[Federal Register Volume 60, Number 165 (Friday, August 25, 1995)]
[Notices]
[Pages 44324-44325]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-21193]



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DEPARTMENT OF DEFENSE

Privacy Act of 1974; Add Systems of Records

AGENCY: Department of Defense.

ACTION: Add systems of records.

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SUMMARY: The Office of the Secretary of Defense is proposing to add two 
systems of records notices to its inventory of Privacy Act systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended.

DATES: The additions are effective September 25, 1995, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the OSD Privacy Act Officer, Washington 
Headquarter Services, Correspondence and Directives Division, Records 
Management Division, 1155 Defense Pentagon, Room 5C315, Washington, DC 
20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695-0970.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
systems of records notices subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.

    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on August 17, 1995, 
to the Committee on Government Reform and Oversight of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated July 
25, 1994 (59 FR 37906, July 25, 1994).

    Dated: August 22, 1995.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

DGC 18
    DoD Roster of Mediators.
    Office of Alternative Dispute Resolution, Defense Legal Services 
Agency, Defense Office of Hearings and Appeals, 4015 Wilson Boulevard, 
Suite 300, Ballston Tower III, Arlington, VA 22203-1995.
    Persons who have mediation training and/or experience who agree to 
act as a mediator in labor-management disputes involving the Department 
of Defense.
    Records consist of background data regarding the experience and 
training of persons who are or wish to be mediators. For individuals 
who are used as mediators, the files contain evaluations submitted by 
the parties to the dispute commenting upon the effectiveness of the 
mediator and or the mediation process.
    10 U.S.C. 140, General Counsel of the Department of Defense.
    Information is collected and maintained about individuals who have 
volunteered to serve as mediators for DoD employment-related disputes. 
Records are reviewed by all parties to the mediation in advance of the 
appointment of a mediator to evaluate information about a mediator's 
experience, training, and resolution of other cases.
    In addition to those disclosures generally permitted under 5 U.S.C. 


[[Page 44325]]
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To labor organizations who are parties to an employment dispute 
involving the Department of Defense.
    The 'Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.
    Hard copy files are maintained in file cabinets and computer files 
on magnetic or optical media. All are stored in a secure area.
    Files are retrieved by the last name of the mediator, by geographic 
availability of a mediator, and by type of subject matter expertise of 
a mediator.
    Files are maintained in a secure area under the direct control of 
Office of Alternative Dispute Resolution personnel during duty hours. 
Office is locked and building employs Security guards during non-duty 
hours. Access is restricted to those personnel maintaining the files 
and to potential users of the information. Access to the electronic 
portion of the system is controlled by user passwords that are 
periodically changed.
    Files are maintained for as long as the individual actively 
provides mediation services. Upon a person's withdrawal or upon 
nonavailability of a mediator, files pertaining to that mediator are 
purged from the record system.
    Chief, Office of Alternative Dispute Resolution, Defense Legal 
Services Agency, Defense Office of Hearings and Appeals, Post Office 
Box 3656, Arlington, VA 22203-1995.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Office of Alternative Dispute Resolution, Defense Legal Services 
Agency, Defense Office of Hearings and Appeals, Post Office Box 3656, 
Arlington, VA 22203-1995.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to: Office of 
Alternative Dispute Resolution, Defense Legal Services Agency, Defense 
Office of Hearings and Appeals, Post Office Box 3656, Arlington, VA 
22203-1995.
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    Mediator qualification and experience information and evaluations 
by parties of a dispute of the effectiveness of the mediation efforts.
    None.
DSMC 07
    DSMC Library and Learning Resource Center.
    Library, Defense Systems Management College (DSMC), Fort Belvoir, 
VA 22060-5565; and
    Learning Resource Center, Defense Systems Management College 
(DSMC), Fort Belvoir, VA 22060-5565.
    Military and civilian personnel assigned or attached to the Defense 
Systems Management College.
    Records include individual's name, Social Security Number, class, 
service, and class section.
    10 U.S.C. 136 and E.O. 9397.
    Used to collect borrower's identifying information to maintain 
accountability when an individual borrows materials from the Library 
and/or the Learning Resource Center.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.
    Files are maintained on electronic storage devices on a PC network.
    Information is accessed by individual's name or Social Security 
Number.
    Building is locked during nonbusiness hours. File storage is on 
computer fixed disks accessible only to authorized staff using valid 
log-in and password controls.
    Files are retained for one year after individual transfers, 
separates or retires; then are destroyed.
    Director, Human Resources and Administration, Defense Systems 
Management College, Fort Belvoir, VA 22060-5565.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Commandant, Defense Systems Management College, ATTN: DCOS-HR, Fort 
Belvoir, VA 22060-5565.
    Individuals seeking access to information about themselves 
contained in this system should address written requests to the 
Commandant, Defense Systems Management College, ATTN: DCOS-HR, Fort 
Belvoir, VA 22060-5565.
    The request should contain the individual's full name, Social 
Security Number and current address.
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    All information included in the system is provided by the DSMC 
Registrar's Office.
    None.

[FR Doc. 95-21193 Filed 8-24-95; 8:45 am]
BILLING CODE 5000-04-F