[Federal Register Volume 60, Number 124 (Wednesday, June 28, 1995)]
[Notices]
[Pages 33510-33532]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-15584]




[[Page 33509]]

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Part III





Department of Energy





_______________________________________________________________________



Privacy Act of 1974; Amendment of Existing Systems of Records; Notice

  Federal Register / Vol. 60, No. 124 / Wednesday, June 28, 1995 / 
Notices   
[[Page 33510]] 

DEPARTMENT OF ENERGY


Privacy Act of 1974; Amendment of Existing Systems of Records

AGENCY: Department of Energy (DOE).

ACTION: Amendment of Existing Systems of Records.

-----------------------------------------------------------------------

SUMMARY: Federal Agencies are required by the Privacy Act of 1974 
(Pub.L. 93-579, 5 U.S.C. 552a) to publish notice in the Federal 
Register of proposed amendments to the routine uses of existing systems 
of records. The Department of Energy proposes to amend twelve existing 
systems of records to permit disclosure to health studies advisory 
entities and disclosure for epidemiological and other health studies 
and surveys as a routine use of data contained in these systems. In 
certain of these systems, the proposed amended routine use disclosures 
will replace previously established routine uses pertaining to health 
studies so that these systems will reflect the Department's health 
studies program as it is currently constituted. The text of this notice 
itemizes the previously established routine uses and the proposed new 
routine uses for each of the twelve systems.
    The systems of records to be amended are: DOE-01, DOE Personnel and 
General Employment Records; DOE-05, Personnel Records of Former 
Contractor Employees; DOE-13, Payroll and Leave Records; DOE-33, 
Personnel Medical Records; DOE-35, Personnel Radiation Exposure 
Records; DOE-36, Statistical Analysis Using Personnel Security 
Questionnaire (Health and Mortality Study); DOE-38, Occupational and 
Industrial Accident Records); DOE-40, Contractor Employees Insurance 
Claims; DOE-67, Participants in Experiments, Studies, and Surveys; DOE-
71, The Radiation Accident Registry; DOE-72, The Department of Energy 
Radiation Study Registry; and DOE-73, The US-DTPA Registry.

DATES: The proposed revisions will become effective without further 
notice 40 days after publication in the Federal Register (August 7, 
1995), unless comments are received on or before that date that would 
result in a contrary determination and a notice is published to that 
effect.

ADDRESSES: Written comments should be directed to the following 
address: Director, FOIA/Privacy Act Division, Office of Executive 
Secretariat, U.S. Department of Energy, HR-78, 1000 Independence 
Avenue, SW, Washington, DC 20585. Written comments will be available 
for inspection at the above address between the hours of 9 a.m. and 4 
p.m.

FOR FURTHER INFORMATION CONTACT: (1) Heather Stockwell, Acting 
Director, Office of Epidemiologic Studies, EH-62, U.S. Department of 
Energy, 19901 Germantown Road, Germantown, MD 20874-1290, (301) 903-
3721 or (2) GayLa D. Sessoms, Director, FOIA/Privacy Act Division, HR-
78, U.S. Department of Energy, 1000 Independence Avenue SW, Washington, 
DC 20585, (202) 586-5955 or (3) Harold Halpern, Office of General 
Counsel, GC-80, U.S. Department of Energy, 1000 Independence Avenue, 
SW, Washington, DC 20585, (202) 586-7406.

SUPPLEMENTARY INFORMATION: The Department proposes to amend the routine 
uses of twelve existing systems of records to permit information 
contained in those systems to be used in epidemiological studies and 
surveys. The text of this notice contains a description of each of 
these twelve systems of records, which was published by the National 
Archives and Records Administration's Office of the Federal Register in 
Volume I of the Federal Register's 1993 Privacy Act Issuances and 
Compilations. The text of this notice also includes the proposed new 
routine uses for each system of records.
    The Department has established an epidemiology and health 
surveillance program to determine the health effects of the 
Department's activities on workers and populations having access, or in 
proximity, to the Department's facilities. Epidemiological studies are 
an important means of improving public health. They permit the 
scientific evaluation of the effects of exposure to potentially harmful 
materials by determining and quantifying health effects associated with 
such exposures. Health surveys, which are used to assess immediate 
health issues, are designed to discover the occupational source of 
outbreaks of illness, injury, or death, and to describe the extent of 
exposure to specific substances at a single point in time. Surveillance 
is used to identify new and emerging health problems by monitoring 
groups of workers, who have the same job or exposures, for changes in 
their illness and injury patterns over time.
    Seven of these systems already have routine uses for 
epidemiological and health studies: DOE-5, DOE-35, DOE-36, DOE-67, DOE-
71, DOE-72, DOE-73. The proposed amendments to the existing routine 
uses of these seven systems and the addition of these routine uses to 
the other five systems of records will assist the Department in 
studying and monitoring individual and aggregate population health 
risks from exposures to radiation or other hazards that may have 
occurred as a result of the Department's operations and other energy 
related activities.
    Pursuant to Memoranda of Understanding with the Department of 
Health and Human Services (``HHS''), 56 FR 9701, March 7, 1991, and the 
Agency for Toxic Substances and Disease Registry (``ATSDR''), October 
10, 1990, studies, surveys and surveillances will be conducted by units 
of the Public Health Service, including the National Institute for 
Occupational Safety and Health and the National Center for 
Environmental Health of the Centers for Disease Control and Prevention 
(CDC), and ATSDR, their contractors, grantees, and cooperative 
agreement holders.
    The studies are focussed on a variety of areas that are important 
for assessing the real and potential health risks to workers and the 
public resulting from the Department's energy-related technologies and 
activities. The studies should provide information that is necessary 
for long-range energy planning pursuant to continued development of the 
national energy strategy. The health studies include all Department 
facilities and workers, including contractor employees, and other 
special populations that have relevance to the Department's mission. 
States also may perform studies as the Department's or the Department 
of Health and Human Services' contractors, grantees, or cooperative 
agreement holders.
    The proposed additional routine uses to the twelve systems are:
    (1) A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    (2) Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, 
[[Page 33511]] participants in cooperative agreements, collaborating 
researchers, or their employees in performance of health studies or 
related health or environmental duties pursuant to their contracts, 
grants, and cooperating or collaborating research agreements. In order 
to perform such studies, the Department, its contractors, grantees, 
participants in cooperative agreements, and collaborating researchers 
may disclose a record to: Federal, state, and local health and medical 
agencies or authorities; to subcontractors in order to determine a 
subject's vital status or cause of death; to health care providers to 
verify a diagnosis or cause of death; or to third parties to obtain 
current addresses for participants in health-related studies, surveys 
and surveillances. All recipients of such records are required to 
comply with the Privacy Act, to follow prescribed measures to protect 
personal privacy, and to disclose or use personally identifiable 
information only for the above described research purposes.
    (3) A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities, and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    The proposed amendments should not have adverse privacy 
consequences. Health studies tend to benefit persons in the studied 
populations by identifying possible toxic agents. Individuals are never 
identified in published studies and the studies are not used to support 
determinations concerning any individual's rights, benefits, or 
privileges.
    Furthermore, privacy interests will be protected by a number of 
means. As a condition of releasing individually identifiable 
information for studies, surveys or surveillances conducted for DOE, 
persons conducting studies will be required to: (1) Keep personal 
information confidential; (2) use personal information only for 
purposes of studies in which there is no publication of the identity of 
any individual subject; (3) consult with DOE prior to any release of 
personally identifiable information obtained from DOE; (4) establish 
reasonable administrative, technical and physical safeguards to prevent 
unauthorized use or disclosure of the record; (5) make no further use 
or disclosure of the record except (a) in emergency circumstances 
affecting the health or safety of any individual, (b) for use in 
another research project under these same conditions and with written 
authorization of the Department, (c) for disclosure to an authorized 
person for the purpose of an audit related to the research project, and 
(d) when required by law. Additionally, the Department will secure a 
written statement attesting to the recipient's understanding of, and 
willingness to abide by, these provisions. The provisions in this 
paragraph apply to DOE collaborating researchers, not those studies 
being performed by the Department of Health and Human Services.
    Privacy safeguards are in place regarding the studies to be 
conducted pursuant to the Memoranda of Understanding with Department of 
Health and Human Services or its components. Department of Health and 
Human Services has agreed: (1) Not to use or disclose any personally-
identifiable information obtained from DOE or its contractors and 
grantees except for research purposes or other public health activities 
required by law; (2) not to use information in identifiable form to 
make any determination about the rights, benefits, or privileges of any 
individual; (3) to use and disclose information in accord with 
agreements under which the personally-identifiable information was 
obtained by the Department or its contractors, provided such use or 
disclosure is consistent with applicable law; (4) to notify the 
Department of any efforts to use or obtain personally-identifiable 
information for purposes other than research or other public health 
activities required by law; (5) to use and take appropriate steps to 
prevent improper disclosure; (6) to establish or modify Privacy Act 
systems of records broadening the ``Categories of Individuals'' section 
to specifically address information provided by DOE, as necessary, and 
consult with the Department concerning provisions of Privacy Act 
systems of records notices. Additionally, Department of Health and 
Human Services requires its contractors, grantees, and cooperative 
agreement holders performing epidemiological studies and other public 
health activities to abide by conditions similar to those imposed by 
the Department, as described in this paragraph.
    The types of records needed will be determined by the design and 
goals of each particular study. Examples of possible types of data 
needed from the twelve systems of records include, questionnaires, 
demographic information, work history, medical and reproductive 
history, birth data, radiation and other exposure history, laboratory 
test results, data from prior health studies, surveys, and 
surveillances; and alcohol and tobacco use history. Data of this type 
are found in records such as health study or personnel files and lists, 
training files, medical records, legal case files, bioassay records, 
industrial hygiene files, radiation and other hazard exposure records, 
occupational and industrial accident records, employee medical 
insurance claims, personnel security clearance questionnaires, and 
employee and visitor access control records.
    In 1989, the Department published a proposed establishment of two 
routine uses for DOE-5, DOE-33, DOE-35, DOE-71, DOE-72, and DOE-73 (54 
FR 47808 dated November 17, 1989). The two proposed routine uses were 
published as follows: (1) ``A record from this system of records may be 
disclosed to researchers for the purpose of conducting an 
epidemiological study of workers at a DOE facility if their proposed 
studies have been reviewed by the National Academy of Sciences and 
deemed appropriate for such access. A researcher granted access to 
these records shall be required to sign an agreement to protect the 
confidentiality of the data and be subject to the same restrictions 
applicable to DOE officers and employees under the Privacy Act.'' (2) 
``A record from this system of records may be disclosed to a member of 
an advisory committee for purposes of conducting a review of the DOE's 
epidemiologic program. Members of an advisory committee who obtain 
access to the records shall be subject to the same restrictions 
applicable to DOE officers and employees under the Privacy Act.'' The 
Department received comments to the contrary on the proposed routine 
uses, but did not publish a response to the comments. This notice 
eliminates the above-mentioned routine uses and proposes to establish 
new routine uses for the twelve systems of records for the purposes of 
performing epidemiological studies.
    The Department is submitting the report required by Office of 
Management and Budget Circular A-130 concurrently with the publication 
of [[Page 33512]] this notice. The text of this notice contains the 
information required by section (e)(4)(d) of the Privacy Act, 5 U.S.C. 
552a(e)(4)(d).

