[Federal Register Volume 60, Number 165 (Friday, August 25, 1995)]
[Notices]
[Pages 44322-44324]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-21192]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Privacy Act of 1974; Notice to Alter a Record System
AGENCY: Office of the Joint Staff, Office of the Secretary of Defense,
DOD.
ACTION: Notice to alter a record system.
-----------------------------------------------------------------------
SUMMARY: The Office of the Joint Staff proposes to alter an existing
system of records notice in its inventory of record systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration
adds an exemption to the existing system of records JS004SECDIV,
entitled Joint Staff Security Clearance Files. The exemption will
protect the identify of confidential sources under 5 U.S.C. 552a(k)(5),
subsections (d)(1) through (d)(5).
DATES: The action will be effective on September 25, 1995, unless
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to OSD Privacy Act Officer, Directives and
Records Division, Washington Headquarters Services, Correspondence and
Directives, 1155 Defense Pentagon, Washington, DC 20301-1155.
SUPPLEMENTARY INFORMATION: The Office of the Joint Staff, notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The Office of the Joint Staff proposes to alter an existing system
of records notice in its inventory of record systems subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration adds an
exemption to the existing system of records JS004SECDIV, entitled Joint
Staff Security Clearance Files. The exemption will protect the identify
of confidential sources under 5 U.S.C. 552a(k)(5), subsections (d)(1)
through (d)(5).
The altered system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on August 17, 1995, to
the Committee on Government Reform and Oversight of the House of
Representatives, the Committee on Governmental Affairs of the Senate,
and the Office of Management and Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A-130, `Federal Agency
Responsibilities for Maintaining Records About Individuals,' dated July
25, 1994 (59 FR 37906, July 25, 1994).
Dated: August 22, 1995.
Linda M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
JS004SECDIV
Personnel Security File, Security Division, DIRM (February 22,
1993, 58 FR 10560).
* * * * *
Delete entry and replace with 'Joint Staff Security Clearance
Files'.
Delete entry and replace with 'Joint Staff Security Office,
Director for Management, 9300 Joint Staff Pentagon, Department of
Defense, Washington, DC 20318-9300.'
[[Page 44323]]
Delete entry and replace with 'Civilian employees of the Joint
Chiefs of Staff and the Joint Staff; Military personnel assigned to the
Joint Chiefs of Staff and the Joint Staff; contractor personnel on
contract with the Joint Staff; experts and consultants serving with or
without compensation; individuals who are civilian applicants or
military nominees for duty with the Joint Chiefs of Staff or the Joint
Staff; all persons who have been authorized a pass for access to
restricted areas of the Joint Chiefs of Staff and the Joint Staff.'
Delete entry and replace with 'Individual's Certificate of Security
Clearance; security briefing and debriefing statements; materials
relating to the adjudication of a security clearance; and other files
pertinent to the security clearance and/or access status of an
individual.'
Delete entry and replace with '5 U.S.C. 301 and E.O. 12356, E.O.
10450, E.O. 9397.'
Delete entry and replace with 'For use by officials of the Joint
Staff Security Office to issue the authorization of access to various
categories of classified information; to document the issuance, denial,
and revocation of security clearances; to document the Joint Staff
Clearance Appeal Board's records with respect to appeals of clearance
denials and revocations; and, to issue access badges permitting
authorized individuals access to restricted areas of the Joint Chiefs
of Staff/Joint Staff.'
* * * * *
Delete entry and replace with 'Records are maintained for the
duration of the individual's employment, assignment, or association
with the Joint Chiefs of Staff/Joint Staff. With the exception of
adjudication records, indoctrination (briefing), and debriefing
records, which are placed in an inactive file and destroyed five years
after departure, all other records are destroyed after the individual
departs the Joint Chiefs of Staff/Joint Staff.'
Delete entry and replace with 'Joint Staff Security Office,
Director for Management, 9300 Joint Staff Pentagon, Department of
Defense, Washington, DC 20318-9300.'
Replace address starting 'Chief,' with 'Joint Staff Security
Office, Director for Management, 9300 Joint Staff Pentagon, Department
of Defense, Washington, DC 20318-9300.'
Replace entire entry after 'Chief,' with the following 'Joint Staff
Security Office, Director for Management, 9300 Joint Staff, Department
of Defense, Pentagon, Washington DC 20318-9300.
Requesters should provide full name and any former names used, date
and place of birth, and Social Security Number.
