[Federal Register Volume 60, Number 148 (Wednesday, August 2, 1995)]
[Notices]
[Pages 39367-39368]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-18968]



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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; Notice to Amend Systems of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 1, 1995, unless comments are received which result in a 
contrary determination.

ADDRESSES: Privacy Act Officer, U.S. Army Information Systems Command, 
ATTN: ASOP-MP, Fort Huachuca, AZ 85613-5000.

FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (602) 538-6856 or 
DSN 879-6856.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.

    The specific changes to the record system being amended are set 
forth below. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of an altered system report.

[[Page 39368]]

    Dated: July 26, 1995.

Patricia Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

AAFES 1609.02
    AAFES Customer Service (February 22, 1993, 58 FR 10023).
* * * * *
    Add 'Social Security Numbers.'
* * * * *
    Add ', and 8013; and E.O. 9397.'
    Add ', and to monitor individual customer refunds.'
* * * * *
    Add ', Social Security Numbers'
* * * * *
    Add between 'Service, P.O.' 'ATTN: SD,'
    Add between 'Service, P.O.' 'ATTN: SD,'
* * * * *
AAFES 1609.02
    AAFES Customer Service.
    Headquarters, Army and Air Force Exchange Service, P.O. Box 660202, 
Dallas, TX 75266-0202; HQ Army and Air Force Exchange Service-Europe, 
Pinder Barracks, Schwabacherster 20 8502 Zirndorf; regional, area, post 
and base Exchanges in the United States.
    Army and Air Force Exchange Service (AAFES) customers who purchase 
merchandise on a time payment, layaway, or special order basis, or who 
need purchase adjustments or refunds.
    Individual Social Security numbers, copies of layaway tickets, 
requests for refunds, special order forms/procurement request/logs, 
cash receipt/charge or credit vouchers, repair vouchers, warranty 
documents, correspondence between AAFES and the customer and/or vendor.
    10 U.S.C. 3012, 3013, 8012, and 8013; and E.O. 9397.
    To record customer transactions/payment for layaway and special 
orders; to determine payment status before finalizing transactions; to 
identify account delinquencies and prepare customer reminder notices; 
to mail refunds on canceled layaway or special orders; to process 
purchase refunds; to document receipt from customer of merchandise 
subsequently returned to vendors for repair or replacement and initiate 
follow-up actions, and to monitor individual customer refunds.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices apply to this system.
    Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).
    Paper records in file boxes and cabinets.
    By customer's surname, document control number, Social Security 
Number and/or due date.
    Records are maintained in secured areas, accessible only to 
authorized personnel having need for the information in the performance 
of their duties.
    Cancelled or completed layaway tickets are held for 6 months after 
cancellation or delivery of merchandise; purchase orders are retained 
for 2 years; refund vouchers are retained for 6 years; returned 
merchandise slips are retained for 6 years; cash receipt vouchers are 
retained for 3 years; repair/replacement order slips are held 2 years. 
All records are destroyed by shredding.
    Commander, Army and Air Force Exchange Service, PO Box 660202, 
Dallas, TX 75266-0202.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, Army and Air Force Exchange Service, ATTN: SD, PO Box 
660202, Dallas, TX 75266-0202.
    Individual should provide name and sufficient details or purchase 
to enable locating pertinent records, current address and telephone 
number.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, Army and Air Force Exchange Service, ATTN: SD, PO Box 
660202, Dallas, TX 75266-0202.
    Individual should provide name and sufficient details or purchase 
to enable locating pertinent records, current address and telephone 
number.
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.
    From the individual; vendor.
    None.
[FR Doc. 95-18968 Filed 8-1-95; 8:45 am]
BILLING CODE 5000-04-F