    Issued in Washington, DC this 19th day of June, 1995.
Thomas T. Tamura,
Principal Deputy Assistant Secretary for Human Resources and 
Administration.
DOE-1
    DOE Personnel and General Employment Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood 
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400, 
Albuquerque, NM 87185-5400
U.S. Department of Energy, Bartlesville Project Office, 220 North 
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass 
Avenue, Argonne, IL 60439
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard, 
Golden, CO 80401
U.S. Department of Energy, Grand Junction, PO Box 2567, Grand Junction, 
CO 81502-2567
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83401
U.S. Department of Energy, Morgantown Energy Technology Center, 3610 
Collins Ferry Road, PO Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las 
Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001, 
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, 
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg, 
OH 45342
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box 
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, West 
Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO 
80402-0928
U.S. Department of Energy, Savannah River Operations Office, PO Box A, 
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box 
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel 
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box 
1619, Tulsa, OK 74101
U.S. Department of Energy, Strategic Petroleum Reserve Project Office, 
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Western Area Power Administration, PO Box 
3402, Golden, CO 80401
    Current and former employees, consultants, board members, and 
applicants (only to the extent they are considered for competitive 
selection), specifically including all such personnel of the Federal 
Energy Regulatory Commission.
    Name, social security number, sex, grade level, occupational code, 
Official Personnel Folders (SF-66), Service Record Cards (SF-7), 
records on suggestions and awards, training request and authorization 
data, training course evaluation statements, appraisals resulting from 
annual supervisor-employee review, pay requests and dispositions, 
reduction in-force registers (including associated records of 
competitive levels and competitive areas), reemployment and repromotion 
priority lists, retirement-associated eligibility and calculations, 
records on competitive selections (Form 178, Standard Form 39, and 
supporting documents), central copy of approved position descriptions, 
correspondence related to and copies of employee appeals, grievances, 
and complaints, including records of hearings or examiners reports, 
lists of separated employees, correspondence from employees requesting 
transfer or reassignment, average grade data, minority group code, data 
related to and derived from the Payroll/Personnel System (PAY/PERS) and 
Energy, Manpower and Personnel Reporting Information System (EMPRIS).
    1. In the event that a record within this system of records 
maintained by this agency indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program pursuant thereto, the 
relevant records in the system of records may be referred as a routine 
use to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation or order issued pursuant thereto.
    2. A record from this system of records may be disclosed as a 
routine use to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information, such as current 
licenses, if necessary, to obtain information relevant to an agency 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract or the 
issuance of a license, grant, or other benefit.
    3. A record from this system of record may be disclosed, as a 
routine use, to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter.
    4. A record from this system of records may be disclosed, as a 
routine use, (a) to appropriate parties engaged in litigation or in 
preparation of possible litigation, such as potential witnesses, for 
the purpose of securing their testimony when necessary; (b) to courts, 
magistrates or administrative tribunals; (c) to parties and their 
attorneys for the purpose of proceeding with litigation or settlement 
of disputes; and (d) to individuals seeking information by using 
established discovery procedures, whether in connection with civil, 
criminal, or regulatory proceedings.
    5. A record maintained by this agency to carry out its functions 
which relates to civil and criminal proceedings may be disclosed to the 
news media in accordance with guidelines contained in Department of 
Justice regulations 28 CFR 50.2.
    6. A record maintained by this agency to carry out its functions 
may be [[Page 33513]] disclosed to foreign governments in accordance 
with treaty obligations.
    7. A record from this system of records may be disclosed to the 
Office of Management and Budget in connection with the review of 
private relief legislation as set forth in OMB Circular No. A-19 at any 
stage of the legislative coordination and clearance process as set 
forth in that Circular.
    8. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    9. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    10. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the 
physician or mental health professional of any individual submitting a 
request for access to the record under the Privacy Act of 1974 and 
DOE's Privacy Act regulations if, in its sole judgment and good faith, 
DOE believes that disclosure of the medical and/or psychological 
information directly to the individual who is the subject of the record 
could have an adverse effect upon that individual, in accordance with 
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
    11. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    12. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
Federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    13. A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    Paper records, computer printouts, punched cards, magnetic tape and 
disk, and microfilm.
    By name and social security number.
    Records are maintained in locked file cabinets in controlled access 
rooms. Computerized records are maintained in the DOE computer center 
with access limited to those with a need-to-know.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    Headquarters: U.S. Department of Energy, Director, Office of 
Personnel, HR-32, 1000 Independence Avenue, SW., Washington, DC 20585.
    Field Offices: The managers and directors of personnel in the 
locations where the records are maintained are the system managers for 
their respective portions of this system.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Director, 
FOIA and Privacy Act Division, Department of Energy (Headquarters), or 
the Privacy Act Officer at the appropriate Field Office; in accordance 
with DOE 's Privacy Act regulations (10 CFR part 1008 (45 FR 61576, 
September 16, 1980)).
    b. Required identifying information: Complete name, and, if 
appropriate, the geographic location(s) and organization(s) where 
requester believes such record may be located, social security number, 
date of birth, and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    The subject individual, supervisors, other Government agencies, 
former employers, and references provided by subject individual.
    The Secretary has exempted this system from subsection (c)(3), (d), 
(e)(1), (e)(4), (G), (H), (I) and (f) of 5 U.S.C. 552a under the 
Privacy Act of 1974. This exemption applies only to information in this 
system of records which is exempt pursuant to 5 U.S.C. 552a (k)(2), and 
(6).
DOE-5
    Personnel Records of Former Contractor Employees. [[Page 33514]] 
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400, 
Albuquerque, NM 87115
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass 
Avenue, Argonne, IL 60439
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83402
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las 
Vegas, NV 89193-8518
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, 
Oakland, CA 94612-52019
U.S. Department of Energy, Oak Ridge Operations Office, PO Box E, Oak 
Ridge, TN 37830
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, West 
Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, PO Box A, 
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box 
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel 
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box 
1619, Tulsa, OK 74101
U.S. Department of Energy, Western Area Power Administration, PO Box 
3402, Golden, CO 80401
    Former contractor employees.
    Name, employment history, earnings, medical history, and other 
related information.
    Routine uses of records include employment history verification, 
radiation exposure records for medical and litigation purposes, and 
issuance of clearances.
    1. In the event that a record within this system of records 
maintained by this agency indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program pursuant thereto, the 
relevant records in the system of records may be referred as a routine 
use to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation or order issued pursuant thereto.
    2. A record from this system of records may be disclosed as a 
routine use to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information, such as current 
licenses, if necessary, to obtain information relevant to an agency 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract or the 
issuance of a license, grant, or other benefit.
    3. A record from this system of records may be disclosed, as a 
routine use, to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter.
    4. A record from this system of records may be disclosed, as a 
routine use, (a) to appropriate parties engaged in litigation or in 
preparation of possible litigation, such as potential witnesses, for 
the purpose of securing their testimony when necessary; (b) to courts, 
magistrates or administrative tribunals; (c) to parties and their 
attorneys for the purpose of proceeding with litigation or settlement 
of disputes; and (d) to individuals seeking information by using 
established discovery procedures, whether in connection with civil, 
criminal, or regulatory proceedings.
    5. A record maintained by this agency to carry out its functions 
which relates to civil and criminal proceedings may be disclosed to the 
news media in accordance with guidelines contained in Department of 
Justice regulations at 28 CFR 50.2.
    6. A record maintained by this agency to carry out its functions 
may be disclosed to foreign governments in accordance with treaty 
obligations.
    7. A record from this system of records may be disclosed to the 
Office of Management and Budget in connection with the review of 
private relief legislation as set forth in OMB Circular No. A-19 at any 
stage of the legislative coordination and clearance process as set 
forth in that Circular.
    8. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    9. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    10. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the 
physician or mental health professional of any individual submitting a 
request for access to the record under the Privacy Act of 1974 and 
DOE's Privacy Act regulations if, in its sole judgment and good faith, 
DOE believes that disclosure of the medical and/or psychological 
information directly to the individual who is the subject of the record 
could have an adverse effect upon that individual, in accordance with 
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
    11. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    12. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
Federal, state and [[Page 33515]] local health and medical agencies or 
authorities; to subcontractors in order to determine a subject's vital 
status or cause of death; to health care providers to verify a 
diagnosis or cause of death; or to third parties to obtain current 
addresses for participants in health-related studies, surveys and 
surveillances. All recipients of such records are required to comply 
with the Privacy Act, to follow prescribed measures to protect personal 
privacy, and to disclose or use personally identifiable information 
only for the above described research purposes.
    13. A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    Paper records.
    By name.
    Records are maintained in locked or guarded buildings.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    Headquarters: U.S. Department of Energy, Director, Office of 
Contractor Human Resource Management, HR-524 U.S. Department of Energy, 
1000 Independence Avenue, SW., Washington, DC 20585
    Field Offices: The managers and directors of personnel in the 
locations where the records are maintained are the system managers for 
their respective portions of this system.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Director, 
FOIA and Privacy Act Division, Department of Energy (Headquarters), or 
the Privacy Act Officer at the appropriate field office in accordance 
with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR 61576, 
September 16, 1980)).
    b. Required identifying information: Complete name, the geographic 
location(s) and organization(s) where requester believes such record 
may be located, date of birth, and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    The subject individual's employer.
    None.
DOE-13
    Payroll and Leave Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood 
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400, 
Albuquerque, NM 87185-5400
U.S. Department of Energy, Bartlesville Project Office, 220 North 
