[Federal Register Volume 60, Number 152 (Tuesday, August 8, 1995)]
[Notices]
[Pages 40348-40350]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-19548]



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DEPARTMENT OF DEFENSE
Office of the Secretary


Privacy Act of 1974; Notice to Amend a Record System

AGENCY: Office of the Secretary of Defense, DOD.

ACTION: Notice to amend a record system.

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SUMMARY: Due to the administrative transfer of the Defense Prisoner of 
War/Missing in Action Office from the Defense Intelligence Agency to 
the Office of the Secretary of Defense, the system of records notice 
LDIA 1728, entitled Southeast Asia Operational Casualty Records will 
become the 

[[Page 40349]]
responsibility of the Under Secretary of Defense for Policy.
    The Office of the Secretary of Defense proposes to amend its 
inventory of record systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, by adding this transferred system of records 
notice. The transferred system notice is being amended to reflect the 
change of responsibility and address. The system identifier will be 
DUSDP 11, Southeast Asia Operational Casualty Records.

DATES: The amendment will be effective on September 7, 1995, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to Chief, Records Management and Privacy Act 
Branch, Washington Headquarter Services, Correspondence and Directives, 
Directives and Records Division, 1155 Defense Pentagon, Washington, DC 
20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695-0970 or DSN 
225-0970.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    Due to the administrative transfer of the Defense Prisoner of War/
Missing in Action Office from the Defense Intelligence Agency to the 
Office of the Secretary of Defense, the system of records notice LDIA 
1728, entitled Southeast Asia Operational Casualty Records will become 
the responsibility of the Under Secretary of Defense for Policy.
    The Office of the Secretary of Defense proposes to amend its 
inventory of record systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, by adding this transferred system of records 
notice. The transferred system notice is being amended to reflect the 
change of responsibility and address. The system identifier will be 
DUSDP 11, Southeast Asia Operational Casualty Records.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require 
the submission of a new or altered system report for each system. The 
specific changes to the record systems being amended are set forth 
below followed by the notice, as amended, published in its entirety.
    Dated: July 31, 1995.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
LDIA 1728
    Southeast Asia Operational Casualty Records (February 22, 1993, 58 
FR 10630).
* * * * *
    Delete entry and replace with 'DUSDP 11'.
    Delete entry and replace with 'Defense Prisoner of War/Missing in 
Action Office, Office of the Assistant Secretary of Defense 
(International Security Affairs), Washington, DC 20301-2400.'
    Delete entry and replace with 'Individuals having knowledge of 
persons identified as casualties during the period of United States 
military involvement in Vietnam and Southeast Asia. These include, but 
are not limited to, returnees, confidential sources, representatives of 
concerned organizations, resident aliens, and foreign sources.'
    Delete entry and replace with 'Records included in the system are 
operational and information reports, biographic records, personal 
statements and correspondence, returnee debriefings, interviews and 
media reports, and other relevant materials.'
    Delete entry and replace with '10 U.S.C. 135, 'Assistant 
Secretaries of Defense', and E.O. 9397.'
    Following 'detailed' delete remainder of the paragraph and replace 
with 'and comprehensive body of information concerning Southeast Asian 
casualties. Data is used to produce studies and analytical reports 
furnished as background material to offices and agencies that enunciate 
and promulgate National policy with respect to casualties in past wars 
in which the United States has become involved.'
    Following 'beginning of the' substitute 'OSD's' for 'DIA's'.
    Delete entry and replace with 'Paper files in folders maintained in 
filing cabinets and automated files on magnetic media.'
    Delete entry and replace with 'Retrieved by any or a combination of 
individual's name, Social Security Number, or source reference number 
(in the case of a classified source).'
    Delete 'restricted access building protected by security guards' 
and replace with 'controlled access office'.
    Delete entry and replace with 'Records in this system will be 
retained for one year after the President and/or the Secretary of 
Defense announces that the accounting for the missing in Southeast Asia 
has been satisfactorily completed and the POW/MIA issue is resolved. 
Following classification review, case files will be retired to the 
National Archives.'
    Delete entry and replace with `Defense Prisoner of War/Missing in 
Action Office, Office of the Assistant Secretary of Defense 
(International Security Affairs), Washington, DC 20301-2400.'
    Delete 'Freedom of Information Office' and remainder of paragraph 
and replace with 'Defense Prisoner of War/Missing in Action Office, 
Office of the Assistant Secretary of Defense (International Security 
Affairs), Washington, DC 20301-2400.'
    Replace second paragraph with 'Individual should provide full name, 
Social Security Number, and date of birth.'
    Delete 'Freedom of Information Office' and remainder of paragraph 
and replace with 'Defense Prisoner of War/Missing in Action Office, 
Office of the Assistant Secretary of Defense (International Security 
Affairs), Washington, DC 20301-2400.'
    Replace second paragraph with 'Requesting individual must submit 
full 

