[Federal Register Volume 60, Number 195 (Tuesday, October 10, 1995)]
[Notices]
[Pages 52690-52705]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-24755]



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DEPARTMENT OF JUSTICE
[AAG/A Order No. 108-95]


Privacy Act of 1974; Privacy Act Systems of Records

    Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and Office of 
Management and Budget Circular No. A-130, Department components have 
reviewed their Privacy Act systems of records to identify any minor 
changes that will clarify and/or more accurately describe their systems 
of records. As a result, the Antitrust Division, the Executive Office 
for Immigration Review, the Immigration and Naturalization Service 
(INS), and the Justice Management Division are republishing a total of 
14 systems of records. In addition, both the Executive Office for 
Immigration Review and the INS are publishing a current appendix of 
office locations.
    For public convenience, all changes have been italicized and a 
table of contents precedes the republication below.

    Dated: September 18, 1995.
Stephen R. Colgate,
Assistant Attorney General for Administration.

Table of Contents

Antitrust Division

Index of Defendants in Pending and Terminated Antitrust Cases, 
Justice/ATR-003.
Statements by Antitrust Division Officials (ATD Speech File), 
Justice/ATR-004.
Antitrust Division Case Cards, Justice/ATR-007.
Freedom of Information/Privacy Requester/Subject Index File, 
Justice/ATR-008.
Civil Investigative Demand (CID) Tracking System, Justice/ATR-014.

Executive Office for Immigration Review

Records and Management Information System, Justice/EOIR-001.
Appendix to Executive Office for Immigration Review System of 
Records, Justice/EOIR-999.

Immigration and Naturalization Service

Alien Address Reports, Justice/INS-006.
Alien Status Verification Index, Justice/INS-009.
Freedom of Information Act/Privacy Act (FOIA/PA) Case Tracking and 
Reporting System, Justice/INS-010.
Deportable Alien Control System (DACS), Justice/INS-012.
Secondary Verification Automated Log (SVAL), Justice/INS-016.
Automated Data Processing Equipment Inventory Management System 
(AIMS), Justice/INS-018.
Employee Assistance Program (EAP) Treatment Referral Records, 
Justice/INS-019.
INS Appendix, Justice/INS-999.

Justice Management Division

Delegations of Procurement Authority, Justice/JMD-018.
JUSTICE/ATR-003
    Index of Defendants in Pending and Terminated Antitrust Cases.
    U.S. Department of Justice: Liberty Place, Suite 200, Washington, 
DC 20530.
    Individual defendants in pending and terminated criminal and civil 
cases brought by the United States under the antitrust laws.
    This system contains an index reference to the case in which an 
individual (or corporation) is or was a defendant; included in 
information is proper case name, the judicial district and number of 
the case, and the date filed.
    Authority for the establishment and maintenance of this index 
system exists under 28 U.S.C. 522 and 44 U.S.C. 3101.

[[Page 52691]]

    Routine use of this cross index system is generally made by 
Department personnel for reference to proper case name. In addition a 
compilation of antitrust cases filed is prepared as needed showing the 
names of all defendants in pending civil and criminal Government 
antitrust cases. This compilation is utilized within the Department and 
occasionally distributed to other Government agencies for reference and 
statistical purposes.
    A record maintained in this system, or any facts derived therefrom, 
may be disseminated in a proceeding before a court or adjudicative body 
before which the Antitrust Division is authorized to appear, when (1) 
the Antitrust Division, or any subdivision thereof; or (2) any employee 
of the Antitrust Division in his or her official capacity; or (3) any 
employee of the Antitrust Division in his or her individual capacity 
where the Department of Justice has agreed to represent the employee; 
or (4) the United States, or any agency or subdivision thereof; or (5) 
the United States, where the Antitrust Division determines that the 
litigation is likely to affect it or any of its subdivisions, is a 
party to litigation or has an interest in litigation and such records 
are determined by the Antitrust Division to be arguably relevant to the 
litigation.
    Release of information to the news media: Information permitted to 
be released to the news media and the public pursuant to 28 CFR 50.2 
may be made available from systems of records maintained by the 
Department of Justice unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    Release of information to Members of Congress: Information 
contained in systems of records maintained by the Department of 
Justice, not otherwise required to be released pursuant to 5 U.S.C. 
552, may be made available to a Member of Congress or staff acting upon 
the Member's behalf when the Member or staff requests the information 
on behalf of and at the request of the individual who is the subject of 
the record.
    Information in the system is maintained on index cards.
    Information in the system is retrieved by reference to the name of 
individual or corporate defendants in antitrust cases.
    Information contained in the system is unclassified and of a public 
nature. During working hours access to the index is monitored by 
Antitrust Division personnel; during non-duty hours the area in which 
the system is maintained is locked.
    Indefinite.
    Chief, Freedom of Information Act/Privacy Act Unit; Antitrust 
Division; U.S. Department of Justice; Liberty Place, Suite 200, 
Washington, DC 20530.
    Address inquiries to the Assistant Attorney General; Antitrust 
Division; U.S. Department of Justice; Washington, DC 20530.
    Requests for access to a record from this system shall be in 
writing and be clearly identified as a ``Privacy Access Request''. 
Included in the request should be the name of the defendant in pending 
or terminated Government antitrust litigation. Requesters should 
indicate a return address. Requests will be directed to the System 
Manager shown above.
    Individuals desiring to contest or amend information maintained in 
the index should direct their request to the System Manager and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information 
sought.
    Sources of information contained in this index are complaints filed 
under the antitrust laws by the United States and from Department 
records relating to such cases.
    None.
JUSTICE/ATR-004
    Statements by Antitrust Division Officials (ATD Speech File).
    U.S. Department of Justice, Liberty Place, Suite 200, Washington, 
DC 20530.
    Past and present employees of the Antitrust Division.
    This system contains an index record for each public statement or 
speech issued or made by employees of the Antitrust Division.
    Authority for maintaining this system exists under 44 U.S.C. 3101.
    This index is maintained for ready reference by Department 
personnel for the identification of the subject matter of and persons 
originating public statements by Antitrust Division employees; such 
reference is utilized in aid of compliance with requests from the 
public and within the agency for access to texts of such statements.
    A record maintained in this system, or any facts derived therefrom, 
may be disseminated in a proceeding before a court or adjudicative body 
before which the Antitrust Division is authorized to appear, when (1) 
the Antitrust Division, or any subdivision thereof; or (2) any employee 
of the Antitrust Division in his or her official capacity; or (3) any 
employee of the Antitrust Division in his or her individual capacity 
where the Department of Justice has agreed to represent the employee; 
or (4) the United States, or any agency or subdivision thereof; or (5) 
the United States, where the Antitrust Division determines that the 
litigation is likely to affect it or any of its subdivisions, is a 
party to litigation or has an interest in litigation and such records 
are determined by the Antitrust Division to be arguably relevant to the 
litigation.
    Release of information to the news media: Information permitted to 
be released to the news media and the public pursuant to 28 CFR 50.2 
may be made available from systems of records maintained by the 
Department of Justice unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    Release of information to Members of Congress: Information 
contained in systems of records maintained by the Department of 
Justice, not otherwise required to be released pursuant to 5 U.S.C. 
552, may be made available to a Member of Congress or staff acting upon 
the Member's behalf when the Member or staff requests the information 
on 

[[Page 52692]]
behalf of and at the request of the individual who is the subject of 
the record.
    Information contained in the index system is maintained on index 
cards.
    This reference index utilizes name of present and former employees 
making or issuing statements as well as the subject matter or title of 
the statement.
    Information contained in the system is unclassified. During duty 
hours personnel monitor access to this index; the area is locked during 
non-duty hours.
    Indefinite.
    Chief, Freedom of Information Act/Privacy Act Unit, Antitrust 
Division, U.S. Department of Justice, Liberty Place, Suite 200, 
Washington, DC 20530.
    Address inquiries to the Assistant Attorney General, Antitrust 
Division, U.S. Department of Justice, 10th and Constitution Avenue NW., 
Washington, DC 20530.
    Request for access to a record from this system should be made in 
writing and be clearly identified as a ``Privacy Access Request''. 
Included in the request should be the name of the Antitrust Division 
employee making or issuing a public statement. Requesting should 
indicate a return address. Requests will be directed to the System 
Manager shown above.
    Individuals desiring to contest or amend information maintained in 
the index should direct their request to the System Manager and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information 
sought.
    Sources of information maintained in the index are those records 
reflecting public statements issued or made by Antitrust Division 
employees.
    None.
JUSTICE/ATR-007
    Antitrust Division Case Cards.
    U.S. Department of Justice, Liberty Place, Suite 200, Washington, 
DC 20530.
    Individual defendants in pending and terminated criminal and civil 
cases brought by the Untied States under the antitrust laws where the 
defendant's name appears in the case title.
    This system contains an index reference to the case in which an 
individual (or corporation) is or was a defendant; included information 
is proper case name, the judicial district, number of the case, the 
commodity involved, each alleged violation, the section of the 
Antitrust Division responsible for the matter, and the disposition of 
the case.
    Authority for maintaining this system exists under 44 U.S.C. 3101 
and 28 U.S.C. 522.
    This index is maintained for ready reference by Department 
personnel. It is utilized for referrals to case names, the preparation 
of speeches and to aid in determinations of the antitrust histories of 
companies.
    A record maintained in this system, or any facts derived thereform, 
may be disseminated in a proceeding before a court or adjudicative body 
before which the Antitrust Division is authorized to appear, when (1) 
the Antitrust Division, or any subdivision thereof; or (2) any employee 
of the Antitrust Division in his or her official capacity; or (3) any 
employee of the Antitrust Division in his or her individual capacity 
where the Department of Justice has agreed to represent the employee; 
or (4) the United States, or any agency or subdivision thereof; or (5) 
the United States, where the Antritrust Division determines that the 
litigation is likely to affect it or any of its subdivisions, is a 
party to litigation or has an interest in litigation and such records 
are determined by the Antitrust Division to be arguably relevant to the 
litigation.
    Release of information to the news media: Information permitted to 
be released to the news media and the public pursuant to 28 CFR 50.2 
may be made available from systems of records maintained by the 
Department of Justice unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    Release of information to Members of Congress. Information 
contained in systems of records maintained by the Department of 
Justice, not otherwise required to be released pursuant to 5 U.S.C. 
552, may be made available to a Member of Congress or staff acting upon 
the Member's behalf when the Member of staff requests the information 
on behalf of and at the request of the individual who is the subject of 
the record.
    Information contained in this system is maintained on index cards.
    Information is retrieved by case name.
    Information contained in the system is unclassified. During duty 
hours access to this system is monitored and controlled by Antitrust 
Division personnel in the area where the system is maintained. This 
area is locked during non-duty hours.
    Indefinite.
    Chief, Freedom of Information Act/Privacy Act Unit, Antitrust 
Division. U.S. Department of Justice, Liberty Place, Suite 200 
Washington DC 20530.
    Address inquiries to the Assistant Attorney General, Antitrust 
Division, U.S. Department of Justice, 10th and Constitution Avenue, 
NW., Washington, DC 20530.
    Request for access to a record from this system should be made in 
writing and be clearly identified as a ``Privacy Access Request.'' 
Included in the request should be the name of the defendant appearing 
in the title of the pending or terminated Government antitrust 
litigation. Requester should indicate a return address. Requests will 
be directed to the System Manager above.
    Individuals desiring to contest or amend information maintained in 
the 

