[Federal Register Volume 60, Number 124 (Wednesday, June 28, 1995)]
[Notices]
[Pages 33456-33460]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-15881]



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DEPARTMENT OF THE TREASURY

[Treasury Directive Number 27-01]


Organization and Functions of the Office of the Assistant 
Secretary (Management) and Chief Financial Officer (CFO)

June 22, 1995.
    1. Purpose. This Directive describes the organization of the Office 
of the Assistant Secretary (Management) and CFO.
    2. The Assistant Secretary (Management) and CFO. The following are 
the functions of the Assistant Secretary (Management) and CFO (the 
``Assistant Secretary'').
    a. Serves as the CFO of the Department of the Treasury, with 
authorities and functions pursuant to the Chief Financial Officers Act 
of 1990, Pub. L. 101-576 (``the Act''), and, as CFO, is responsible for 
carrying out the following functions for the Department and all bureaus 
(described as Departmentwide in this Directive).
    (1) Oversees Departmentwide financial management, accounting 
policy, internal controls, cash management, credit management, debt 
management, coordination of responses to General Accounting Office 
(GAO) activities relating to financial management, and corrective 
actions related to audit recommendations.
    (2) Specifies the format, content and frequency of financial 
reports and statements, including overseeing the development of 
performance measurement indicators prepared by bureau program and 
financial components.
    (3) Reviews and approves the development, implementation, and 
maintenance of an integrated agency and bureau financial management 
system(s), as defined by Office of Management and Budget (OMB) Circular 
A-127, to ensure that such systems produce information in compliance 
with generally accepted accounting principles, standards, and 
requirements for all Departmentwide administrative and program areas.
    (4) Reviews and approves financial statements and reports prepared 
at the bureau or Departmental level prior to submission to external 
parties.
    (5) Prepares and transmits to the Secretary and OMB an annual 
report which includes items specified in 31 U.S.C. 902(a)(6).
    (a) Description and analysis of the status of financial management, 
Departmentwide.
    (b) Annual financial statements and reports prepared and audited 
pursuant to the Act.
    (c) Summary of the Federal Managers' Financial Integrity Act 
(FMFIA) Report.
    (d) Other information that warrants communication to the President 
and Congress concerning Departmentwide financial management.
    (6) Develops and manages the Department's budget for the Secretary 
and Deputy Secretary.
    (7) Directs the biennial review of fees, royalties, rents and other 
charges imposed by the Department or a bureau and recommends changes.
    (8) Reviews, in accordance with the procedures established in 
Treasury Directive (TD) 28-02, ``Legislative Procedures,'' all 
legislative items related to or concerning financial management matters 
subject to review and coordination pursuant to TD 28-02, to provide 
advice and comments on financial management issues, including costs and 
benefits.
    (9) Provides direction and policy guidance to program managers on 
financial management matters.
    (10) Develops Departmentwide policies and provides oversight 
related to qualifications, recruitment, training, selection and 
retention of financial management personnel.
    (11) Chairs the Departmentwide Treasury Chief Financial Officers 
Council.
    (12) Assumes any other function conferred upon the CFO by statute, 
governmentwide regulation, or Treasury Orders and Directives.
    b. Serves as the principal policy adviser to the Secretary and 
Deputy Secretary on matters involving the internal management of the 
Department and its bureaus. The Assistant Secretary oversees the 
Department's management programs, which include: personnel and 
training; affirmative action and equal [[Page 33457]] employment 
opportunity; security; property management, procurement and 
contracting; strategic planning and organizational improvement; and 
program reviews of legislative proposals, in accordance with TD 28-02, 
to provide advice to the Secretary on cost and benefit estimates.
    c. Oversees bureau proposals related to the development of 
budgetary resources for information systems.
    d. Provides comprehensive administrative services to Departmental 
Offices and other components of the Department, as appropriate.
    e. Provides Departmental oversight and supervision of the Treasurer 
of the United States.
    f. Monitors financial execution of the budget and ensures the 
issuance of timely performance reports to management officials.
