[Federal Register Volume 60, Number 164 (Thursday, August 24, 1995)]
[Notices]
[Pages 44030-44031]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-20966]



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FEDERAL DEPOSIT INSURANCE CORPORATION


Privacy Act of 1974; Amendment to an Existing System of Records

AGENCY: Federal Deposit Insurance Corporation (FDIC).

ACTION: Notice of amendment to an existing system of records--``Medical 
Records and Emergency Contact Information System''.

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SUMMARY: As part of an ongoing examination of the FDIC's systems of 
records, the ``Medical Records and Emergency Contact Information 
System'' has been reviewed for compliance with the Privacy Act of 1974, 
5 U.S.C. 552a. Numerous minor amendments have been made that will 
clarify and/or more accurately describe the following elements in this 
system of records: System location, categories of records in the 
system, routine uses of records maintained in the system, storage, 
safeguards, retention and disposal, and system manager(s) and address.

EFFECTIVE DATE: August 24, 1995.

FOR FURTHER INFORMATION CONTACT: Frederick N. Ottie, Attorney, Office 
of the Executive Secretary, FDIC, 550-17th Street, NW, Washington, DC 
20429, (202) 898-6679.

SUPPLEMENTARY INFORMATION: The FDIC's system of records entitled 
``Medical Records and Emergency Contact Information System'' is being 
amended to clarify and/or more accurately describe its contents. These 
modifications update language in the system location and the system 
manager(s) and address elements to reflect organizational changes 
within the FDIC. Additionally, since American Red Cross donor cards, 
Standard Form 78 (Certificate of Medical Examination), and Standard 
Form 177 (Statement of Physical Ability for Light Duty Work) are no 
longer contained in this system of records, references to those records 
are deleted from the following elements in this system of records: 
categories of records in the system; routine uses of records maintained 
in the system; storage; and retention and disposal. The language of the 
storage element is also reworded to indicate that records are now 
maintained in paper files in manila folders, while records dating from 
1986 and earlier are maintained on 8 by 10 cards with a separate 
emergency contact sheet attached to it. Additionally, the safeguards 
element is amended to indicate that records are stored in the Health 
Unit, but not the nurse's office. Lastly, the retention and disposal 
element is amended to indicate that records are now kept for the 
duration of the employee's employment with the FDIC and for six years 
thereafter and then destroyed by shredding.
    Accordingly, the FDIC amends the ``Medical Records and Emergency 
Contact Information System'' to read as follows:
FDIC 30-64-0017
    Medical Records and Emergency Contact Information System. (Complete 
text appears at 47 FR 42168, September 24, 1982).
    Health Unit, Corporate Services Branch, Division of Administration, 
FDIC: 550-17th Street, NW, Washington, DC 20429 and 3501 North Fairfax 
Drive, Arlington, Virginia 22226.
* * * * *
    Medical record of the employee, including the date of visit to the 
FDIC Health Unit, the diagnosis, and the treatment administered; name 
and telephone number of the person to contact in the event of an 
emergency involving the employee.
* * * * *
    No disclosure (including intra-agency disclosure) of information 
contained in the medical files is made without the prior written 
consent of the employee concerned. In the event of an emergency, the 
emergency contact would be notified.
* * * * * 

[[Page 44031]]

    Maintained in paper files in manila folders. For records dating 
from 1986 and earlier, maintained on 8 by 10 cards with a separate 
emergency contact sheet attached to it.
    Maintained in lockable metal file cabinets in Health Unit. Only the 
nurse and substitute nurse are allowed access to the files. The Health 
Unit is locked whenever the nurse is absent.
    Records are kept for the duration of the employee's employment with 
FDIC and for six years thereafter, then destroyed by shredding.
    Associate Director, Corporate Services Branch, Division of 
Administration, FDIC, 550-17th Street NW, Washington, DC 20429.
* * * * *
    Dated at Washington, DC, this 16th day of August, 1995.

Federal Deposit Insurance Corporation,
Jerry L. Langley,
Executive Secretary.
[FR Doc. 95-20966 Filed 8-23-95; 8:45 am]
BILLING CODE 6714-01-P