to personnel 
investigations conducted by the Department of the Treasury and other 
Federal agencies and departments on preplacement and postplacement 
basis to make suitability and employability determinations and for 
granting security clearances. Card records comprised of Notice of 
Personnel Security Investigation (TD F 67-32.2) or similar, previously 
used card indexes, and an automated data system reflecting 
identification data on applicants, incumbents and former employees, and 
record type of E.O. 10450 investigations and degree and date of 
security clearance, if any, as well as status of investigations.
     E.O. 10450, sections 2 and 3, and E.O. 12356, part 4.
     These records and information in these records may be used to 
disclose information to departmental officials or other Federal 
agencies relevant to, or necessary for, making suitability or 
employability retention or security clearance determinations.
     File folders, index cards, and magnetic media.
     Records are retrieved by name.
     Records are stored in locked metal containers and in locked rooms. 
They are limited to officials who have a need to know in the 
performance of their official duties.
     Active files are retained during incumbent tenure and are subject 
to update personnel investigation. Files of employees who effect intra-
agency transfers (between Treasury bureaus) are automatically 
transferred to the gaining bureaus. When an employee transfers to 
another government agency or leaves the Federal government, files are 
retained, separate from the active files, for five years. Background 
investigations completed by OPM may be returned to that agency or 
destroyed. Card indexes are periodically updated to reflect changes and 
maintained as long as needed.
     Director of Security, Room 1302 Main Treasury Building, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.
     Individuals wishing to be informed if they are named in this 
system or gain access to records maintained in the system must submit a 
written, signed request containing the following elements: (1) Identify 
the record system; (2) identify the category and type of records 
sought; and (3) provide at least two items of secondary identification 
(date of birth, employee identification number, dates of employment, or 
similar information). Address inquiries to Assistant Director, 
Disclosure Services (see ``Record access procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.
     See ``Record access procedures'' above.

[[Page 56654]]

     The information provided or verified by applicants or employees 
whose files are on record as authorized by those concerned, information 
obtained from current and former employers, co-workers, neighbors, 
acquaintances, educational records and instructors, and police and 
credit record checks.
     This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), through (e)(4)(I), and (f) of the Privacy Act pursuant to 5 
U.S.C. 552a(k)(5).
Treasury/DO .005
     Grievance Records--Treasury/DO.
     These records are located in personnel or designated offices in 
the bureaus in which the grievances were filed.
     Current or former Federal employees who have submitted grievances 
with their bureaus in accordance with part 771 of the Office of 
Personnel Management's (OPM) regulations (5 CFR part 771), the Treasury 
Employee Grievance System (TPM Chapter 771), or a negotiated procedure.
     The system contains records relating to grievances filed by 
Treasury employees under part 771 of the OPM's regulations. These case 
files contain all documents related to the grievance including 
statements of witnesses, reports of interviews and hearings, examiner's 
findings and recommendations, a copy of the original and final 
decision, and related correspondence and exhibits. This system includes 
files and records of internal grievance and arbitration systems that 
bureaus and/or the Department may establish through negotiations with 
recognized labor organizations.
     5 U.S.C. 1302, 3301, 3302; E.O. 10577; 3 CFR 1954-1958 Comp., p. 
218; E.O. 10987; 3 CFR 1959-1963 Comp., p. 519; agency employees, for 
personal relief in a matter of concern or dissatisfaction which is 
subject to the control of agency management.
     These records and information in these records may be used: (1) To 
disclose pertinent information to the appropriate Federal, state, or 
local agency responsible for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) to 
disclose information to any source from which additional information is 
requested in the course of processing in a grievance, to the extent 
necessary to identify the individual, inform the source of the 
purpose(s) of the request, and identify the type of information 
requested; (3) to disclose information to a Federal agency, in response 
to its request, in connection with the hiring or retention of an 
individual, the issuance of a security clearance, the conducting of a 
security or suitability investigation of an individual, the classifying 
of jobs, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to requesting the agency's 
decision on the matter; (4) to provide information to a congressional 
office in response to an inquiry made at the request of the individual 
to whom the record pertains; (5) to disclose information to another 
Federal agency or to a court when the Government is party to a judicial 
proceeding before the court; (6) by the National Archives and Records 
Administration in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2908; (7) by the bureau maintaining the 
records of the Department in the production of summary descriptive 
statistics and analytical studies in support of the function for which 
the records are collected and maintained, or for related work force 
studies. While published statistics and studies do not contain 
individual identifiers, in some instances the selection of elements of 
data included in the study may be structured in such a way as to make 
the data individually identifiable by inference; (8) to disclose 
information to officials of the Merit Systems Protection Board, 
including the Office of the Special Counsel, the Federal Labor 
Relations Authority and its General Counsel, the Equal Employment 
Opportunity Commission, or the Office of Personnel Management when 
requested in performance of their authorized duties; (9) to disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
Counsel or witnesses in the course of civil discovery, litigation or 
settlement negotiations in response to a subpoena, or in connection 
with criminal law proceedings; (10) to provide information to officials 
of labor organizations reorganized under the Civil Service Reform Act 
when relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions.
     File folders.
     By the names of the individuals on whom they are maintained.
     Lockable metal filing cabinets to which only authorized personnel 
have access.
     Disposed of 3 years after closing of the case. Grievances filed 
against disciplinary adverse actions are retained by the United States 
Secret Service for 4 years. Disposal is by shredding or burning.
 ATF (Alcohol, Tobacco and Firearms) Chief, Personnel Division, 1200 
Pennsylvania Avenue, NW, Room 1211, Washington, DC 20226.
 CUSTOMS Director, Office of Human Resources, 2120 L Street, NW 
Washington, DC 20229.
 E&P (Engraving and Printing) Chief, Office of Industrial Relations, 
14th & C Streets, SW, Room 202-13A, E&P Annex, Washington, DC 20228.
 FLETC (Federal Law Enforcement Training Center) Personnel Officer, 
Building 94, Room 1F-14, Glynco, GA 31524.
FMS (Financial Management Service) Director, Personnel Management 
Division, 401 14th Street, SW, Room 444, Liberty Loan Bldg., 
Washington, DC 20227
IRS (Internal Revenue Service) Director, Human Resources Division, 
1111 Constitution Avenue, NW, Room 1408 IR, Washington, DC 20224.
DO (Departmental Offices) Chief, Personnel Resources, Room 1316 MT, 
1500 Pennsylvania Ave., NW., Washington, DC 20220
PD (Public Debt) Director, Personnel Management Division, 300 13th 
Street, SW., Room 446-4, E&P Annex, Washington, DC 20239.
 SS (Secret Service) Chief, Personnel Division, 1800 G Street, NW, 
Room 901, Washington DC 20223.
 Mint Assistant Director for Personnel, 633 3rd Street, NW, Room 
651, Washington, DC 20004.

[[Page 56655]]

 OCC (Office of Comptroller of the Currency) Director, Human 
Resources, 250 E Street, SW, Washington, DC 20219.
 OTS (Office of Thrift Supervision) Director, Human Resources 
Division, 2nd Floor, 1700 G Street, NW, Washington, D.C. 20552
    Records pertaining to administrative grievances filed at the 
Departmental level: Director, Office of Personnel Policy, Room 4150-
Annex, Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.
     It is required that individuals submitting grievances be provided 
a copy of the record under the grievance process. They may, however, 
contact the agency personnel or designated office where the action was 
processed, regarding the existence of such records on them. They must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.
     It is required that individuals submitting grievances be provided 
a copy of the record under the grievance process. However, after the 
action has been closed, an individual may request access to the 
official copy of the grievance file by contacting the bureau personnel 
or designated office where the action was processed. Individuals must 
provide the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.
     Review of requests from individuals seeking amendment of their 
records which have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determining if the record accurately 
documents the action of the agency ruling on the case, and will not 
include a review of the merits of the action, determination, or 
finding. Individuals wishing to request amendment to their records to 
correct factual errors should contact the bureau personnel or 
designated office where the grievance was processed. Individuals must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.
     Information in this system of records is provided: (1) By the 
individual on whom the record is maintained, (2) by testimony of 
witnesses, (3) by agency officials, (4) from related correspondence 
from organizations or persons.
     None.
Treasury/DO .007
     General Correspondence Files--Treasury/DO.
     Departmental Offices, Department of the Treasury, 1500 
Pennsylvania Ave., NW, Washington, DC 20220. Components of this record 
system are in the following offices within the Departmental Offices:

 Office of Foreign Assets Control
 Office of Tax Policy
 Office of the Assistant Secretary for International Affairs
 Office of the Executive Secretariat
 Office of Public Correspondence
 Office of Legislative Affairs
     Members of Congress, U.S. Foreign Service officials, officials and 
employees of the Treasury Department, officials of municipalities and 
state governments, and the general public, foreign nationals, members 
of the news media, businesses, officials and employees of other Federal 
Departments and agencies.
     Incoming correspondence and replies pertaining to the mission, 
function, and operation of the Department, tasking sheets, and internal 
Treasury memorandum.
     5 U.S.C. 301.
     The manual systems and/or electronic databases (e.g., Treasury 
Automated Document System (TADS))used by the system managers are to 
manage the high volume of correspondence received by the Departmental 
Offices and to accurately respond to inquiries, suggestions, views and 
concerns expressed by the writers of the correspondence. It also 
provides the Secretary of the Treasury with sentiments and statistics 
on various topics and issues of interest to the Department.
     These records and information in these records may be used to: (1) 
Provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (2) 
provide information to the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (3) provide information to unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (4) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; (5) provide information to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (6) provide information to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations or in 
connection with criminal law proceedings.
     Paper records, file folders and magnetic media.
     By name of individual or letter number, address, assignment 
control number, or organizational relationship.
     Access is limited to authorized personnel with a direct need to 
know. Rooms containing the records are locked after business hours. 
Some folders are stored in locked file cabinets in areas of limited 
accessibility except to employees. Others are stored in electronically 
secured areas and vaults. Access to electronic records is by password.
     Some records are maintained for three years, then destroyed by 
burning. Other records are updated periodically and maintained as long 
as needed. Some electronic records are periodically updated and 
maintained for two years after date of response; hard copies of those 
records are disposed of after three

[[Page 56656]]

months in accordance with the NARA schedule. Paper records of the 
Office of the Executive Secretary are stored indefinitely at the 
Federal Records Center.
 Director, Office of Foreign Assets Control, U.S. Treasury 
Department, Room 2233, Treasury Annex, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.
 Freedom of Information Act Officer, or Director, Correspondence 
Unit, Office of Tax Policy, U.S. Treasury Department, Room 1124-MT, 
1500 Pennsylvania Ave., NW, Washington, DC 20220
 Director, OASIA Secretariat, U.S. Treasury Department, Room 5422-
MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220
 Office of the Executive Secretariat, U.S. Treasury Department, Room 
3419-MT, Washington, DC 20220
 Director, Office of Public Correspondence, U.S. Treasury 
Department, Room 2124-MT, Washington, DC 20220
 Director, Office of Legislative Affairs, U.S. Treasury Department, 
Room 3132-MT, Washington, DC 20220
     Individuals wishing to be notified if they are named in this 
system of records, or to gain access to records maintained in this 
system may inquire in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Individuals must submit a written 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of records sought; and (3) 
provide at least two items of secondary identification (date of birth, 
employee identification number, dates of employment or similar 
information). Address inquiries to Assistant Director, Disclosure 
Services (see ``Record access procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.
     See ``Record access procedures'' above.
     Members of Congress or other individuals who have corresponded 
with the Departmental Offices, other governmental agencies (Federal, 
state and local), foreign individuals and official sources.
     None.
Treasury/DO .010
    Office of Domestic Finance, Actuarial Valuation System--Treasury/
DO.
     Departmental Offices, Office of Government Financing, Office of 
the Government Actuary, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.
     Participants and beneficiaries of the Foreign Service Retirement 
and Disability System and the Foreign Service Pension System. Covered 
employees are located in the following agencies: Department of State, 
Department of Agriculture, United States Information Agency, Agency for 
International Development, Peace Corps, and the Department of Commerce.
     Information in the system is as follows: Active Records: Name; 
social security number; salary; category-grade; year of entry into 
system; service computation date; year of birth; year of resignation or 
year of death, and refund if any; indication of LWOP status (if any); 
Retired Records: same as actives; annuity; year of separation; cause of 
separation (optional, disability, deferred, etc.); years and months of 
service by type of service; single or married; spouse's year of birth; 
principal's year of death; number of children on annuity roll; 
children's years of birth and annuities.
     22 U.S.C. 1101.
     Data regarding specific individuals is released only to the 
contributing agency for purposes of verification.
     Data are on computer tapes and computer printouts.
     Alphabetically.
     Records are stored in the Actuary's office. Access is restricted 
to employees of the Office of the Government Actuary.
     Records are retained on a year-to-year basis. When agencies whose 
pension funds are valued forward new records for valuation, older 
records are discarded.
     The Government Actuary, Departmental Offices, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220.
     Individuals wishing to be notified if they are named in this 
system of records, or gain access to records maintained in this system 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (see ``Record access procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.
     See ``Record access procedures'' above.
     Data for actuarial valuation are provided by organizations 
responsible for pension funds listed under ``category of individual,'' 
namely the Department of State, Department of Agriculture, United 
States Information Agency, Agency for International Development, Peace 
Corps, and the Department of Commerce.
     None.
Treasury/DO .060
     Correspondence files and records on employee complaints and/or 
dissatisfaction--Treasury/DO.
     Office of Personnel Policy, Room 4150-Annex, Pennsylvania Avenue 
at Madison Place, NW, Washington, DC 20220.
     Former and current Department employees who have submitted 