[[Page 52693]]
index should direct their request to the System Manager and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to be information sought.
    Sources of information maintained in the index are those records 
reflecting litigation conducted by the Antitrust Division.
    None.
JUSTICE-ATR-008
    Freedom of Information/Privacy Requester/Subject Index File
    U.S. Department of Justice, Liberty Place, Suite 200, Washington, 
DC 20530.
    Individuals who have requested information under the Freedom of 
Information and Privacy Acts from files maintained by the Antitrust 
Division and individuals about whom material has been requested under 
the above acts.
    This system contains a record of every FOIA/PA request made, along 
with the response, copies of documents which have been requested, and 
internal memoranda or other records related to the initial processing 
of such request, subsequent appeals and/or litigation.
    44 U.S.C. 3101 to implement the provisions of 5 U.S.C. 552 and 5 
U.S.C. 552a.
    This index is maintained for ready reference by Division personnel 
for the identification of the subject matter of and persons originating 
Freedom of Information and Privacy Act requests. Such reference is 
utilized in aid of access to files, maintained by the Freedom of 
Information and Privacy Unit, for purposes of reference to requests on 
appeal, questions concerning pending or terminated requests, and 
compliance with requests similar or identical to past requests.
    Release of information to the news media: Information permitted to 
be released to the news media and the public pursuant to 28 CFR 50.2 
may be made available from the systems of records maintained by the 
Department of Justice unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    A record maintained in this system, or any facts derived therefrom, 
may be disseminated in a proceeding before a court or adjudicative body 
before which the Antitrust Division is authorized to appear, when (1) 
The Antitrust Division, or any subdivision thereof; or (2) any employee 
of the Antitrust Division in his or her official capacity; or (3) any 
employee of the Antitrust Division in his or her individual capacity 
where the Department of Justice has agreed to represent the employee; 
or (4) the United States, or any agency or subdivision thereof; or (5) 
the United States, where the Antitrust Division determines that the 
litigation is likely to affect it or any of its subdivisions, is a 
party to litigation or has an interest in litigation and such records 
are determined by the Antitrust Division to be arguably relevant to the 
litigation.
    Release of information to Members of Congress: Information 
contained in systems of records maintained by the Department of Justice 
not otherwise required to be released pursuant to 5 U.S.C. 552, may be 
made available to a Member of Congress or staff acting upon the 
Member's behalf when the Member or staff requests the information on 
behalf of and at the request of the individual who is the subject of 
the record.
    Release of information to the National Archives and Records 
Administration: A record from a system of records may be disclosed as a 
routine use to the National Archives and Records Administration (NARA) 
in records management inspections conducted under the authority of 44 
U.S.C. 2904 and 2906.
    Paper documents are stored in file folders; abbreviated or 
summarized information is stored on manual index cards and on magnetic 
disks and tapes.
    Request files are retrieved by case number or through a cross 
reference to the manual and automated indexes which are accessed by 
name. Summary data on requests received through July 31, 1983, is 
retrieved from the index cards; summary data as of August 1, 1983, is 
retrieved from magnetic disks and tapes. Summary data consists of such 
data elements as name of requester, date and subject of request, date 
assigned, response date (and a brief description of the response), case 
number, and date appealed, if applicable.
    Information contained in the system is unclassified. During duty 
hours access to this system is monitored and controlled by Antitrust 
Division personnel in the area where the system is maintained. The area 
is locked during non-duty hours. In addition, only Antitrust Division 
personnel who have a need for the information contained in the system 
have the appropriate password for access to the system.
    Indefinite.
    Freedom of Information and Privacy Acts Control Officer, Antitrust 
Division, U.S. Department of Justice, Liberty Place, Suite 200, 
Washington, DC 20530.
    Address inquiries to the Assistant Attorney General, Antitrust 
Division, U.S. Department of Justice, 10th and Constitution Avenue NW., 
Washington, DC 20530.
    Request for access to a record from this system should be made in 
writing and be clearly identified as a ``Privacy Access Request.'' 
Included in the request should be the name of the individuals having 
made the Freedom of Information request and/or the individual about 
whom the records were requested. Requesters should indicate a return 
address. Requesters will be directed to the System Manager shown above.
    Individuals desiring to contest or amend information maintained in 
the index should direct their request to the System Manager and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information 
sought.
    Source of the information maintained in the system are those 
records derived from the receipt and processing of Freedom of 
Information and Privacy Act requests.

[[Page 52694]]

    The Attorney General has examined this system of records from 
subsections (c)(3), (d), (e)(4) (G) and (H), and (f) of the Privacy 
Act. This system is exempted pursuant to 5 U.S.C. 552a(k)(2) to the 
extent that the records contained in the system reflect Antitrust 
Division law enforcement and investigative information. Rules have been 
promulgated in accordance with the requirements of 5 U.S.C. 553 (b), 
(c), and (e) and have been published in the Federal Register.
JUSTICE/ATR-014
    Civil Investigative Demand (CID) Tracking System, (JUSTICE/ATR-
014).
    Information Systems Support Group, Antitrust Division, Department 
of Justice, Judiciary Center Building, 555 4th Street, NW., Washington, 
DC 20001.
    Recipients of Antitrust Division (ATD) CID's in connection with 
certain ATD civil investigations.
    The CID number, the name of the CID recipient, the name of the 
company that employs the CID recipient, the date of CID, the type of 
CID (documentary, interrogatory or oral), the Department of Justice 
file number for the investigation and/or the title or subject of the 
previous investigation for which the CID was issued, and a reference 
indicating whether a matter was litigated as a result of information 
obtained by CID.
    The system is maintained pursuant to 28 U.S.C. 522, 44 U.S.C. 3101, 
and 28 CFR 0.40(a).
    The proposed system contains information relating to the issuance 
of CID's (CID's require the production of documents and/or answers to 
written interrogatories, or oral testimony in connection with certain 
ATD civil investigations.) The system will be used by ATD to determine 
whether a party has been the recipient of a CID during a previous 
investigation(s), to identify the title (or nature) of that 
investigation(s), and to determine whether that individual should be 
issued a CID in an ongoing investigation(s).
    Where ATD has reason to believe that information from this system 
of records, e.g., names of individuals who are potential sources of 
information, may assist another agency (whether Federal State, local or 
foreign) in the conduct of its investigation(s) the information may be 
disclosed to such agency to provide that agency with or to assist the 
agency in identifying essential investigative leads.
    Records or information may be disclosed as a routine use in a 
proceeding before a court or adjudicative body before which the 
Department is authorized to appear when any of the following is a party 
to litigation or has an interest in litigation and such records are 
determined by the Department to be arguably relevant to the litigation: 
The Department or any of the Department's components or its 
subdivisions; any Department employee in his or her official capacity, 
or in his or her individual capacity where the Department of Justice 
agrees to represent the employee; or the United States where the 
Department determines that the litigation is likely to affect it or any 
of the Department's components or its subdivisions.
    Records or information permitted to be released to the news media 
and the public pursuant to 28 CFR 50.2 may be made available unless it 
is determined that release of the specific information in the context 
of a particular case would constitute an unwarranted invasion of 
personal privacy.
    Records or information may be disclosed as is necessary to respond 
to congressional inquiries on behalf of constituents
    Records may be disclosed to the National Archives and Records 
Administration (NARA) and to the General Services Administration in 
records management inspections conducted under the authority of title 
44 U.S.C. 2904 and 2906.
    The records in this system are stored in a computer database.
    Records are retrieved by the name of the individual who has been 
issued a CID.
    The information stored on the computer database is password-
protected. Passwords and user ID's are issued to authorized ATD 
employees only on a need-to-know basis.
    Proposed plans for the retention and disposal of these records are 
being reviewed by the Department. Upon submission to and approved by 
the NARA, this system notice will be revised to identify the 
appropriate General Records Schedule that will govern the disposition 
of these records.
    The system manager is the Chief, Information Systems Support Group, 
Antitrust Division, Department of Justice, Judiciary Center Building, 
room 11852, 555 4th Street, NW, Washington, DC 20001.
    Inquiries should be addressed to the Freedom of Information Act/
Privacy Act (FOIA/PA) Officer, Antitrust Division, Department of 
Justice Liberty Place, Suite 200 Washington, DC 20530. Clearly mark the 
letter and envelop ``FOIA/PA Request.''
    Make all requests for access in writing and clearly mark the letter 
and envelope ``FOIA/PA Request.'' Clearly indicate the name of the 
requester, name of the individual for which information is sought and 
provide the required verification of identity (28 CFR 16.41(d)). Direct 
all requests to the FOIA/PA Officer listed above and provide a return 
address for transmitting the information.
    Direct all requests to contest or amend information to the FOIA/PA 
Officer listed above. State clearly and concisely the information being 
contested, the reason for contesting it, and the proposed amendment to 
the information sought. Clearly mark the letter and envelop ``FOIA/PA 
Request.''
    Employers of CID recipients, or other investigative sources, who 
may provide the names of potential CID recipients; the individuals 
covered by the system; and records generated by virtue of the issuance 
of CID's.
    None.
JUSTICE/EOIR-001
    Records and Management Information System (JUSTICE/EOIR-001).