    3. Organization Structure. The Assistant Secretary supervises the 
Treasurer of the United States, the Director, Office of Security, the 
Deputy CFO, and three Deputy Assistant Secretaries: (a) Departmental 
Finance and Management; (b) Information Systems; and (c) 
Administration. An organization chart is attached.
    4. The Treasurer of the United States advises the Assistant 
Secretary, Deputy Secretary and the Secretary on matters relating to 
coinage, currency and the production of other instruments issued by the 
United States and serves as the National Honorary Director for the 
Savings Bond program; serves as the principal policy official on all 
matters concerning general coinage and currency policy; and provides 
Departmental oversight of the United States Mint and the Bureau of 
Engraving and Printing by monitoring key bureau operations and 
activities, identifying problem areas, and tracking corrective actions. 
In this capacity, the Treasurer represents the Department on major 
media programs and other public forums. The Treasurer reviews currency 
issues and redemptions and signs currency. The Treasurer's signature, 
along with the Secretary of the Treasury's, appears on all currency 
issued by the United States.
    5. The Deputy Chief Financial Officer reports directly to the 
Assistant Secretary and has Departmentwide responsibility for 
implementing the provisions of the Chief Financial Officers Act of 1990 
and the Government Management Reform Act of 1994. The Deputy CFO also 
has Departmentwide responsibility for accounting policy and procedures; 
management controls; financial management systems and reports; and 
financial execution of the budget. The Deputy CFO supervises the 
following offices.
    a. The Office of Accounting and Internal Controls develops, 
implements and evaluates Departmentwide accounting policy, designs form 
and content guidelines which are used to prepare financial statements; 
develops and reviews financial performance measures; reviews and 
coordinates accounting policy guidance developed by the Federal 
Accounting Standards Advisory Board; oversees Departmentwide compliance 
with the Federal Managers' Financial Integrity Act, Prompt Payment Act, 
Cash Management Improvement Act, and Federal Debt Collection Act; 
monitors the resolution and implementation of audit findings and 
recommendations; provides centralized coordination and monitoring of 
all Treasury related GAO audit activities; prepares the Department's 
CFO Annual Report; provides policy direction and oversight of the 
travel management and advisory committee management programs; and 
coordinates all activities associated with Treasury's financial 
management oversight of the Institute of American Indian Art.
    b. The Office of Financial Systems and Reports guides and develops 
policies, procedures, and standards for integrating financial 
management and revenue systems Departmentwide; provides for automated 
financial reporting; reviews Departmentwide financial reports and 
financial statements; provides technical advice to bureaus on financial 
and revenue systems design and implementation; reviews and provides 
advice on financial management and revenue systems proposals submitted 
by bureaus under TD 32-02, ``Approval of Financial Management 
Systems;'' serves as systems administrator for Departmental level 
financial management systems; codifies the process for financial 
systems reviews and documentation; coordinates Departmentwide 
committees, user groups, task forces, and project teams that focus 
attention on financial management systems; and coordinates with the 
Joint Financial Management Improvement Program on development of 
governmentwide financial management systems requirements and standard 
general ledger requirements.
    c. The Office of Financial and Budget Execution provides advice, 
guidance, and instructions on budget execution matters; maintains the 
Treasury Budget Manual in coordination with the Office of Budget; 
issues budget execution reports on Full Time Equivalents, budget 
authority, outlays, and receipts; coordinates the status of funds 
reviews, reprogramming and fund transfers; monitors congressional and 
OMB directives; validates and reconciles appropriations and budgetary 
resources; and supports budget formulation.
    d. The CFO Liaison Officer serves as liaison between the Assistant 
Secretary, Deputy CFO, and the fund directors responsible for the 
Working Capital Fund, the Treasury Forfeiture Fund, and the 
Departmental Offices' reimbursable programs (exchange accounts); 
reviews financial systems, management controls, and resource 
allocations of those funds; coordinates and provides advice related to 
financial plans; and oversees FMFIA corrective actions.