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass 
Avenue, Argonne, IL 60439
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard, 
Golden, CO 80401
U.S. Department of Energy, Grand Junction, PO Box 2567, Grand Junction, 
CO 81502-2567
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83401
U.S. Department of Energy, Morgantown Energy Technology Center, 3610 
Collins Ferry Road, PO Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las 
Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001, 
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, 
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg, 
OH 45342
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box 
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Pittsburgh Naval Reactors, PO Box 109, West 
Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO 
80402-0928
U.S. Department of Energy, Savannah River Operations Office, PO Box A, 
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box 
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel 
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box 
1619, Tulsa, OK 74101
U.S. Department of Energy, Strategic Petroleum Reserve Project Office, 
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Western Area Power Administration, PO Box 
3402, Golden, CO 80401
    DOE personnel and consultants, specifically including personnel and 
consultants of the Federal Energy Regulatory Commission.
    Time and attendance records, earning records, payroll actions, 
deduction information requests, authorizations for overtime, and night 
differential, and Office of Personnel Management retirement records.
    1. Treasury Department--To collect withheld taxes, print payroll 
checks and issue savings bonds. [[Page 33516]] 
    2. Internal Revenue Service--To process Federal income tax.
    3. State and Local Governments--To process state and local income 
tax processing.
    4. Office of Personnel Management--Retirement records and benefits.
    5. Social Security Administration--Social Security records and 
benefits.
    6. Department of Labor--To process Workmen's Compensation claims.
    7. Department of Defense--Military Retired Pay Offices--To adjust 
Military Retirement.
    8. Savings Institutions--To credit accounts for savings made 
through payroll deductions.
    9. Employee Unions--To credit accounts for employees with union 
dues deductions.
    10. Health Insurance Carriers--To process insurance claims.
    11. General Accounting Office--Audit--To verify accuracy and 
legality of disbursement.
    12. Veterans' Administration--To evaluate veteran's benefits to 
which the individual may be entitled.
    13. States' Departments of Employment Security--To determine 
entitlement to unemployment compensation or other state benefits.
    14. In the event that a record within this system of records 
maintained by this agency indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program pursuant thereto, the 
relevant records in the system of records may be referred as a routine 
use to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation or order issued pursuant thereto.
    15. A record from this system of records may be disclosed as a 
routine use to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information, such as current 
licenses, if necessary, to obtain information relevant to an agency 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract or the 
issuance of a license, grant, or other benefit.
    16. A record from this system of record may be disclosed, as a 
routine use, to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter.
    17. A record from this system of records may be disclosed, as a 
routine use, (a) to appropriate parties engaged in litigation or in 
preparation of possible litigation, such as potential witnesses, for 
the purpose of securing their testimony when necessary; (b) to courts, 
magistrates or administrative tribunals; (c) to parties and their 
attorneys for the purpose of proceeding with litigation or settlement 
of disputes; and (d) to individuals seeking information by using 
established discovery procedures, whether in connection with civil, 
criminal, or regulatory proceedings.
    18. A record maintained by this agency to carry out its functions 
which relates to civil and criminal proceedings may be disclosed to the 
news media in accordance with guidelines contained in Department of 
Justice regulations 28 CFR 50.2.
    19. A record maintained by this agency to carry out its functions 
may be disclosed to foreign governments in accordance with treaty 
obligations.
    20. A record from this system of records may be disclosed to the 
Office of Management and Budget in connection with the review of 
private relief legislation as set forth in OMB Circular No. A-19 at any 
stage of the legislative coordination and clearance process as set 
forth in that Circular.
    21. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    22. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    23. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the 
physician or mental health professional of any individual submitting a 
request for access to the record under the Privacy Act of 1974 and 
DOE's Privacy Act regulations if, in its sole judgment and good faith, 
DOE believes that disclosure of the medical and/or psychological 
information directly to the individual who is the subject of the record 
could have an adverse effect upon that individual, in accordance with 
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
    24. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health, of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    25. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    26. A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required [[Page 33517]] to 
comply with the Privacy Act, to follow prescribed measures to protect 
personal privacy, and to disclose or use personally identifiable 
information only for the purpose of providing advice to the Department 
or to the Department of Health and Human Services.
    Paper records, punched cards, magnetic tape and disc, and 
microfiche.
    By name, social security number, and payroll number.
    Access to magnetic tapes and disc files is controlled through 
established DOE computer center procedures (personnel screening and 
physical security). Paper records are maintained in locked cabinets and 
desks. Access to any record is on a need-to-know basis.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    Headquarters: U.S. Department of Energy, Office of the Chief 
Financial Officer, CR-1, 1000 Independence Avenue, SW., Washington, DC 
20585.
    Field Offices: The managers and directors of field locations are 
the system managers for their respective portions of this system.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Director, 
FOIA and Privacy Act Division, Department of Energy (Headquarters), or 
the Privacy Act Officer at the appropriate field location; in 
accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR 
61576, September 16, 1980)).
    b. Required identifying information: Complete name, social security 
number, location(s) of employment, and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    The subject individual, supervisors, timekeepers, official 
personnel records, and the IRS.
    None.
DOE-33
    Personnel Medical Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood 
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400, 
Albuquerque, NM 87185-5400
U.S. Department of Energy, Allied-Signal, Kansas City Division, PO Box 
419159, Kansas City, MO 64141
U.S. Department of Energy, Amarillo Area Office, PO Box 30030, 
Amarillo, TX 79120-0030
U.S. Department of Energy, Ames Laboratory, Iowa State University, 
Ames, Iowa 50011
U.S. Department of Energy, Argonne Area Office, 9800 South Cass Avenue, 
Argonne, IL 60439
U.S. Department of Energy, Bartlesville Project Office, 220 North 
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
U.S. Department of Energy, Batavia Area Office, PO Box 2000, Batavia, 
IL 60510
U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box 79, 
Pittsburgh, PA 15122-0079
U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208
U.S. Department of Energy, Brookhaven Area Office, 53 Bell Avenue, Bldg 
464, Upton, NY 11973
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass 
Avenue, Argonne, IL 60439
U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, Virginia 23606
U.S. Department of Energy, Dayton Area Office, PO Box 66, Miamisburg, 
OH 45342-0066
U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box 
3000, Miamisburg, Ohio 45343-3000
U.S. Department of Energy, Environmental Measurements Laboratory, 376 
Hudson Street, New York, NY 10014-3621
U.S. Department of Energy, Fermi National Accelerator Laboratory, PO 
Box 500, Batavia, Illinois 60510
U.S. Department of Energy, Fernald Environmental Restoration Management 
Corporation, PO Box 398704, Cincinnati, Ohio 45239-8704
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard, 
Golden, CO 80401
U.S. Department of Energy, Grand Junction, PO Box 2567, Grand Junction, 
CO 81502-2567
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83401
U.S. Department of Energy, Inhalation Toxicology Research Institute, PO 
Box 5890, Albuquerque, New Mexico 87185
U.S. Department of Energy, Kansas City Area Office, PO Box 410202, 
Kansas City, MO 64141-0202
U.S. Department of Energy, Kirtland Area Office, PO Box 5400, 
Albuquerque, NM 87185-5400
U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box 1072, 
Schenectady, NY 12301
U.S. Department of Energy, Lawrence Livermore National Laboratory, PO 
Box 808, Livermore, California 94551
U.S. Department of Energy, Lawrence Berkeley Laboratory, One Cyclotron 
Road, Building 26, Room 143, Berkeley, California 94720
U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, Los 
Alamos, NM 87544
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-12 
Plant, PO Box 2009, Oak Ridge, Tennessee 37831-8103
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-25 
Plant, PO Box 2003, Oak Ridge, Tennessee 37831-7422
U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box 
2011, Oak Ridge, Tennessee 37831-2011
U.S. Department of Energy, Morgantown Energy Technology Center, 3610 
Collins Ferry Road, PO Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, National Institute for Petroleum and Energy 
Research, BDM-Oklahoma, Inc., PO Box 2565, Bartlesville, Oklahoma 74005
U.S. Department of Energy, National Renewable Energy Laboratory Area 
[[Page 33518]] Office, 1617 Cole Boulevard, Golden, CO 80401-3393
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 907 
N. Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Naval Petroleum Reserves in California, 
28590 Highway 119, PO Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval Reactors Representative Office, Naval 
Base Branch Post Office, General Delivery, Charleston Naval Shipyard, 
Charleston, SC 29408-5615
U.S. Department of Energy, Naval Reactors Representative Office, PO Box 
7021, Groton, CT 06340
U.S. Department of Energy, Naval Reactors Representative Office, Mare 
Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592
U.S. Department of Energy, Naval Reactors Representative Office, 
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News, 
VA 23607
U.S. Department of Energy, Naval Reactors Representative Office, 
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848
U.S. Department of Energy, Naval Reactors Representative Office, Pearl 
Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860
U.S. Department of Energy, Naval Reactors Representative Office, 
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth, 
NH 03801-2008
U.S. Department of Energy, Naval Reactors Representative Office, Puget 
Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314
U.S. Department of Energy, Nevada Test Site, Mercury, Mercury, NV 89023
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las 
Vegas, NV 89193-8518
U.S. Department of Energy, New Brunswick Laboratory, 9800 South Cass 
Avenue, Argonne, IL 60439
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001, 
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, 
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg, 
OH 45342
U.S. Department of Energy, Phoenix Area Office, PO Box 6457, Phoenix, 
AZ 85005
U.S. Department of Energy, Pinellas Area Office, PO Box 2900, Largo, FL 
34649
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box 
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Plasma Physics Laboratory, James Forrestal 
Campus, Princeton University, PO Box 451, Princeton, New Jersey 08543
U.S. Department of Energy, Portsmouth Enrichment Office, PO Box 700, 
Piketon, OH 45661
U.S. Department of Energy, Princeton Area Office, PO Box 102, 
Princeton, NJ 08542
U.S. Department of Energy, Radiological and Environmental Sciences 
Laboratory, 785 DOE Place, Idaho Falls, ID 83402
U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 Canoga 
Avenue, PO Box 7922, Department 056 EA08, Canoga Park, California 
91309-7922
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO 
80402-0928
U.S. Department of Energy, Sandia National Laboratories, PO Box 5800, 
Albuquerque, NM 87115
U.S. Department of Energy, Savannah River Operations Office, PO Box A, 
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box 
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel 
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box 
1619, Tulsa, OK 74101
U.S. Department of Energy, Stanford Linear Accelerator Center, PO Box 
4349, Stanford, California 94309
U.S. Department of Energy, Strategic Petroleum Reserve Project Office, 
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Waste Isolation Pilot Plant, Westinghouse 