[[Page 52695]]

    Executive Office for Immigration Review, Department of Justice, 
5107 Leesburg Pike, Suite 2400, Falls Church, Virginia 22041. The 
system is also located in EOIR field offices (see appendix identified 
as JUSTICE/EOIR-999).
    This system contains case-related information pertaining to aliens 
and alleged aliens brought into the immigration hearing process, 
including certain aliens previously or subsequently admitted for lawful 
permanent residence.
    This system includes the name, file number, address and nationality 
of aliens and alleged aliens, decision memoranda, investigatory reports 
and materials compiled for the purpose of enforcing immigration laws, 
exhibits, transcripts, and other case-related papers concerning aliens, 
alleged aliens or lawful permanent residents brought into the 
administrative adjudication process.
    This system is established and maintained under the authority 
granted the Attorney General pursuant to 44 U.S.C. 3101 and 3103 and to 
fulfill the legislative mandate under 8 U.S.C. 1103, 1226 and 1252. 
Such authority has been delegated to EOIR by 8 CFR part 3.
    Information in this system serves as the official record of 
immigration proceedings. EOIR employees use the information to prepare, 
process and track the proceedings. The information is further used to 
generate statistical reports and various documents, i.e., hearing 
calendars and administrative orders.
    Information may be disseminated to the Department of State; Federal 
courts; Members of Congress; the alien or alleged alien's 
representative or attorney of record; and, to Federal, State and local 
agencies. Information is disseminated to the Department of State, 
pursuant to 8 CFR 208.11, to allow its preparation of advisory opinions 
regarding applications for political asylum; to the Federal courts to 
enable their review of EOIR administrative decisions on appeal; to 
Members of Congress to respond to constituent inquiries; and, to the 
representative or attorney of record to ensure fair representation. 
Finally, in any claim in which there is an indication of a violation or 
potential violation of law, whether civil, criminal or regulatory in 
nature, information, including investigatory information, may be 
disseminated to the appropriate Federal, State or local agency charged 
with the responsibility of investigating or prosecuting such violation 
or with enforcing or implementing such law.
    Release of information to the news media and the public: 
Information permitted to be released to the news media and the public 
pursuant to 28 CFR 50.2 may be made available from systems of records 
maintained by the Department of Justice unless it is determined that 
release of the specific information in the context of a particular 
matter would constitute an unwarranted invasion of personal privacy.
    Release of information to Members of Congress: Information 
contained in the system, not otherwise required to be released pursuant 
to 5 U.S.C. 552, may be made available to a Member of Congress or staff 
acting upon the Member's behalf when the Member or staff requests the 
information on behalf of and at the request of the individual who is 
the subject of the record.
    Release of information to the National Archives and Records 
Administration: A record from the system of records may be disclosed to 
the National Archives and Records Administration (NARA) for records 
management inspections conducted under the authority of 44 U.S.C. 2904 
and 2906.
    Records are maintained in file folders which are stored in file 
cabinets. A subset of the records is maintained on fixed disks or 
removable disk packs which are stored in file cabinets. All records are 
stored in secured EOIR office space.
    Manual records are indexed by alien file number. Automated records 
are retrievable by a variety of identifying data elements including, 
but not limited to, alien file number, alien name and nationality.
    Information maintained in the system is safeguarded in accordance 
with Department of Justice rules and procedures. Record files are 
maintained in file cabinets accessible only to EOIR employees. 
Automated information is stored on either fixed disks or removable disk 
packs which are stored in cabinets. Only EOIR employees in possession 
of specific access codes and passwords will be able to access automated 
information. All manual and automated records and mediums are located 
in EOIR office space accessible only to EOIR employees and locked 
during off-duty hours.
    Record files are retained for six months after the final 
disposition of the case, then forwarded to regional Federal Records 
Centers. Automated records are maintained in EOIR field office data, 
bases for ninety days after final disposition, then transferred to the 
host computer at EOIR headquarters and retained indefinitely.
    General Counsel, Executive Office for Immigration Review, U.S. 
Department of Justice, 5107 Leesburg Pike, Suite 2400, Falls Church, 
Virginia 22041.
    Address all inquiries to the system manager listed above.
    Portions of this system are exempt from disclosure and contest by 5 
U.S.C. 522a (k)(1) and (k)(2). Make all request for access to those 
portions not so exempted by writing to the system manager identified 
above. Clearly mark the envelope and letter ``Privacy Access 
Requests'': provide the full name and notarized signature to the 
individual who is the subject of the record, his/her date and place of 
birth, or any other identifying number or information which may assist 
in locating the record; and, a return address.
    Direct all requests to contest or amend information maintained to 
the system manager listed above. State clearly and concisely what 
information is being contested, the reason for contesting it, and the 
proposed amendment to the information.
    Department of Justice offices and employees, primarily those of the 
Immigration and Naturalization Service; the Department of State and 
other Federal, State and local agencies; and the parties to immigration 
proceedings and their witnesses.
    The Attorney General has exempted certain records of this system 
from the 

[[Page 52696]]
access provisions of the Privacy Act (5 U.S.C. 552a(d)) pursuant to 5 
U.S.C. 552a (k)(1) and (k)(2). Rules have promulgated in accordance 
with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been 
published in the Federal Register.
JUSTICE/EOIR-999
    Appendix to Executive Office for Immigration Review System of 
Records.
    EOIR field offices are located as follows:

Executive Office for Immigration Review, Immigration Court, 901 N. 
Stuart Street, Room 1300, Arlington, VA 22203.
Executive Office for Immigration Review, Immigration Court, 77 
Forsyth Street, SW., Atlanta, GA 30303.
Executive Office for Immigration Review, Immigration Court, U.S. 
Appraisers Bldg., 103 South Gay Street, Room 702, Baltimore, MD 
21202.
Executive Office for Immigration Review, Immigration Court, JFK 
Federal Building, 15 New Sudbury Street, Room 320, Boston, MA 02203.
Executive Office for Immigration Review, Immigration Court, 130 
Delaware Avenue, Suite 410, Buffalo, NY 14202.
Executive Office for Immigration Review, Immigration Court, Federal 
Building, Room 646, 536 South Clark Street, Chicago, IL 60605-1521.
Executive Office for Immigration Review, Immigration Court, Main 
Tower, Suite 700, 1200 Main Street, Dallas, TX 75202.
Executive Office for Immigration Review, Immigration Court, Byron G. 
Rogers Federal Building, 1961 Stout Street, Room 1403, Denver, CO 
80294.
Executive Office for Immigration Review, Immigration Court, 1115 N. 
Imperial Avenue, 1st Floor, El Centro, CA 92243.
Executive Office for Immigration Review, Immigration Court, 625 
Evans Street, Room 148A, Elizabeth, NJ 07201.
Executive Office for Immigration Review, Immigration Court, 1545 
Hawkins Blvd., Suite 205, El Paso, TX 79925.
El Paso Service Processing Center, 8915 Montana, El Paso, TX 79925.
Federal Detention Center, 1705 East Hanna Road, Suite 366, Eloy, AZ 
85231.
Executive Office for Immigration Review, Immigration Court, 3260 
North Pinal Parkway Avenue, Florence, AZ 85232.
Executive Office for Immigration Review, Immigration Court, GSA 
Center, 651 Federal Drive, Suite 111-14, Guaynabo, PR 00965.
Executive Office for Immigration Review, Immigration Court, 201 East 
Jackson St., Harlingen, TX 78550.
Executive Office for Immigration Review, Immigration Court, 2320 La 
Branch Street, Room 2235, Houston, TX 77004.
Houston Service Processing Center, 15850 Export Plaza Drive, 
Houston, TX 77032.
Laredo Contract Facility, Route 4, P.O. Box 125A, Laredo, TX 78041.
Laredo Service Processing Center, P.O. Box 440110, Laredo, TX 78044-
0110.
Executive Office for Immigration Review, Immigration Court, 300 N. 
Los Angeles Street, Room 2001, Los Angeles, CA 90012.
Port Isabel Service Processing Center, Route 3, Box 341, Building 
37, Los Fresnos, TX 78566.
Executive Office for Immigration Review, Immigration Court, 155 S. 
Miami Avenue, Room 800, Miami, FL 33130.
Krome North Service Processing Center, 18201 SW. 12th Street, Miami, 
FL 33194.
Ulster Correctional Facility, Berme Road, P.O. Box 800, Napanoch, NY 
12458.
Executive Office for Immigration Review, Immigration Court, 18 
Rector St., Suite 500-R, Newark, NJ 07102.
Executive Office for Immigration Review, Immigration Court, 26 
Federal Plaza, Room 13-130, New York, NY 10278.
Executive Office for Immigration Review, Immigration Court, 201 
Varick Street, Room 350, New York, NY 10014.
Federal Deportation Center, Immigration Court, 1900 East Whately 
Rd., Oakdale, LA 71463.
Executive Office for Immigration Review, Immigration Court, Federal 
Building, 230 North First Avenue, Room 3114, Phoenix, AZ 85025.
Executive Office for Immigration Review, Immigration Court, U.S. 
Post Office/Courthouse Building, 615 E. Houston Street, Room 598, 
San Antonio, TX 78205-2040.
Executive Office for Immigration Review, Immigration Court, 401 West 
A Street, Suite 800, San Diego, CA 92101-7904.
Executive Office for Immigration Review, Immigration Court, 550 
Kearny Street, Suite 800, San Francisco, CA 94108.
INS San Pedro Service Processing Center, 2001 Seaside Avenue, Room 
136, San Pedro, CA 90731.
Executive Office for Immigration Review, Immigration Court, Key 
Tower Building, Suite 3150, 1000 Second Avenue, Seattle, WA 98104.
JUSTICE/INS-006
    Alien Address Reports.
    Immigration and Naturalization Service [INS]. Headquarters. 425 I 
Street NW., Washington, DC 20536.
    Aliens that were required to report addresses in 1980: 
nonimmigrants; aliens lawfully admitted for permanent residence; aliens 
granted political asylum; refugees and other conditional entrants. (The 
annual January requirement was terminated effective January 1, 1981.)
    This system contains an index and copies of Form I-53. Alien 
Address Report Card for the year 1980, that provided the following 
alien identification information: last name, first, and middle; address 
in the U.S.; alien registration number (A-file No.); place entered the 
U.S.; date entered the U.S.; sex; country of birth, date of birth; 
country of citizenship; social security number (if any); occupation; 
employer; and signature and date.
    Sections 103.265 and 290 of the Immigration and Nationality Act, as 
amended (8 U.S.C. 1103, 1305, and 1380).
    The records in this system are used for research and historical 
purposes.
    Relevant information contained in this system of records may be 
disclosed as follows:
    A. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of the individual who is the subject of the record.
    B. To the National Archives and Records Administration and the 
General Services Administration in records management inspections 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    INS Headquarters maintains a microfilm file of 1980 I-53 reports.
    Records in the system are indexed and retrievable by name of the 
individual.
    Records are safeguarded in accordance with Department of Justice 
rules and procedures. INS offices are located in building, under 
security guard, and access to premises is by official identification. 
Access to automated systems is controlled by restricted passwords for 
use of remote terminals in secured areas.
    Microfilm copies, index, reports, and magnetic tapes when no longer 
required will be offered to NARA for permanent detention in accordance 
with INS schedule NC1-85-78-8.
    Assistant Commissioner, Office of Records, Office of Examinations, 
INS, 