    6. The Deputy Assistant Secretary (Departmental Finance and 
Management) has Departmentwide responsibility for the Treasury 
Reinvention Team; personnel policies; budget formulation; customer 
assistance; program evaluation; planning policy and Treasury 
organization; the Treasury Executive Institute; equal opportunity 
programs; Treasury integrated management information systems, including 
automated payroll/personnel systems; procurement program management; 
real and personal property; and supports the Assistant Secretary on 
legislative matters. The Deputy Assistant Secretary supervises the 
following offices.
    a. The Office of Personnel Policy provides leadership in developing 
Departmentwide personnel management policies and procedures and in 
oversight, consultation and evaluation activities; develops, recommends 
and implements functional personnel programs such as: employment and 
staffing, including Senior Executive Service (SES); classification and 
compensation; employee development, appraisal, recognition and 
benefits; employee and labor relations; and drug-free workplace, 
including drug testing.
    b. The Office of Equal Opportunity Program provides leadership in 
developing Departmentwide polices and procedures pertaining to equal 
employment opportunity; provides for the consideration and disposition 
of complaints involving issues of discrimination on grounds of race, 
color, religion, sex, national origin, age and disability; oversees, 
evaluates, and sets standards for the operation of the four Treasury 
Regional Complaint Centers which process complaints of discrimination 
for all bureaus; and directs and administers Departmentwide affirmative 
employment and special emphasis programs, such as the Hispanic 
Employment Program, the Federal [[Page 33458]] Women's Program, the 
Historically Black Colleges and Universities Program, and the 
Individuals with Disabilities Program.
    c. The Office of Treasury Integrated Management Information Systems 
manages, operates and maintains the payroll/personnel system for 
bureaus; develops, conducts and maintains a full curriculum of 
technical training for bureau payroll/personnel staff; provides 
continuing user support, including user assistance in problem 
resolution and Departmentwide reporting; and ensures that the system 
meets the technical requirements of the Treasury community through the 
identification and development of system requirements and the 
negotiation of system modifications.
    d. The Treasury Executive Institute operates under the sponsorship 
of the Treasury Career Advisory Panel (TCAP), which assists the 
Assistant Secretary by advising on and recommending developmental, 
educational and recognition programs to enhance the performance and 
competency of members of the SES. The TCAP is comprised of the highest 
ranking career SES member in each Treasury bureau and Departmental 
Offices.
    e. The Office of Real and Personal Property Management provides 
policy and technical guidance for space management, real and personal 
property, fleet management, energy and water conservation, 
environmental quality and pollution abatement, historic preservation, 
metrication, recycling, workers compensation, occupational safety and 
health, precious metals recovery and audiovisual management programs; 
and reviews and evaluates bureau operations within these program areas.
    f. The Office of Procurement provides leadership and policy 
guidance for Departmentwide procurement programs and systems; evaluates 
bureau procurement operations; directs the use of streamlined, cost 
effective means of procurement, including the purchase card; implements 
the Federal Acquisition Streamlining Act of 1994; oversees the 
activities of the Departmental Advocate for Competition; administers a 
Departmentwide career management program; and implements an effective, 
Departmentwide contract administration program.
    g. The Office of Small and Disadvantaged Business Utilization 
implements the statutory mandate that agencies award a fair proportion 
of their acquisitions to small business concerns; promotes the 
participation of small businesses, small disadvantaged businesses, 
minority business concerns, and women-owned small businesses in prime 
and subcontract opportunities; promotes increased contracting with non-
profit agencies for advancement of people who are blind or severely 
disabled; and assists bureaus to implement their small and minority 
business programs.
    h. The Office of Strategic Planning coordinates the Department's 
strategic planning process to forecast and prepare for future problems 
and opportunities; guides bureaus in developing long-range plans; 
establishes Departmental priorities and strategic objectives; analyzes 
current goals, objectives and activities in terms of the future; 
develops basic objectives about missions, assumptions, long-range 
goals, strategies and the general range of required resources; conducts 
studies of issues with long-term or strategic impact on Treasury 
operations; and maintains the Departmental planning process.