Electric Company, Waste Isolation Division, PO Box 2078, Carlsbad, New 
Mexico 88220
U.S. Department of Energy, Weldon Spring Site Remedial Action Project, 
7295 Highway 94 South, St. Charles, Missouri 63304
U.S. Department of Energy, West Valley Nuclear Service Company, Inc., 
10282 Rock Springs Road, PO Box 191, MS: F, West Valley, New York 14171
U.S. Department of Energy, Waste Isolation Pilot Project Office, PO Box 
3090, Carlsbad, NM 88221
U.S. Department of Energy, Western Area Power Administration, PO Box 
3402, Golden, CO 80401
U.S. Department of Energy, Westinghouse Electric Corporation, Bettis 
Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068, Idaho 
Falls, ID 83403-2068
    Present and former DOE employees and DOE contractor employees. This 
system includes individuals admitted to or treated at Kadlec Hospital, 
Richland, prior to September 9, 1956.
    Medical histories on employees resulting from medical examination 
and radiation exposure. In cases of injury, description of injury 
occurrence and treatment. In addition, medical records of periodic 
physical examinations and psychological testing, blood donor program 
records, audiometric testing, routine first aid, and other visits. 
Also, hospital in-patients at Kadlec Hospital. Records kept on the 
results of work place and medical monitoring of individuals for 
exposure to chemical and physical agents (not covered in DOE-35) and 
related work history data.
    1. Physicians, U.S. Department of Labor, various state departments 
of labor and industry groups, and contractors use information (a) to 
ascertain suitability of an employee for job assignments with regard to 
health, (b) to provide benefits under Federal programs or contracts, 
and (c) to maintain a record of occupational injuries or illnesses and 
the performance of regular diagnostic and treatment services to 
patients.
    2. In the event that a record within this system of records 
maintained by this agency indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program pursuant thereto, the 
relevant records in the system of records may be referred as a routine 
use to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation or order issued pursuant thereto.
    3. A record from this system of records may be disclosed as a 
routine use to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information, such 
[[Page 33519]] as current licenses, if necessary, to obtain information 
relevant to an agency decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract or the issuance of a license, grant, or other benefit.
    4. A record from this system of record may be disclosed, as a 
routine use, to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter.
    5. A record from this system of records may be disclosed, as a 
routine use, (a) to appropriate parties engaged in litigation or in 
preparation of possible litigation, such as potential witnesses, for 
the purpose of securing their testimony when necessary; (b) to courts, 
magistrates or administrative tribunals; (c) to parties and their 
attorneys for the purpose of proceeding with litigation or settlement 
of disputes; and (d) to individuals seeking information by using 
established discovery procedures, whether in connection with civil, 
criminal, or regulatory proceedings.
    6. A record maintained by this agency to carry out its functions 
which relates to civil and criminal proceedings may be disclosed to the 
news media in accordance with guidelines contained in Department of 
Justice regulations 28 CFR 50.2.
    7. A record maintained by this agency to carry out its functions 
may be disclosed to foreign governments in accordance with treaty 
obligations.
    8. A record from this system of records may be disclosed to the 
Office of Management and Budget in connection with the review of 
private relief legislation as set forth in OMB Circular No. A-19 at any 
stage of the legislative coordination and clearance process as set 
forth in that Circular.
    9. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    10. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    11. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the 
physician or mental health professional of any individual submitting a 
request for access to the record under the Privacy Act of 1974 and 
DOE's Privacy Act regulations if, in its sole judgment and good faith, 
DOE believes that disclosure of the medical and/or psychological 
information directly to the individual who is the subject of the record 
could have an adverse effect upon that individual, in accordance with 
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
    12. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    13. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
Federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    14. A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    Computer printouts, magnetic tape, paper, computer disc, and 
microfilm.
    By name, social security number, and plant area.
    Active records are maintained in locked file cabinets in locked 
buildings. Inactive records are maintained in locked storage vaults.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    Headquarters: U.S. Department of Energy, Assistant Secretary for 
Environment, Safety, Health, EH-1, Washington, DC 20585.
    Field Offices: The managers and directors of field locations where 
the records are maintained are the system managers for their respective 
portions of this system.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Director, 
FOIA and Privacy Act Division, Department of Energy (Headquarters), or 
the Privacy [[Page 33520]] Act Officer at the appropriate field office 
in accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45 
FR 61576, September 16, 1980)).
    b. Required identifying information: Applicable location or 
locations where individual is or was employed, full name or where 
requester believes such record may be located, social security number, 
employer(s), and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    The individual who is the subject of the record, physicians, 
medical institutions, Office of Workers Compensation Programs, military 
retired pay systems records, Federal civilian retirement systems, 
Office of Personnel Management retirement life insurance and health 
benefits records system, and the Office of Personnel Management 
personnel management records systems.
    None.
DOE-35
    Personnel Radiation Exposure Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood 
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400, 
Albuquerque, NM 87185-5400
U.S. Department of Energy, Allied-Signal, Kansas City Division, PO Box 
419159, Kansas City, MO 64141
U.S. Department of Energy, Amarillo Area Office, PO Box 30030, 
Amarillo, TX 79120-0030
U.S. Department of Energy, Ames Laboratory, Iowa State University, 
Ames, Iowa 50011
U.S. Department of Energy, Argonne Area Office, 9800 South Cass Avenue, 
Argonne, IL 60439
U.S. Department of Energy, Bartlesville Project Office, 220 North 
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
U.S. Department of Energy, Batavia Area Office, PO Box 2000, Batavia, 
IL 60510
U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box 79, 
Pittsburgh, PA 15122-0079
U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208
U.S. Department of Energy, Brookhaven Area Office, 53 Bell Avenue, Bldg 
464, Upton, NY 11973
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass 
Avenue, Argonne, IL 60439
U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, Virginia 23606
U.S. Department of Energy, Dayton Area Office, PO Box 66, Miamisburg, 
OH 45342-0066
U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box 
3000, Miamisburg, Ohio 45343-3000
U.S. Department of Energy, Environmental Measurements Laboratory, 376 
Hudson Street, New York, NY 10014-3621
U.S. Department of Energy, Fermi National Accelerator Laboratory, PO 
Box 500, Batavia, Illinois 60510
U.S. Department of Energy, Fernald Environmental Restoration Management 
Corporation, PO Box 398704, Cincinnati, Ohio 45239-8704
U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard, 
Golden, CO 80401
U.S. Department of Energy, Grand Junction, PO Box 2567, Grand Junction, 
CO 81502-2567
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83401
U.S. Department of Energy, Inhalation Toxicology Research Institute, PO 
Box 5890, Albuquerque, New Mexico 87185
U.S. Department of Energy, Kansas City Area Office, PO Box 410202, 
Kansas City, MO 64141-0202
U.S. Department of Energy, Kirtland Area Office, PO Box 5400, 
Albuquerque, NM 87185-5400
U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box 1072, 
Schenectady, NY 12301
U.S. Department of Energy, Lawrence Livermore National Laboratory, PO 
Box 808, Livermore, California 94551
U.S. Department of Energy, Lawrence Berkeley Laboratory, One Cyclotron 
Road, Building 26, Room 143, Berkeley, California 94720
U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, Los 
Alamos, NM 87544
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-12 
Plant, PO Box 2009, Oak Ridge, Tennessee 37831-8103
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-25 
Plant, PO Box 2003, Oak Ridge, Tennessee 37831-7422
U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box 
2011, Oak Ridge, Tennessee 37831-2011
U.S. Department of Energy, Morgantown Energy Technology Center, 3610 
Collins Ferry Road, PO Box 880 Morgantown, WV 26507-0880,
U.S. Department of Energy, National Institute for Petroleum and Energy 
Research, BDM-Oklahoma, Inc., PO Box 2565, Bartlesville, Oklahoma 74005
U.S. Department of Energy, National Renewable Energy Laboratory Area 
Office, 1617 Cole Boulevard, Golden, CO 80401-3393
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 907 
N. Poplar, Suite 150, Casper, WY 82601
U.S. Department of Energy, Naval Petroleum Reserves in California, 
28590 Highway 119, PO Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval Reactors Representative Office, Naval 
Base Branch Post Office, General Delivery, Charleston Naval Shipyard, 
Charleston, SC 29408-5615
U.S. Department of Energy, Naval Reactors Representative Office, PO Box 
7021, Groton, CT 06340
U.S. Department of Energy, Naval Reactors Representative Office, Mare 
Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592
U.S. Department of Energy, Naval Reactors Representative Office, 
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News, 
VA 23607
U.S. Department of Energy, Naval Reactors Representative Office, 
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848
U.S. Department of Energy, Naval Reactors Representative Office, Pearl 
Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860
U.S. Department of Energy, Naval Reactors Representative Office, 
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth, 
NH 03801-2008
U.S. Department of Energy, Naval Reactors Representative Office, Puget 
Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314 
[[Page 33521]] 
U.S. Department of Energy, Nevada Test Site, Mercury, Mercury, NV 89023
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las 
Vegas, NV 89193-8518
U.S. Department of Energy, New Brunswick Laboratory, 9800 South Cass 
Avenue, Argonne, IL 60439
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001, 
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, 
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg, 
OH 45342
U.S. Department of Energy, Phoenix Area Office, PO Box 6457, Phoenix, 
AZ 85005
U.S. Department of Energy, Pinellas Area Office, PO Box 2900, Largo, FL 
34649
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box 
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Plasma Physics Laboratory, James Forrestal 
Campus, Princeton University, PO Box 451, Princeton, New Jersey 08543
U.S. Department of Energy, Portsmouth Enrichment Office, PO Box 700, 
Piketon, OH 45661
U.S. Department of Energy, Princeton Area Office, PO Box 102, 
Princeton, NJ 08542
U.S. Department of Energy, Radiological and Environmental Sciences 
Laboratory, 785 DOE Place, Idaho Falls, ID 83402
U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 Canoga 
Avenue, PO Box 7922, Department 056 EA08, Canoga Park, California 
91309-7922
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO 
80402-0928
U.S. Department of Energy, Sandia National Laboratories, PO Box 5800, 
Albuquerque, NM 87115
U.S. Department of Energy, Savannah River Operations Office, PO Box A, 
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box 
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel 
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box 
1619, Tulsa, OK 74101
U.S. Department of Energy, Stanford Linear Accelerator Center, PO Box 
4349, Stanford, California 94309
U.S. Department of Energy, Strategic Petroleum Reserve Project Office, 
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Waste Isolation Pilot Plant, Westinghouse 
Electric Company, Waste Isolation Division, PO Box 2078, Carlsbad, New 
Mexico 88220
U.S. Department of Energy, Weldon Spring Site Remedial Action Project, 
7295 Highway 94 South, St. Charles, Missouri 63304
U.S. Department of Energy, West Valley Nuclear Service Company, Inc., 
10282 Rock Springs Road, PO Box 191, MS: F, West Valley, New York 14171
U.S. Department of Energy, Waste Isolation Pilot Project Office, PO Box 
3090, Carlsbad, NM 88221
U.S. Department of Energy, Western Area Power Administration, PO Box 
3402, Golden, CO 80401
U.S. Department of Energy, Westinghouse Electric Corporation, Bettis 
Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068, Idaho 
Falls, ID 83403-2068
    U.S. Department of Energy employees and contractor employees, and 
any other persons having access to certain DOE facilities.
    U.S. Department of Energy and contractor personnel and other 
