[Federal Register Volume 60, Number 109 (Wednesday, June 7, 1995)]
[Notices]
[Pages 30074-30076]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-13973]



-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE
National Security Agency/Central Security Service


Privacy Act of 1974; Notice To Amend a Record System

AGENCY: National Security Agency/Central Security Service, DOD.

ACTION: Notice to amend a record system.

-----------------------------------------------------------------------

SUMMARY: The National Security Agency/Central Security Service proposes 
to amend a system of records notice in its inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on July 7, 1995, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to Deputy Director of Policy, National 
Security Agency, 9800 Savage Road, Ft. Meade, MD 20755-6000.

FOR FURTHER INFORMATION CONTACT: Ms. Pat Schuyler at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency/Central 
Security Service notices for systems of records subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended, have been published in the 
Federal Register and are available from the address above.
    The proposed amendment is not within the purview of subsection (r) 
of the Privacy Act (5 U.S.C. 552a), as amended, which would require the 
submission of a new or altered system report for each system. The 
specific changes to the record system being amended are set forth below 
followed by the notice, as amended, published in its entirety. 
[[Page 30075]] 
    Dated: June 2, 1995.


Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

GNSA 08
    NSA/CSS Payroll and Claims (February 22, 1993, 58 FR 10538).
* * * * *
    Delete second paragraph and replace with `Decentralized elements of 
this system may be located at the Defense Intelligence Agency (DIA) 
Headquarters and DIA field elements, DoD activities supported by DIA, 
and NSA field elements as authorized and appropriate. For official 
mailing addresses for any of the decentralized system locations, write 
to the Deputy Director of Policy, National Security Agency/Central 
Security Service, Ft. George G. Meade, MD 20755-6000.
    Delete entry and replace with `Civilian employees and applicants, 
military assignees, contractors, reemployed annuitants, and personnel 
under contract or traveling on invitational travel orders employed by 
NSA/CSS, DIA, and DoD activities supported by DIA.'
* * * * *
    Delete entry and replace with `National Security Agency Act of 
1959, 50 U.S.C. 402 note (Pub. L. 86-36); 50 U.S.C. App. 2160; Titles 
5, 10, 31, and 37 of the U.S.C.; Titles 2, 4, 5, and 6 GAO Policy and 
Procedures Manual for Guidance of Federal Agencies.'
    Delete entry and replace with `To maintain effective control over 
and accountability for all relevant appropriated funds; to provide 
accounting data to support budget requests and control the execution of 
budgets; to provide financial information required by the Office of 
Management and Budget; to provide financial information for agency 
management and payroll activities.'
* * * * *
    Delete last sentence.
* * * * *
GNSA 08
    NSA/CSS Payroll and Claims.
    Primary System - National Security Agency/Central Security Service, 
Ft. George G. Meade, MD 20755-6000.
    Decentralized elements of this system may be located at the Defense 
Intelligence Agency (DIA) Headquarters and DIA field elements, DoD 
activities supported by DIA, and NSA field elements as authorized and 
appropriate. For official mailing addresses for any of the 
decentralized system locations, write to the Deputy Director of Policy, 
National Security Agency/Central Security Service, Ft. George G. Meade, 
MD 20755-6000.
    Civilian employees and applicants, military assignees, contractors, 
reemployed annuitants, and personnel under contract or traveling on 
invitational travel orders employed by NSA/CSS, DIA, and DoD activities 
supported by DIA
    File may consist of records on time and attendance; overtime; shift 
and holiday work; absent without leave reports; payroll deductions, 
allotments and allowances; requests for leave; payments for travel 
performed in connection with permanent change of station, temporary 
duty, invitations, interviews, pre-employment interviews and initial 
entry on duty. Also included are Pay Adjustment Authorizations (DD Form 
139) and Cash Collection Vouchers (DD Form 1131) and, in connection 
with pay claims, waivers, requests for waivers, documents, 
correspondence, background data, recommendations and decisions.
    National Security Agency Act of 1959, 50 U.S.C. 402 note (Pub. L. 
86-36); 50 U.S.C. App. 2160; Titles 5, 10, 31, and 37 of the U.S.C.; 
Titles 2, 4, 5, and 6 GAO Policy and Procedures Manual for Guidance of 
Federal Agencies.
    To maintain effective control over and accountability for all 
relevant appropriated funds; to provide accounting data to support 
budget requests and control the execution of budgets; to provide 
financial information required by the Office of Management and Budget; 
to provide financial information for agency management and payroll 
activities.'
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Disclosures from this system may also be made to other federal 
entities as necessary to effectuate repayment of debts owed the 
Government.
    To other governmental entities in connection with Social Security 
deductions, unemployment compensation claims, job-related injury and 
death benefits, tax audit and collections, claims or actions.
    The `Blanket Routine Uses' set forth at the beginning of the NSA/
CSS' compilation of systems of records notices apply to this system.
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to 'consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a (f) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701 (a) (3)). The purpose of this disclosure is to 
aid in the collection of outstanding debts owed to the Federal 
Government; typically, to provide an incentive for debtors to repay 
delinquent Federal Government debts by making these debts part of their 
credit records.
    Disclosure of records is limited to the individual's name, address, 
Social Security Number, and other information necessary to establish 
the individual's identify, the amount, status, and history of the 
claim; and the agency program under which the claim arose. This 
disclosure will be made only after the procedural requirement of 31 
U.S.C. 3711(f) has been followed.
    Paper records in file folders; file cards; computer paper 
printouts; machine-readable cards; computer magnetic tapes, disks and 
other computer storage media.
    By name, Social Security Number.
    For paper, computer printouts and microfilm - Secure limited access 
facilities, within those facilities secure [[Page 30076]] limited 
access rooms and within those rooms lockable containers. Access to 
information is limited to authorized individuals. For machine records 
stored on magnetic tape, disk or other computer storage media within 
the computer processing area - additional secure limited access 
facilities, specific processing requests from authorized persons only, 
specific authority to access stored records and delivery to authorized 
persons only. Remote terminals are secured, are available to authorized 
persons only, and certain password and other identifying information 
available to authorized users only is required.
    Records are reviewed annually and retired or destroyed as 
appropriate. Permanent records are retired to the St. Louis Federal 
Records Center after completion of audit. Computer records are purged 
and updated consistent with these retention policies.
    Director, National Security Agency/Central Security Service, Ft. 
George G. Meade, MD 20755-6000.
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Deputy Director of Policy, National Security Agency/Central 
Security Service, Ft. George G. Meade, MD 20755-6000.
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Deputy 
Director of Policy, National Security Agency/Central Security Service, 
Ft. George G. Meade, MD 20755-6000.
    The NSA/CSS rules for contesting contents and appealing initial 
determinations are published at 32 CFR part 322 or may be obtained by 
written request addressed to the Deputy Director of Policy, National 
Security Agency/Central Security Service, Ft. George G. Meade, MD 
20755-6000.
    Forms, cards, requests and other documentation submitted by 
individuals, supervisors, claims officers, Personnel File data, Time, 
Attendance and Access File data, and other sources as appropriate and 
required.
    Individual records in this file may be exempt pursuant to 5 U.S.C. 
552a(k)(1) and (k)(2), as applicable.
    An exemption rule for this record system has been promulgated 
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 322. For additional information 
contact the system manager.
[FR Doc. 95-13973 Filed 6-6-95; 8:45 am]
BILLING CODE 5000-04-F