    i. Office of Organizational Improvement develops customer service 
and management improvement plans; provides guidance and direction in 
the development of performance indicators; conducts program evaluations 
to improve Departmentwide operations and the allocation of resources by 
the Departmentwide budget process; promotes quality management and 
continuous process improvement efforts within the bureaus; reviews 
bureau reorganization proposals submitted to the Assistant Secretary 
for approval; supports the Assistant Secretary on matters relating to 
legislation; coordinates the Department's streamlining initiatives and 
provides staff support for studies conducted for the President's 
Council on Management Improvement; prepares and publishes Treasury 
Orders, Directives, and Handbooks.
    j. The Office of Treasury Reinvention serves as a consultant group 
to the Department to assist in achieving reinvention goals and provides 
focus and guidance on reinvention goals to bureaus and Departmental 
Offices process owners; encourages bureau and Departmental process 
owners to formulate and implement long-term strategies for achieving 
results in accordance with those envisioned in the National Performance 
Review report; and assists senior officials in finding ways to improve 
work processes.
    k. The Office of Budget analyzes bureau resource requests and 
completes financial analyses related to resource allocations; makes 
recommendations to policy officials concerning budget priorities and 
strategy; maintains the Treasury Budget Manual in coordination with the 
Office of Financial and Budget Execution; and represents the Department 
on budget matters in contacts with OMB, congressional committees and 
other Government agencies.
    7. The Deputy Assistant Secretary (Information Systems) serves as 
the Department's Senior Official for Information Resources Management 
and has Departmentwide responsibility for policy, oversight, and 
improvement of information systems, including hardware and software, 
communications systems, and privacy and security issues relating to 
information systems. The Deputy Assistant Secretary (Information 
Systems) provides policy and program management for the development of 
the Treasury Information Infrastructure (applications, services, 
technology), promoting the efficient and effective use of information 
technology and resources to enhance mission and employee performance. 
The Deputy Assistant Secretary supervises the Office of Information 
Resources Management and the Office of Telecommunications Management.
    a. The Office of Information Resources Management manages a broad 
range of information resources management functions specified in the 
Brooks Act and the Paperwork Reduction Act, except for management 
issues related to telecommunications; coordinates and makes 
recommendations for information systems planning and budgeting; 
develops and coordinates policy and standards; approves and coordinates 
acquisitions and systems management; conducts information management 
reviews; manages Treasury Information Infrastructure development; 
provides electronic Commerce/Electronic Data Interchange (EC/EDI) 
program management; coordinates disabled accommodation programs and 
systems; provides information dissemination; manages data integrity 
board activities; promotes business process reengineering; provides 
leadership to appropriate interagency, reinvention projects; 
administers provisions of the Computer Security Act; conducts 
inventories of bureau sensitive systems and reviews security plans; 
develops and reviews computer security awareness training guidelines; 
and reviews and approves public reporting requirements; and coordinates 
Treasury external directories, forms, reports, records, and mail 
management program activities.
    b. The Office of Telecommunications Management develops and manages 
the Departmentwide telecommunications program for local and wide area 
communications systems and services; [[Page 33459]] develops policies 
for cost-effective utilization of telecommunications resources by 
bureaus; provides management and financial oversight on Executive Agent 
telecommunications programs implemented by Treasury bureaus; reviews 
and coordinates the acquisition of communications systems and services 
throughout the Department; establishes and oversees program offices for 
voice, data, video, and wireless communications, including radio 
frequency spectrum engineering and management, to meet Departmentwide 
requirements; manages participation in intergovernmental 
telecommunications programs; and represents the Department on 
telecommunications matters in contacts with OMB and other agencies.
    8. The Deputy Assistant Secretary (Administration) has 
responsibility for the Departmental Offices' administrative and 
management operating programs which include: administrative services; 
automated systems; facilities; budget formulation and execution; 
accounting and internal controls; management advisory services; 
personnel, payroll, and equal employment opportunity; printing and 
graphics; and procurement. The Deputy Assistant Secretary 
(Administration) is responsible for managing the Departmentwide 
disclosure services program, Working Capital Fund, Gifts and Bequest 
Fund, printing program and reimbursable agreement operations, which 
cross bureau lines. The Deputy Assistant Secretary (Administration) 
also serves as the Departmental Offices' liaison for activities 
required to comply with the CFO Act. Unless another Treasury Order, 
Directive, or delegation specifically states otherwise with respect to 
a specific function, the Deputy Assistant Secretary (Administration) is 
the head of the Departmental Offices for all administrative and 
management functions. The Deputy Assistant Secretary supervises the 
following offices.
