[Federal Register Volume 60, Number 165 (Friday, August 25, 1995)]
[Notices]
[Pages 44322-44324]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-21192]



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DEPARTMENT OF DEFENSE

Privacy Act of 1974; Notice to Alter a Record System

AGENCY: Office of the Joint Staff, Office of the Secretary of Defense, 
DOD.

ACTION: Notice to alter a record system.

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SUMMARY: The Office of the Joint Staff proposes to alter an existing 
system of records notice in its inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration 
adds an exemption to the existing system of records JS004SECDIV, 
entitled Joint Staff Security Clearance Files. The exemption will 
protect the identify of confidential sources under 5 U.S.C. 552a(k)(5), 
subsections (d)(1) through (d)(5).
DATES: The action will be effective on September 25, 1995, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Officer, Directives and 
Records Division, Washington Headquarters Services, Correspondence and 
Directives, 1155 Defense Pentagon, Washington, DC 20301-1155.

SUPPLEMENTARY INFORMATION: The Office of the Joint Staff, notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.

    The Office of the Joint Staff proposes to alter an existing system 
of records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration adds an 
exemption to the existing system of records JS004SECDIV, entitled Joint 
Staff Security Clearance Files. The exemption will protect the identify 
of confidential sources under 5 U.S.C. 552a(k)(5), subsections (d)(1) 
through (d)(5).

    The altered system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on August 17, 1995, to 
the Committee on Government Reform and Oversight of the House of 
Representatives, the Committee on Governmental Affairs of the Senate, 
and the Office of Management and Budget (OMB) pursuant to paragraph 4c 
of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated July 
25, 1994 (59 FR 37906, July 25, 1994).
    Dated: August 22, 1995.

Linda M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

JS004SECDIV
    Personnel Security File, Security Division, DIRM (February 22, 
1993, 58 FR 10560).
* * * * *
    Delete entry and replace with 'Joint Staff Security Clearance 
Files'.
    Delete entry and replace with 'Joint Staff Security Office, 
Director for Management, 9300 Joint Staff Pentagon, Department of 
Defense, Washington, DC 20318-9300.'

[[Page 44323]]

    Delete entry and replace with 'Civilian employees of the Joint 
Chiefs of Staff and the Joint Staff; Military personnel assigned to the 
Joint Chiefs of Staff and the Joint Staff; contractor personnel on 
contract with the Joint Staff; experts and consultants serving with or 
without compensation; individuals who are civilian applicants or 
military nominees for duty with the Joint Chiefs of Staff or the Joint 
Staff; all persons who have been authorized a pass for access to 
restricted areas of the Joint Chiefs of Staff and the Joint Staff.'
    Delete entry and replace with 'Individual's Certificate of Security 
Clearance; security briefing and debriefing statements; materials 
relating to the adjudication of a security clearance; and other files 
pertinent to the security clearance and/or access status of an 
individual.'
    Delete entry and replace with '5 U.S.C. 301 and E.O. 12356, E.O. 
10450, E.O. 9397.'
    Delete entry and replace with 'For use by officials of the Joint 
Staff Security Office to issue the authorization of access to various 
categories of classified information; to document the issuance, denial, 
and revocation of security clearances; to document the Joint Staff 
Clearance Appeal Board's records with respect to appeals of clearance 
denials and revocations; and, to issue access badges permitting 
authorized individuals access to restricted areas of the Joint Chiefs 
of Staff/Joint Staff.'
* * * * *
    Delete entry and replace with 'Records are maintained for the 
duration of the individual's employment, assignment, or association 
with the Joint Chiefs of Staff/Joint Staff. With the exception of 
adjudication records, indoctrination (briefing), and debriefing 
records, which are placed in an inactive file and destroyed five years 
after departure, all other records are destroyed after the individual 
departs the Joint Chiefs of Staff/Joint Staff.'
    Delete entry and replace with 'Joint Staff Security Office, 
Director for Management, 9300 Joint Staff Pentagon, Department of 
Defense, Washington, DC 20318-9300.'
    Replace address starting 'Chief,' with 'Joint Staff Security 
Office, Director for Management, 9300 Joint Staff Pentagon, Department 
of Defense, Washington, DC 20318-9300.'
    Replace entire entry after 'Chief,' with the following 'Joint Staff 
Security Office, Director for Management, 9300 Joint Staff, Department 
of Defense, Pentagon, Washington DC 20318-9300.
    Requesters should provide full name and any former names used, date 
and place of birth, and Social Security Number.
    Requests must be signed and notarized or, if the individual does 
not have access to notary services, preceded by a signed and dated 
declaration verifying the identity of the requester, in substantially 
the following form: 'I certify that the information provided by me is 
true, complete, and accurate to the best of my knowledge and belief, 
and this request is made in good faith. I understand that a knowing and 
willful false, fictitious or fraudulent statement or representation can 
be punished by fine or imprisonment or both. (Signature).'
* * * * *
    Delete entry and replace with 'Applications and related forms from 
the individual; summaries of relevant facts and final determinations by 
security clearance adjudicators and Joint Staff Clearance Adjudication 
Board, and correspondence from any source relating to the security 
clearance and access of any individual affiliated with the Joint Chiefs 
of Staff or the Joint Staff.'
    Delete entry and replace with 'Parts of this system may be exempt 
from certain provisions of 5 U.S.C. 552a(k)(5), as applicable.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
(c) and (e) and published in 32 CFR part 311. For additional 
information contact the system manager.'