[[Page 56657]]
    complaints to the Office of Personnel or whose correspondence 
concerning a matter of dissatisfaction has been referred to the Office 
of Personnel.
     Correspondence dealing with former and current employee 
complaints.
     5 U.S.C. 301.
     These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, state, and 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential civil or criminal 
law or regulation; (2) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (3) provide information to unions recognized as 
exclusive bargaining representatives under the Civil Service Reform Act 
of 1978, 5 U.S.C. 7111 and 7114; (4) provide information to third 
parties during the course of an investigation to the extent necessary 
to obtain information pertinent to the investigation.
     File folders, file cabinets.
     By bureau and employee name.
     Maintained in filing cabinet and released only to Office of 
Personnel staff or other Treasury officials on a need-to-know basis.
     Records are maintained and disposed of in accordance with 
Department of the Treasury Directive 25-02, ``Records Disposition 
Management Program'' and the General Records Schedule.
     Director, Office of Personnel Policy, Department of the Treasury, 
Room 4150-Annex Pennsylvania Avenue at Madison Place NW, Washington, DC 
20220.
     Persons inquiring as to the existence of a record on themselves 
may contact: Assistant Director, (Human Relations) Department of the 
Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.
     Persons seeking access to records concerning themselves may 
contact: The Director, Office of Personnel Policy, Department of the 
Treasury, Room 4150-Annex, Pennsylvania Avenue at Madison Place, NW, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.
     Individuals wishing to request amendment to their records to 
correct factual error should contact the Director of Personnel at the 
address shown in Access, above. They must furnish the following 
information: (a) Name; (b) employing bureau; (c) the information being 
contested; (d) the reason why they believe information is untimely, 
inaccurate, incomplete, irrelevant, or unnecessary.
     Current and former employees, and/or representatives, employees' 
relatives, Congressmen, the White House, management officials.
     None.
Treasury/DO .062
     Executive Inventory Files--Treasury/DO.
     Room 4150-Annex, Pennsylvania Ave. at Madison Place, NW, 
Washington, DC 20220.
     All SES and GS-16, 17 and 18 employees of the Department of the 
Treasury.
     A brief description of identifying biographical data, work 
experience, education, professional activities, honors, special 
qualifications and references.
     Executive Order 11315.
     The records in this system may be disclosed to a Congressional 
office in order to compile statistical information on SES participants. 
Information in the records may also be shared with the Office of 
Personnel Management and other Federal agencies in compiling reports or 
to correct information maintained by OPM on Treasury Executives.
     File cabinets.
     Numerically by bureau and position number.
     Access is limited to authorized Treasury personnel and management 
officials on a need-to-know basis.
     The records are kept as long as the employee is assigned to an SES 
or GS-16, 17, or 18 position, except for employees who retire. The 
records on retirees are kept for approximately one year from their date 
of retirement. The records are destroyed by burning.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220. The 
individual needs to provide his/her name, present organizational 
assignment, position title and grade.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     The SF-171 is provided by the employee to their servicing 
personnel office.
     None.
Treasury/DO .065
     Appointment at Above the Minimum Rate of the Grade Files--
Treasury/DO.

[[Page 56658]]

     Room 4150-Annex, Pennsylvania Ave. at Madison Place, NW, 
Washington, DC 20220.
     Persons proposed for employment by the Department of the Treasury 
at a salary rate above the minimum rate of the grade that exceeds by 
20% the applicant's current pay.
     A collection of documents required for requesting approval of 
appointments at a salary rate above the minimum rate of the grade that 
exceed the 20% limit, including: Personal Qualifications Statement (SF-
171); Position Description (OF-8); letters of justification; 
application form showing current salary; documentation of appointment 
authority; and general correspondence requesting approval of the 
action.
     5 U.S.C. 5333.
     The information may be used for review/audit purposes by the 
Office of Personnel Management.
     File cabinets.
     Indexed by name in log and filed chronologically.
     Access is limited to authorized Treasury personnel and management 
officials on a need-to-know basis.
     Records are retained for two years and are destroyed by standard 
destruction methods including burning.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220. The 
individual is required to provide his/her name and the Treasury 
organizational assignment, position title, grade/salary, and date of 
most recent appointment above the minimum rate of the grade requested.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     The documents which constitute this system, and which are listed 
under Categories of Records, came from the individual applicant, his/
her servicing personnel office, the Office of Personnel Management, and 
other concerned management officials within the Department of the 
Treasury.
     None.
Treasury/DO .067
     Detailed Employee Files--Treasury/DO.
     Room 4150-Annex, Pennsylvania Ave. at Madison Place, NW, 
Washington, DC 20220.
     Department of the Treasury employees whose detail to other 
positions, or other Government employees whose details to the 
Department of the Treasury, require approval at the Departmental level.
     Correspondence requesting approval of details and Request for 
Personnel Action (SF-52) which documents the detail and reflects 
approval of it. In some instances there may also be a Personal 
Qualifications Statement (SF-171), and attachments, Position 
Description (OF-8), and Request for Approval of Non-Competitive Action 
(SF-59).
     5 U.S.C. 3341-3349.
     These records may be disclosed to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains.
     File cabinets.
     Automated index listed chronologically by approval date.
     Access is limited to authorized Treasury personnel and management 
officials on a need-to-know basis.
     Records are retained for 2 years and are destroyed by standard 
destruction methods including burning.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220. The 
individual is required to provide his/her name and the Treasury 
organizational assignment, position title, grade/salary, and 
approximate date of the detail requested requiring approval at the 
Departmental level.
     Director, Office of Personnel Policy, Room 4150-Annex, 
Pennsylvania Ave. at Madison Place, NW, Washington, DC 20220.
     See ``Record access procedures'' above.
     The documents which constitute this system, and which are listed 
under Categories of Records, came from the employee's servicing 
personnel office, and other concerned management officials within the 
Department of the Treasury.
     None.
Treasury/DO .068
     Time-In-Grade Exception Files--Treasury/DO.
     Room 1325-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
     Persons employed by, or proposed for employment by, the Department 
of the Treasury and for whom an exception to Time-In-Grade Restrictions 
is sought.
     A collection of documents required for approval of exceptions to 
Time-In-

[[Page 56659]]
Grade Requirements including: Request for Approval of Non-Competitive 
Action (SF-59); Personal Qualifications Statement (SF-171); Position 
Description (OF-8); and, in some instances, Request for Personnel 
Action (SF-52); and memoranda of justification.
     5 U.S.C. 301, and 5 U.S.C. 1104.
     Information from these records may be disclosed to (1) the Office 
of Personnel Management for audit of exceptions granted, and (2) a 
Congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.
     File cabinet.
     Indexed by name in log and filed chronologically.
     Access is limited to authorized Treasury personnel and management 
officials on a need-to-know basis.
     Records are retained for 2 years and are destroyed by standard 
destruction methods including burning.
     Director, Personnel Resources, Room 1316-MT, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220.
     Director, Personnel Resources, Room 1316-MT, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220. The individual is required to provide 
his/her name and the Treasury organizational assignment, position 
title, grade/salary, and approximate date of the Time-In-Grade 
exception requested.
     Director, Personnel Resources Directorate, Room 1316-MT, 1500 
Pennsylvania Ave., NW, Washington, DC 20220.
     See ``Record access procedures'' above.
     The documents which constitute this system, and which are listed 
under Categories of Records, came from the individual employee or 
applicant, his servicing personnel office, and other concerned 
management officials within the Department of the Treasury.
     None.
Treasury/DO .070
     Automated Systems Division, ASD Project Recording System--
Treasury/DO.
     Room B-91, Main Treasury, 1500 Pennsylvania Ave., NW, Washington, 
DC 20220.
     Personnel in Automated Systems Division.
     List of projects and time spent on each project. List of projected 
project milestone dates and actual dates completed.
     5 U.S.C. 301.
     Disclosures are not made outside the Department.
     Paper, magnetic media.
     Indexed by project. Retrieved by project, name or code identifier.
     Under supervision of responsible manager during working hours. 
Room locked at other times.
     Retained 18 months, then erased or discarded.
     Director, Automated Systems Division, Room 1136, Main Treasury, 
1500 Pennsylvania Ave., NW, Washington, DC 20220.
     Director, Automated Systems Division, Room 1136, Main Treasury, 
1500 Pennsylvania Ave., NW, Washington, DC 20220. Identifying 
information - name.
     Written request to: Automated Systems Division, Room 1136, Main 
Treasury, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
     See ``Record access procedures'' above.
     Information is furnished by ASD staff members.
     None.
Treasury/DO 111
     Office of Foreign Assets Control Census Records--Treasury/DO.
     Office of Foreign Assets Control Treasury Annex, Washington, DC 
20220.
     Although most reporters in the Census in this system of records 
are not individuals, such censuses reflect some small number of U.S. 
individuals as holders of assets subject to U.S. jurisdiction which are 
blocked under the various sets of Treasury Department regulations 
involved.
     Reports of several censuses of U.S.-based, foreign-owned assets 
which have been blocked at any time since 1940 under Treasury 
Department regulations found under 31 CFR subpart B, chapter V.
     50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 50 U.S.C. 1701 et seq.; 
and 31 CFR Chapter V.
     These records and information in these records may be used to: (1) 
Disclose information to appropriate state agencies which are concerned 
with or responsible for abandoned property; (2) disclose information to 
foreign governments in accordance with formal or informal international 
agreements; (3) provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (4) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation; (5) 

[[Page 56660]]
provide certain information to appropriate senior foreign-policy-making 
officials in the Department of State.
     1950 Census of Blocked Chinese Assets are stored in folders in 
file cabinets in the offices of Foreign Assets Control, and at the 
Federal Records Center; 1964 Census of Blocked Cuban Assets are stored 
in folders in file cabinets; 1970 Census of Blocked Chinese Assets are 
stored in folders and on computer printout in file cabinets; 1980 
censuses of Iranian Assets and Iranian Claims are stored in folders and 
on magnetic tape in file cabinets; 1983 comprehensive update of blocked 
assets under Foreign Assets Control Regulations, Foreign Funds Control 
Regulations, and Cuban Assets Control Regulations are stored in 
Treasury computers and in folders in file cabinets; 1986 Libyan ``mini-
census'' of blocked assets are stored in file folders and on computer 
diskettes.
     By name of holder or custodian or owner of blocked 
property.Safeguards: Locked room, or in locked file cabinets located in 
areas in which access is limited to Foreign Assets Control employees. 
Computerized records are password-protected.
     Records are periodically updated and maintained as long as needed. 
When no longer needed, records are retired to Federal Records Center or 
destroyed in accordance with established procedures.System Manager and 
address: Director, Office of Foreign Assets Control, Room 2233-Annex, 
Department of the Treasury, NW, Washington, DC 20220.
     Individuals wishing to be notified if they are named in this 
system of records, or to gain access to records maintained in the 
system, must submit a written request containing the following 
elements: (1) Identify the record system; (2) identify the category and 
type of record sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (See ``Record access Procedures'' below.)
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
     See ``Record access procedures'' above.
     Custodians or other holders of blocked assets.
     None.
Treasury/DO .114
     Foreign Assets Control Enforcement Records--Treasury/DO.
     Office of Foreign Assets Control, Treasury Annex, Washington, DC 
20220.
     Individuals who have engaged in or who are suspected of having 
engaged in transactions and activities prohibited by Treasury 
Department regulations found at 31 CFR subpart B, chapter V.
     Documents related to suspected or actual violations of relevant 
statutes and regulations administered by the Office of Foreign Assets 
Control.
     50 U.S.C., App. 5(b); 50 U.S.C. 1701 et. seq.; 22 U.S.C. 287(c); 
22 U.S.C. 2370(a); and 31, CFR, chapter V; 100 Stat. 1086, as amended 
by H.J. Res. 756, Pub. L. 99-631.
     These records and information in these records may be used to: (1) 
Disclose information to appropriate Federal agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order or license; (2) 
disclose information to a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's official functions; (3) disclose information 
to a court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosure to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in response to a subpoena or in connection with 
criminal law proceedings; (4) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (5) provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) provide information to third parties during 
the course of an investigation to the extent necessary to obtain 
information pertinent to the investigation.
     File folders and magnetic media.
     By name of individual.
     Folders in locked file cabinets are located in areas of limited 
accessibility. Computerized records are password-protected.
     Records are periodically updated and are maintained as long as 
necessary. When no longer needed, records are retired to Federal 
Records Center or destroyed in accordance with established procedures.
     Director, Office of Foreign Assets Control, Room 2233-Annex, U.S. 
Treasury Department, Washington, DC 20220
     This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.
     This system of records may not be accessed for purposes of 
inspection or for contest of content of records.
     See ``Record access procedures'' above.
     From the individual, from the Office of Foreign Assets Control 
investigations, and from other federal, state or local agencies.
     This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4), (G), (H), (I), 