[[Page 40350]]
name, Social Security Number, date of birth, branch of military 
service, if applicable, as well as the requester's current address, and 
telephone number.'
    Replace with 'The OSD's rules for accessing records, for contesting 
contents and appealing initial agency determinations are contained in 
OSD Administrative Instruction No. 81; 32 CFR part 311; or may be 
obtained from the system manager.'
    Replace with 'Sources for the information are the DoD and other 
Federal agencies, interviews and debriefings of returnees, confidential 
sources and other individuals; representatives of concerned 
organizations; resident aliens; foreign sources; and open 
publications.'
* * * * *
DUSDP 11
    Southeast Asia Operational Casualty Records.
    Defense Prisoner of War/Missing in Action Office, Office of the 
Assistant Secretary of Defense (International Security Affairs), 
Washington, DC 20301-2400.
    Individuals having knowledge of persons identified as casualties 
during the period of United States military involvement in Vietnam and 
Southeast Asia. These include, but are not limited to, returnees, 
confidential sources, representatives of concerned organizations, 
resident aliens, and foreign sources.
    Records included in the system are operational and information 
reports, biographic records, personal statements and correspondence, 
returnee debriefings, interviews and media reports, and other relevant 
materials.
    10 U.S.C. 135, Assistant Secretaries of Defense and E.O. 9397.
    Information is collected to develop a detailed and comprehensive 
body of information concerning Southeast Asian casualties. Data is used 
to produce studies and analytical reports furnished as background 
material to offices and agencies that enunciate and promulgate National 
policy with respect to casualties in past wars in which the United 
States has become involved.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the OSD's 
compilation of systems of records notices apply to this system.
    Paper files in folders maintained in filing cabinets and automated 
files on magnetic media.
    Retrieved by any or a combination of: individual's name, Social 
Security Number, or source reference number (in the case of a 
classified source).
    Records are maintained in a controlled access office and are stored 
in a secured vaulted work area. Records are accessible only to 
authorized personnel who are properly screened, cleared and trained in 
the protection of privacy information.
    Records in this system will be retained for one year after the 
President and/or the Secretary of Defense announces that the accounting 
for the missing in Southeast Asia has been satisfactorily completed and 
the POW/MIA issue is resolved. Following classification review, case 
files will be retired to the National Archives.
    Defense Prisoner of War/Missing in Action Office, Office of the 
Assistant Secretary of Defense (International Security Affairs), 
Washington, DC 20301-2400.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Defense Prisoner of War/Missing in Action Office, Office of the 
Assistant Secretary of Defense (International Security Affairs), 
Washington, DC 20301-2400.
    Individual should provide full name, Social Security Number, and 
date of birth.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Defense Prisoner of War/Missing in Action Office, Office of the 
Assistant Secretary of Defense (International Security Affairs), 
Washington, DC 20301-2400.
    Requesting individual must submit full name, Social Security 
Number, date of birth, branch of military service, if applicable, as 
well as the requester's current address, and telephone number.
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction No. 81; 32 CFR part 311; or may be obtained 
from the system manager.
    Sources for the information are the DoD and other Federal agencies, 
interviews and debriefings of returnees, confidential sources and other 
individuals; representatives of concerned organizations; resident 
aliens; foreign sources; and open publications.
    None.
[FR Doc. 95-19548 Filed 8-7-95; 8:45 am]
BILLING CODE 5000-04-F