[Federal Register Volume 60, Number 207 (Thursday, October 26, 1995)]
[Notices]
[Pages 54876-54878]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-26606]



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GENERAL SERVICES ADMINISTRATION


System of Records Subject to the Privacy Act of 1974

action: Notice of a system of records subject to the Privacy Act of 
1974.

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summary: The following notice is reissued to show that the record 
system GSA/HRO-4, Labor-management relations files, is still in effect.

supplementary information: The record system Labor-management relations 
files, GSA/HRO-4, contains information regarding GSA employees who are 
union officials, who are in an exclusively recognized union, or who 
have filed a grievance under the negotiated grievance procedure.

for further information contact: Mary L. Cunningham, Records Officer, 
(202) 501-1534.


[[Page 54877]]

    Dated: October 4, 1995.
Kenneth S. Stacey,
Acting Director, Information Management Division.
GSA/HRO-4 23-00-0007
    Labor-management relations files.
    The system is in use in the personnel offices of GSA at the 
addresses listed in the appendix following this notice, and in service 
and staff offices throughout GSA.
    GSA employees who are union officials or who are in an exclusively 
recognized union. It includes any GSA employee who has filed a 
grievance under the negotiated grievance procedure.
    The records are union dues withholding requests or revocations, 
lists of employees elected or appointed union officials, grievances 
settled by an arbitrator, and forms showing the amount of time union 
officials spent representing bargaining unit members.
    5 U.S.C. 7101 et seq.
    To record employees who are in a union, are under dues withholding, 
are elected or appointed union officers, use official time for 
representing bargaining unit members, or have had a grievance settled 
by an arbitrator.
    a. To the Department of Labor for carrying out its functions 
regarding labor-management relations in the Federal service.
    b. To officials of labor unions recognized under Pub. L. 95-454 
when needed in their duties of representing employees concerning 
personnel policies, practices, and working conditions.
    c. To disclose information to a Federal, State, or local agency 
responsible for investigating, prosecuting, enforcing, or implementing 
a statute, rule, regulation, or order, where the General Services 
Administration (GSA) becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    d. To provide information to a congressional office when requested 
by the person who is the subject of the records.
    e. To disclose information to another Federal agency or to a court 
when the Government is a party to a judicial proceeding before the 
court.
    f. To disclose data to the Office of Personnel Management for 
producing summary statistics to support the function for which the 
records are collected, or for related work force studies. While 
published statistics and studies do not identify persons, the data 
elements in a study may occasionally be structured so as to allow 
someone to infer the identity of a person.
    g. To disclose information to the Office of Management and Budget 
for reviewing private relief legislation at any stage of the clearance 
process.
    h. To disclose information to the Merit Systems Protection Board, 
including the Office of Special Counsel; the Federal Labor Relations 
Authority and its General Counsel; or the Equal Employment Opportunity 
Commission, when requested in performing their official duties.
    i. To an authorized appeal or grievance examiner, formal complaints 
examiner, equal employment opportunity investigator, arbitrator, or 
other authorized official investigating or settling a grievance, 
complaint, or appeal filed by the employee who is the subject of the 
record.
    j. To the Office of Personnel Management under the agency's 
responsibility for evaluating Federal personnel management.
    k. To an expert, consultant, or contractor of GSA as needed to 
perform a Federal duty.
    l. To the extent that official personnel records in the custody of 
GSA are covered within a record system published by the Office of 
Personnel Management as a Governmentwide system, they are considered 
part of that system. Other official personnel records covered by a 
notice published by GSA and considered to be a separate record system 
may be transferred to the Office of Personnel Management under official 
personnel programs as a routine use.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:
    Paper records and machine listings are kept in file cabinets.
    The records are filed alphabetically by name.
    When not is use by an authorized person, the records are stored in 
a locked metal file cabinet or in a secured room.
    The Office of Personnel disposes of the records as scheduled in the 
handbook GSA Records Maintenance and Disposition System (OAD P 
1820.2A).
    The Director of Personnel, 18th & F Streets, NW., Washington, DC 
20405. Mailing address: General Services Administration (CP), 
Washington, DC 20405.
    A current employee may address a request as to whether he or she is 
identified in the record system to the immediate supervisor or their 
personnel officer at the address given in the appendix following this 
notice, or to the director of personnel at the above address. Former 
employees may send their request to the director of personnel where 
they were last employed.
    A request from a current employee to review a record related to 
him- or herself should be directed to either's supervisor or to a 
personnel officer at the address listed in the appendix, or to the 
director of personnel (system manager) at the address above. Former 
employees should direct their request to a personnel officer where they 
were last employed. See 41 CFR part 105-64 for the identification 
required.
    GSA rules for reviewing a record, contesting the content, and 
appealing an initial decision are in 41 CFR part 105-64 published in 
the Federal Register.
    Officials preparing files, and records submitted by employees, 
including the one who is the subject of the record.

Appendix of Record System Locations

Central Office, Personnel Operations Division (CPS), General 
Services Administration, 18th & F Streets NW., Washington, DC 20405. 
Tel. (202) 501-0040
National Capital Region, Regional Personnel Office (WCP), General 
Services, Administration, 7th & D Streets SW., Washington, DC 20407, 
Tel. (202) 708-5335
Northeast and Caribbean Region, Regional Personnel Office (2CP), 
General Services Administration, 26 Federal Plaza, New York, NY 
10278 Tel. (212) 264-8138
Mid-Atlantic Region, Regional Personnel Office (3CP), General 
Services Administration, The Wanamaker Building, 100 Penn Square 
East--room 836, Philadelphia, PA 19107-3396, Tel. (215) 656-5625
Southeast Region, Regional Personnel Office (4CP), General Services 
Administration, 

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Summit Building, 401 West Peachtree Street, Atlanta, GA 30365-2550 Tel. 
(404) 331-3181
Great Lakes Region, Regional Personnel Office (5CP), General 
Services Administration, 230 South Dearborn Street, Chicago, IL 
60604 Tel.(312) 353-5550
The Heartland Region, Regional Personnel Office (6CP), General 
Services Administration, 1500 East Bannister Road, Kansas City, MO 
64131 Tel. (816) 926-7206
Greater Southwest Region, Regional Personnel Office (7CP), General 
Services Administration, 819 Taylor Street, Fort Worth, TX 76102, 
Tel. (817) 334-2366
Pacific Rim Region, Regional Personnel Office (9CP), General 
Services Administration, 525 Market Street, San Francisco, CA 95105 
Tel. (415) 744-5185.

[FR Doc. 95-26606 Filed 10-25-95; 8:45 am]
BILLING CODE 6820-34-M