[[Page 56661]]
and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2).
Treasury/DO .118
     Foreign Assets Control Licensing Records--Treasury/DO.
     Office of Foreign Assets Control, Treasury Annex, Washington, DC 
20220.
     Applicants for permissive and authorizing licenses under Treasury 
Department regulations found at 31 CFR subpart B, chapter V.
     Applications for Treasury licenses-together with related and 
supporting documentary material and copies of licenses issued.
     50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 22 U.S.C. 287(c); 50 
U.S.C. 1701 et seq.; 31 CFR, chapter V; 100 Stat. 1086, as amended by 
H.J. Res. 756, Pub. L. 99-631.
     These records and information in these records may be used to: (1) 
Disclose information to appropriate Federal, state, local, or foreign 
agencies responsible for investigating or prosecuting the violation of, 
or for enforcing or implementing, a statute, rule, regulation, order, 
or license; (2) disclose information to the Department of State, 
Commerce, Defense or other federal agencies, in connection with 
Treasury licensing policy or other matters of mutual interest or 
concern; (3) disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's official functions; (4) disclose 
information to a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosure to opposing counsel 
or witnesses, in the course of civil discovery, litigation, or 
settlement negotiations in response to a subpoena or in connection with 
criminal law proceedings; (5) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (6) provide information to a Congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains.
     File folders and magnetic media.
     The records are retrieved by license or letter number.
     Folders in locked filed cabinets are located in areas of limited 
accessibility. Computerized records are password-protected.
     Records are periodically updated to reflect changes and maintained 
as long as needed. When no longer needed, records are retired to 
Federal Records Center or destroyed in accordance with established 
procedures.
     Individuals wishing to be notified if they are named in this 
system of records, or to gain access to records maintained in the 
system of records, must submit a written request containing the 
following elements: (1) Identify the record system; (2) identify the 
category and type of records sought; and (3) provide at least two items 
of secondary identification (date of birth, employee identification 
number, dates of employment or similar information). Address inquiries 
to Assistant Director, Disclosure Services (See ``Record access 
procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
     See ``Record access procedures'' above.
     Applicants for Treasury Department licenses under regulations 
administered by the Office of Foreign Assets Control.
     None.
Treasury/DO .144
     General Counsel Litigation Referral and Reporting System--
Treasury/DO.
     U.S. Department of the Treasury,, Office of the General Counsel, 
1500 Pennsylvania Avenue NW, Washington, DC 20220.
     Persons who are parties, plaintiff or defendant, in civil 
litigation or administrative proceedings involving or concerning the 
Department of the Treasury or its officers or employees. The system 
does not include information on every civil litigation or 
administrative proceeding involving the Department of the Treasury or 
its officers and employees.
     This system of records consists of index cards and a computer data 
base containing information related to litigation or administrative 
proceedings involving or concerning the Department of the Treasury or 
its officers or employees.
     5 U.S.C. 301; 31 U.S.C. 301.
     These records and information in these records may be used to: (1) 
Disclose pertinent information to appropriate Federal, State, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for implementing, a statute, rule, regulation, order, 
or license, where the disclosing agency becomes aware of an indication 
of a violation or potential violation of civil or criminal law or 
regulation; (2) disclose information to a Federal, State, or local 
agency, maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's or the 
bureau's hiring or retention of an individual, or issuance of a 
security clearance, license, contract, grant, or other benefit; (3) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations in response to a subpoena or in connection with 
criminal law proceedings; (4) disclose information to foreign 
governments in accordance with formal or informal international 
agreements; (5) provide information to a congressional office in 
response to an inquiry made at the request of the individual to whom 
the 

[[Page 56662]]
record pertains; (6) provide information to the news media in 
accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (7) 
provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
     The index cards are maintained in a file box. The computerized 
records are maintained in computer data banks and printouts.
     The index cards are filed alphabetically by the name of the non-
government party involved in the case. The computer information is 
accessible by case number and docket number.
     Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel.
     The index cards are maintained during the pending litigation and 
for approximately three years thereafter. They are then destroyed. The 
computer information is maintained during the pending litigation and 
for approximately three years thereafter.
     Associate General Counsel (Legislation, Litigation, and 
Regulation), Office of the General Counsel, Department of the Treasury, 
1500 Pennsylvania Ave., NW., Washington, DC 20220.
     Individuals wishing to be notified if they are named in this 
system of records, or gain access to records maintained in this system 
must submit a written request containing the following elements: (1) an 
identification of the record system; and (2) an identification of the 
category and type of records sought. This system contains records that 
are exempt under 31 CFR l.36; 5 U.S.C. 552a(j)(2); and (k)(2). Address 
inquiries to Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW., Washington, DC 
20220.
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
     See ``Record access procedures'' above.
     Treasury Department Legal Division, Department of Justice Legal 
Division.
     This system is exempt from 5 U.S.C. 552a(d), (e)(1), (e)(3), 
(e)(4)(G),(H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2).
Treasury/DO .149

    Foreign Assets Control Legal Files--Treasury/DO.
     U.S. Department of the Treasury, Room 2101-Annex, Washington, DC 
20220.
     Persons who are or who have been parties in litigation involving 
the Office of Foreign Assets Control or statutes and regulations 
administered by the agency found at 31 CFR subpart B, chapter V.
     Information and documents relating to litigation involving the 
Office of Foreign Assets Control or statutes and regulations 
administered by the agency.
     31 U.S.C. 301; 50 U.S.C. App. 5(b); 50 U.S.C. 1701 et seq; 22 
U.S.C. 278(c); and other statutes relied upon by the President to 
impose economic sanctions.
     These records and information in these records may be used to: (1) 
Prosecute, defend, or intervene in litigation related to the Office of 
Foreign Assets Control and statutes and regulations administered by the 
agency; (2) disclose pertinent information to appropriate Federal, 
State, local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order or license; (3) disclose information 
to a Federal, State, or local agency, maintaining civil, criminal, or 
other relevant enforcement information or other pertinent information, 
which has requested information relevant to or necessary to the 
requesting agency's official functions; (4) disclose information to a 
court, magistrate, or administrative tribunal in the course of 
presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal law proceedings; (5) 
provide information to a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains.
     Folders in file cabinets and magnetic media.
     By name of private plaintiff or defendant.
     Folders are in lockable file cabinets located in areas of limited 
public accessibility. Where records are maintained on computer hard 
drives, access to the files is password-protected.
     Records are periodically updated and maintained as long as needed.
     Administrative Officer, Room 3006-MT, U.S. Treasury Department, 
Washington, DC 20220.
     Individuals wishing to be notified if they are named in this 
system of records, or gain access to records maintained in this system 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information).
     Address inquiries to Assistant Director, Disclosure Services, 
Department of the Treasury, Room 1054, 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.
     See ``Record access procedures'' above.

[[Page 56663]]

     Pleadings and other materials filed during course of a legal 
proceeding, discovery obtained pursuant to applicable court rules; 
materials obtained by Office of Foreign Assets Control investigation; 
material obtained pursuant to requests made to other Federal agencies; 
orders, opinions, and decisions of courts.
     None.
Treasury/DO .150
     Disclosure Records--Treasury/DO.
     Departmental Offices, Department of the Treasury, 1500 
Pennsylvania Ave., NW, Washington DC 20220.
     Individuals who have submitted requests for information to the 
Departmental Offices or who have appealed initial denials to the 
requests.
     Requests for records or information pursuant to the Freedom of 
Information Act, 5 U.S.C. 552, and/or the Privacy Act, 5 U.S.C. 552a, 
internal processing documents, memoranda, and referrals are kept by the 
Disclosure Office. Copies of requested records are kept by the program 
office responsible for fulfilling the request.
     5 U.S.C. 552, 5 U.S.C. 552a, 31 CFR part 1.
     These records and information in these records may be used to: (1) 
Disclose information to other agencies when required for coordination 
of response or referral; (2) disclose information to the Department of 
Justice for defending law suits.
     Paper files, magnetic media.
     By name and case number.
     Stored in filing cabinets. Access limited to individuals with need 
to know or legitimate right to review.
     Retained in accordance with the provisions of the Departmental 
records management procedures.
 Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.
Deputy Assistant Secretary (Law Enforcement), Department of the 
Treasury, Room 4328, 1500 Pennsylvania Ave., NW, Washington, DC 
20220
Freedom of Information Act Officer or Director, Correspondence Unit, 
Office of Tax Policy, Department of the Treasury, Room 1124, 1500 
Pennsylvania Ave., NW, Washington, DC 20220
     Individuals wishing to be notified if they are named in this 
system of records, or gain access to records maintained in this system 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services at the above address.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     Individuals who make Freedom of Information Act requests, federal 
officials responding to Freedom of Information Act requests, and 
documents from official records.
     None.
Treasury/DO .156
     Tax Court Judge Applicants--Treasury/DO.
    Department of the Treasury, Office of the General Counsel, Room 
3000 MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
     Individuals requesting consideration for appointment to Tax Court 
judgeships.
     Information concerning the qualification of individuals for 
appointment to the Tax Court.
     26 U.S.C. 7443.
     Information from this system may be disclosed to the White House 
with recommendations to the President on appointments to the Tax Court.
     File cabinets.
     By name of individual.
     The files are kept in locked cabinets with a limited number of 
employees permitted access.
     The records relating to individuals date from 1981 and are 
destroyed at the end of each administration.
     Administrative Officer, Office of the General Counsel, Room 3006-
MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
     Individuals wishing to be notified if they are named in this 
system of records, or gain access to records maintained in this system 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
records sought; (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (See ``Record access procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.
     See ``Record access procedures'' above.
     Individual concerned and letters of recommendation from other 
individuals 

[[Page 56664]]
submitted at the request of the individual and/or the Department.
     None.
Treasury/DO .183
     Private Relief Tax Bill Files--Office of the Assistant Secretary 
for Tax Policy--Treasury/DO.
     Room 4040-MT, 1500 Pennsylvania Ave., NW, Washington, DC 20220.
     Individuals who have had private relief tax bills introduced in 
Congress on their behalf.
     Congressional Committee or OMB request for Treasury views on 
proposed legislation, plus comments on proposal from offices or bureaus 
of Treasury, plus the Internal Revenue Service data concerning the 
issues involved and that unit's recommendation, and the report of the 
Treasury on the Bill.
     5 U.S.C. 301.
     Information from this system may be disclosed to OMB and Congress.
     File Folders.
     By bill numbers or name of person for whom relief is sought.
     Access limited to Tax Policy personnel.
     Records are periodically updated to reflect changes and maintained 
as long as needed until shipped to National Archives and Records 
Administration.
     Technical Information Specialist, Room 4040-MT, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220.
     Individuals wishing to be notified if they are named in this 
system of records, or gain access to records maintained in this system 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (See ``Record access procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054-MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.
     See ``Record access procedures'' above.
     Principally the Congress and the Internal Revenue Service.
     None.
Treasury/DO .190
     General Allegations and Investigative Records--Treasury/DO.
     Office of the Inspector General, ICC Building, 1201 Constitution 
Ave., NW, Washington, DC 20423
     (A) Current and former employees of the Department of the Treasury 
and persons whose association with current and former employees relate 
to the alleged violations of the Department's rules of conduct, the 
Office of Personnel Management merit system, or any other criminal or 
civil misconduct, which affects the integrity or facilities of the 
Department of Treasury. The names of individuals and the files in their 
names may be: (1) Received by referral; or (2) initiated at the 
discretion of the Office of the Inspector General in the conduct of 
assigned duties. (B) Individuals who are: Witnesses; complainants; 
confidential or nonconfidential informants; suspects; defendants; 
parties who have been identified by the Office of the Inspector 
General, constituent units of the Department of Treasury, other 
agencies, or members of the general public in connection with the 
authorized functions of the Inspector General. (C) Current and former 
senior Treasury and bureau officials who are the subject of 
investigations initiated and conducted by the Office of the Inspector 
General.
     (A) Letters, memoranda, and other documents citing complaints of 
alleged criminal or administrative misconduct. (B) Investigative files 
which include: (1) Reports of investigations to resolve allegations of 
misconduct or violations of law with related exhibits, statements, 
affidavits, records or other pertinent documents obtained during 
investigations; (2) transcripts and documentation concerning requests 
and approval for consensual (telephone and consensual non-telephone) 
monitoring; (3) reports from or to other law enforcement bodies; (4) 
prior criminal or noncriminal records of individuals as they relate to 
the investigations; and (5) reports of actions taken by management 
personnel regarding misconduct and reports of legal actions resulting 
from violations of statutes referred to the Department of Justice for 
prosecution.
     31 U.S.C. 321.
     These records and information in these records may be used to: (1) 
Disclose information to the Department of Justice in connection with 
actual or potential criminal prosecution or civil litigation; (2) 
disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (3) disclose information to a Federal, 
State, or local agency, maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an employee, or the 
issuance of a security clearance, license, contract, grant, or other 
benefit; (4) disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations in response to a 
subpoena or in connection with criminal law proceedings; (5) provide 
information to a congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains; (6) provide 
information to the news media in accordance with 