[[Page 52697]]
Headquarters, 425 I Street, NW., Washington, DC 20536.
    Address your inquiries to the system manager identified above.
    Make all requests for assess in writing to the Freedom of 
Information Act/Privacy Act (FOIA/PA) Officer at the address identified 
above. Clearly mark the envelope and letter ``Privacy Act Request.'' 
Provide A-file number and/or the full name and date of birth, with a 
notarized signature of the individual who is the subject of the 
records, and a return address.
    Direct all requests to contest or amend information in the records 
to the FOIA/PA Officer at the address identified above. State clearly 
and concisely the information being contested, the reason for 
contesting it, and the proposed amendment thereof. Clearly mark the 
envelope and letter ``Privacy Act Request.'' Provide A-file number and/
or full name and date of birth, with a notarized signature of the 
individual who is the subject of the records, and a return address.
    Information in the system is obtained from the individuals covered 
by the system.
    None.
JUSTICE/INS--009
    Alien Status Verification Index.
    Immigration and Naturalization Service (INS), 425 I Street NW., 
Washington, DC 20536.
    Individuals covered by provisions of the immigration and 
nationality laws of the United States.
    The system consists of an index of aliens and other persons on whom 
INS has a record as an applicant, petitioner, beneficiary, or possible 
violator of the Immigration and Nationality Act. Records include index 
and file locator data such as last and first name, alien registration 
number (or ``A-file'' number), date and place of birth, social security 
account number, date coded status transaction data and immigration 
status classification, verification number, and an employment 
eligibility statement.
    Sections 101 and 121 of the Immigration Reform and Control Act of 
1986, 8 U.S.C. 1360, 8 U.S.C. 1324a, 20 U.S.C. 1091, 42 U.S.C. 1436a, 
42 U.S.C. 1320b-7, and Executive Order 12781.
    This system of records is used to verify the alien's immigrant, 
nonimmigrant, and/or eligibility status for any purpose consistent with 
INS statutory responsibilities.
    Relevant information contained in this system of records may be 
disclosed as follows:
    A. To a Federal, State, or local government agency, or to a 
contractor acting on its behalf, to the extent that such disclosure is 
necessary to enable these agencies/contractors to make decisions 
concerning the (1) hiring or retention of an employee; (2) issuance of 
a security clearance; (3) reporting of an investigation of an employee; 
(4) letting of a contract; (5) issuance of a license or grant; or (6) 
determination of eligibility for a Federal program or other benefit. 
Such access may be via a system in which the recipient performs its own 
automated verification of the requisite information for deciding any of 
the above. INS will assign appropriate access codes for remote access 
through secured terminals to agencies which are to perform their own 
automated verification. Records may also be disclosed to these 
agencies, or contractors operating on their behalf, for use in computer 
matching programs for the purpose of verifying an alien's immigrant 
status or non-immigrant status and/or eligibility for the purpose of 
making Federal program benefit eligibility determinations.
    B. To employers for verifying the employment eligibility of aliens 
to work in the United States in compliance with employer sanctions of 
the 1986 Immigration Reform and Control Act. Employers are assigned 
secure access codes and will have access through touch-tone telephone 
and/or point of sale equipment.
    C. To the private contractor for maintenance and for other 
administrative support operations (e.g., preparing for INS management 
reimbursable cost reports etc. based on user access), to the extent 
necessary to perform such contract duties.
    D. To other Federal, State, or local government agencies for the 
purpose of verifying information in conjunction with the conduct of a 
national intelligence and security investigation or for criminal or 
civil law enforcement purposes.
    E. To the news media and the public pursuant to 23 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    F. To a Member of Congress or staff action upon the Member's behalf 
when the Member or staff request the information on behalf of and at 
the request of the individual who is the subject of the record.
    G. To the National Archives and Records Administration (NARA) and 
the General Services Administration in records management inspections 
conducted under the authority of 44 U.S.C. 2904 and 2906.
    Records are stored on magnetic disk and tape.
    Records are indexed and retrievable by name and date and place of 
birth, or by name and social security account number, by name and A-
file number.
    Records are safeguarded in accordance with Department of Justice 
Orders governing security of automated records and Privacy Act systems 
of records. Access is controlled by restricted password for use of 
remote terminals in secured areas.
    A request for disposition authority is pending the approval of 
NARA.
    The Director, SAVE Program, Immigration and Naturalization Service, 
425 I Street NW., Washington, DC., is the sole manager of the system.
    Inquiries should be addressed to the system manager listed above.
    In all cases, requests for access to a record from this system 
shall be in writing. If a request for access is made by mail the 
envelope and letter shall be clearly marked ``Privacy Act Request.'' 
The requester shall include the name, 

[[Page 52698]]
date and place of birth of the person whose record is sought and if 
known the alien file number. The requester shall also provide a return 
address for transmitting the information.
    Any individual desiring to contest or amend information maintained 
in the system should direct his or her request to the System Manager or 
to the INS office that maintains the file. The request should state 
clearly what information is being contested, the reasons for contesting 
it, and the proposed amendment to the information.
    Basic information contained in this system is taken from Department 
of State and INS applications and reports on the individual.
    None.
JUSTICE/INS-010
    Freedom of Information Act/Privacy Act (FOIA/PA) Case Tracking and 
Reporting System.
    Headquarters Regional, Service Centers, Administrative Centers, 
District, and other Files Control Offices of the Immigation and 
Naturalization Service (INS) in the United States as detailed in 
JUSTICE/INS-999.
    Individuals making requests, individuals designated to receive 
responses, and individuals whose records are requested by others under 
the provisions of the Freedom of Information Act and/or Privacy Act.
    Information extracted from FOIA/PA requests and the documentation 
provided by INS personnel of actions taken on the requests. The data 
base consists of data such as the names of requesters, record subjects, 
or persons designated to receive responses to requests, mailing 
addresses to send responses; date of receipt of requests; assigned 
request control numbers; date responses are due; interim and final 
action(s) taken on requests and the date(s) of final and/or interim 
actions; the persons or offices assigned action on requests; the types 
of requests; fee data; alien file numbers; specific exemptions applied 
to denial actions; offices where requests are transferred for referral 
or consultations; and the names/titles of officials responsible for 
denials.
    This system is maintained pursuant to 44 U.S.C. 3101 and 8 U.S.C. 
1103 to implement the provisions of 5 U.S.C. 552 and U.S.C. 552a.
    This system of records is used to record, control, and determine 
the status of FOIA/PA requests, and produce statistical reports 
required by both Acts. Information from the system may be provided to 
the record subject, the requester or other persons designated by the 
requester, and to other Federal agencies and Department of Justice 
components receiving INS referrals or with whom consultations are 
required in order to complete the processing of requests. All other 
uses are internal within INS.
    Release of information to Members of Congress: Information in this 
system may be disclosed as is necessary to appropriately respond to 
congressional inquires on behalf of constituents.
    Release of information to the National Archives and Records 
Administration (NARA) and the General Services Administration (GSA): A 
record from this system of records may be disclosed as a routine use to 
the NARA and GSA in records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    Records may be stored on magnetic disks and tapes.
    Records are indexed and retrieved by control number or by name of 
requester or subject.
    Records are safeguarded in accordance with Department of Justice 
Security regulations governing Privacy Act systems of records. Access 
to the automated system is controlled by restricted password from 
remote terminals in secured areas.
    Records are maintained and disposed in accordance with NARA General 
Records Schedule 14 Items 11 through 15 for FOIA and 22 through 26 for 
PA.
    Director, Files and Forms Management, Immigration and 
Naturalization Service, 425 I Street, NW., Washington, DC is the sole 
manager of the system.
    Inquiries should be addressed to the system manager listed above.
    In all cases, requests for access to a record from this system 
shall be in writing. If a request for access is made by mail, the 
envelope and letter shall be clearly marked ``FOIA/PA Request.'' 
Requests should be submitted to the INS office where the request was 
initially sent, or to the Immigration and Naturalization Service, 
Attention: FOIA/PA Section 425 I Street, NW., Washington, DC 20536. The 
requester shall include the control number or name of the requester 
and/or name of the record subject, and the date and place of submsision 
of the request. The requester shall also provide a return address for 
response to the inquiry.
    Any individual desiring to contest or amend information maintained 
in the system should direct his request to the system manager or to the 
INS office where the request which is the subject of the inquiry was 
submitted. The request should state clearly what information is being 
contested, the reason(s) for contesting it, and the proposed amendment 
to the information.
    Individuals requesting information under FOIA/PA and INS officials 
and employees engaged in processing or making determinations on FOIA/PA 
requests.
    None.
JUSTICE/INS-012
    Deportable Alien Control System (DACS).
    Headquarters, Regional, District, and other offices of the 
Immigration and Naturalization Service (INS) in the United States as 
detailed in JUSTICE/INS-999.
    Aliens alleged to be deportable by INS.
    The system is a computer data base that contains biographic 
information 