individuals' radiation exposure records, and other records, in 
connection with registries of uranium, transuranics, or other elements 
encountered in the nuclear industry.
    1. U.S. Navy uses these records to monitor radiation exposure of 
Naval and other personnel.
    2. Nuclear Regulatory Commission uses these records to monitor 
radiation exposure of DOE contractor personnel. U.S. Department of 
Energy and its contractors and consultants, other contractors, and 
organizations, including various states' departments of labor and 
industry groups, use these records to monitor radiation exposure.
    3. Department of Defense uses these records for the purpose of 
identifying DOD and DOD-contractor personnel exposed to ionizing 
radiation during nuclear testing and for conducting epidemiological 
studies of radiation effects on individuals so identified.
    4. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    5. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
Federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    6. A record from this system of records may be disclosed to members 
of DOE advisory committees, the Department of Health and Human Services 
Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to [[Page 33522]] follow prescribed measures to protect 
personal privacy, and to disclose or use personally identifiable 
information only for the purpose of providing advice to the Department 
or to the Department of Health and Human Services.
    Computer printouts, paper records, index cards, magnetic tape, 
punched cards, microfilm, and disc.
    By name, alphanumeric code, and social security number.
    Records are maintained in locked file cabinets, locked safes, 
guarded areas, and secured buildings, with access on a need-to-know 
basis.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    Headquarters: U.S. Department of Energy, Assistant Secretary for 
Environment, Safety, Health, EH-1, Washington, DC 20585.
    Field Offices: The managers and directors of field locations where 
the records are maintained are the system managers for their respective 
portions of this system.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Director, 
FOIA and Privacy Act Division, Department of Energy (Headquarters), or 
the Privacy Act Officer at the appropriate field location, in 
accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR 
61576, September 16, 1980)).
    b. Required identifying information: Complete name, and geographic 
location(s) and organization(s) where requester believes such record 
may be located, date of birth, and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    The subject individual, accident-incident investigations, film 
badges, dosimetry records, and previous employee records.
    None.
DOE-36
    Statistical Analysis Using Personnel Security Questionnaire (Health 
and Mortality Study).
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352.
    DOE and predecessor agency employees, consultants and contractor 
employees, and consultants who were granted access authorizations 
(clearances).
    Records of employees of the Manhattan Engineering District Project, 
Atomic Energy Commission, Energy Research and Development 
Administration, and DOE, including copies of Personnel Security 
Questionnaires completed after termination of employment.
    1. A record from this system of records may be disclosed to the 
Office of Management and Budget in connection with the review of 
private relief legislation as set forth in OMB Circular No. A-19 at any 
stage of the legislative coordination and clearance process as set 
forth in that Circular.
    2. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    3. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    4. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    5. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
Federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    6. A record from this system of records may be disclosed to members 
of DOE advisory committees, the Department of Health and Human Services 
Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required [[Page 33523]] to 
comply with the Privacy Act, to follow prescribed measures to protect 
personal privacy, and to disclose or use personally identifiable 
information only for the purpose of providing advice to the Department 
or to the Department of Health and Human Services.
    Paper records.
    By name and social security number.
    Records are maintained in alarm storage areas in locked file 
cabinets. Access is limited to individuals having a need-to-know.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    Field Offices: The managers and directors of field locations at Oak 
Ridge and Richland Operations Offices are the system managers for their 
respective portions of this system.
    a. Request by an individual to determine if a system of records 
contains information about him/her should be directed to the Director, 
FOIA and Privacy Act Division, Department of Energy (Headquarters), or 
Privacy Act Officer at the appropriate field office in accordance with 
DOE's Privacy Act regulations (10 CFR part 1008 (45 FR 61576, September 
16, 1980)).
    b. Required identifying information: Complete name, social security 
number and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    Clearance histories of Manhattan Engineering District, Atomic 
Energy Commission, Energy Research and Development Administration, and 
DOE employees; access permittees' security clearances; and reports from 
investigative agencies.
    None.
DOE-38
    Occupational and Industrial Accident Records.
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood 
Lane, Juneau, AK 99801-8545
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400, 
Albuquerque, NM 87185-5400
U.S. Department of Energy, Allied-Signal, Kansas City Division, PO Box 
419159, Kansas City, MO 64141
U.S. Department of Energy, Amarillo Area Office, PO Box 30030, 
Amarillo, TX 79120-0030
U.S. Department of Energy, Ames Laboratory, Iowa State University, 
Ames, Iowa 50011
U.S. Department of Energy, Argonne Area Office, 9800 South Cass Avenue, 
Argonne, IL 60439
U.S. Department of Energy, Bartlesville Project Office, 220 North 
Virginia Avenue, PO Box 1398, Bartlesville, OK 74003
 U.S. Department of Energy, Batavia Area Office, PO Box 2000, Batavia, 
IL 60510
 U.S. Department of Energy, Bettis Atomic Power Laboratory, PO Box 79, 
Pittsburgh, PA 15122-0079
 U.S. Department of Energy, Bonneville Power Administration, PO Box 
3621, Portland, OR 97208
 U.S. Department of Energy, Brookhaven Area Office, 53 Bell Avenue, 
Bldg. 464, Upton, NY 11973
 U.S. Department of Energy, Chicago Operations Office, 9800 South Cass 
Avenue, Argonne, IL 60439
 U.S. Department of Energy, Continuous Electron Beam Accelerator 
Facility, 12000 Jefferson Avenue, Newport News, Virginia 23606
 U.S. Department of Energy, Dayton Area Office, PO Box 66, Miamisburg, 
OH 45342-0066
 U.S. Department of Energy, EG&G Mound Applied Technologies, PO Box 
3000, Miamisburg, Ohio 45343-3000
 U.S. Department of Energy, Environmental Measurements Laboratory, 376 
Hudson Street, New York, NY 10014-3621
 U.S. Department of Energy, Fermi National Accelerator Laboratory, PO 
Box 500, Batavia, Illinois 60510
 U.S. Department of Energy, Fernald Environmental Restoration 
Management Corporation, PO Box 398704, Cincinnati, Ohio 45239-8704
 U.S. Department of Energy, Fernald Field Office, 7400 Willey Road, 
Cincinnati, OH 45030
 U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard, 
Golden, CO 80401
 U.S. Department of Energy, Grand Junction, PO Box 2567, Grand 
Junction, CO 81502-2567
 U.S. Department of Energy, Headquarters, Washington, DC 20585
 U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83401
 U.S. Department of Energy, Inhalation Toxicology Research Institute, 
PO Box 5890, Albuquerque, New Mexico 87185
 U.S. Department of Energy, Kansas City Area Office, PO Box 410202, 
Kansas City, MO 64141-0202
U.S. Department of Energy, Kirtland Area Office, PO Box 5400, 
Albuquerque, NM 87185-5400
 U.S. Department of Energy, Knolls Atomic Power Laboratory, PO Box 
1072, Schenectady, NY 12301
 U.S. Department of Energy, Lawrence Livermore National Laboratory, PO 
Box 808, Livermore, California 94551
 U.S. Department of Energy, Lawrence Berkeley Laboratory, One Cyclotron 
Road, Building 26, Room 143, Berkeley, California 94720
 U.S. Department of Energy, Los Alamos Area Office, 528 35th Street, 
Los Alamos, NM 87544
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., Y-12 
Plant, PO Box 2009, Oak Ridge, Tennessee 37831-8103
U.S. Department of Energy, Lockheed Martin Energy Systems, Inc., K-25 
Plant, PO Box 2003, Oak Ridge, Tennessee 37831-7422
U.S. Department of Energy, MK Ferguson of Oak Ridge Company, PO Box 
2011, Oak Ridge, Tennessee 37831-2011
U.S. Department of Energy, Morgantown Energy Technology Center, 3610 
Collins Ferry Road, PO Box 880, Morgantown, WV 26507-0880
U.S. Department of Energy, National Institute for Petroleum and Energy 
Research, BDM-Oklahoma, Inc., PO Box 2565, Bartlesville, Oklahoma 74005
U.S. Department of Energy, National Renewable Energy Laboratory Area 
Office, 1617 Cole Boulevard, Golden, CO 80401-3393
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves, 907 
N. Poplar, Suite 150, Casper, WY 82601 [[Page 33524]] 
U.S. Department of Energy, Naval Petroleum Reserves in California, 
28590 Highway 119, PO Box 11, Tupman, CA 93276
U.S. Department of Energy, Naval Reactors Representative Office, Naval 
Base Branch Post Office, General Delivery, Charleston Naval Shipyard, 
Charleston, SC 29408-5615
U.S. Department of Energy, Naval Reactors Representative Office, PO Box 
7021, Groton, CT 06340
U.S. Department of Energy, Naval Reactors Representative Office, Mare 
Island Naval Shipyard, PO Box 2053, Vallejo, CA 94592
U.S. Department of Energy, Naval Reactors Representative Office, 
Newport News Shipbuilding & Dry Dock Company, PO Box 973, Newport News, 
VA 23607
U.S. Department of Energy, Naval Reactors Representative Office, 
Norfolk Naval Shipyard, PO Box 848, Portsmouth, VA 23705-0848
U.S. Department of Energy, Naval Reactors Representative Office, Pearl 
Harbor Naval Shipyard, PO Box 128, Pearl Harbor, HI 96860
U.S. Department of Energy, Naval Reactors Representative Office, 
Portsmouth Naval Shipyard, Naval Base Branch, PO Box 2008, Portsmouth, 
NH 03801-2008
U.S. Department of Energy, Naval Reactors Representative Office, Puget 
Sound Naval Shipyard Substation, PO Box 1A, Bremerton, WA 98314
U.S. Department of Energy, Nevada Test Site, Mercury, Mercury, NV 89023
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las 
Vegas, NV 89193-8518
U.S. Department of Energy, New Brunswick Laboratory, 9800 South Cass 
Avenue, Argonne, IL 60439
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001, 
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, 
Oakland, CA 94612-52019
U.S. Department of Energy, Ohio Field Office, 1 Mound Road, Miamisburg, 
OH 45342
U.S. Department of Energy, Phoenix Area Office, PO Box 6457, Phoenix, 
AZ 85005
U.S. Department of Energy, Pinellas Area Office, PO Box 2900, Largo, FL 
34649
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Pittsburgh Energy Technology Center, PO Box 
10940, Pittsburgh, PA 15236-0940
U.S. Department of Energy, Plasma Physics Laboratory, James Forrestal 
Campus, Princeton University, PO Box 451, Princeton, New Jersey 08543
U.S. Department of Energy, Portsmouth Enrichment Office, PO Box 700, 
Piketon, OH 45661
U.S. Department of Energy, Princeton Area Office, PO Box 102, 
Princeton, NJ 08542
U.S. Department of Energy, Radiological and Environmental Sciences 
Laboratory, 785 DOE Place, Idaho Falls, ID 83402
U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Rocketdyne--Rockwell Aerospace, 6633 Canoga 
Avenue, PO Box 7922, Department 056 EA08, Canoga Park, California 
91309-7922
U.S. Department of Energy, Rocky Flats Office, PO Box 928, Golden, CO 
80402-0928
U.S. Department of Energy, Sandia National Laboratories, PO Box 5800, 
Albuquerque, NM 87115
U.S. Department of Energy, Savannah River Operations Office, PO Box A, 
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box 
1069, Schenectady, NY 12301
U.S. Department of Energy, Southeastern Power Administration, Samuel 
Elbert Building, Public Square, Elberton, GA 30635
U.S. Department of Energy, Southwestern Power Administration, PO Box 
1619, Tulsa, OK 74101
U.S. Department of Energy, Stanford Linear Accelerator Center, PO Box 
4349, Stanford, California 94309
U.S. Department of Energy, Strategic Petroleum Reserve Project Office, 
900 Commerce Road East, New Orleans, LA 70123
U.S. Department of Energy, Waste Isolation Pilot Plant, Westinghouse 
Electric Company, Waste Isolation Division, PO Box 2078, Carlsbad, New 
Mexico 88220
U.S. Department of Energy, Weldon Spring Site Remedial Action Project, 
7295 Highway 94 South, St. Charles, Missouri 63304
U.S. Department of Energy, West Valley Nuclear Service Company, Inc., 
10282 Rock Springs Road, PO Box 191, MS: F, West Valley, New York 14171
U.S. Department of Energy, Waste Isolation Pilot Project Office, PO Box 
3090, Carlsbad, NM 88221
U.S. Department of Energy, Western Area Power Administration, PO Box 
3402, Golden, CO 80401
U.S. Department of Energy, Westinghouse Electric Corporation, Bettis 
Atomic Power Laboratory, Naval Reactors Facility, PO Box 2068, Idaho 
Falls, ID 83403-2068
    DOE employees, contractor employees, and any other persons having 
access to DOE facilities who have had accidents on DOE facilities. Also 
individuals involved in accidents with employees or contractor 
employees or other persons having access to DOE facilities.
    Accident/incident information, occupational injury and illness 