[[Page 56665]]
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings; (7) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation.
     Paper records in file jackets and magnetic media maintained in 
locked safes.
     Alphabetically by name and by case number.
     Records and word processing disks are maintained in locked safes 
and all access doors are locked when office is vacant. The records are 
available to Office of the Inspector General personnel who have an 
appropriate security clearance on a need-to-know basis.
     Investigative files are stored on-site for three years and indices 
to those files are stored on site for five years. The word processing 
disks will be retained indefinitely; however, they will be updated 
periodically to reflect changes and will be purged when the information 
is no longer required. Upon expiration of their respective retention 
periods, the investigative files and their indices are transferred to 
the Federal Records Center, Suitland, Maryland, for storage and in most 
instances destroyed by burning, maceration or pulping when 20 years 
old.
     Inspector General, Room 2412-MT, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
     Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records 
may not be accessed for purposes of determining if the system contains 
a record pertaining to a particular individual.
     See ``Notification Procedure'' above.
     See ``Notification Procedure'' above.
     See ``Categories of individuals'' above. This system contains 
investigatory material for which sources need not be reported.
     This system is exempt from 5 U.S.C. 552(a)(c)(3)(4), 
(d)(1)(2)(3)(4), (e)(1)(2)(3), (4)(G), (H), and (I), (e)(5) and (8), 
(f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and 
(k)(2).
Treasury/DO .191
     OIG Management Information System (MIS).
     Office of Inspector General (OIG), all headquarters, regional and 
field offices. (See appendix A.)
     Current and former employees of the Office of Inspector General.
     (1) MIS Personnel system records contain OIG employee name, 
office, start of employment, series/grade, title, separation date; (2) 
MIS tracking records contain status information on audits, 
investigations and other projects from point of request or annual 
planning through follow-up and closure; (3) MIS Timekeeping records 
contain assigned projects and distribution of time; (4) MIS Equipment 
Inventory records contain assigned equipment; (5) MIS Travel records 
contain dates, type of travel and costs; (6) MIS Training records 
contain dates, title of training, and costs.
     Inspector General Act of 1978 (Pub. L. 95-452), as amended, 5 
U.S.C. 301 and 31 U.S.C. 321.
     The purpose of the MIS system is to: (1) Manage effectively OIG 
resources and projects; (2) capture accurate statistical data for 
mandated reports to the Secretary of the Treasury, the Congress, the 
Office of Management and Budget, the General Accounting Office, the 
President's Council on Integrity and Efficiency and other federal 
agencies; and (3) provide accurate information critical to the OIG's 
daily operation, including employee performance and conduct.
     (1) A record from the system of records, which indicates, either 
by itself or in combination with other information, a violation or 
potential violation of law, whether civil or criminal, and whether 
arising by statute, regulation, rule or order issued pursuant thereto, 
may be disclosed to a Federal, State, local, or foreign agency or other 
public authority that investigates or prosecutes or assists in 
investigation or prosecution of such violation, or enforces or 
implements or assists in enforcement or implementation of the statute, 
rule, regulation or order. (2) A record from the system of records may 
be disclosed to a Federal, State, local, or foreign agency or other 
public authority, or to private sector (i.e., non-Federal , State, or 
local government) agencies, organizations, boards, bureaus, or 
commissions, which maintain civil, criminal, or other relevant 
enforcement records or other pertinent records, such as current 
licenses in order to obtain information relevant to an agency 
investigation, audit, or other inquiry, or relevant to a decision 
concerning the hiring or retention of an employee or other personnel 
action, the issuance of a security clearance, the letting of a 
contract, the issuance of a license, grant or other benefit, the 
establishment of a claim, or the initiation of administrative, civil, 
or criminal action. Disclosure to the private sector may be made only 
when the records are properly constituted in accordance with agency 
requirements; are accurate, relevant, timely and complete; and the 
disclosure is in the best interest of the Government. (3) A record from 
the system of records may be disclosed to a Federal, State, local, or 
foreign agency or other public authority, or private sector (i.e., non-
Federal, State, or local government) agencies, organizations, boards, 
bureaus, or commissions, if relevant to the recipient's hiring or 
retention of an employee or other personnel action, the issuance of a 
security clearance, the letting of a contract, the issuance of a 
license, grant or other benefit, the establishment of a claim, or the 
initiation of administrative, civil, or criminal action. Disclosure to 
the private sector may be made only when the records are properly 
constituted in accordance with agency requirements; are accurate, 
relevant, timely and complete; and the disclosure is in the best 
interest of the Government. (4) A record from the system of records may 
be disclosed to any source, private or public, to the extent necessary 
to secure from such source information relevant to a legitimate agency 
investigation, audit, or other inquiry. (5) A record from the system of 
records may be disclosed to the Department of Justice when the agency 
or any component thereof, or any employee of the agency in his or her 
official capacity, or any employee of the 

[[Page 56666]]
agency in his or her individual capacity where the Department of 
Justice has agreed to represent the employee, or the United States, 
where the agency determines that litigation is likely to affect the 
agency or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation and the use of such records by the 
Department of Justice is therefore deemed by the agency to be for a 
purpose that is compatible with the purpose for which the agency 
collected the records. (6) A record from the system of records may be 
disclosed in a proceeding before a court or adjudicative body, when the 
agency, or any component thereof, or any employee of the agency in his 
or her official capacity, or any employee of the agency in his or her 
individual capacity where the agency has agreed to represent the 
employee, or the United States, where the agency determines that 
litigation is likely to affect the agency or any of its components, is 
a party to litigation or has an interest in such litigation, and the 
agency determines that use of such records is relevant and necessary to 
the litigation and the use of such records is therefore deemed by the 
agency to be for a purpose that is compatible with the purpose for 
which the agency collected the records. (7) A record from the system of 
records may be disclosed to a Member of Congress from the record of an 
individual in response to an inquiry from the Member of Congress made 
at the request of that individual. (8) A record from the system of 
records may be disclosed to the Department of Justice and the Office of 
Government Ethics for the purpose of obtaining advice regarding a 
violation or possible violation of statute, regulation, rule or order 
or professional ethical standards. (9) A record from the system of 
records may be disclosed to the Office of Management and Budget for the 
purpose of obtaining its advice regarding agency obligations under the 
Privacy Act, or in connection with the review of private relief 
legislation. (10) A record from the system of records may be disclosed 
in response to a subpoena issued by a Federal agency having the power 
to subpoena records of other Federal agencies if, after careful review, 
the OIG determines that the records are both relevant and necessary to 
the requesting agency's needs and the purpose for which the records 
will be used is compatible with the purpose for which the records were 
collected. (11) A record from the system of records may be disclosed to 
a private contractor for the purpose of compiling, organizing, 
analyzing, programming, or otherwise refining records subject to the 
same limitations applicable to U.S. Department of Treasury officers and 
employees under the Privacy Act. (12) A record from the system of 
records may be disclosed to a grand jury agent pursuant either to a 
Federal or State grand jury subpoena, or to a prosecution request that 
such record be released for the purpose of its introduction to a grand 
jury provided that the Grand Jury channels its request through the 
cognizant U.S. Attorney, that the U.S. Attorney has been delegated the 
authority to make such requests by the Attorney General, that she or he 
actually signs the letter specifying both the information sought and 
the law enforcement purpose served. In the case of a State Grand Jury 
subpoena, the State equivalent of the U.S. Attorney and Attorney 
General shall be substituted. (13) A record from the system of records 
may be disclosed to a Federal agency responsible for considering 
suspension or debarment action where such record would be relevant to 
such action. (14) A record from the system of records may be disclosed 
to an entity or person, public or private, where disclosure of the 
record is needed to enable the recipient of the record to take action 
to recover money or property of the United States Department of the 
Treasury, where such recovery will accrue to the benefit of the United 
States, or where disclosure of the record is needed to enable the 
recipient of the record to take appropriate disciplinary action to 
maintain the integrity of the programs or operations of the Department 
of the Treasury. (15) A record from the system of records may be 
disclosed to a Federal, state, local or foreign agency, or other public 
authority, for use in computer matching programs to prevent and detect 
fraud and abuse in benefit programs administered by an agency, to 
support civil and criminal law enforcement activities of any agency and 
its components, and to collect debts and over payments owed to any 
agency and its components. (16) A record from the system of records may 
be disclosed to a public or professional licensing organization when 
such record indicates, either by itself or in combination with other 
information, a violation or potential violation of professional 
standards, or reflects on the moral, educational, or professional 
qualifications of an individual who is licensed or who is seeking to 
become licensed. (17) A record from the system of records may be 
disclosed to the Office of Management and Budget, the General 
Accounting Office, the President's Council on Integrity and Efficiency 
and other Federal agencies for mandated reports.
     Debtor information may also be furnished, in accordance with 5 
U.S.C. 552a(b)(12) and section 3 of the Debt Collection Act of 1982, to 
consumer reporting agencies to encourage repayment of an overdue debt.
     Paper records and magnetic media.
     Most files are accessed by OIG employee name, employee number, 
office, or cost center. Some records may be accessed by entering 
equipment or project information.
     Access is limited to OIG employees who have a need for such 
information in the course of their work. A central console is located 
in a departmental computer room which is staffed during normal business 
hours and locked at other times. Terminals and paper copies are 
maintained in offices which are staffed during normal business hours 
and locked at other times. Access to records on magnetic media is 
controlled by computer passwords. Access to specific MIS records is 
further limited and controlled by computer security programs limiting 
access to authorized personnel.
     Records are periodically updated to reflect changes and are 
retained as long as necessary.
     Assistant Inspector General for Policy, Planning and Resources, 
Room 7119, 1201 Constitution Avenue, NW, Washington, DC 20220.
     Individuals wishing to be notified if they are named in this 
system of records, or to gain access to records maintained in this 
system may inquire in accordance with instructions appearing in 31 CFR 
part 1, subpart C, appendix A. Individuals must submit a written 
request containing the following elements: (1) Identify the record 
system; (2) identify the category and type of 

[[Page 56667]]
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (see ``Record access Procedures'' below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.
    See ``Record access procedures'' above.
     Current and former employees of the OIG.
     None.

Appendix A--Addresses of OIG Offices

 HEADQUARTERS:

 Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Policy, Planning and Resources, Room 
7210, 1201 Constitution Avenue, NWWashington, D. C. 20220.

FIELD LOCATIONS: Contact System Manager for addresses.

Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Investigations, Office of the 
Regional Inspector General for Investigations, Central Regional 
Office, Chicago, IL 60605.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Investigations, Office of the 
Regional Inspector General for Investigations, Southern Regional 
Office, Houston, TX 77057.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Investigations, Office of the 
Regional Inspector General for Investigations, Western Regional 
Office, El Segundo, CA 90245-4320.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, FLETC Field Office, Federal 
Law Enforcement Training Center, Glynco, GA 31524.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Northeastern Regional Office, Boston, 
MA 02222-1052
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Northeastern Regional Office, New York 
Field Office, New York, NY 10048.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Northeastern Regional Office, 
Philadelphia Field Office, Philadelphia, PA 19106.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Central Regional Office, Chicago, IL 
60603.
Department of Treasury, Office of Inspector General, Office of 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Central Regional Office, Chicago Field 
Office, Chicago, IL 60605.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Central Regional Office, Indianapolis 
Field Office, Indianapolis, IN 46278.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Southern Regional Office, Houston, TX 
77057.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Southern Regional Office, Miami Field 
Office, Miami, FL 33131
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, New Orleans Field Office, New Orleans, 
LA 70130.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Western Regional Office, El Segundo, CA 
90425-4320.
Department of Treasury, Office of Inspector General, Office of the 
Assistant Inspector General for Audit, Office of the Regional 
Inspector General for Audit, Western Regional Office, San Francisco 
Field Office, San Francisco, CA 94103.
Treasury/DO .193
     Employee Locator and Automated Directory System--Treasury/DO.
     Main Treasury Building, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.
     Information on all employees of the Department is maintained in 
the system if the proper locator card is provided.
     Name, office telephone number, bureau, office symbol, building, 
room number, home address and phone number, and person to be notified 
in case of emergency.
     5 U.S.C. 301.
     Disclosures are not made outside of the Department.
     Hard copy and magnetic media.
     Indexed by name and/or block code numbers.
     All records, including computer system and all terminals are 
located within secure space. Only authorized personnel have access.
     Records are kept as long as needed, updated periodically and 
destroyed by burning.
     Chief, Telecommunications Operations Branch, Room 1121-MT, 1500 
Pennsylvania Ave., NW, Washington, DC 20220.
     See ``System manager'' above.
     See ``System manager'' above.
     See ``System manager'' above.
     Information is provided by individual employees. Necessary changes 
made if requested.
     None.
Treasury/DO .194
     Circulation System - Treasury.
     Department of the Treasury, Library and Information Services 
Division, Room 5030-MT, 1500 Pennsylvania Avenue, NW, Washington, DC 
20220.
     Employees who borrow library materials or receive library 
materials on distribution. The system also contains records concerning 
interlibrary loans to local libraries which are not subject to the 
Privacy Act.
     Records of items borrowed from the Treasury Library collection and 
patron 

[[Page 56668]]
records are maintained on central computer. Records are maintained by 
name of borrower, office locator information, and title of publication.
     5 U.S.C. 301.
     Track circulation of library materials and their borrowers.
     These records and information in these records may be used to 
disclose information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains.
     Electronic media.
     Data can be retrieved from the system by borrower name or bar code 
number and publication title or its associated bar code number.
     Access to the system requires knowledge of password identification 
codes and protocols for calling up the data files. Access to the 
records is limited to staff of the Readers Services Branch who have a 
need-to-know the information for the performance of their duties.
     Only current data are maintained on-line. Records for borrowers 
are deleted when employee leaves Treasury.
     Assistant Director, Library and Information Services, Department 
of the Treasury, Room 5030-MT, 1500 Pennsylvania Ave., NW, Washington, 
DC 20220.
     Inquiries should be addressed to Assistant Director, Disclosure 
Services, Department of the Treasury, Room 1054-MT, 1500 Pennsylvania 
Ave., NW, Washington, DC 20220.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     Patron information records are completed by borrowers and library 
staff.
     None.
Treasury/DO .196
     Security Information System--Treasury/DO.
     Components of this system are located in the following offices 
within the Departmental Offices: Office of Security, Room 1302 MT, 1500 
Pennsylvania Avenue, NW, Washington, DC 20220, and Assistant Director, 
Security, Safety and Parking, Administrative Operations Division, Room 
1212 MT, 1500 Pennsylvania Avenue, NW, Washington, DC 20220.
     (1) Department of the Treasury officials who classify documents 
with a national security classification, i.e., Top Secret, Secret, or 
Confidential. (2) Each Department of the Treasury official, by name and 
position title, who has been delegated the authority to downgrade and 
declassify national security information and who is not otherwise 
authorized to classify a document at its present classification level. 
(3) Each Department of the Treasury official, by name and position 
title, who has been delegated the authority for original classification 
of national security information, exclusive of officials specifically 
authorized original classification authority by 31 CFR part 2. (4) Each 
Department of the Treasury office by name and position title delegated 
the authority to derivatively classify national security information in 
accordance with an approved classification guide or on the basis of 
source documents. (5) Each Department of the Treasury official who does 
not have original classification authority for national security 
information and who is not authorized to downgrade and declassify 
national security information, but who may control and/or decontrol 
limited official use information. (6) An alphabetical listing of 
Department of the Treasury employees who have valid security violations 
as a result of the improper handling, safeguarding, or storage of 
classified national security and limited official use information. (7) 
Department of the Treasury personnel concerned with classified national 
security and limited official use information who have participated in 
a security orientation program regarding the salient features of the 
security requirements and procedures for the handling and safeguarding 
of such information.
     The following records are maintained by the Director of Security: 
(1) Report of Authorized Downgrading and Declassification Officials, 
(2) Report of Authorized Classifiers, (3) Report of Authorized 
Derivative Classifiers, (4) Designation of Controlling/Decontrolling 
Officials, and (5) Record of Security Violation. The Assistant 
Director, Security, Safety and Parking maintains the following records: 
The Security Orientation Acknowledgment.
     Executive Order No. 12356, dated April 2, 1982, Title 31 subtitle 
A, part 2, and Office of Security Handbook, TDP 71-10.
     The system is designed to (1) oversee compliance with Executive 
Order No. 12356 and Departmental programming and implementation, (2) 
ensure proper classification of national security information, (3) 
record details of valid security violations and (4) assist in 
determining the effectiveness of information security programs 
affecting classified and limited official use information.
     These records and information in these records may be used to 
disclose information to appropriate Federal agencies and for enforcing 
or implementing a statute, rule, regulation or order.
     Hard Copy paper files.
     Manually filed and indexed by office or bureau, date, name of 
official and position title, where appropriate.
     Secured in security equipment to which access is limited to 
personnel with the need to know.
     With the exception of the Record of Security Violation, which is 
maintained for a period of two years, and the Security Orientation 
Acknowledgment, 

[[Page 56669]]
the remaining records are destroyed and/or updated on an annual basis. 
Destruction is effected by shredding or other comparable means.
     Director of Security, 1302 Main Treasury Building, 1500 
Pennsylvania Avenue NW, Washington, DC 20220, and Assistant Director, 
Security, Safety and Parking, Administrative Operations Division, Room 
1212 MT, 1500 Pennsylvania Avenue., NW, Washington, DC 20220
     Individuals wishing to be notified if they are named in this 
system of records, or to gain access to records maintained in this 
system, must submit a written request containing the following 
elements: (1) Identify the record system; (2) identify the category and 
types of records sought; and (3) provide at least two items of 
secondary identification (date of birth, employee identification 
number, dates of employment or similar information) to the Assistant 
Director, Disclosure Services. (See ``Record access procedures'' 
below).
     Assistant Director, Disclosure Services, Department of the 
Treasury, Room 1054 MT, 1500 Pennsylvania Ave., NW, Washington, DC 
20220.
     See ``Record access procedures'' above.
     The sources of the information are office and bureau employees of 
the Department of the Treasury. The information concerning any security 
violation is reported by Department of the Treasury security officials 
and Department of State security officials as concerns Treasury 
personnel attached to U.S. diplomatic posts or missions.
     None.
Treasury/DO .200
     FinCEN Data Base--Treasury/DO.
     The Financial Crimes Enforcement Network, 2070 Chain Bridge Road, 
Vienna, VA 22182.
     (1) Individuals who relate in any manner to official FinCEN 
efforts in support of the enforcement of the Bank Secrecy Act and 
money-laundering and other financial crimes. Such individuals may 
include, but are not limited to, subjects of investigations and 
prosecutions; suspects in investigations; victims of such crimes; 
witnesses in such investigations and prosecutions; and close relatives 
and associates of any of these individuals who may be relevant to an 
investigation; (2) Current and former FinCEN personnel whom FinCEN 
considers relevant to an investigation or inquiry; (3) individuals who 
are the subject of unsolicited information possibly relevant to 
violations of law or regulations, who offer unsolicited information 
relating to such violations, who request assistance from FinCEN, and 
who make inquiries of FinCEN.
     Every possible type of information that contributes to effective 
law enforcement may be maintained in this system of records, including, 
but not limited to, subject files on individuals, corporations, and 
other legal entities; information provided pursuant to the Bank Secrecy 
Act; information gathered pursuant to search warrants; statements of 
witnesses; information relating to past queries of the FinCEN Data 
Base; criminal referral information; complaint information; identifying 
information regarding witnesses, relatives, and associates; 
investigative reports; and intelligence reports.
     5 U.S.C. 301, 31 U.S.C. 5311 et seq.; 31 CFR part 103; Treasury 
Department Order No. 105-08 (April 25, 1990).
     Records in this system may be used to: (1) Provide responses to 
queries from Federal, State, territorial, and local law enforcement and 
regulatory agencies, both foreign and domestic, regarding Bank Secrecy 
Act and other financial crime enforcement; (2) furnish information to 
other Federal, State, local, territorial, and foreign law enforcement 
and regulatory agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, where FinCEN becomes aware of an 
indication of a violation or potential violation of civil or criminal 
law or regulation; (3) furnish information to the Department of 
Defense, to support its role in the detection and monitoring of aerial 
and maritime transit of illegal drugs into the United States and any 
other role in support of law enforcement that the law may mandate; (4) 
respond to queries from INTERPOL in accordance with agreed coordination 
procedures between FinCEN and INTERPOL; (5) furnish information to 
individuals and organizations, in the course of enforcement efforts, to 
the extent necessary to elicit information pertinent to financial law 
enforcement; (6) furnish information to a court, magistrate or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation or settlement negotiations, in response to a 
subpoena, or in connection with civil or criminal law proceedings; (7) 
furnish information to the news media in accordance with the guidelines 
contained in 28 CFR 50.2, which relate to civil and criminal 
proceedings; and (8) furnish information to the Department of State and 
the Intelligence community to further those agencies' efforts with 
respect to national security and the foreign aspects of international 
narcotics trafficking.
     Magnetic media and hard copy.
     By name, address, or unique identifying number.
     All FinCEN personnel accessing the system will have successfully 
passed a background investigation. FinCEN will furnish information from 
the system of records to approved personnel only on a ``need to know'' 
basis using passwords and access control. Procedural and physical 
safeguards to be utilized include the logging of all queries and 
periodic review of such query logs; compartmentalization of information 
to restrict access to authorized personnel; physical protection of 
sensitive hard copy information; encryption of electronic 
communications; intruder alarms; and 24-hour building guards.
     FinCEN personnel will review records each time a record is 
retrieved and on a periodic basis to see whether it should be retained 
or modified. FinCEN will dispose of all records after six years and 
will never retain any record for more than seven years. Records will be 
disposed of by erasure of magnetic media and by shredding and/or 
burning of hard copy documents.

[[Page 56670]]

     Director, Financial Crimes Enforcement Network, 2070 Chain Bridge 
Road, Vienna, VA 22182.
     Pursuant to 5 U.S.C. 552a(j)(2), (k)(1), and (k)(2), this system 
of records may not be accessed for purposes of determining if the 
system contains a record pertaining to a particular individual.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     See ``Categories of individuals covered by the system'' above. The 
system contains material for which sources need not be reported.
     This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), 
(e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 
552a(j)(2), (k)(1) and (k)(2).
Treasury/DO .201
     Fitness Center Records--Treasury/DO.
     Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220.
     Treasury Department employees who have applied for membership and 
participate in the Treasury fitness program.
     Name, job title, addresses, date of birth, age, sex; name, 
address, and telephone number of personal physician; name, and address 
and telephone number of emergency contact; health and exercise history; 
physician's clearance; informed consent form, waiver and release form, 
program interest survey form; fitness assessment results; and results 
of health tests taken by the Fitness Center members.
     5 U.S.C. 301
     The records are collected and maintained to provide the Fitness 
Center contractor with written documentation of user's membership 
status. The records enable the contractor to identify the current 
fitness level and potential health risks faced by each user. The 
collection of these records provides essential baseline information 
allowing the contractor to prescribe the appropriate exercise program 
to each user.
     No disclosures will be made outside the Departmental Offices.
     Paper records and magnetic media.
     By name and membership number.
     Records are stored in locked cabinets in a locked room. Access is 
limited to authorized employees of the contractor responsible for 
servicing the records in the performance of their duties.
     Active records are retained indefinitely. Inactive records are 
held for three years, then are destroyed by shredding.
     Director, Administrative Operations, Department of the Treasury, 
Room 1212-MT, 1500 Pennsylvania Ave., NW., Washington, DC 20220. Name 
of the contractor will be provided by the system manager upon request.
     Individuals seeking access to any record contained in the system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix A. Inquiries should be addressed to Assistant Director, 
Disclosure Services, Departmental Offices, Room 1054-MT, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.
     Inquiries should be addressed to the Assistant Director, 
Disclosure Services, Departmental Offices, Room 1054-MT, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.
     See ``Notification procedures'' above.
     The source of the data is the Treasury Department employee who has 
applied for membership, contractor personnel and the employee's 
personal physician.
     None.
Treasury/DO .202
     Drug-Free Workplace Program Records--Treasury/DO.
     Records are located within Personnel Resources, Workforce 
Effectiveness, Room 1325-MT, Department of the Treasury, Departmental 
Offices, 1500 Pennsylvania Ave., NW., Washington, DC 20220.
     Employees of Departmental Offices.
     Records related to selection, notification, testing of employees, 
drug test results, and related documentation concerning the 
administration of the Drug-Free Workplace Program within Departmental 
Offices.
     Pub. L. 100-71; 5 U.S.C. 7301 and 7361; 21 U.S.C. 812; Executive 
Order 12564, ``Drug-Free Federal Workplace''.
     The system will be established to maintain records relating to the 
selection, notification, and testing of Departmental Offices' employees 
for use of illegal drugs and drugs identified in Schedules I and II of 
21 U.S.C. 812.
     These records and information in these records may be disclosed to 
a court of competent jurisdiction where required by the United States 
Government to defend against any challenge against any adverse 
personnel action.
Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
     Records consist of paper records maintained in file folders and 
magnetic media.
     Records are retrieved by name of employee, position, title, social 
security number, I.D. number (if assigned), or any combination of 
these. 