[[Page 52699]]
about deportable aliens such as name, date and country of birth; United 
States and foreign addresses; file number, charge, amount of bond, 
hearing date, case assignment, scheduling date, section(s) of law under 
which deportability/excludability is alleged; data collected to support 
the INS position on deportability/excludability, including information 
on any criminal or subversive activities; date, place, and type of last 
entry into the United States; attorney/representative's identification 
number; family data, and other case-related information.
    8 U.S.C. 1103, 1251, and 1252.
    The system provides INS with an automated data base which assists 
in the deportation or detention of aliens in accordance with 
immigration and nationality laws. It also serves as a docket and 
control system by providing management with information concerning the 
status and/or disposition of deportable aliens.
    Relevant information contained in this system of records may be 
disclosed as follows:
    A. To clerks and judges of Federal courts exercising jurisdiction 
over the deportable aliens in determining grounds for deportation.
    B. To other Federal, State, and local government law enforcement 
and regulatory agencies and foreign governments, including the 
Department of Defense and all components thereof, the Department of 
State, the Department of the Treasury, the Central Intelligence Agency, 
the Selective Service System, the United States Coast Guard, the United 
Nations, and INTERPOL, and individuals and organizations during the 
course of investigation in the processing of a matter or during a 
proceeding within the purview of the immigration and nationality laws 
to elicit information required by INS to carry out its functions and 
statutory mandates.
    C. Where there is an indication of a violation or potential 
violation of law (whether civil, criminal or regulatory in nature), to 
the appropriate agency (whether Federal, State, local or foreign), 
charged with the responsibility of investigating or prosecuting such 
violations, or charged with enforcing or implementing the statute, 
rule, regulation or order issued pursuant thereto.
    D. Where there is an indication of a violation or potential 
violation of the immigration and nationality laws, or of a general 
statute within INS jurisdiction or of a regulation, rule, or order 
issued pursuant thereto, to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, and to opposing counsel 
during discovery.
    E. Where there is an indication of a violation or potential 
violation of the law of another nation (whether civil or criminal), to 
the appropriate foreign government agency charged with enforcing or 
implementing such laws and to international organizations engaged in 
the collection and dissemination of intelligence concerning criminal 
activity.
    F. To other Federal agencies for the purpose of conducting national 
intelligence and security investigations.
    G. To a Member of Congress or staff acting on the Member's behalf 
when the Member or staff requests the information on behalf of and at 
the request of the individual who is the subject of the record.
    H. To the General Services Administration and the National Archives 
and Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    These records are stored in a data base on magnetic disks.
    These records are retrieved by name and/or date of birth. A-file 
number, or by alien's Bureau of Prisons number, when applicable.
    INS offices are located in buildings under security guard, and 
access to premises is by official identification. Access to terminals 
is limited to INS employees with user identification numbers. Access to 
records in this system is by restricted password and is further 
protected by secondary passwords.
    Deportable alien case control and detention records are marked 
closed and retained for statistical purposes through the end of the 
fiscal year. Closed cases are archived and stored in the database 
separate from the active cases. A retention and disposition schedule 
for the case summary and detention history records is currently being 
negotiated and will be submitted to the Archivist of the United States 
for approval.
    Assistant Commissioner, Detention and Deportation, Immigration and 
Naturalization Service, 425 I Street, NW., Washington, DC 20536.
    Address inquiries to the system manager identified above.
    Make all requests for access in writing to the Freedom of 
Information Act/Privacy Act (FOIA/PA) Officer at the nearest INS 
office, or the INS office maintaining the desired records (if known) by 
using the list of Principal Offices of the Immigration and 
Naturalization Service Appendix, JUSTICE/INS-999, published in the 
Federal Register. Clearly mark the envelope and letter ``Privacy Act 
Request.'' Provide the A-file number and/or the full name and date of 
birth, with a notarized signature of the individual who is the subject 
of the record, and a return address.
    Direct all requests to contest or amend information in the record 
to the FOIA/PA Officer at one of the addresses identified above. State 
clearly and concisely the information being contested, the reason for 
contesting it, and the proposed amendment thereof. Clearly mark the 
envelope ``Privacy Act Request.'' The record must be identified in the 
same manner as described for making a request for access.
    Basic information is obtained from ``The Immigration and 
Naturalization Service (INS) Alien File (A-File) and Central Index 
System, (CIS), JUSTICE/INS-001A.'' Information may also come from the 
alien, the alien's attorney/representative, INS officials, other 
Federal, State, local, and foreign agencies and the courts.
    None.
JUSTICE/INS--016
    Secondary Verification Automated Log (SVAL).
    Headquarters. Regional, District, and other offices of the 
Immigration and Naturalization Service (INS) in the United States as 
detailed in JUSTICE/INS--999.

[[Page 52700]]

    Immigrant aliens apply for Federal entitlements for whom INS 
receives a Form G-845, Document Verification request, which is 
submitted by Federal and State entitlements agencies.
    Temporary paper records include Form G-845 as submitted by the 
entitlement agencies and contain the following data: Alien name and 
identifying number, name of the entitlement agency, and immigration 
status as reported by the alien applicant. INS will update Form G-845 
with immigration status information and return it to the entitlement 
agency. However, identical data, together with Form G-845 disposition 
data, will be recorded and maintained by INS on hard and floppy disks 
as a record of secondary verifications made by the entitlement 
agencies.
    8 U.S.C. 1255a, 8 U.S.C. 1324a, 8 U.S.C. 1360 and 42 U.S.C. 1320b-
7.
    The SVAL JUSTICE/INS-016 system is used to maintain records of a 
second attempt by entitlement agencies to verify immigration status by 
comparing paper documents (known as the `'secondary verification''). 
Secondary verification is conducted where eligibility for certain 
benefits was not or could not be confirmed through direct access to an 
INS automated database entitled ``Alien Status Verification Index'' 
(ASVI), JUSTICE/INS-009 (known as the ``primary verification''). 
Specifically, INS is asked to compare the entitlement agency's paper 
record, Form G-845 (which contains information provided by the 
immigrant aliens applying for Federal entitlements), with INS paper 
records; complete the Form relative to immigration status; and return 
it to the entitlement agency. The SVAL, JUSTICE/INS-016 system is 
maintained to track the interim and final disposition of the second 
request to verify eligibility which may require referral to an INS 
district office.
    Relevant information contained in this system of records may be 
disclosed to the following:
    A. To a Federal, State, or local government agency in response to a 
request for information on the status and/or disposition of a document 
verification request submitted by that agency.
    B. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of and at 
the request of the individual who is the subject of the record.
    C. To the General Services Administration and the National Archives 
and Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    Until they have been processed and returned to the entitlement 
agency, Forms G-845 are kept in a card index file. Data extracted from 
the form is stored in personal computers on hard and floppy disks.
    These records are retrieved by serial number, A-file number and/or 
name of immigrant applicant.
    INS offices are located in buildings under guard and access to the 
premises is by official identification. Access to personal computers is 
limited to INS employees and access to records in this system is 
further restricted through user identification and discrete password 
functions to assure that accessibility is limited.
    Form G-845 is retained long enough to complete the verification, at 
which time the form is returned to the entitlement agency. Completed 
verifications are archived on to a storage disk monthly and destroyed 
five (5) years after the last month contained on the disk. Disposition 
authority is INS Disposition Schedule NI-85-90-3.
    Assistant Commissioner, Office of Records, Office of Examinations, 
Immigration and Naturalization Service, 425 I Street NW., Washington, 
DC 20536.
    Address your inquiries about the system in writing to the system 
manager identified above.
    Make all requests for access in writing to the Freedom of 
Information Act/Privacy Act (FOLA/PA) Officer at the nearest INS 
Office, or in the INS office maintaining the desired records (if known) 
by using the List of Principal Offices of the Immigration and 
Naturalization Service Appendix, JUSTICE/INS-999, published in the 
Federal Register. Clearly mark the envelope and letter ``Privacy Act 
Request.'' Provide the A-file number and/or the full name and date of 
birth, with a notarized signature of the individual who is the subject 
of the records, and a return address.
    Direct all requests to contest or amend information in the record 
to the FOIA/PA Officer at one of the addresses identified above. State 
clearly and concisely the information being contested, the reason for 
contesting it, and the proposed amendment thereof. Clearly mark the 
envelope and letter ``Privacy Act Request.'' Provide the A-file number 
and/or the full name and date of birth, with a notarized signature of 
the individual who is subject of the record, and a return address.
    Form G-845, Request for Document Verification (furnished by 
entitlement agencies) and INS immigration status records.
    None.
JUSTICE/INS--018
    Automated Data Processing Equipment Inventory Management System 
(AIMS).
    Headquarters, Regional, District, and other offices of the 
Immigration and Naturalization Service (INS) in the United States as 
detailed in JUSTICE/INS--999.
    INS employees who are responsible for the procurement and 
management of automated data processing equipment (ADPE); and, 
contractors who have been assigned ADPE to use in developing software 
programs for INS.
    An inventory reflecting (1) the ADPE procurement and management 
activities of INS employees and (2) the identity of contractors using 
such equipment to develop software programs for INS. The inventory will 
include information relating to the kinds and quantity of ADPE 
equipment procured, the disposition of such equipment and the 