JS004SECDIV
    Joint Staff Security Clearance Files.
    Joint Staff Security Office, Director for Management, 9300 Joint 
Staff Pentagon, Department of Defense, Washington, DC 20318-9300.
    Civilian employees of the Joint Chiefs of Staff and the Joint 
Staff; Military personnel assigned to the Joint Chiefs of Staff and the 
Joint Staff; contractor personnel on contract with the Joint Staff; 
experts and consultants serving with or without compensation; 
individuals who are civilian applicants or military nominees for duty 
with the Joint Chiefs of Staff or the Joint Staff; all persons who have 
been authorized a pass for access to restricted areas of the Joint 
Chiefs of Staff and the Joint Staff.
    Individual's Certificate of Security Clearance; security briefing 
and debriefing statements; materials relating to the adjudication of a 
security clearance; and other files pertinent to the security clearance 
and/or access status of an individual.
    5 U.S.C. 301 and E.O. 12356, E.O. 10450, E.O. 9397.
    For use by officials of the Joint Staff Security Office to issue 
the authorization of access to various categories of classified 
information; to document the issuance, denial, and revocation of 
security clearances; to document the Joint Staff Clearance Appeal 
Board's records with respect to appeals of clearance denials and 
revocations; and, to issue access badges permitting authorized 
individuals access to restricted areas of the Joint Chiefs of Staff/
Joint Staff.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of The Joint 
Staff's compilation of systems of records notices apply to this system.
    Paper records in file folders; paper card files.
    Filed alphabetically by individual's last name. 

[[Page 44324]]

    Building employs security guards. Records are maintained in an 
alarmed vault and are accessible only to authorized Security Division 
personnel who are properly screened, cleared and trained.
    Records are maintained for the duration of the individual's 
employment, assignment, or association with the Joint Chiefs of Staff/
Joint Staff. With the exception of adjudication records, indoctrination 
(briefing), and debriefing records, which are placed in an inactive 
file and destroyed five years after departure, all other records are 
destroyed after the individual departs the Joint Chiefs of Staff/Joint 
Staff.
    Joint Staff Security Office, Director for Management, 9300 Joint 
Staff Pentagon, Department of Defense, Washington, DC 20318-9300.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the 'Joint Staff Security Office, Director for Management, 9300 
Joint Staff Pentagon, Department of Defense, Washington, DC 20318-
9300.'
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Joint 
Staff Security Office, Director for Management, 9300 Joint Staff 
Pentagon, Department of Defense, Washington, DC 20318-9300.
    Requesters should provide full name and any former names used, date 
and place of birth, and Social Security Number.
    Requests must be signed and notarized or, if the individual does 
not have access to notary services, preceded by a signed and dated 
declaration verifying the identity of the requester, in substantially 
the following form: 'I certify that the information provided by me is 
true, complete, and accurate to the best of my knowledge and belief, 
and this request is made in good faith. I understand that a knowing and 
willful false, fictitious or fraudulent statement or representation can 
be punished by fine or imprisonment or both. (Signature).'
    The Joint Staff's rules for accessing records, for contesting 
contents and appealing initial agency determinations are published in 
OSD Administrative Instruction 81; Joint Administrative Instruction 
2530.09; 32 CFR part 313; or may be obtained from the system manager.
    Applications and related forms from the individual; summaries of 
relevant facts and final determinations by security clearance 
adjudicators and Joint Staff Clearance Adjudication Board, and 
correspondence from any source relating to the security clearance and 
access of any individual affiliated with the Joint Chiefs of Staff or 
the Joint Staff.
    Portions of this system of records may be exempt from provisions of 
the Privacy Act pursuant to 5 U.S.C. 552a(k)(5), as applicable.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
(c) and (e) and published in 32 CFR part 311. For additional 
information contact the system manager.
[FR Doc. 95-21192 Filed 8-24-95; 8:45 am]
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