[[Page 56671]]

     Records will be stored in secure containers, e.g., safes, locked 
filing cabinets, etc. Access to such records is restricted to 
individuals having direct responsibility for the administration of the 
agency's Drug-Free Workplace Program. Procedural and documentary 
requirements of Pub. L. 100-71 and the Department of Health and Human 
Services Guidelines will be followed.
     Records are retained for two years and then destroyed by 
shredding, burning, or, in case of magnetic media, erasure. Written 
records and test results may be retained up to five years or longer 
when necessary due to challenges or appeals of adverse action by the 
employee.
     Departmental Offices Drug Program Coordinator, Department of the 
Treasury, 1500 Pennsylvania Ave., Room 1325-MT, Washington, DC 20220.
     Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the attention of the Assistant Director, Disclosure Services, 
Departmental Offices, 1500 Pennsylvania Ave., Room 1054-MT, Washington, 
DC 20220. Individuals must furnish their full name, Social Security 
Number, the title, series, and grade of the position they occupied, the 
month and year of any drug test(s) taken, and verification of identity 
as required by 31 CFR part 1, subpart C, appendix A.
     Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the attention of the Assistant Director, Disclosure Services, 
Departmental Offices, 1500 Pennsylvania Ave., Room 1054-MT, Washington, 
DC 20220. Individuals must furnish their full name, Social Security 
Number, the title, series, and grade of the position they occupied, the 
month and year of any drug test(s) taken, and verification of identity 
as required by 31 CFR part 1, subpart C, appendix A.
     The Department of the Treasury rules for accessing records, for 
contesting contents, and appealing initial determinations by the 
individual concerned are published in 31 CFR part 1, subpart A, 
appendix A.
     Records are obtained from the individual to whom the record 
pertains; Departmental Offices employees involved in the selection and 
notification of individuals to be tested; contractor laboratories that 
test urine samples for the presence of illegal drugs; Medical Review 
Officers; supervisors and managers and other Departmental Offices 
official engaged in administering the Drug-Free Workplace Program; the 
Employee Assistance Program, and processing adverse actions based on 
drug test results.
     None.
Treasury/DO .203
     Public Transportation Incentive Program Records--Treasury/DO.
(1) Departmental Offices, Department of the Treasury, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.
(2) Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228.
(3) United States Mint, Judiciary Square Building, 633 Third Street, 
NW., Washington, DC 20220; United States Mint, 5th and Arch Streets, 
Philadelphia, PA 19106; United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204; United States Mint, Old Mint Building, 88 Fifth 
Street, San Francisco, CA 94103.
(4) Bureau of the Public Debt, 13th and C Streets, SW., and 999 E 
Street NW., Washington, DC 20239; 200 Third Street, Parkersburg, WV 
26106.
     Employees who have applied to participate in the Public 
Transportation Incentive Program.
     (1) Public Transportation Incentive Program application form 
containing the participant's name, social security number, place of 
residence, office address, office telephone, grade level, duty hours, 
previous method of transportation, and the type of fare incentive 
requested. (2) Reports submitted to the Department of the Treasury in 
accordance with Treasury Directive 74-10.
     5 U.S.C. 301 and Public Law 101-509.
     The records are collected and maintained to provide written 
documentation pertaining to applicants and participants in the Public 
Transportation Incentive Program.
     These records and information in these records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order or license; (2) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings; 
(3) a congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains; (4) unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114; (5) agencies, 
contractors, and others to administer Federal personnel and payroll 
systems, and for debt collection and employment or security 
investigations; and (6) other Federal agencies for matching to ensure 
that employees receiving PTI Program benefits are not listed as a 
carpool or vanpool participant or the holder of a parking permit.
     Paper records, file folders and magnetic media.
     Alphabetically by individual and by office.
     Access is limited to authorized employees. Files are maintained in 
locked safes and/or file cabinets. Records on magnetic media are 
password-protected. During non-work hours, records are stored in locked 
safes and/or cabinets in a locked room.
     Active records are retained indefinitely. Inactive records are 
held for three years and then destroyed.

[[Page 56672]]

 (1) Departmental Offices: Director, Administrative Operations 
Division, Department of the Treasury, Room 1212 MT, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.
(2) Bureau of Engraving and Printing: Chief, Office of Management 
Services, Bureau of Engraving and Printing, 14th and C Streets, SW, 
Washington, DC 20228.
(3) United States Mint: Executive Secretariat, United States Mint, 
Judiciary Square Building, 633 Third Street, NW., Washington, DC 
20220; Property Management Officer, Management Analysis and Property 
Management Staff, United States Mint, 5th and Arch Streets, 
Philadelphia, PA 19106; Chief, Administrative Services Division, 
United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Human 
Resources Division and Budget and Accounting Division, United States 
Mint, Old Mint Building, 88 Fifth Street, San Francisco, CA 94103.
(4) Bureau of the Public Debt: Assistant Commissioner, Office of 
Administration, 200 Third Street, Parkersburg, WV 26106
     Individuals seeking access to any record contained in the system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions given in the Appendix for each Treasury 
component appearing at 31 CFR part 1, subpart C. Inquiries should be 
sent to the agency official identified below:
    (1) Departmental Offices: Inquiries should be addressed to 
Assistant Director, Disclosure Services, Departmental Offices, Room 
1054 MT, 1500 Pennsylvania Avenue, NW., Washington, DC 20220.
    (2) Bureau of Engraving and Printing: Inquiries should be addressed 
to Disclosure Officer, Bureau of Engraving and Printing, 14th and C 
Streets, SW, Washington, DC 20228.
    (3) United States Mint: Inquiries should be addressed to Executive 
Secretariat, United States Mint, Judiciary Square Building, 633 Third 
Street, NW., Washington, DC 20220; Property Management Officer, 
Management Analysis and Property Management Staff, United States Mint, 
5th and Arch Streets, Philadelphia, PA 19106; Chief, Administrative 
Services Division, United States Mint, 320 West Colfax Avenue, Denver, 
CO 80204; Human Resources Division and Budget and Accounting Division, 
United States Mint, Old Mint Building, 88 Fifth Street, San Francisco, 
CA 94103.
    (4) Bureau of the Public Debt: Assistant Commissioner, Office of 
Administration, 200 Third Street, Parkersburg, WV 26106
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     The source of the data are employees who have applied for the 
transportation incentive, the system managers, and appropriate agency 
officials.
     None.
Treasury/DO .205
     Executive Information System (EIS) - Treasury/DO.
     Office of Administration, Automated Systems Division, Computer 
Operations Branch, 15th and Pennsylvania Avenue, NW, Washington, DC 
20220. Components of this records system consist of the following 
Treasury Department constituent units and other government agencies: 
Departmental offices, Internal Revenue Service, U.S. Customs Service, 
Financial Management Service, U.S. Mint, Bureau of Engraving and 
Printing, Savings Bonds Division, Office of Thrift Supervision, 
Comptroller of the Currency, Bureau of the Public Debt, Bureau of 
Alcohol, Tobacco and Firearms, U.S. Secret Service, and the Federal Law 
Enforcement Training Center; the U.S. Department of Commerce, Executive 
Office of the President, Office of Management and Budget, Counsel of 
Economic Advisors, and the Federal Reserve Board in Washington, DC.
     Employees having individual accounts and records in the EIS.
     Names, titles, office addresses, and office phone numbers of all 
EIS subscribers.
     5 U.S.C. 301
     The primary purpose of the system is to provide a facility for the 
electronic exchange of information between employees in the 
Departmental offices. All system subscribers have access to the 
following: (1) Electronic mail messages to other EIS users; (2) Word 
processing documents; (3) Calendars and time management; (4) Desk 
management functions; (5) Economic information in the form of current 
domestic and international economic indicators conveyed in tabular, 
text and graphic formats.
     Disclosures are not made outside of the Departmental offices, 
bureaus of the U.S. Department of the Treasury, and the other 
Government departments that are system subscribers.
     Magnetic media.
     By name of system subscriber.
     Access is limited by a computer sign-on procedure which includes 
access identification and a password protection as well as individual 
file protection features. Security features of the system include: 
automatic expiration of all passwords and security log records of 
unsuccessful attempts to log on or to access other users' files.
     The records are retained for the duration of a subscriber account 
and stored for thirty days on magnetic media after the account is 
deleted.
     Chief, Computer Operations Branch, Automated Systems Division, 
Room B-91, 15th and Pennsylvania Avenue, NW, Washington, DC 20220.
     Individuals seeking access to any record contained in the system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix A. Inquiries should be addressed to Assistant Director, 
Disclosure Services, Departmental Offices, Room 1054-MT, 15th and 
Pennsylvania Avenue, NW, Washington, DC 20220.
     Inquiries should be addressed to the Assistant Director, 
Disclosure Services, Departmental Offices, Room 1054-MT, 15th and 
Pennsylvania Avenue, NW, Washington, DC 20220.
     See notification procedure above.
     Individual Executive Information System subscriber.

[[Page 56673]]

     None.
Treasury/DO .206
     Office Tracking System (OTS) - Treasury/DO.
     Office of Administration, Automated Systems Division, 15th and 
Pennsylvania Avenue, NW., Washington, DC 20220.
     Departmental offices employees granted access to the OTS and 
individuals who correspond with the Departmental Offices.
     Each piece of correspondence will have a record generated in OTS 
containing the name of the addresser, addressee, initials of the 
approving individual and the name of the individual assigned to respond 
or take action. This correspondence consists of letters to or from the 
public, Congress or other agencies, and internal memoranda.
     5 U.S.C. 301.
     The primary purpose of the system is to provide a facility to 
track the status of incoming and internally generated correspondence 
within an office. It provides management information related to 
action(s) required and the responsible individual.
     Disclosures are not made outside Departmental Offices.
     Magnetic media.
     The records may be retrieved by name of writer, name of addresses, 
or subject of document.
     Access is limited by a computer sign-on procedure which includes 
access identification and a password protection as well as individual 
file protection features.
     The records are retained at the discretion of the OTS user who may 
electronically delete or file the records. All records are saved to a 
backup magnetic media at least once a month. These media are retained 
for two years.
     Chief, Automated Systems Development Branch, Automated Systems 
Division, Room 5457, 15th and Pennsylvania Avenue, NW., Washington, DC 
20220.
     Individuals seeking access to any record contained in the system 
of records, or seeking to contest its content, may inquire in 
accordance with instructions appearing at 31 CFR part 1, subpart C, 
appendix A. Inquiries should be addressed to Assistant Director, 
Disclosure Services, Departmental Offices, 15th and Pennsylvania 
Avenue, NW., Washington, DC 20220.
     Inquiries should be addressed to the Assistant Director, 
Disclosure Services, Departmental Offices, 15th and Pennsylvania 
Avenue, NW., Washington, DC 20220.
     See ``Notification procedure'' above.
     The source of data in OTS is letters or memoranda from Treasury 
officials, other agencies, members of Congress, the public or the 
press.
     None.
Treasury/DO .207
     Waco Administrative Review Group Investigation--Treasury/DO.
     Department of the Treasury, Office of Enforcement, 1500 
Pennsylvania Ave., NW Washington, DC 20220.
     (A) Current and former employees of the Department of the Treasury 
and its bureaus and persons whose associations with current and former 
employees relate to the Bureau of Alcohol, Tobacco & Firearms execution 
of search and arrest warrants at the Branch Davidian compound, near 
Waco, Texas on February 28, 1993, or any other criminal or civil 
misconduct, which affects the integrity or facilities of the Department 
of the Treasury. The names of individuals and the files in their names 
may be: (1) Received by referral; or (2) developed in the course of the 
investigation. (B) Individuals who are: Witnesses; complainants; 
confidential or nonconfidential informants; suspects; defendants who 
have been identified by the Office of Enforcement, constituent units of 
the Department of the Treasury, other agencies, or members of the 
general public in connection with the authorized functions of the 
Office of Enforcement. (C) Members of the general public who provide 
information pertinent to the investigation.
     (A) Letters, memoranda, and other documents citing complaints of 
alleged criminal misconduct pertinent to the events leading to the 
Bureau of Alcohol, Tobacco & Firearms execution of search and arrest 
warrants at the Branch Davidian compound, near Waco, Texas, on February 
28, 1993. (B) Investigative files which include: (1) Reports of 
investigations to resolve allegations of misconduct or violations of 
law and to comply with the President's specific directive for a fact 
finding report on the events leading to the Bureau of Alcohol, Tobacco 
& Firearms execution of search and arrest warrants at the Branch 
Davidian compound, near Waco, Texas, on February 28, 1993, with related 
exhibits, statements, affidavits, records or other pertinent documents 
obtained during investigation; (2) transcripts and documentation 
concerning requests and approval for consensual telephone and 
consensual nontelephone monitoring; (3) reports from or to other law 
enforcement bodies; (4) prior criminal or noncriminal records of 
individuals as they relate to the investigations; and (5) reports of 
actions taken by management personnel regarding misconduct and reports 
of legal actions resulting from violations of statutes referred to the 
Department of Justice for prosecution; (6) videotapes of events 
pertinent to the events leading to the Bureau of Alcohol, Tobacco & 
Firearms execution of search and arrest warrants at the Branch Davidian 
compound, near Waco, Texas, on February 28, 1993, or to the Department 
of Justice criminal prosecutions; (7) audiotapes with transcripts of 
events pertinent to the events leading to the Bureau of Alcohol, 
Tobacco & Firearms execution of search and arrest warrants at the 
Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to 
the Department of Justice criminal prosecutions; (8) photographs and 
blueprints pertinent to the events leading to the Bureau of Alcohol, 
Tobacco & Firearms execution of search and arrest warrants at the 
Branch Davidian compound, near Waco, Texas, on February 28, 1993, or to 
the 