[[Page 52701]]
purpose for such disposition, and/or (where appropriate) information 
relating to the reassignment of responsibility for the equipment. Such 
reassignment may be made based upon the resignation or transfer of 
responsible employees, upon the expiration of the subject contracts, or 
otherwise upon the need to track the status or disposition of the 
equipment and identify the management employee responsible therefor, 
e.g., removal of the equipment from the inventory for repair purposes. 
Records will include identifying information such as INS employee or 
contractor name/title, social security number, office location/address 
and phone number, company name of the contractor, and other relevant 
information such as the level of responsibility assigned to the INS 
employee.
    8 U.S.C. 1103 and 40 U.S.C. 483.
    To provide accountability records relating to (1) INS employee 
management and disposition of ADPE equipment and (2) contractor use of 
such equipment in developing software programs for INS. The records 
will be used by management to track and account for the procurement and 
disposition of all ADPE, and thus ensure the integrity and security of 
the ADPE inventory.
    Relevant information contained in this system of records may be 
disclosed as follows:
    A. Where there is an indication of a violation or potential 
violation of law (whether civil, criminal, or regulatory in nature), to 
the appropriate agency (whether Federal, State, local or foreign) 
charged with the responsibility of investigating or prosecuting such 
violations, or charged with enforcing or implementing the statute and/
or the rule, regulation or order issued pursuant thereto.
    B. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of and at 
the request of the individual who is the subject of the record.
    C. To the General Services Administration and the National Archives 
and Records Administration in records management inspections conducted 
under the authority of 44 U.S.C. 2904 and 2906.
    D. To the news media and the public pursuant to 28 CFR 50.2 unless 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    The records are stored in a data base on magnetic disk.
    These records may be retrieved by INS employee and contractor name, 
machine serial number, company name, or office location.
    The records are accessed from mainframe computer terminals located 
in INS offices that are locked during non-duty hours. Access is 
obtained through terminals which require the use of restricted 
passwords and user identification numbers. Only designated personnel 
have access to AIMS for creating and updating ADPE Inventory records 
within their jurisdiction.
    A schedule for the retention and disposal of these records is under 
review and development.
    The Servicewide system manager is the Associate Commissioner, 
Information Resources Management, Immigration and Naturalization 
Service, 425 I Street, NW., Washington, DC 20536.
    Address your inquiries to the system manager identified above.
    Make all requests for access in writing to the Freedom of 
Information Act/Privacy Act (FOIA/PA) Officer at the address identified 
above. Clearly mark the envelope and letter ``Privacy Act Request.'' 
Provide the full name, social security number, user identification 
number, and notarized signature of the individual who is the subject of 
the records, and a return address.
    Direct all requests to contest or amend information to the FOIA/PA 
Officer at the address identified above. State clearly and concisely 
the information being contested, the reason for contesting it, and the 
proposed amendment thereof. Clearly mark the envelope and letter 
``Privacy Act Request.'' The record must be identified in the same 
manner as described for making a request for access.
    The individuals covered by the system are the record sources.
    None.
JUSTICE/INS-019
    Employee Assistance Program (EAP) Treatment Referral Records.
    EAP Coordinator records are located at Immigration and 
Naturalization Service (INS) headquarters and in all INS regional 
offices. Headquarters and regional office addresses are provided in a 
published appendix to INS systems identified as Justice/INS-999. EAP 
contract facility/provider records are located in the offices of the 
providers throughout the Western Region and, in part, the eastern 
Region (i.e., the city of Hartford, Connecticut and the States of 
Vermont and Maine). Addresses of these offices may be obtained by 
contacting the EAP Coordinators of the Western and Eastern Regional 
Offices.
    Current and former INS employees who have sought counseling and/or 
have been referred to the INS EAP Coordinators or directly to INS EAP 
contract/facility provider for counseling and/or treatment. To the 
limited degree that counseling and treatment may be provided to family 
members of these employees, these individuals, too, may be covered by 
the system. With respect to records maintained by the EAP Coordinator 
(identified in item A, below), this system covers all INS employees 
(and family members); with respect to the clinical records (identified 
in item B below), it covers all INS employees (and family members) of 
the Western Region and, in part, the Eastern Region (i.e., the city of 
Hartford, Connecticut and the States of Vermont and Maine).
    Included are the EAP Coordinator records, i.e., those of INS 
headquarters employees and all INS regional offices; also included are 
the contract facility/provider records (i.e., clinical records) of only 
the Western Region and, in part the Eastern Region (i.e., the city of 
Hartford, Connecticut and the States of 

[[Page 52702]]
Vermont and Maine).\1\ EAP records include those maintained by the EAP 
Coordinators and by the EAP contract facility/providers as follows:

    \1\ Clinical records of INS employees at headquarters and in the 
Northern and Southern Regions, and in the Eastern Region for those 
areas other than Hartford, Connecticut, the Boston District, and the 
States of Vermont, and Maine, are maintained by the Department of 
Health and Human Services, Public Health Service. Clinical records 
of INS employees in the Boston District, Eastern Region, are 
maintained by the Office of Personnel Management.
---------------------------------------------------------------------------

    A. EAP Coordinator records include records which may assist in 
managing and monitoring the referral, attendance, and progress of the 
employee. Examples: Personal identification data; home addresses and/or 
phone numbers; insurance data; supervisors' phone numbers; notes on 
referrals to the contract facilities; addresses of treatment facilities 
or individuals providing treatment; notes regarding attendance and 
progress made; leave records; information on confirmed unjustified 
positive drug tests provided by the Drug Free Workplace Program and the 
Medical Review Officer under E.O. 12584; supervisory or personnel 
documents on workplace problems or performance; abeyance agreements 
(made to mitigate discipline based upon treatment); and written consent 
forms, together with any information which may be provided pursuant to 
written consent.
    B. EAP contract facility records include, where appropriate, those 
which are maintained by the EAP Coordinator. In addition, they include 
any records which may assist in diagnosing, evaluating, counseling, 
and/or treating the employee. Examples: Pertinent psychosocial, 
medical, and employment histories; medical tests or screenings, 
including EAP drug and alcohol tests and information on confirmed 
unjustified positive drug tests generated by the staff of the Drug Free 
Workplace Program and the Medical Review Officer and provided by the 
EAP Coordinator or the employee's supervisor; notes and documentation 
on counseling; treatment and rehabilitation plans as well as behavioral 
improvement plans; and records of referrals by the EAP contract 
facility to community treatment resources. For example, employees 
requesting legal, financial or other assistance not related to 
psychological or medical health may be referred to the appropriate 
community resources (or subcontract providers). Where such referrals 
have been made, records from the subcontractor also may include 
relevant information related to counseling, diagnosis, prognosis, 
treatment, and evaluation, together with follow-up data. These records 
also include written consent forms used to manage referrals and the 
flow of information. Finally, records include account information such 
as contractor billings and INS payments.
    42 U.S.C. 290dd, et seq., and 290ee, et seq.; 42 CFR part 2; 
Executive Order 12564; 5 U.S.C. 3301 and 7901; 44 U.S.C. 3101 and Pub. 
L. No. 100-71, Sec. 503 (July 11, 1987).
    The EAP is a voluntary program designed to assist the recovery of 
employees who are experiencing one or more of a variety of personal or 
behavioral problems (e.g., marital, financial, substance abuse). 
Records are maintained to document referral and participation in the 
EAP program; the nature and effects of the employee's personal or 
behavioral problem(s); efforts to counsel, treat, and rehabilitate the 
employee; and progress made in attaining his/her full recovery. Records 
may be used also to track compliance with agreements made to mitigate 
discipline based upon treatment (abeyance agreements).
    In addition to those disclosures permitted by the Privacy Act 
itself,\2\ 5 U.S.C. 552a(b), permissive disclosures without individual 
consent, are as follows:

    \2\ To the extent that release of alcohol and drug abuse records 
is more restricted than other records subject to the Privacy Act, 
INS will follow such restrictions. See 42 U.S.C. 290dd and 290ee.
---------------------------------------------------------------------------