experience, property damage experience, and motor vehicle accidents.
    Pertinent provisions of 29 CFR 1904.7 apply to the records 
maintained in this system of records.
    1. Physicians: For purpose of treating patients.
    2. Property owners and insurance companies: For purpose of 
processing insurance claims.
    3. DOE contractors and consultants, state departments of labor and 
industries and other state agencies, U.S. Department of Labor, National 
Drivers Registry, and Department of Transportation: For purposes of 
processing insurance claims and accident reporting.
    4. In the event that a record within this system of records 
maintained by this agency indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program pursuant thereto, the 
relevant records in the system of records may be referred as a routine 
use to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation or order issued pursuant thereto.
    5. A record from this system of records may be disclosed as a 
routine use to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information, such as current 
licenses, if necessary, to obtain information relevant to an agency 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract or the 
issuance of a license, grant, or other benefit.
    6. A record from this system of records may be disclosed, as a 
routine [[Page 33525]] use, to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation of 
an employee, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information is relevant and necessary to the requesting agency's 
decision on the matter.
    7. A record from this system of records may be disclosed, as a 
routine use, (a) to appropriate parties engaged in litigation or in 
preparation of possible litigation, such as potential witnesses, for 
the purpose of securing their testimony when necessary; (b) to courts, 
magistrates or administrative tribunals; (c) to parties and their 
attorneys for the purpose of proceeding with litigation or settlement 
of disputes; and (d) to individuals seeking information by using 
established discovery procedures, whether in connection with civil, 
criminal, or regulatory proceedings.
    8. A record maintained by this agency to carry out its functions 
which relates to civil and criminal proceedings may be disclosed to the 
news media in accordance with guidelines contained in Department of 
Justice regulations 28 CFR 50.2.
    9. A record maintained by this agency to carry out its functions 
may be disclosed to foreign governments in accordance with treaty 
obligations.
    10. A record from this system of records may be disclosed to the 
Office of Management and Budget in connection with the review of 
private relief legislation as set forth in OMB Circular No. A-19 at any 
stage of the legislative coordination and clearance process as set 
forth in that Circular.
    11. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    12. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    13. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the 
physician or mental health professional of any individual submitting a 
request for access to the record under the Privacy Act of 1974 and 
DOE's Privacy Act regulations if, in its sole judgment and good faith, 
DOE believes that disclosure of the medical and/or psychological 
information directly to the individual who is the subject of the record 
could have an adverse effect upon that individual, in accordance with 
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
    14. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health, the National 
Center for Environmental Health, of the Centers for Disease Control and 
Prevention, and the Agency for Toxic Substances and Disease Registry 
pursuant to Memoranda of Understanding between the Department and the 
Department of Health and Human Services or its components.
    15. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
Federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    16. A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    Magnetic tape, punched cards, paper records, and microfilm.
    By name and by alphabetic, numeric, or alphanumeric code.
    Records are maintained in locked file cabinets, locked safes, 
guarded areas, and secured buildings with access limited to personnel 
with a need to know.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    Headquarters: U.S. Department of Energy, Assistant Secretary for 
Environment, Safety and Health, EH-1, Washington, DC 20585.
    Field Offices: The managers and directors of field offices in the 
locations where the records are maintained are the system managers for 
their respective portions of this system.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Director, 
FOIA and Privacy Act Division, Department of Energy (Headquarters), or 
the Privacy Act Officer at the appropriate field location; in 
accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR 
61576, September 16, 1980)).
    b. Required identifying information: Complete name, social security 
number, [[Page 33526]] and/or birth date, geographic location of the 
accident, and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    The subject individual, the individual's supervisor, medical 
officers or personal physicians, accident investigators, investigation 
boards, investigating law enforcement officers, the National Drivers 
Registry, and previous employer records.
    None.
DOE-40
    Contractor Employees Insurance Claims.
U.S. Department of Energy, Headquarters, Washington, DC 20585
U.S. Department of Energy, Albuquerque Operations Office, PO Box 5400, 
Albuquerque, NM 87185-5400
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass 
Avenue, Argonne, IL 60439
U.S. Department of Energy, Idaho Operations Office, 785 DOE Place, 
Idaho Falls, ID 83401
U.S. Department of Energy, Nevada Operations Office, PO Box 98518, Las 
Vegas, NV 89193-8518
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001, 
Oak Ridge, TN 37831
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, 
Oakland, CA 94612-52019
U.S. Department of Energy, Pittsburgh Naval Reactors Office, PO Box 
109, West Mifflin, PA 15122-0109
U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, PO Box 550, Richland, WA 99352
U.S. Department of Energy, Savannah River Operations Office, PO Box A, 
Aiken, SC 29801
U.S. Department of Energy, Schenectady Naval Reactors Office, PO Box 
1069, Schenectady, NY 12301
    Claimants under worker's compensation insurance and third-party 
claimants against DOE contractors.
    Accident reports, physician statements, pictures, maps, sketches, 
claimant and witness statements, doctor and hospital bills, reports 
from engineering firms, and claims activity reports.
    1. Insurance companies--in administering claims against DOE 
Contractors and DOE.
    2. State and local agencies--for consideration of insurance claims.
    3. Physicians--for claims evaluations.
    4. Lawyers--for claims evaluations.
    5. State industrial commissions--for claim evaluations.
    6. Claims--adjustment services firms--for claim evaluations.
    7. In the event that a record within this system of records 
maintained by this agency indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program pursuant thereto, the 
relevant records in the system of records may be referred as a routine 
use to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation or order issued pursuant thereto.
    8. A record from this system of records may be disclosed as a 
routine use to a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information, such as current 
licenses, if necessary, to obtain information relevant to an agency 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the letting of a contract or the 
issuance of a license, grant, or other benefit.
    9. A record from this system of record may be disclosed, as a 
routine use, to a Federal agency, in response to its request, in 
connection with the hiring or retention of an employee, the issuance of 
a security clearance, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter.
    10. A record from this system of records may be disclosed, as a 
routine use, (a) to appropriate parties engaged in litigation or in 
preparation of possible litigation, such as potential witnesses, for 
the purpose of securing their testimony when necessary; (b) to courts, 
magistrates or administrative tribunals; (c) to parties and their 
attorneys for the purpose of proceeding with litigation or settlement 
of disputes; and (d) to individuals seeking information by using 
established discovery procedures, whether in connection with civil, 
criminal, or regulatory proceedings.
    11. A record maintained by this agency to carry out its functions 
which relates to civil and criminal proceedings may be disclosed to the 
news media in accordance with guidelines contained in Department of 
Justice regulations 28 CFR 50.2.
    12. A record maintained by this agency to carry out its functions 
may be disclosed to foreign governments in accordance with treaty 
obligations.
    13. A record from this system of records may be disclosed to the 
Office of Management and Budget in connection with the review of 
private relief legislation as set forth in OMB Circular No. A-19 at any 
stage of the legislative coordination and clearance process as set 
forth in that Circular.
    14. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    15. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    16. A record in this system of records which contains medical and/
or psychological information may be disclosed, as a routine use, to the 
physician or mental health professional of any individual submitting a 
request for access to the record under the Privacy Act of 1974 and 
DOE's Privacy Act regulations if, in its sole judgment and good faith, 
DOE believes that disclosure of the medical and/or psychological 
information directly to the individual who is the subject of the record 
could have an adverse effect upon that individual, in accordance with 
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
    17. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor [[Page 33527]] personnel, grantees, and cooperative 
agreement holders of components of the Department of Health and Human 
Services, including the National Institute for Occupational Safety and 
Health and the National Center for Environmental Health of the Centers 
for Disease Control and Prevention, and the Agency for Toxic Substances 
and Disease Registry pursuant to Memoranda of Understanding between the 
Department and the Department of Health and Human Services or its 
components.
    18. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    19. A record from this system of records may be disclosed to 
members of DOE advisory committees, the Department of Health and Human 
Services Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    Paper records and computer printouts.
    By contractor, name and claim number.
    Records are maintained in a locked building.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    Headquarters: U.S. Department of Energy, Director, Office 
Contractor Human Resource Management, HR-524, Washington, DC 20585.
    Field offices: The managers and directors of field locations where 
the records are maintained are the systems managers for their 
respective portions of this system.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Director, 
FOIA and Privacy Act Division, Department of Energy (Headquarters), or 
the Privacy Act Officer at the appropriate field location, in 
accordance with DOE's Privacy Act regulations (10 CFR part 1008 (45 FR 
61576, September 16, 1980)).
    b. Required identifying information: Complete name, the geographic 
location(s) and organization(s) where requester believes such record 
may be located, date of birth, and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    Claimants, witnesses, and insurance company claim files.
    None.
DOE-67
    Participants in Experiments, Studies, and Surveys.
    Subsystem A: EIA Survey Reports.
    Subsystem B: Hanford Clinical Epidemiologic Studies.
    Subsystem A: U.S. Department of Energy, Office of Oil and Gas, 1000 
Independence Avenue, SW., Washington, DC 20585.
    Subsystem B: Richland Operations Office, Post Office Box 550, 
Richland, WA 99352.
    Portions of the system may be located with contractors or other 
entities involved in conducting the experiments, studies or surveys, or 
in any DOE office.
    Individuals who are participants in experiments, studies, and 
surveys undertaken in furtherance of authorized DOE research 
activities.
    Subsystem A: Operators of oil and/or natural gas wells.
    Subsystem B: All present and former DOE and DOE contractor Richland 
Operations employees, their spouses and offspring, and selected 
controls.
    Subsystem A: Company name and identification, address and data 
relating to oil and gas reserves and production.
    Subsystem B: Name, age, birth date, place of birth, sex, race, 
social security number, home address and telephone number, business 
address and telephone number, education, income, occupation, family 
size and composition, patterns of product use, and such other 
information as is necessary, to be determined by the subject matter and 
purpose of the experiment, study or survey, including data derived from 
participants' responses during the course of the authorized research. 
System also consists of a variety of records pertinent to the health 
status of individuals and their families: Medical history; reproductive 
history; birth records; developmental history; occupational history and 
work environment; demographic information; and selected items such as 
smoking habits, alcohol use, family medical history, and location of 
residence.