[[Page 56674]]
Department of Justice criminal prosecutions; and (9) drawings, 
sketches, models portraying events pertinent to the events leading to 
the Bureau of Alcohol, Tobacco & Firearms execution of search and 
arrest warrants at the Branch Davidian compound, near Waco, Texas, on 
February 28, 1993, or to the Department of Justice criminal 
prosecutions.
     The purpose of the system of records is to implement a data base 
containing records of investigation conducted by the Waco 
Administrative Review Group, and other relevant information with regard 
to the events leading to the Bureau of Alcohol, Tobacco & Firearms 
execution of search and arrest warrants at the Branch Davidian 
compound, near Waco, Texas, on February 28, 1993, and, where 
appropriate, to disclose to other law enforcement agencies which have 
an interest in the information.
     5 U.S.C. 301; 31 U.S.C. 321.
     These records and information in these records may be used to: (1) 
Disclose information to the Department of Justice in connection with 
actual or potential criminal prosecution or civil litigation; (2) 
disclose pertinent information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation; (3) disclose information to a Federal, 
State, or local agency maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's hiring or retention of an employee, or the issuance of a 
security clearance, license, contract, grant, or other benefit; (4) 
disclose information to a court, magistrate, or administrative tribunal 
in the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations in response to a subpoena, where relevant and 
necessary, or in connection with criminal law proceedings; (5) provide 
information to third parties during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation; and (6) provide a report to the President and the 
Secretary of the Treasury detailing the investigation and findings 
concerning the events leading to the Bureau of Alcohol, Tobacco & 
Firearms' execution of search and arrest warrants at the Branch 
Davidian compound, near Waco, Texas, on February 28, 1993.
     Paper records in binders and file jackets and all multisource 
media information are maintained in locked offices with access, through 
the administrative documents and records control personnel for the Waco 
Administrative Review Group, available to personnel with a need to 
know. Records will be maintained in locked offices during non-business 
hours. Records will be maintained in the Departmental Offices, in the 
main Treasury building which is subject to 24-hour security.
     Alphabetically by name, and or by number, or other alpha- numeric 
identifiers.
     Records and word processing disks are maintained by administrative 
documents and records control personnel of the Waco Administrative 
Review Group. All access doors are locked when office is vacant. The 
records are available on a need-to-know basis to the Waco 
Administrative Review Group and Office of Enforcement personnel and 
other Federal and state law enforcement personnel who have an 
appropriate security clearance.
     Investigative files are stored on-site for six years and indices 
to those files are stored on-site for ten years. The word processing 
disks will be retained indefinitely, and to the extent required they 
will be updated periodically to reflect changes and will be purged when 
the information is no longer required. Upon expiration of their 
respective retention periods, the investigative files and their indices 
are transferred to the Federal Records Center, Suitland, Maryland, for 
storage and in most instances destroyed by burning, maceration or 
pulping when 20 years old.
     Office of Enforcement, Room 4312-MT, 1500 Pennsylvania Ave. NW., 
Washington, DC 20220.
     Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records 
may not be accessed for purposes of determining if the system contains 
a record pertaining to a particular individual.
     See ``Notification Procedure'' above.
     See ``Notification Procedure'' above.
     See ``Categories of Individuals'' above. This system contains 
investigatory material for which sources need not be reported.
     This system is exempt from 5 U.S.C. 552(a)(c)(3)(4), 
(d)(1)(2)(3)(4), (e)(1)(2)(3), 4(G), (H) and (I), (e)(5) and (8), (f) 
and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). 
This system exemption can be found at 31 CFR 1.36.
Treasury/DO .209
     Personal Services Contracts (PCSs) - Treasury/DO.
     (1) Office of Technical Assistance Management, Eastern Europe & 
Former Soviet Union, Department of the Treasury, 1730 K Street, NW., 
Suite 220, Washington, DC 20006. (2) Procurement Services Division, 
Departmental Offices, Department of the Treasury, Room 1438, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.
     Individuals who have been candidates or who have been awarded a 
personal services contract (PSC) with the Department of the Treasury.
     Name, address, telephone number, demographic data, education, 
contracts, supervisory notes, personnel related information, financial, 
payroll and medical data and documents pertaining to the individual 
contractors.
     Support for Eastern European Democracy (SEED) Act of 1989 (Pub. L. 
101-179), Freedom Support Act (Pub. L. 102-511), Executive Order 12703.

[[Page 56675]]

     To maintain records pertaining to the awarding of personal 
services contracts to individuals for the provision of technical 
services in support of the SEED Act and the FSA, and which establish an 
employer/employee relationship with the individual.
     These records and information in these records may be used to 
disclose: (1) Pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority, responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) 
information to the Department of Justice for the purpose of litigating 
an action or seeking legal advice; (3) information to a Federal, State, 
local, or other public authority maintaining civil, criminal or other 
relevant enforcement information or other pertinent information, which 
has requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) information in a proceeding before a 
court, adjudicative body, or other administrative body before which the 
agency is authorized to appear when: (a) The agency, or (b) any 
employee of the agency in his or her official capacity, or (c) any 
employee of the agency in his or her individual capacity where the 
Department of Justice or the agency has agreed to represent the 
employee; or (d) the United States, when the agency determines that 
litigation is likely to affect the agency, is party to litigation or 
has an interest in such litigation, and the use of such records by the 
agency is deemed to be relevant and necessary to the litigation or 
administrative proceeding and not otherwise privileged, and (5) 
information to a Congressional office in response to an inquiry made at 
the request of the individual to whom the record pertains.
     Maintained in file folders and on electronic media.
     Retrieved by name of the individual contractor and contract 
number.
     Records are maintained in a secured vault with locked file 
cabinets with access limited to authorized personnel. Offices are 
locked during non-working hours with security provided on a 24-hour 
basis. Electronic media is password protected.
     Records are periodically updated when a contract is modified. 
Contract records, including all biographical or other personal data, 
are retained for the contract period, with disposal after contract 
completion in accordance with the Federal Acquisition Regulation 4.805. 
Other records are retained for two years then are destroyed when no 
longer needed.
 (1) Director, Office of Technical Assistance, Eastern Europe & 
Former Soviet Union, Department of the Treasury, 1730 K Street, NW., 
Suite 220, Washington, DC 20006.
(2) Director, Procurement Services Division, Departmental Offices, 
Department of the Treasury, Room 3442, 1500 Pennsylvania Avenue, 
NW., Washington, DC 20220
     Individuals wishing to be notified if they are named in this 
system of records, or to gain access or seek to contest its contents, 
may inquire in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix A. Inquiries should be addressed to Assistant 
Director, Disclosure Services, Departmental Offices, Room 1054-MT, 1500 
Pennsylvania Avenue, NW, Washington, DC 20220.
     See ``Notification procedure'' above
     See ``Notification procedures'' above.
     Information is provided by the candidate, individual Personal 
Services Contractor, and Treasury employees.
     None.
Treasury/DO .210
     Treasury Integrated Financial Management and Revenue System - 
Treasury/DO.
     Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220. Other locations at which the system is maintained 
by Treasury components and their associated field offices are:

 (a)(1) Departmental Offices (DO), (2) Financial Crimes Enforcement 
Network (FinCEN), (3) Office of Inspector General (OIG);
 (b) Bureau of Alcohol, Tobacco and Firearms (ATF);
 (c) Office of the Comptroller of the Currency (CC);
 (d) United States Customs Service (CS);
 (e) Bureau of Engraving and Printing (BEP);
 (f) Federal Law Enforcement Training Center (FLETC);
 (g) Financial Management Service (FMS);
 (h) Internal Revenue Service (IRS);
 (I) United States Mint (MINT);
 (j) Bureau of the Public Debt (BPD);
 (k) United States Secret Service (USSS):
 (l) Office of Thrift Supervision (OTS).
     (1) Current and former Treasury employees, non-Treasury personnel 
on detail to the Department, current and former vendors, all debtors 
including employees or former employees; 2) persons paying for goods or 
services, returning overpayment or otherwise delivering cash; (3) 
individuals, private institutions and business entities who are 
currently doing business with, or who have previously conducted 
business with the Department of the Treasury to provide various goods 
and services; (4) individuals who are now or were previously involved 
in tort claims with Treasury; (5) individuals who are now or have 
previously been involved in payments (accounts receivable/revenue) with 
Treasury; and (6) individuals who have been recipients of awards. Only 
records reflecting personal information are subject to the Privacy Act. 
The system also contains records concerning corporations, other 
business entities, and organizations whose records are not subject to 
the Privacy Act.
     The financial systems used by the Treasury components to collect, 
maintain and disseminate information include the following types of 
records: Routine billing, payment, property accountability, and travel 
information used in accounting and financial processing; administrative 
claims by employees for lost or damaged property; administrative 
accounting documents, such as relocation documents, purchase orders, 
vendor invoices, checks, reimbursement documents, transaction amounts, 
goods and services descriptions, returned overpayments, or otherwise 
delivering cash, reasons for payment and debt, travel-related 

[[Page 56676]]
documents, training records, uniform allowances, payroll information, 
student intern documents, etc., which reflect amount owed by or to an 
individual for payments to or receipt from business firms, private 
citizens and or institutions. Typically, these documents include the 
individual's name, social security number, address, and taxpayer 
identification number. Records in the system also include employment 
data, payroll data, position and pay data.
     31 U.S.C. 3512, 31 U.S.C. 3711, 31 U.S.C. 3721, 5 U.S.C. 5701 et 
seq, 5 U.S.C. 4111(b), Pub. L. 97-365, 26 U.S.C. 6103(m)(2), 5 U.S.C. 
5514, 31 U.S.C. 3716, 31 U.S.C. 321,5 U.S.C. 301, 5 U.S.C. 4101 et seq, 
41 CFR part 301-304, EO 11348, and Treasury Order 140-01,
     The Treasury Integrated Financial Management and Revenue System is 
to account for and control appropriated resources; maintain accounting 
and financial information associated with the normal operations of 
government organizations such as billing and follow-up, for paying 
creditors, to account for goods and services provided and received, to 
account for monies paid and received, process travel authorizations and 
claims, process training claims, and process employee claims for lost 
or damaged property. The records management and statistical analysis 
subsystems provide a data source for the production of reports, 
statistical surveys, documentation and studies required for integrated 
internal management reporting of costs associated with the Department's 
operation.
     These records and information in these records may be used to 
disclose information: (1) To appropriate Federal, State, local, or 
foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation; (2) To the 
Department of Justice when seeking legal advice, or when (a) the agency 
or (b) any component thereof, or (c) any employee of the agency in his 
or her official capacity, or (d) any employee of the agency in his or 
her individual capacity where the Department of Justice has agreed to 
represent the employee, or (e) the United States, where the agency 
determines that litigation is likely to affect the agency or any of its 
components, is a party to litigation or has an interest in such 
litigation, and the use of such records by the Department of Justice is 
deemed by the agency to be relevant and necessary to the litigation and 
the use of such records by the Department of Justice is therefore 
deemed by the agency to be for a purpose that is compatible with the 
purpose for which the agency collected the records; (3) To a Federal, 
State, local, or other public authority maintaining civil, criminal or 
other relevant enforcement information or other pertinent information, 
which has requested information relevant to or necessary to the 
requesting agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit; (4) In a proceeding before a court, 
adjudicative body, or other administrative body before which the agency 
is authorized to appear when: (a) The agency, or (b) or any component 
thereof, or (c) any employee of the agency in his or her official 
capacity, or (d) any employee of the agency in his or her individual 
capacity where the Department of Justice or the agency has agreed to 
represent the employee; or (e) the United States, when the agency 
determines that litigation is likely to affect the agency, is a party 
to litigation or has an interest in such litigation, and the use of 
such records by the agency is deemed to be relevant and necessary to 
the litigation or administrative proceeding and not otherwise 
privileged; (5) To a Congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (6) 
To the news media in accordance with guidelines contained in 28 CFR 
50.2 which pertain to an agency's functions relating to civil and 
criminal proceedings; (7) To third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; (8) To a public or professional licensing 
organization when such information indicates, either by itself or in 
combination with other information, a violation or potential violation 
of professional standards, or reflects on the moral, educational, or 
professional qualifications of an individual who is licensed or who is 
seeking to become licensed; (9) To a contractor for the purpose of 
compiling, organizing, analyzing, programming, processing, or otherwise 
refining records subject to the same limitations applicable to U.S. 
Department of the Treasury officers and employees under the Privacy 
Act; (10) To a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations or in connection with criminal law proceedings 
or in response to a subpoena; (11) Through a computer matching program, 
information on individuals owing debts to the Department of the 
Treasury, or any of its components, to other Federal agencies for the 
purpose of determining whether the debtor is a Federal employee or 
retiree receiving payments which may be used to collect the debt 
through administrative or salary offset; (12) To other federal agencies 
to effect salary or administrative offset for the purpose of collecting 
debts, except that addresses obtained from the IRS shall not be 
disclosed to other agencies; (13) To disclose information to a consumer 
reporting agency, including mailing addresses obtained from the 
Internal Revenue Service, to obtain credit reports; (14) To a debt 
collection agency, including mailing addresses obtained from the 
Internal Revenue Service, for debt collection services; (15) To unions 
recognized as exclusive bargaining representatives under the Civil 
Service Reform Act of 1978, 5 U.S.C. 7111 and 7114, the Merit Systems 
Protection Board, arbitrators, the Federal Labor Relations Authority, 
and other parties responsible for the administration of the Federal 
labor-management program for the purpose of processing any corrective 
actions, or grievances, or conducting administrative hearings or 
appeals, or if needed in the performance of other authorized duties; 
(16) To a public or professional auditing organization for the purpose 
of conducting financial audit and/or compliance audits; (17) To a 
student participating in a Treasury student volunteer program, where 
such disclosure is necessary to support program functions of Treasury, 
and (18) To insurance companies or other appropriate third parties, 
including common carriers and warehousemen, in the course of settling 
an employee's claim for lost or damaged property filed with the 
Department.
    Disclosures made pursuant to 5 U.S.C. 552a(b)(12): Debt information 
concerning a government claim against an individual may be furnished in 
accordance with 5 U.S.C. 552a(b)(12) 