    1. Where an employee has volunteered to participate in the EAP, and 
to the extent that it is appropriate, relevant, and necessary to enable 
the contractor to perform his counseling, treatment, rehabilitation, 
and evaluation responsibilities, INS will provide those records 
(identified in A, above as INS EAP Coordinator records, and which are 
primarily administrative in nature) to the contract facilities/
providers who, on behalf of INS, operate that part of this system of 
records which covers the clinical records (identified in B. above).
    2. Contract facilities/providers may disclose:
    a. To appropriate State or local authorities to report, under State 
law, incidents of suspected child abuse or neglect.
    b. To any person or entity to the extent necessary to prevent an 
imminent and potential crime which directly threatens loss of life or 
serious bodily injury.
    Records are stored in locked file cabinets and a computerized 
environment.
    Records are retrieved by a case number which is cross referenced to 
a name by the computer.
    In accordance with the requirements of 42 CFR 2.16, records are 
stored in a secure environment. Paper records of the EAP Coordinator 
are stored in a locked file cabinet in a locked room and in a personal 
computer which is password protected. Paper records of the EAP contract 
facility/provider are stored in locked files also and in computers 
which are password protected. In addition, all paper records, e.g., 
case files, billings and payment vouchers, are identified by case 
number only and cannot be identified by a name until they are cross-
referenced by the computer system to a name.
    Only the EAP Administrator, Coordinator or a designated staff 
member may access or disclose the records of the EAP Coordinator. Only 
a designated member of the EAP contract facility/provider may access 
and disclose records maintained by the facility/provider. Information 
maintained by the facility/provider will be disclosed to the EAP 
Administrator, Coordinator, the INS manager and/or supervisor only upon 
written consent of the individual. Further, no information in this 
system of records, whether maintained by the EAP Coordinator or by the 
EAP contract facility/provider, will be disclosed otherwise except with 
the written consent of the individual or as indicated under the routine 
use disclosure outlined in this notice.
    Records are retained for three years after the individual ceases 
contact with the counselor unless a longer retention period is 
necessary because of pending administrative or judicial proceedings. In 
such cases, the records are retained for six months after the case is 
closed. Records are destroyed by shredding or burning (General Records 
Schedules 26 and 36).
    Assistant Commissioner, Human Resources and Development, 
Immigration and Naturalization Service, 425 I Street, NW., Washington, 
DC 20536.

[[Page 52703]]

    Same as record access procedures.
    Address all requests for access to EAP coordinator records to the 
system manager identified above. Address all requests for records 
maintained by the facility/provider of contract counseling services to 
that facility/provider. Addresses of these offices may be obtained by 
contacting the EAP Coordinators of the Western and Eastern Regional 
Offices. Clearly mark the envelope and letter ``Privacy Act Request.'' 
Provide the full name and notarized signature of the individual who is 
the subject of the record, the dates during which the individual was in 
counseling, any other information which may assist in identifying and 
locating the record, and a return address.
    Direct all requests to contest or amend information in accordance 
with procedures outlined under Record Access Procedures. State clearly 
and concisely the information being contested, the reason for 
contesting it, and the proposed amendment thereof. Clearly mark the 
envelope ``Privacy Act Amendment Request.''
    Records are generated by the employee who is the subject of the 
record; EAP Coordinators and EAP contract facilities/providers; the 
personnel office; and the employee's supervisor. In the case of drug 
abuse counseling, records may also be generated by the staff of the 
Drug Free Workplace Program and the Medical Review Officer.
    None.
JUSTICE/INS-999
    INS Appendix: List of principal offices of the Immigration and 
Naturalization Service.

    Headquarters: Immigration and Naturalization Service; 425 ``I'' 
Street NW., Washington, DC 20536.
    Regional Offices: Eastern Regional Office, 70 Kimball Avenue 
South, Burlington, VT 05403-6813.
    Central Regional Office, Fort Snelling Fed. Bld., Room 400, Twin 
Cities, MN 55111-4007.
    Western Regional Office, 24000 Avila Road. Laguna Niguel, CA 
92607-0080.
    Regional Service Centers: Eastern Service Center, 75 Lower 
Welden Street, St. Albans, VT 05479-0001.
    Northern Service Center, 850 S Street. Lincoln, NE 68508-1619.
    Southern Service Center, P.O. Box 152122, Irving, TX 75015-0212.
    Western Service Center, Post Office Box 30040, Laguna Niguel, CA 
92607-0040.
    Administrative Center: Eastern Administrative Center, 70 Kimball 
Avenue, Burlington, VT 05403-6813.
    Southern Administrative Center, 7701 North Stemmons Freeway, 
Dallas, TX 75247-998.
    Northern Administrative Center, Fort Snelling Fed. Bldg., Room 
480, Twin Cities, MN 55111.
    Western Administrative Center, 24000 Avila Road Laguna Niguel, 
CA 92677-8080.
    District Offices in the United States:
    Anchorage District Office, Michaelis Building, 1st Floor, 620 
East 10th Avenue, Anchorage, AK 99501-7581.
    Atlanta District Office, 77 Forsyth Street, SW, Room G-85, 
Atlanta, GA 30303.
    Baltimore District Office, Equitable Bank Center, 12th Floor, 
Tower One, 100 South Charles Street, Baltimore, MD 21210.
    Boston District Office, JFK Federal Building, Government Center, 
Boston, MA 02203.
    Buffalo District Office, 68 Court Street, Buffalo, NY 14202.
    Chicago District Office, 10 West Jackson Boulevard, Second 
Floor, Chicago IL 60604.
    Cleveland District Office, Anthony J. Celebreze, Federal Office 
Building, 1240 East 9th Street, Room 1917, Cleveland, OH 44199.
    Dallas District Office, 8101 North Stemmons Freeway, Dallas, TX 
75247.
    Denver District Office, 4730 Paris Street, Albrook Center, 
Denver, CO 80239-2804.
    Detroit District Office Federal Building, 333 Mt. Elliott St., 
Detroit, MI 48207.
    El Paso District Office, 700 E. San Antonio, El Paso, TX 79901.
    Harlingen District Office, 2102 Teege Road, Harlingen, TX 78550.
    Helene District Office Federal Building, Room 512, 301 South 
Park, Drawer 10036, Helene, MT 59626.
    Honolulu District Office, 595 Ala Moana Boulevard, Honolulu, HI 
96813.
    Houston District Office, 509 North Belt, Houston, TX 77060.
    Kansas District Office, 9747 N. Connant Avenue, Kansas City, MO.
    Los Angeles District Office, 300 North Los Angeles Street, Los 
Angeles, CA 90012.
    Miami District Office, 7880 Biscayne Boulevard, Miami, FL 33138.
    Newark District Office Federal Building, 970 Broad Street, 
Newark, NJ 07102.
    New Orleans District Office Postal Services Bldg., Room T-8005, 
701 Loyola Ave., New Orleans, LA 70113.
    New York District Office, 26 Federal Plaza, New York, NY 10278.
    Omaha District Office, 3736 South 132nd Street, Omaha, NE 68144.
    Philadelphia District Office, 1600 Callowhill Street, 
Philadelphia, PA 19130.
    Phoenix District Office, 2035 North Central Avenue, Phoenix, AZ 
85004.
    Portland Maine District Office, 739 Warren Avenue, Portland, ME 
04103.
    Portland Oregon District Office, Federal Office Building, 511 
NW., Broadway, Portland, OR 97209.
    San Antonio District Office, U.S. Federal Building, 727 E. 
Durango, Suite A301, San Antonio, TX 78206.
    San Diego District Office, 880 Front Street, San Ysidro, CA 
92188.
    San Francisco District Office, 630 Sansome Street, Appraisers 
Building, San Francisco, CA 94111.
    San Juan District Office, P.O. Box 365068, San Juan, PR 00936-
5068.
    Seattle District Office, 815 Airport Way South, Seattle, WA 
98134.
    St. Paul District Office, 2901 Metro Drive, Suite 100 
Bloomington, MN 55425.
    Washington, DC District Office, 4420 North Fairfax Drive, 
Arlington, VA 22203.
    Suboffices (Files Control Offices) in the United States:
    Agana Office, 801 Pacific News Building, 238 O'Hara Street, 
Agana, GU 96910.
    Albany Office, James T. Foley Federal Courthouse, 445 Broadway, 
Room 220, Albany, NY 12207.
    Charlotte Office, 6 Woodlawn Green, Suite 138, Charlotte, NC 
28217.
    Charlotte Amalie Office, Federal District Court Bldg. PO Box 
610, Charlotte Amalie, St. Thomas, VI 00801.
    Cincinnati Office, J.W. Peck Federal Building, 550 Main Street, 
Room 8525, Cincinnati, OH 45202.
    El Paso Intelligence Center, SSG Sims Street, Building 11339, El 
Paso, TX 79918-5100.
    Hartford Office, Ribicoff Building, 450 Main Street, Hartford, 
CT 06103-3060.
    Indianapolis Office, Gateway Plaza, 950 North Meridian, Suite 
400, Indianapolis, IN 46204.
    Las Vegas Office, Federal Building, U.S. Courthouse, 300 South 
Las Vegas Boulevard, Room 1430, Las Vegas, NV 89101.
    Memphis Office, 245 Wagner Place, Suite 250, Memphis, TN 38103-
3800.
    Milwaukee Office, Federal Building, Room 186, 517 East Wisconsin 
Avenue, Milwaukee, WI 53202.
    Norfolk Office, Norfolk Federal Building, 200 Granby Mall, Room 
439, Norfolk, VA 23510.
    Pittsburgh Office, 314 Federal Building, 1000 Liberty Avenue, 
Pittsburgh, PA 15222.
    Providence Office, Federal Building U.S. Post Office, Exchange 
Terrace, Providence, RI 02903.
    Reno Office, 1351 Corporate Blvd., Reno, NV 89502.
    St. Albans Office, PO Box 328, St. Albans, VT 05478.
    St. Louis Office, R.A. Young Federal Building, 1222 Spruce 
Street, Room 1.100, St. Louis, MO 63101-2815.
    Salt Lake City Office, 230 West 400 South Street, Salt Lake 
City, UT 84101.
    Spokane Office, U.S. Courthouse Building, Room 691, Spokane, WA 
99201.
    Border Patrol Sector Headquarters:
    Blaine Sector Headquarters, 1590 ``H'' Street, PO Drawer V, 
Blaine, WA 98230.
    Buffalo Sector Headquarters, 231 Grand Island Boulevard, 
Tonawanda, NY 14150.
    Del Rio Sector Headquarters, Qualia Drive, PO Box 2020, Del Rio, 
TX 78840.
    Detroit Sector Headquarters, PO Box 32639, Detroit, MI 48232.
    El Centro Sector Headquarters, 1111 North Imperial Avenue, El 
Centro, CA 92243.