Subsystem A:

    1. Information in this system may, on occasion, be disclosed to 
Federal [[Page 33528]] agencies and other entities which are 
participating in research in connection with which the data were 
obtained. Information in the possession of the Energy Information 
Administration must be disclosed, upon request, to any DOE office which 
determines the information relates to its functions.
    2. A record from this system may be disclosed as a routine use, to 
DOE contractors in performance of their contracts, and their officers 
and employee have a need for the record in the performance of their 
duties subject to the same limitations applicable to DOE officers and 
employees under the Privacy Act.
    3. A record from this system may be disclosed to a member of 
Congress submitting a request involving the individual when the 
individual is a constituent of the member and has requested assistance 
from the member with respect to the subject matter of the record.

Subsystem B:

    1. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    2. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    3. A record from this system of records may be disclosed to members 
of DOE advisory committees, the Department of Health and Human Services 
Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    4. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    5. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    Generally paper records in file folders, electromagnetic storage 
material, and microfiche.
    Subsystem A: Paper records, microfiche, disk, and tape.
    Subsystem B: Paper records, computer printouts, index cards, 
microfilm, and disk.
    Subsystem A: By data element, name, or control number.
    Subsystem B: By name, alphanumeric code, and social security 
number.
    Generally during business hours, the records at DOE sites are 
maintained in secured buildings with access limited to those whose 
official duties require access; during nonbusiness hours, the records 
are in secured rooms with access controlled by security guards. Any 
records maintained by other entities will be maintained in a similar 
fashion in accordance with DOE specifications. Records are maintained 
in lockable cabinets, in secured buildings. Access is limited to 
individuals having a need-to-know.
    Subsystem A: The contract stipulates that the contractor will 
exercise all diligence in controlling access to the records maintained 
under the program and that only authorized members of the contractor, 
and DOE will be allowed to use the data. All personnel that handle or 
process the data are instructed and cautioned as to the confidentiality 
of the data and its proper disposition.
    Subsystem B: Records are maintained in lockable cabinets, in 
secured buildings. Access is limited to individuals having a need-to-
know.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    Subsystem A: U.S. Department of Energy, Administrator, Energy 
Information Administration, 1000 Independence Avenue, SW., Washington, 
DC 20585.
    Subsystem B: U.S. Department of Energy, Richland Operations Office, 
PO Box 550 Richland, WA 99352.
    Subsystem A: Requests by an individual to determine if a system of 
records contains information about him/her should be directed to the 
Director, FOIA and Privacy Act Division, U.S. Department of Energy, 
1000 Independence Ave., S.W., Washington, DC 20585.
    Subsystem B: Requests by an individual to determine if a system of 
records contains information about him/her should be directed to, the 
Privacy Act Officer, U.S. Department of Energy, Richland Operations 
Office, PO Box 550, Richland, WA 99352, in accordance with DOE's 
Privacy Act regulations (10 CFR part 1008, 45 FR 61576, September 16, 
1980).
    b. Required identifying information: Complete name at the time of 
study, [[Page 33529]] birthday, social security number, current name, 
address, and telephone number.
    Same as Notification procedures above.
    Same as Notification procedures above.
    Subject individual.
    None.
DOE-71
    The Radiation Accident Registry.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    Those persons accidentally exposed to acute doses of ionizing 
radiation as defined by exposure dose criteria agreed to by the DOE and 
the Nuclear Regulatory Commission (NRC) by an interagency agreement. 
The dose criteria established by this agreement include one or more of 
the following: Greater than or equal to 25 REM (Roentgen Equivalent in 
Man) to the whole body, active blood forming organs or gonads; greater 
than or equal to 600 REM to skin of the whole body or extremities; 
greater than or equal to 75 REM to other tissues or organs from an 
external source; and greater than or equal to 1/2 NCRP maximum 
permissible organ burden internally; all those medical 
misadministrations of radioisotopes that result in a dose or organ 
burden equal to or greater than those given above.
    To those individuals known to have been involved in an event in 
which one or more other persons received a dose equal to or in excess 
of the DOE/NRC criteria but whose personal dose was less than these 
criteria. The histories of these individuals contribute control 
population data.
    Official accident reports including reports of those accidents that 
have occurred within the jurisdiction of the NRC and have been 
transferred to the DOE for the Accident Registry according to the DOE/
NRC agreement; names, addresses, social security numbers, date of 
birth, and sex; medical records compiled at the time of the accident 
(such records include physician and hospital records, diagnostic and 
laboratory test reports, radiographs, EKGs, and radiation exposure 
report); medical records of illnesses, examinations, including routine 
follow-up examinations, and investigations that have occurred since the 
radiation exposure; photographs or facsimiles of radiation-induced 
injuries; search and contact information for registrants not identified 
and/or located; consent to release information forms completed by 
registrants; death certificates; anecdotal information; correspondence 
relating to the accident and/or the individuals involved.
    1. To provide a current record of radiation accidents for use by 
the DOE, and its contractors and consultants; to identify specific 
populations for use in epidemiological and clinical studies; and to 
conduct medical surveillance during the lifetime of the registrants.
    2. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    3. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
Federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    4. A record from this system of records may be disclosed to members 
of DOE advisory committees, the Department of Health and Human Services 
Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    5. A record from this system of records may be disclosed, as a 
routine use, (a) to appropriate parties engaged in litigation or in 
preparation of possible litigation, such as potential witnesses, for 
the purpose of securing their testimony when necessary; (b) to courts, 
magistrates or administrative tribunals; (c) to parties and their 
attorneys for the purpose of proceeding with litigation or settlement 
of disputes; and (d) to individuals seeking information by using 
established discovery procedures, whether in connection with civil, 
criminal, or regulatory proceedings.
    6. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    7. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    8. A record in this system of records which contains medical and/or 
psychological information may be disclosed, as a routine use, to the 
physician or mental health professional of any individual submitting a 
request [[Page 33530]] for access to the record under the Privacy Act 
of 1974 and DOE's Privacy Act regulations if, in its sole judgment and 
good faith, DOE believes that disclosure of the medical and/or 
psychological information directly to the individual who is the subject 
of the record could have an adverse effect upon that individual, in 
accordance with the provisions of 5 U.S.C. 552a(f)(3) and applicable 
DOE regulations.
    Paper records, computer tapes, computer printouts, punched cards, 
disc, magnetic tape, and microfilm.
    By name and social security number.
    Records are maintained in locked security areas in locked file 
cabinets. Access is limited to individuals whose official duties 
require access.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Privacy 
Act Officer, Department of Energy, Oak Ridge Operation Office, PO Box 
2001, Oak Ridge, TN 37831, in accordance with DOE's Privacy Act 
regulations (10 CFR part 1008 (45 FR 61576, September 16, 1980)).
    b. Required identifying information: Name, social security number, 
and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident/accident investigations from private 
and public sources, radiation dosimetry records, security clearance 
records, and employment records.
    None.
DOE-72
    The Department of Energy Radiation Study Registry.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    Registrants are those present and former employees of contractors 
of the DOE and its predecessor organizations including the Manhattan 
District, USAEC, and ERDA, and present and former civilian employees in 
the DOE Naval Reactor Program who received a whole body exposure of 
ionizing radiation equal to or in excess of 5 REM in any 1 year.
    Rosters of names of individuals meeting the above criteria for 
inclusion in the Registry submitted through the DOE field operation 
officers from DOE owned and operated facilities and sites. In addition 
to names of such individuals, these rosters include social security 
number or other identifying information, sex, race, date of birth, date 
and/or place of death, first date of hire, last date of termination, 
continuity of hire, year in which they received first dose greater than 
or equal to 5 REM, actual radiation dose in excess of 5 REM, and total 
career radiation exposure dose.
    Original or copied lifetime medical records from plant and private 
physicians and hospitals including routine physical examinations, 
reports of diagnostic and laboratory tests, radiographs, EKG's, etc., 
or abstracted portions of such records as are required for the purposes 
of this study.
    Search and contact information for registrants who are no longer 
employed at qualified sites or who are deceased.
    1. To provide a current record of registrants for use by DOE, its 
contractors, and consultants; to identify specific populations for use 
in epidemiological and clinical studies; to conduct medical 
surveillance during the lifetime of the registrants.
    2. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for Disease 