Requests must be signed and notarized or, if the individual does
not have access to notary services, preceded by a signed and dated
declaration verifying the identity of the requester, in substantially
the following form: 'I certify that the information provided by me is
true, complete, and accurate to the best of my knowledge and belief,
and this request is made in good faith. I understand that a knowing and
willful false, fictitious or fraudulent statement or representation can
be punished by fine or imprisonment or both. (Signature).'
* * * * *
Delete entry and replace with 'Applications and related forms from
the individual; summaries of relevant facts and final determinations by
security clearance adjudicators and Joint Staff Clearance Adjudication
Board, and correspondence from any source relating to the security
clearance and access of any individual affiliated with the Joint Chiefs
of Staff or the Joint Staff.'
Delete entry and replace with 'Parts of this system may be exempt
from certain provisions of 5 U.S.C. 552a(k)(5), as applicable.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3),
(c) and (e) and published in 32 CFR part 311. For additional
information contact the system manager.'
JS004SECDIV
Joint Staff Security Clearance Files.
Joint Staff Security Office, Director for Management, 9300 Joint
Staff Pentagon, Department of Defense, Washington, DC 20318-9300.
Civilian employees of the Joint Chiefs of Staff and the Joint
Staff; Military personnel assigned to the Joint Chiefs of Staff and the
Joint Staff; contractor personnel on contract with the Joint Staff;
experts and consultants serving with or without compensation;
individuals who are civilian applicants or military nominees for duty
with the Joint Chiefs of Staff or the Joint Staff; all persons who have
been authorized a pass for access to restricted areas of the Joint
Chiefs of Staff and the Joint Staff.
Individual's Certificate of Security Clearance; security briefing
and debriefing statements; materials relating to the adjudication of a
security clearance; and other files pertinent to the security clearance
and/or access status of an individual.
5 U.S.C. 301 and E.O. 12356, E.O. 10450, E.O. 9397.
For use by officials of the Joint Staff Security Office to issue
the authorization of access to various categories of classified
information; to document the issuance, denial, and revocation of
security clearances; to document the Joint Staff Clearance Appeal
Board's records with respect to appeals of clearance denials and
revocations; and, to issue access badges permitting authorized
individuals access to restricted areas of the Joint Chiefs of Staff/
Joint Staff.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' published at the beginning of The Joint
Staff's compilation of systems of records notices apply to this system.
Paper records in file folders; paper card files.
Filed alphabetically by individual's last name.
[[Page 44324]]
Building employs security guards. Records are maintained in an
alarmed vault and are accessible only to authorized Security Division
personnel who are properly screened, cleared and trained.
Records are maintained for the duration of the individual's
employment, assignment, or association with the Joint Chiefs of Staff/
Joint Staff. With the exception of adjudication records, indoctrination
(briefing), and debriefing records, which are placed in an inactive
file and destroyed five years after departure, all other records are
destroyed after the individual departs the Joint Chiefs of Staff/Joint
Staff.
Joint Staff Security Office, Director for Management, 9300 Joint
Staff Pentagon, Department of Defense, Washington, DC 20318-9300.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the 'Joint Staff Security Office, Director for Management, 9300
Joint Staff Pentagon, Department of Defense, Washington, DC 20318-
9300.'
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Joint
Staff Security Office, Director for Management, 9300 Joint Staff
Pentagon, Department of Defense, Washington, DC 20318-9300.
Requesters should provide full name and any former names used, date
and place of birth, and Social Security Number.
Requests must be signed and notarized or, if the individual does
not have access to notary services, preceded by a signed and dated
declaration verifying the identity of the requester, in substantially
the following form: 'I certify that the information provided by me is
true, complete, and accurate to the best of my knowledge and belief,
and this request is made in good faith. I understand that a knowing and
willful false, fictitious or fraudulent statement or representation can
be punished by fine or imprisonment or both. (Signature).'
The Joint Staff's rules for accessing records, for contesting
contents and appealing initial agency determinations are published in
OSD Administrative Instruction 81; Joint Administrative Instruction
2530.09; 32 CFR part 313; or may be obtained from the system manager.
Applications and related forms from the individual; summaries of
relevant facts and final determinations by security clearance
adjudicators and Joint Staff Clearance Adjudication Board, and
correspondence from any source relating to the security clearance and
access of any individual affiliated with the Joint Chiefs of Staff or
the Joint Staff.
Portions of this system of records may be exempt from provisions of
the Privacy Act pursuant to 5 U.S.C. 552a(k)(5), as applicable.
An exemption rule for this record system has been promulgated in
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3),
(c) and (e) and published in 32 CFR part 311. For additional
information contact the system manager.
[FR Doc. 95-21192 Filed 8-24-95; 8:45 am]
BILLING CODE 5000-04-F