    a. The Administrative Operations Division provides a range of 
administrative support services to the Departmental Offices to include: 
building access security; environmental and physical safety; parking 
facilities; dining room; library and information services; domestic and 
international travel; Secretarial delegation travel; and management 
coordination for special projects. The Division manages the 
Departmentwide disclosure services program.
    b. The Automated Systems Division provides automated information 
system services to Departmental Offices including: security; office 
automation; data processing; user support; applications development; 
and telecommunications services.
    c. Office of the Curator provides coordination and direction for 
the restoration of the Treasury Building; conservation and maintenance 
of its historic collections; historical research on the building and 
collections to facilitate the development of special exhibits and other 
educational activities; and administers the Treasury Building tour 
program for the general public, as well as VIP tours for guests of the 
Department. The Office of the Curator falls within the immediate office 
of the Deputy Assistant Secretary (Administration).
    d. The Facilities Management Division directs and coordinates the 
management of the Main Treasury Building, Treasury Annex, and related 
grounds, including space management, construction, maintenance, 
custodial care, personal property, mail, messenger and motor pool 
services, and Departmental Offices rental space.
    e. The Financial Management Division formulates, presents, executes 
and manages the Departmental Offices' budget; maintains a comprehensive 
integrated financial management and accounting system in support of the 
financial resources under the jurisdiction of the Deputy Assistant 
Secretary (Administration); develops and directs the internal controls 
activities of the Departmental Offices; and supports the Deputy 
Assistant Secretary (Administration) in providing information to comply 
with the CFO Act. In addition, the Division provides financial 
management for the Department's Working Capital Fund and reimbursable 
programs which cross bureau lines.
    f. Office of Management Advisory Services provides centralized 
short-term management advisory assistance to Departmental Offices and 
bureaus on a broad range of issues having Departmentwide or bureauwide 
impact, as well as cross-functional management operational support for 
the implementation of critical initiatives.
    g. The Personnel Resources Division formulates and administers the 
operating personnel management and training programs for the 
Departmental Offices, including the Equal Employment Opportunity 
Discrimination Complaint Program and the Multi-Year Affirmative Action 
Plan Program, and provides payroll liaison services for Departmental 
Office employees.
    h. The Printing and Graphics Division provides Departmentwide 
printing, graphics and printing procurement services; develops printing 
and copy machine management policy; and represents the Department on 
oversight agencies and interagency committees.
    i. The Procurement Services Division provides operational 
procurement support for the Departmental Offices and manages certain 
Departmentwide procurements.
    9. The Office of Security develops and administers Departmentwide 
policies for personnel, physical, and systems security and for 
emergency preparedness. Physical security includes industrial and 
information security, and systems security includes the following 
functional areas: computer security, telecommunications security, 
operations security (threat/vulnerability assessments), emissions 
security (TEMPEST), certificate management, and electronic 
authentication. The DO Personnel Security Branch under the Office of 
Security performs the operating personnel security functions for the 
Departmental Offices, including initiating and adjudicating 
investigations and granting security clearances for access to 
classified information. The Office of Security also represents the 
Department on committees organized under the Security Policy Board and 
the Overseas Security Policy Board and consults and coordinates with 
other agencies to fulfill program responsibilities.
    10. Cancellation. TD 27-01, ``Organization and Functions--Office of 
the Assistant Secretary (Management)/Chief Financial Officer,'' dated 
January 19, 1993, is superseded.
    11. Expiration. This Directive shall expire three years from the 
date of issuance unless superseded or cancelled prior to that date.
    12. Office of Primary Interest. Office of Organizational 
Improvement, Office of the Deputy Assistant Secretary (Departmental 
Finance and Management), Office of the Assistant Secretary (Management) 
& CFO.
George Munoz,
Assistant Secretary (Management) and CFO.
    Attachment.

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[FR Doc. 95-15881 Filed 6-27-95; 8:45 am]
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