[Federal Register Volume 60, Number 188 (Thursday, September 28, 1995)]
[Notices]
[Pages 50202-50204]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-24021]



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FEDERAL LABOR RELATIONS AUTHORITY


Privacy Act of 1974; Notice to Amend Systems of Records

AGENCY: Federal Labor Relations Authority (FLRA).

ACTION: Notice to amend and delete systems of records.

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SUMMARY: The FLRA is deleting two and amending another of its systems 
of records notices subject to the Privacy 

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Act of 1974 (5 U.S.C. 552a), as amended. Further, the FLRA is amending 
all of its systems of records notices to reflect its current address.

EFFECTIVE DATE: The deletions and amendments are effective September 
28, 1995.

FOR FURTHER INFORMATION CONTACT:
Solly Thomas, Executive Director, Federal Labor Relations Authority, 
607 Fourteenth St., NW., Washington, DC 20424.

SUPPLEMENTARY INFORMATION: The FLRA's systems of records subject to the 
Privacy Act of 1974 (5 U.S.C. 552a) have been published and are 
available from the above address.

    The FLRA is deleting FLRA/FSIP-1-``Personnel Files on Current, Past 
and Prospective Employees''--FLRA/FSIP; and FLRA/FSIP-2-``Travel 
Records--FLRA/FSIP.'' The maintenance of these systems is no longer 
necessary as all the records referenced therein are maintained in other 
published systems of records. The FLRA is amending all of its systems 
of records to change its address to: 607 Fourteenth Street, NW., 
Washington, DC 20424.
    The categories affected are systems location, system manager(s) and 
address and notification procedures.
    The FLRA is amending FLRA-INTERNAL-14-``Motor Vehicle Operators and 
Motor Vehicle Accident Report Cards.''
    The amendment reflects that the FLRA no longer maintains motor 
vehicle operators' records other than accident reports.
    The amended notice for system FLRA/INTERVAL-14 is republished in 
its entirety below.
    The amendments are not within the purview of subsection (r) of the 
Privacy Act (5 U.S.C. 552a) which requires the submission of an altered 
system report.
FLRA-INTERNAL-14-
    Motor Vehicle Accident Reports.
    Director, Administrative Services Division, Federal Labor Relations 
Authority, 607 Fourteenth St., NW, Washington, DC 20424.
    Current and former employees of the Federal Labor Relations 
Authority. Categories of records in the system: This system contains 
reports, correspondence and fiscal documents concerning motor vehicle 
accidents occurring in Government owned or leased motor vehicles or 
privately owned motor vehicles while on official business.
    Chapter 171 of Title 28, United States Code.
    These records serve to document motor vehicle accident reports and 
related documents which may be used in claims settlement litigation 
regarding an accident involving a Government motor vehicle, or a leased 
or privately owned motor vehicle while being used on official business.
    These records and information in these records may be used:
    a. To disclose pertinent information to the appropriate Federal, 
State or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the Federal Labor Relations Authority becomes aware of an indication of 
a violation or potential violation of a civil or criminal law or 
regulation.
    b. To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose of the request, and 
identify the type of information requested), where necessary to obtain 
information relevant to a Federal Labor Relations Authority decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance, the conducting of a security or suitability 
investigation of an individual, the classifying of jobs, the letting of 
a contract, or the issuance of a grant or other benefit.
    c. To provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual.
    d. To disclose information to another Federal agency or to a court 
when the Government is party to a judicial proceeding before the court.
    e. By the National Archives and Records Administration (General 
Services Administration) in Records Management inspections conducted 
under authority of 44 U.S.C. 2904 and 2906.
    f. By the Office of Personnel Management in the production of 
summary description statistics and analytical studies in support of the 
function for which the records are collected and maintained, or for 
related work force studies. While published statistics and studies do 
not contain individual identifiers, in some instances the selection of 
elements of data included in the study may be structured in such a way 
as to make the data individually identifiable by inference.
    g. To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
issuance of a security clearance, the conducting of a security or 
suitability investigation, the classifying of jobs, or the awarding of 
a contract, license, grant, or other benefit.
    h. To disclose information to the General Services Administration 
about motor vehicle accidents involving Government-owned or leased 
motor vehicles.
    i. To disclose information to insurance carriers about accidents 
involving privately owned motor vehicles.
    j. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.
    These records are maintained in file folders and on indexed 
application cards.
    These records are retrieved under subject file ``Motor Vehicle 
Accident Reports.''
    These records are maintained in a secured area with access limited 
to authorized personnel whose duties require access.
    Motor vehicle accident reports are maintained for six years after 
the date of the report, except in cases involving litigation. In cases 
involving litigation, records are to be maintained for a period of 
seven years. Records to be destroyed are destroyed by shredding or 
burning.
    Director, Administrative Services Division, Federal Labor Relations 
Authority, 607 Fourteenth St., NW., Washington, DC 20424.
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager.
    Individuals must furnish the following information for their 
records to be located and identified:
    a. Full name.

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    b. Date of birth.
    Individuals making inquiries must comply with the Federal Labor 
Relations Authority's Privacy Act regulations regarding the existence 
of records (5 CFR 2412.4).
    Individuals wishing to request an amendment to their records should 
contact the system manager. Individuals must furnish the following 
information for their records to be located and identified:
    a. Full name.
    b. Date of birth.
    Individuals requesting amendment must also follow Federal Labor 
Relations Authority's Privacy Act regulations regarding amendment of 
records (5 CFR 2412.5).
    Individuals wishing to request access to records about them should 
contact the system manager. Individuals must furnish the following 
information for their records to be located and identified:
    a. Full name.
    b. Date of birth.
    Individuals requesting access must comply with the Federal Labor 
Relations Authority's Privacy Act regulations regarding access to 
records (5 CFR 2412.5).
    Information in this system of records is provided by:
    a. The individual to whom the record pertains.
    b. Federal Labor Relations Authority employees and other parties 
involved in the motor vehicle accident.
    c. Witnesses to the accident.
    d. Police reports and reports of investigations conducted by 
Federal Labor Relations Authority investigators.
    e. Officials of the Federal Labor Relations Authority and the 
General Services Administration.

    Dated: September 22, 1995.

    For the Authority.
Solly Thomas,
Executive Director, Federal Labor Relations Authority.
[FR Doc. 95-24021 Filed 9-27-95; 8:45 am]
BILLING CODE 6267-01-M