Control and Prevention, and the Agency for Toxic Substances and Disease 
Registry pursuant to Memoranda of Understanding between the Department 
and the Department of Health and Human Services or its components.
    3. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
Federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    4. A record from this system of records may be disclosed to members 
of DOE advisory committees, the Department of Health and Human Services 
Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All [[Page 33531]] recipients of such records are required to 
comply with the Privacy Act, to follow prescribed measures to protect 
personal privacy, and to disclose or use personally identifiable 
information only for the purpose of providing advice to the Department 
or to the Department of Health and Human Services.
    5. A record from this system of records may be disclosed, as a 
routine use, (a) to appropriate parties engaged in litigation or in 
preparation of possible litigation, such as potential witnesses, for 
the purpose of securing their testimony when necessary; (b) to courts, 
magistrates or administrative tribunals; (c) to parties and their 
attorneys for the purpose of proceeding with litigation or settlement 
of disputes; and (d) to individuals seeking information by using 
established discovery procedures, whether in connection with civil, 
criminal, or regulatory proceedings.
    6. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    7. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    8. A record in this system of records which contains medical and/or 
psychological information may be disclosed, as a routine use, to the 
physician or mental health professional of any individual submitting a 
request for access to the record under the Privacy Act of 1974 and 
DOE's Privacy Act regulations if, in its sole judgment and good faith, 
DOE believes that disclosure of the medical and/or psychological 
information directly to the individual who is the subject of the record 
could have an adverse effect upon that individual, in accordance with 
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
    Paper records, computer tapes, computer printouts, punched cards, 
discs, magnetic tape, and microfilm.
    By name and social security number.
    Records are maintained in locked security areas in locked file 
cabinets. Access is limited to individuals whose official duties 
require access.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Privacy 
Act Officer, Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831, in accordance with DOE's Privacy Act 
regulations (10 CFR part 1008 (45 FR 61576, September 16, 1980)).
    b. Required identifying information: Complete name, social security 
number, and time period.
    Same as Notification procedures above.
    Same as Notification procedures above.
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident investigations from private and public 
sources, radiation dosimetry records, security clearance records, and 
employment records.
    None.
DOE-73
    The US-DTPA Registry.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    Registrants are those individuals who, because of real or suspected 
internal contamination with transuranic elements, have received 
diethylenetriaminepentaacetic acid (DTPA), in the calcium or zinc form 
during the course of chelation therapy. Administration of the agent 
DTPA is limited to physicians who are co-investigators with the DOE 
contractor staff on the Investigative New Drug License of the Food and 
Drug Administration.
    The records compiled by the physician administering DTPA in the 
event of an exposure that was known to have or was suspected of having 
caused transuranic contamination internally requiring chelation therapy 
with DTPA. These records include a description of the exposure, the 
results of serial bioassays and investigations conducted to evaluate 
the level of internal contamination and the efficacy of subsequent 
chelation by DTPA. The form of DTPA and the route and frequency of 
administration are recorded together with any untoward effects of the 
therapy.
    Name, social security numbers or other identifiers and vital status 
of treated persons. The last known address and the name of the private 
physicians of individuals who have relocated or who are no longer 
within the practice of the administering physician(s) are included in 
the DTPA Registry to facilitate the search and contact of these 
individuals; medical records of illnesses, examinations, including 
routine follow-up examinations, investigations, etc., that have 
occurred since the initial administration of DTPA; and death 
certificate.
    1. To provide a current record of individuals treated with DTPA for 
use by the DOE and its contractors and consultants; identify by 
epidemiological methods any long-term untoward effects associated with 
DTPA therapy; to provide information to FDA in accord with the IND 
license and issuances.
    2. A record from this system of records may be disclosed to 
facilitate health hazard evaluations, epidemiological studies, or 
public health activities required by law performed by personnel, 
contractor personnel, grantees, and cooperative agreement holders of 
components of the Department of Health and Human Services, including 
the National Institute for Occupational Safety and Health and the 
National Center for Environmental Health of the Centers for 
[[Page 33532]] Disease Control and Prevention, and the Agency for Toxic 
Substances and Disease Registry pursuant to Memoranda of Understanding 
between the Department and the Department of Health and Human Services 
or its components.
    3. Subject to the same Privacy Act limitations applicable to 
employees of the Department, a record from this system of records may 
be disclosed as a routine use to contractors, grantees, participants in 
cooperative agreements, collaborating researchers, or their employees, 
in performance of health studies or related health or environmental 
duties pursuant to their contracts, grants, and cooperating or 
collaborating research agreements. In order to perform such studies, 
the Department, its contractors, grantees, participants in cooperative 
agreements, and collaborating researchers may disclose a record to: 
Federal, state and local health and medical agencies or authorities; to 
subcontractors in order to determine a subject's vital status or cause 
of death; to health care providers to verify a diagnosis or cause of 
death; or to third parties to obtain current addresses for participants 
in health-related studies, surveys and surveillances. All recipients of 
such records are required to comply with the Privacy Act, to follow 
prescribed measures to protect personal privacy, and to disclose or use 
personally identifiable information only for the above described 
research purposes.
    4. A record from this system of records may be disclosed to members 
of DOE advisory committees, the Department of Health and Human Services 
Advisory Committee on Projects Related to Department of Energy 
Facilities and to designated employees of Federal, State, or local 
government or government-sponsored entities authorized to provide 
advice to the Department concerning health, safety or environmental 
issues. All recipients of such records are required to comply with the 
Privacy Act, to follow prescribed measures to protect personal privacy, 
and to disclose or use personally identifiable information only for the 
purpose of providing advice to the Department or to the Department of 
Health and Human Services.
    5. A record from this system of records may be disclosed, as a 
routine use, (a) to appropriate parties engaged in litigation or in 
preparation of possible litigation, such as potential witnesses, for 
the purpose of securing their testimony when necessary; (b) to courts, 
magistrates or administrative tribunals; (c) to parties and their 
attorneys for the purpose of proceeding with litigation or settlement 
of disputes; and (d) to individuals seeking information by using 
established discovery procedures, whether in connection with civil, 
criminal, or regulatory proceedings.
    6. A record from this system of records may be disclosed, as a 
routine use, to DOE contractors in performance of their contracts, and 
their officers and employees who have a need for the record in the 
performance of their duties subject to the same limitations applicable 
to DOE officers and employees under the Privacy Act.
    7. A record in this system of records may be disclosed, as a 
routine use, to a member of Congress submitting a request involving the 
individual when the individual is a constituent of the member and has 
requested assistance from the member with respect to the subject matter 
of the record.
    8. A record in this system of records which contains medical and/or 
psychological information may be disclosed, as a routine use, to the 
physician or mental health professional of any individual submitting a 
request for access to the record under the Privacy Act of 1974 and 
DOE's Privacy Act regulations if, in its sole judgment and good faith, 
DOE believes that disclosure of the medical and/or psychological 
information directly to the individual who is the subject of the record 
could have an adverse effect upon that individual, in accordance with 
the provisions of 5 U.S.C. 552a(f)(3) and applicable DOE regulations.
    Paper records, computer tapes, computer printouts, punched cards, 
discs, magnetic tape, and microfilm.
    By name and social security number.
    Records are maintained in locked security areas in locked file 
cabinets. Access is limited to individuals whose official duties 
require access.
    Records retention and disposal authorities are contained in the 
General Records Schedule and DOE records schedules which have been 
approved by the National Archives and Records Administration. Records 
within the DOE are destroyed by shredding, burning, or burial in a 
sanitary landfill, as appropriate.
    U.S. Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831.
    a. Requests by an individual to determine if a system of records 
contains information about him/her should be directed to the Privacy 
Act Officer, Department of Energy, Oak Ridge Operations Office, PO Box 
2001, Oak Ridge, TN 37831, in accordance with the DOE's Privacy Act 
regulations (10 CFR part 1008 (45 FR 61576, September 16, 1980)).
    Same as Notification procedures above.
    Same as Notification procedures above.
    The individual, medical records, physicians, medical institutions, 
and reports of incident/accident investigations from private and public 
sources, radiation dosimetry records, security clearance records, and 
employment records.
    None.

[FR Doc. 95-15584 Filed 6-27-95; 8:45 am]
BILLING CODE 6450-01-P