[[Page 52704]]

    El Paso Sector Headquarters, PO Box 9578, El Paso, TX 79986.
    Grand Forks Sector Headquarters, 2320 South Washington Street, 
Grand Forks, ND 58201.
    Harve Sector Headquarters, 2605 5th Avenue, SE, Harve, MT 59501.
    Houlton Sector Headquarters, Rt. 1 Calais Rd., PO Box 706, 
Houlton, ME 04730.
    Laredo Sector Headquarters, 207 W. Del Mar Boulevard, Laredo, TX 
78041.
    Livermore Sector Headquarters, 6102 9th St., Dublin, CA 94268.
    Marfa Sector Headquarters, 300 Madrid Street, Marfa, TX 79843.
    Mayaguez Sector Headquarters, Box 467, Ramey, PR 00604.
    McAllan Sector Headquarters, 2301 South Main Street, McAllen, TX 
78503.
    Miami Sector Headquarters, 7201 Pembroke Rd., Pembroke Pines, FL 
33023.
    New Orleans Sector Headquarters, 3819 Patterson Drive, New 
Orleans, LA 70114.
    San Diego Sector Headquarters 3752 Beyer Blvd., San Ysidro, CA 
92073.
    Spokane Sector Headquarters, North 10710 Newport Highway, 
Spokane, WA 99218.
    Swanton Sector Headquarters, Grand Avenue, Swanton, VT 05488.
    Tucson Sector Headquarters, 1970 West Ajo Way, Tucson, AZ 85713.
    Yuma Sector Headquarters, 350 First Street, Yuma, AZ 85364.
    Border Patrol Academy:
    DOJ/INS (FLETC) Artesia, 1300 West Richey Avenue, Artesia, NM 
88210.
    Officer Development and Training Facility, Building 64 FLETC 
Glynco, GA 31524.
    District Offices in Foreign Countries:
    Bangkok District Office, U.S. Immigration and Naturalization 
Service, c/o American Embassy, Box 12, APO San Francisco, CA 96346.
    Mexico District Office, U.S. Immigration and Naturalization 
Service, c/o American Embassy, Room 118, PO Box 3087, Laredo, TX 
78044.
    Rome District Office, U.S. Immigration and Naturalization 
Service, c/o American Embassy, APO New York, NY 09794.
    Suboffices (Files Control Offices) in Foreign Countries:
    Athens Office, U.S. Immigration and Naturalization Service, c/o 
American Embassy, Athens, Greece, PSC 108 Box 25 APO AE 09842.
    Frankfurt Office, U.S. Immigration and Naturalization Service, 
American Consulate General, Frankfurt, Unit 25401 APO AE 09213.
    Guadalajara Office, U.S. Immigration and Naturalization Service, 
Box 3088, Guadalajara Laredo, TX 70844-3088.
    Hong Kong Office, U.S. Immigration and Naturalization Service, 
c/o American Consulate General, Hong Kong, PSC 464, Box 30, FPO AP 
96522-0002.
    London Office, U.S. Immigration and Naturalization Service, c/o 
American Embassy, London, England, PSC 801, Box 06, FPO AE 09498-
4006.
    Mexico Office, U.S. Immigration and Naturalization Service, c/o 
American Embassy, Mexico City, Mexico, PO Box 3087, Room 118, 
Laredo, TX 78044.
    Monterrey Office, U.S. Immigration and Naturalization Service, 
c/o American Consulate, PO Box 3098, Laredo, TX 78044-3098.
    Moscow Office, U.S. Immigration and Naturalization Service, c/o 
American Embassy, Moscow, USSR, PSC 77, APO AE 09721.
    Nairobi Office, U.S. Immigration and Naturalization Service, c/o 
American Embassy, Nairobi, Kenya Unit 64100, Box 21, APO AE 09831-
4100.
    New Delhi Office, U.S. Immigration and Naturalization Service, 
c/o American Embassy, New Delhi, India, Department of State, 
Washington, DC 20521-9000.
    Rome Office, U.S. Immigration and Naturalization Service, c/o 
American Embassy, Rome, Italy, PSC 59, APO AE 09624.
    Seoul, Korea Office, U.S. Immigration and Naturalization 
Service, c/o American Embassy, Seoul, Korea Unit 15550, APO AP 
96205-0001.
    Shannon Office, U.S. Immigration and Naturalization Service, c/o 
AER-RIANTA, Attn: Port Director, Shannon Airport, Shannon, Co., 
Clare, Ireland.
    Singapore Office, U.S. Immigration and Naturalization Service, 
c/o American Embassy, Singapore, FPO AP 96534.
    Tijuana Office, U.S. Immigration and Naturalization Service, c/o 
American Consulate General, Tijuana, PO Box 439039, San Diego, CA 
92143-9039.
    Vienna Office, U.S. Immigration and Naturalization Service, c/o 
American Embassy, Vienna, Austria Unit 27937, Box 21, APO AE 09222.
JUSTICE/JMD-018
    Delegations of Procurement Authority, Justice/JMD-018.
    Management and Planning Staff, Department of Justice, National 
Place Building, Room 1400, 1331 Pennsylvania Avenue, NW., Washington, 
DC 20530.
    All Department of Justice procurement personnel in the GS/GM 1102 
and other series who are actively engaged in the acquisition process 
and who are or will be designated as contracting officers, or are 
authorized to obligate the Government contractually.
    Individual delegations of procurement authority files will contain 
information on the employees grade/series, job title, employing bureau 
location, education, procurement experience and procurement-training, 
type of delegation, level of signatory authority, effective date of 
entry into the program and experience code and any related 
correspondence.
    28 U.S.C. 507, 509 and 510; 41 U.S.C. 257; 5 U.S.C. 301; 28 CFR 
0.75(d) and 0.75(j); and Executive Order 12352.
    Individual delegations of procurement authority files will be used 
to support a newly established Contracting Officer Standards Program 
which will serve as a basis to establish Department-wide training and 
experience standards for issuing contracting officer delegations and to 
ensure the standards are met. In addition, the files will be used by 
the Procurement Executive to manage and enhance career development of 
the Department's procurement work force.
    (1) Records or information may be disclosed as a routine use in a 
proceeding before a court or adjudicative body before which the 
Department is authorized to appear when any of the following is a party 
to litigation or has an interest in litigation and such records are 
determined by the Department to be arguably relevant to the litigation: 
The Department, or any of the Department's components or its 
subdivisions; any Department employee in his or her official capacity, 
or in his or her individual capacity where the Department of Justice 
agrees to represent the employee; or the United States where the 
Department determines that the litigation is likely to affect it or any 
of the Department's components or its subdivisions.
    (2) Records or information permitted to be released to the news 
media and the public pursuant to 28 CFR 50.2 may be made available 
unless it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.
    (3) Records or information may be disclosed as is necessary to 
respond to congressional inquiries on behalf of constituents.
    (4) Records may be disclosed to the National Archives and Records 
Administration and to the General Services Administration in records 
management inspections conducted under the authority of title 44 U.S.C. 
2904 and 2906.
    Originals of paper records are kept in standard file cabinets. 
Duplicates of original paper records will be stored 

[[Page 52705]]
electronically in the Department's main frame computer.
    Records are retrieved by name of employee.
    Paper records are stored in metal filing cabinets and electronic 
records are stored on the Department's main frame computer. Offices in 
the National Place Building are occupied during the day and are 
electronically secured at night. Access to records is restricted to 
authorized personnel with official and electronic identification.
    Files are maintained until the employee leaves the Department at 
which time paper records are destroyed and electronic records erased.
    The system manager is the Director, Management and Planning Staff, 
Justice Management Division, Department of Justice, National Place 
Building, Room 1400, 1331 Pennsylvania Avenue, NW., Washington, D.C. 
20530.
    Direct inquires to the system manager identified above, Attention: 
FOI/PA Officer. Clearly mark the letter and envelope ``Freedom of 
Information/Privacy Act Request.''
    Make all requests for access in writing and clearly mark the letter 
and envelope ``Freedom of Information/Privacy Act Request.'' Clearly 
indicate the name of the requester, nature of the record sought, 
approximate date(s) of the record(s); and, provide the required 
verification of identity (28 CFR 16.41(d)). Direct all requests to the 
system manager identified above, attention FOI/PA Officer, and, provide 
a return address for transmitting the information.
    Direct all requests to contest or amend information to the system 
manager listed above. State clearly and concisely the information being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought. Clearly mark the letter and envelope ``Freedom 
of Information/Privacy Act Request.''
    Information contained in the system is collected from the 
individual training personnel, and general personnel records.
    None.
[FR Doc. 95-24755 Filed 10-6-95; 8:45 am]
BILLING CODE 4410-01-M