[Federal Register Volume 60, Number 120 (Thursday, June 22, 1995)]
[Notices]
[Pages 32511-32513]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-15243]



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DEPARTMENT OF DEFENSE
Office of the Secretary


Privacy Act of 1974; Notice to Amend a Record System.

AGENCY: Office of the Secretary, DOD.

ACTION: Notice to amend a record system.

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SUMMARY: The Office of the Secretary of Defense proposes to amend a 
system of records notices in its inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on July 24, 1995, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to Chief, Records Management and Privacy Act 
Branch, Washington Headquarter Services, Correspondence and Directives, 
Directives and Records Division, 1155 Defense Pentagon, Washington, DC 
20301091155.

FOR FURTHER INFORMATION CONTACT: Mr. Dan Cragg at (703) 695090970 or 
DSN 225090970.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require 
the submission of a new or altered system report for each system. The 
specific changes to the record systems being amended are set forth 
below followed by the notice, as amended, published in its entirety.
    Dated: June 12, 1995.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P28
    OSD Clearance File (February 22, 1993, 58 FR 10274).
    Delete entry and replace with 'Personnel Security Operations File'.
    Delete entry and replace with `Directorate for Personnel and 
Security, Washington Headquarters Services, Department of Defense, 
Personnel Security Operations Division, 1155 Defense Pentagon, Room 
3B347, Washington, DC 20301091155.
    Delete and replace entry with, 'Civilian employees of, and military 
members assigned to, the Office of the Secretary of Defense, its 
components and supported organizations including the United States 
Court of Appeals for the Armed Forces, the Advanced Research Projects 
Agency, the Ballistic Missile Defense Organization, the American Forces 
Information Service, the Defense Legal Services Agency, the Defense 
Security Assistance Agency, the Defense Technology Security 
Administration, the Defense Medical Program Activity, the Defense POW/
MIA Office, and certain personnel selected for assignment to the United 
States Mission to NATO. [[Page 32512]] 
    Experts and consultants serving with or without compensation.
    Certain employees of the Congressional Budget Office and the U.S. 
Capitol Police.
    Staff of Congressional committees and personnel office staff who 
require access to classified DoD information or material.
    Employees of other agencies detailed to the Office of the Secretary 
of Defense.
    Members and staff of DoD commissions and certain Presidential 
commissions.
    Very important people selected to attend orientation conferences.
    Defense contractors requiring access to special programs.
    Unsalaried students working as interns in supported organizations.'
    Delete entry and replace with 'National Agency Checks conducted by 
the Directorate for Personnel and Security, Washington Headquarters 
Services; the Individual's Certificate of Security Clearance; security 
briefing and debriefing statements; security violations and other files 
pertinent to the security clearance or access status of an individual'
    Delete entry and replace with `5 U.S.C. 301 and Executive Order 
12356, Executive Order 10450, Executive Order 9397.'
    Delete entry and replace with `To be used by officials of the 
Personnel Security Operations Division, Directorate for Personnel and 
Security, Washington Headquarters Services, to maintain security 
clearance and authorized access information.'
* * * * *
    Delete entry and replace with `Active personnel security files 
maintained alphabetically by last name of subject, or by Social 
Security Number. Inactive personnel security files serially numbered 
and indexed alphabetically'
    Delete entry and replace with `Files are maintained under the 
direct control of office personnel during duty hours. Office is locked 
and alarmed during non-duty hours. Computer media is stored in 
controlled areas. Computer terminal access is controlled by user 
passwords that are periodically changed.'
    Delete entry and replace with 'Personnel security clearance files 
are maintained until notification of death, separation, or transfer of 
the individual, placed in inactive status, and destroyed after 3 
years.'
    Delete entry and replace with 'Applications and related forms from 
the individual; background investigations and summaries of information 
from background investigations; employment suitability related 
information; and forms and correspondence relating to the security 
clearance and access of the individual.'
* * * * *
DWHS P28
    Personnel Security Operations File.
    Directorate for Personnel and Security, Washington Headquarters 
Services, Department of Defense, Personnel Security Operations 
Division, 1155 Defense Pentagon, Room 3B347, Washington, DC 20301091155
    Civilian employees of, and military members assigned to, the Office 
of the Secretary of Defense, its components and supported organizations 
including the United States Court of Appeals for the Armed Forces, the 
Advanced Research Projects Agency, the Ballistic Missile Defense 
Organization, the American Forces Information Service, the Defense 
Legal Services Agency, the Defense Security Assistance Agency, the 
Defense Technology Security Administration, the Defense Medical Program 
Activity, the Defense POW/MIA Office, and certain personnel selected 
for assignment to the United States Mission to NATO.
    Experts and consultants serving with or without compensation.
    Certain employees of the Congressional Budget Office and the U.S. 
Capitol Police.
    Staff of Congressional committees and personnel office staff who 
require access to classified DoD information or material.
    Employees of other agencies detailed to the Office of the Secretary 
of Defense.
    Members and staff of DoD commissions and certain Presidential 
commissions.
    Very important people selected to attend orientation conferences.
    Defense contractors requiring access to special programs.
    Unsalaried students working as interns in supported organizations.
    National Agency Checks conducted by the Directorate for Personnel 
and Security, Washington Headquarters Services; the Individual's 
Certificate of Security Clearance; security briefing and debriefing 
statements; security violations and other files pertinent to the 
security clearance or access status of an individual.
    5 U.S.C. 301 and Executive Order 12356, Executive Order 10450, 
Executive Order 9397.
    To be used by officials of the Personnel Security Operations 
Division, Directorate for Personnel and Security, Washington 
Headquarters Services, to maintain security clearance and authorized 
access information.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.
    Hard copy files are maintained in a secured area, and computer 
files are stored on magnetic tape and disk.
    Active personnel security files maintained alphabetically by last 
name of subject, or by Social Security Number. Inactive personnel 
security files serially numbered and indexed alphabetically.
    Files are maintained under the direct control of office personnel 
during duty hours. Office is locked and alarmed during non-duty hours. 
Computer media is stored in controlled areas. Computer terminal access 
is controlled by user passwords that are periodically changed.
    Personnel security clearance files are maintained until 
notification of death, separation, or transfer of the individual, 
placed in inactive status, and destroyed after 3 years. [[Page 32513]] 
    Director for Personnel and Security, Washington Headquarters 
Services, Department of Defense, Room 3B347, 1155 Defense Pentagon, 
Washington, DC 20301091155.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director for Personnel and Security, Washington Headquarters 
Services, Department of Defense, Room 3B347, 1155 Defense Pentagon, 
Washington, DC 20301091155
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
Director for Personnel and Security, Washington Headquarters Services, 
Department of Defense, Room 3B347, 1155 Defense Pentagon, Washington, 
DC 20301091155
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.
    Applications and related forms from the individual; background 
investigations and summaries of information from background 
investigations; employment suitability related information; and forms 
and correspondence relating to the security clearance and access of the 
individual.
    Parts of this system may be exempt from certain provisions of 5 
U.S.C. 552a(k)(5), as applicable.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
(c) and (e) and published in 32 CFR part 311. For additional 
information contact the system manager.
[FR Doc. 95-15243 Filed 6-21-95; 8:45 am]
BILLING CODE 5000-04-F