[[Page 56677]]
and section 3 of the Debt Collection Act of 1982 (Pub. L. 97-365) to 
consumer reporting agencies to encourage repayment of an overdue debt.
     Paper, microform and electronic media.
     Name, social security number, vendor ID number, and document 
number (travel form, training form, purchase order, check, invoice, 
etc.).
     Protection and control of sensitive but unclassified (SBU) records 
in this system is in accordance with TD P 71-10, Department of the 
Treasury Security Manual, and any supplemental guidance issued by 
individual components.
     Record maintenance and disposal is in accordance with National 
Archives and Records Administration retention schedules, and any 
supplemental guidance issued by individual components.
 Departmental Offices:
     (1) Director, Financial Management Division, 1500 Pennsylvania 
Avenue, NW., Room 1010, Washington, DC 20220.
     (2) Chief Financial Officer, FinCEN, 2070 Chain Bridge Road, 
Vienna, VA 22182.
     (3) Assistant Inspector General for Policy, Planning and 
Resources, 1201 Constitution Avenue, NW., Washington, DC 20220.

ATF : Chief, Financial Management DivisionBureau of Alcohol, Tobacco 
& Firearms650 Massachusetts Avenue, NW., Room 4270Washington, DC 
20226
IRS: Chief Financial Officer,Internal Revenue Service1111 
Constitution Avenue, NW., Room 3013Washington, DC 20224
BPD: Director, Division of Financial ManagementBureau of Public 
Debt, 220 Third StreetPO Box 1328, Parkersburg, WV 26106-1328
CS: Chief Financial Officer,U.S. Customs Service1301 Constitution 
Avenue, NW., Room 312Washington, DC 20229
FLETC: Comptroller, Budget and Finance DivisionFederal Law 
Enforcement Training CenterGlynco Facility, Bldg. 94, Glynco, GA 
31524
CC: Chief Financial Officer, Comptroller of the Currency250 E 
Street, SW., Washington, DC 20219
BEP: Chief Financial Officer,Bureau of Engraving and Printing14th & 
C Streets, NW., Room 113M, Washington, DC 20228
FMS: Chief Financial Officer,Financial Management Service3700 East 
West Highway, Room 106A, Hyattsville, MD 20782
Mint: Chief Financial Officer, U.S. Mint633 3rd Street, NW., Room 
625, Washington, DC 20220
USSS: Financial Management Division,U.S. Secret Service, 1800 G 
Street, NW.,Room 748, Washington, DC 20226
OTS: Controller,Office of Thrift Supervision1700 G Street, NW., 
Third Floor,Washington, DC 20552
     Individuals seeking notification and access to any record 
contained in the system of records, or seeking to contest its content, 
may inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-L.
     See ``Notification procedure'' above.
     See ``Notification procedure'' above.
     Individuals, private firms, other government agencies, 
contractors, documents submitted to or received from a budget, 
accounting, travel, training or other office maintaining the records in 
the performance of their duties.
     None.
Treasury/DO .211
     Telephone Call Detail Records - Treasury/DO.
     Department of the Treasury, 1425 New York Avenue, NW, Washington 
DC 20220. Other locations of this records system consisting of the 
following Treasury components and their associated field offices are: 
Departmental Offices (DO), including the Office of Inspector General 
(OIG); Bureau of Alcohol, Tobacco and Firearms (ATF); Comptroller of 
the Currency (CC); United States Customs Service (CS); Bureau of 
Engraving and Printing (BEP); Federal Law Enforcement Training Center 
(FLETC); Financial Management Service (FMS); Internal Revenue Service 
(IRS); United States Mint (Mint); Bureau of the Public Debt (BPD); 
United States Secret Service (USSS), and the Office of Thrift 
Supervision (OTS).
     Individuals (generally agency employees and contractor personnel) 
who make local and/or long distance calls, individuals who received 
telephone calls placed from or charged to agency telephones.
     Records relating to the use of Department telephones to place 
local and/or long distance calls, whether through the Federal 
Telecommunications System (FTS), commercial systems, or similar 
systems; including voice, data, and videoconference usage; Foncard 
numbers assigned to employees; records of any charges billed to 
Department telephones; records relating to location of Department 
telephones; and the results of administrative inquiries to determine 
responsibility for the placement of specific local or long distance 
calls. Telephone calls made to any Treasury Office of Inspector General 
Hotline numbers are excluded from the records maintained in this system 
pursuant to the provisions of 5 U.S.C., appendix 3, section 7(b) 
(Inspector General Act of 1978).
     12 U.S.C. 1, 12 U.S.C. 93a, 12 U.S.C. 481, 5 U.S.C. 301 and 41 CFR 
201-21.6.
     The Department, in accordance with 41 CFR 201-21.6, Use of 
Government Telephone Systems, established the Telephone Call Detail 
program to enable it to analyze call detail information for verifying 
call usage, to determine responsibility for placement of specific long 
distance calls, and for detecting possible abuse of the government-
provided long distance network.
     These records and information from these records may be disclosed: 
(1) To representatives of the General Services Administration or the 
National Archives and Records Administration who are conducting records 
management inspections under authority of 44 U.S.C. 2904 and 2906; (2) 
to employees or contractors of the agency to determine individual 
responsibility for telephone calls; (3) to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or potential 

[[Page 56678]]
violation of civil or criminal law or regulation; (4) to a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a subpoena, or in connection with criminal law proceedings 
where relevant and necessary; (5) to a telecommunications company 
providing telecommunication support to permit servicing the account; 
(6) to another Federal agency to effect an interagency salary offset, 
or an interagency administrative offset, or to a debt collection agency 
for debt collection services. Mailing addresses acquired from the 
Internal Revenue Service may be released to debt collection agencies 
for collection services, but shall not be disclosed to other government 
agencies; (7) to the Department of Justice for the purpose of 
litigating an action or seeking legal advice; (8) in a proceeding 
before a court, adjudicative body, or other administrative body, before 
which the agency is authorized to appear when: (a) The agency, or (b) 
any employee of the agency in his or her official capacity, or (c) any 
employee of the agency in his or her individual capacity where the 
Department of Justice has agreed to represent the employee; or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to the litigation or has an interest in 
such litigation, and the use of such records by the agency is deemed 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged; (9) to a congressional office in response 
to an inquiry made at the request of the individual to whom the record 
pertains; (10) to unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114, the Merit Systems Protection Board, arbitrators, the 
Federal Labor Relations Authority, and other parties responsible for 
the administration of the Federal labor-management program for the 
purpose of processing any corrective actions or grievances or 
conducting administrative hearings or appeals or if needed in the 
performance of other authorized duties; (11) to the Defense Manpower 
Data Center (DMDC), Department of Defense, the U.S. Postal Service, and 
other Federal agencies through authorized computer matching programs to 
identify and locate individuals who are delinquent in their repayment 
of debts owed to the Department, or one of its components, in order to 
collect a debt through salary or administrative offsets; (12) in 
response to a Federal agency's request made in connection with the 
hiring or retention of an individual, issuance of a security clearance, 
license, contract, grant, or other benefit by the requesting agency, 
but only to the extent that the information disclosed is relevant and 
necessary to the requesting agency's decision on the matter.
    Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be 
made from this system to ``consumer reporting agencies'' as defined in 
the Fair Credit Reporting Act (15 U.S.C. 1681(f)) or the Federal Claims 
Collections Act of 1966 (31 U.S.C. 3701(a)(3)).
     Microform, electronic media, and/or hard copy media.
     Records may be retrieved by individual name, component 
headquarters and field offices, by originating or terminating telephone 
number, by Foncard number, by time of day, identification number or 
assigned telephone number.
     Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with TD P 71-10, Department of the Treasury 
Security Manual, and any supplemental guidance issued by individual 
components.
     Records are maintained in accordance with National Archives and 
Records Administration General Records Schedule 23. Hard copy and 
microform media disposed by shredding or incineration. Electronic media 
erased electronically.
     Department of the Treasury: Official prescribing policies and 
practices - Director, Office of Telecommunications Management, 
Department of the Treasury, Room 2150, 1425 New York Avenue, NW., 
Washington, DC 20220. The system managers for the Treasury components 
are:

 DO: Chief, Telecommunications Branch, Automated Systems Division, 
Room 1121, 1500 Pennsylvania Avenue, NW., Washington, DC 20220.
OIG: Assistant Inspector General for Policy, Planning and Resources, 
Office of the Inspector General, Department of the Treasury, Room 
7119, 1201 Constitution Avenue, NW., Washington, DC 20220.
ATF : Chief, Telecommunications Services Branch, 650 Massachusetts 
Avenue, NW., Washington, DC 20552.
CC: Associate Director, Telecommunications, Systems Support 
Division, Office of the Comptroller of the Currency, 835 Brightseat 
Road, Landover, MD 20785.
CS: Chief, Voice Communications, Office of Systems Engineering and 
Operations, Field Office Division, 7681 Boston Boulevard, 
Springfield, VA 22153.
BEP: Deputy Associate Director (Chief Information Officer), Office 
of Information Systems, Bureau of Engraving and Printing, Room 711A, 
14th and C Street, SW., Washington, DC 20228.
FLETC: Information Systems Officer, Information Systems Division, 
ISD-Building 94, Glynco, GA 31524.
FMS: Manager, Programs Branch, Room 135, 3700 East West Highway, 
Hyattsville, MD 20782.
IRS: Official prescribing policies and practices--National Director, 
Network and Systems Management, Internal Revenue Service, 1111 
Constitution Avenue, NW, Washington, DC 20224. Office maintaining 
the system--Director, Detroit Computing Center, (DCC), 1300 John C. 
Lodge Drive, Detroit, MI 48226.
Mint: Assistant Director for Management Services, Telecommunications 
Division, 633 3rd Street, NW., Washington, DC 20220.
BPD: Official prescribing policies and practices--Assistant 
Commissioner (Office of Automated Information Systems), 200 Third 
Street, Room 202, Parkersburg, WV 26106-1328. Office maintaining the 
system--Division of Technical Services, 200 Third Street, Room 107, 
Parkersburg, WV 26106- 1328.
USSS: Chief, Information Resources Management Division, 1800 G 
Street, NW., Room 1000, Washington, DC 20223.
OTS: Assistant Director for Information Resources Management, 1700 G 
Street, NW., 2nd Floor, Washington, DC 20552.
     Individuals seeking notification and access to any record 
contained in the system of records, or seeking to contest its content, 
may inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M. 

[[Page 56679]]

     Individuals seeking notification and access to any record 
contained in this system of records, or seeking to contest its content, 
may inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices 
A-M.
     See ``Notification procedure'' above.
     Telephone assignment records, call detail listings, results of 
administrative inquiries to individual employees, contractors or 
offices relating to assignment of responsibility for placement of 
specific long distance or local calls.
     None.
BILLING CODE: 4810-25-F