[Federal Register Volume 60, Number 109 (Wednesday, June 7, 1995)]
[Notices]
[Pages 30074-30076]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 95-13973]
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DEPARTMENT OF DEFENSE
National Security Agency/Central Security Service
Privacy Act of 1974; Notice To Amend a Record System
AGENCY: National Security Agency/Central Security Service, DOD.
ACTION: Notice to amend a record system.
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SUMMARY: The National Security Agency/Central Security Service proposes
to amend a system of records notice in its inventory of record systems
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on July 7, 1995, unless comments
are received that would result in a contrary determination.
ADDRESSES: Send comments to Deputy Director of Policy, National
Security Agency, 9800 Savage Road, Ft. Meade, MD 20755-6000.
FOR FURTHER INFORMATION CONTACT: Ms. Pat Schuyler at (301) 688-6527.
SUPPLEMENTARY INFORMATION: The National Security Agency/Central
Security Service notices for systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended, have been published in the
Federal Register and are available from the address above.
The proposed amendment is not within the purview of subsection (r)
of the Privacy Act (5 U.S.C. 552a), as amended, which would require the
submission of a new or altered system report for each system. The
specific changes to the record system being amended are set forth below
followed by the notice, as amended, published in its entirety.
[[Page 30075]]
Dated: June 2, 1995.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 08
NSA/CSS Payroll and Claims (February 22, 1993, 58 FR 10538).
* * * * *
Delete second paragraph and replace with `Decentralized elements of
this system may be located at the Defense Intelligence Agency (DIA)
Headquarters and DIA field elements, DoD activities supported by DIA,
and NSA field elements as authorized and appropriate. For official
mailing addresses for any of the decentralized system locations, write
to the Deputy Director of Policy, National Security Agency/Central
Security Service, Ft. George G. Meade, MD 20755-6000.
Delete entry and replace with `Civilian employees and applicants,
military assignees, contractors, reemployed annuitants, and personnel
under contract or traveling on invitational travel orders employed by
NSA/CSS, DIA, and DoD activities supported by DIA.'
* * * * *
Delete entry and replace with `National Security Agency Act of
1959, 50 U.S.C. 402 note (Pub. L. 86-36); 50 U.S.C. App. 2160; Titles
5, 10, 31, and 37 of the U.S.C.; Titles 2, 4, 5, and 6 GAO Policy and
Procedures Manual for Guidance of Federal Agencies.'
Delete entry and replace with `To maintain effective control over
and accountability for all relevant appropriated funds; to provide
accounting data to support budget requests and control the execution of
budgets; to provide financial information required by the Office of
Management and Budget; to provide financial information for agency
management and payroll activities.'
* * * * *
Delete last sentence.
* * * * *
GNSA 08
NSA/CSS Payroll and Claims.
Primary System - National Security Agency/Central Security Service,
Ft. George G. Meade, MD 20755-6000.
Decentralized elements of this system may be located at the Defense
Intelligence Agency (DIA) Headquarters and DIA field elements, DoD
activities supported by DIA, and NSA field elements as authorized and
appropriate. For official mailing addresses for any of the
decentralized system locations, write to the Deputy Director of Policy,
National Security Agency/Central Security Service, Ft. George G. Meade,
MD 20755-6000.
Civilian employees and applicants, military assignees, contractors,
reemployed annuitants, and personnel under contract or traveling on
invitational travel orders employed by NSA/CSS, DIA, and DoD activities
supported by DIA
File may consist of records on time and attendance; overtime; shift
and holiday work; absent without leave reports; payroll deductions,
allotments and allowances; requests for leave; payments for travel
performed in connection with permanent change of station, temporary
duty, invitations, interviews, pre-employment interviews and initial
entry on duty. Also included are Pay Adjustment Authorizations (DD Form
139) and Cash Collection Vouchers (DD Form 1131) and, in connection
with pay claims, waivers, requests for waivers, documents,
correspondence, background data, recommendations and decisions.
National Security Agency Act of 1959, 50 U.S.C. 402 note (Pub. L.
86-36); 50 U.S.C. App. 2160; Titles 5, 10, 31, and 37 of the U.S.C.;
Titles 2, 4, 5, and 6 GAO Policy and Procedures Manual for Guidance of
Federal Agencies.
To maintain effective control over and accountability for all
relevant appropriated funds; to provide accounting data to support
budget requests and control the execution of budgets; to provide
financial information required by the Office of Management and Budget;
to provide financial information for agency management and payroll
activities.'
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Disclosures from this system may also be made to other federal
entities as necessary to effectuate repayment of debts owed the
Government.
To other governmental entities in connection with Social Security
deductions, unemployment compensation claims, job-related injury and
death benefits, tax audit and collections, claims or actions.
The `Blanket Routine Uses' set forth at the beginning of the NSA/
CSS' compilation of systems of records notices apply to this system.
Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this
system to 'consumer reporting agencies' as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a (f) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701 (a) (3)). The purpose of this disclosure is to
aid in the collection of outstanding debts owed to the Federal
Government; typically, to provide an incentive for debtors to repay
delinquent Federal Government debts by making these debts part of their
credit records.
Disclosure of records is limited to the individual's name, address,
Social Security Number, and other information necessary to establish
the individual's identify, the amount, status, and history of the
claim; and the agency program under which the claim arose. This
disclosure will be made only after the procedural requirement of 31
U.S.C. 3711(f) has been followed.
Paper records in file folders; file cards; computer paper
printouts; machine-readable cards; computer magnetic tapes, disks and
other computer storage media.
By name, Social Security Number.
For paper, computer printouts and microfilm - Secure limited access
facilities, within those facilities secure [[Page 30076]] limited
access rooms and within those rooms lockable containers. Access to
information is limited to authorized individuals. For machine records
stored on magnetic tape, disk or other computer storage media within
the computer processing area - additional secure limited access
facilities, specific processing requests from authorized persons only,
specific authority to access stored records and delivery to authorized
persons only. Remote terminals are secured, are available to authorized
persons only, and certain password and other identifying information
available to authorized users only is required.
Records are reviewed annually and retired or destroyed as
appropriate. Permanent records are retired to the St. Louis Federal
Records Center after completion of audit. Computer records are purged
and updated consistent with these retention policies.
Director, National Security Agency/Central Security Service, Ft.
George G. Meade, MD 20755-6000.
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Deputy Director of Policy, National Security Agency/Central
Security Service, Ft. George G. Meade, MD 20755-6000.
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the Deputy
Director of Policy, National Security Agency/Central Security Service,
Ft. George G. Meade, MD 20755-6000.
The NSA/CSS rules for contesting contents and appealing initial
determinations are published at 32 CFR part 322 or may be obtained by
written request addressed to the Deputy Director of Policy, National
Security Agency/Central Security Service, Ft. George G. Meade, MD
20755-6000.
Forms, cards, requests and other documentation submitted by
individuals, supervisors, claims officers, Personnel File data, Time,
Attendance and Access File data, and other sources as appropriate and
required.
Individual records in this file may be exempt pursuant to 5 U.S.C.
552a(k)(1) and (k)(2), as applicable.
An exemption rule for this record system has been promulgated
according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 322. For additional information
contact the system manager.
[FR Doc. 95-13973 Filed 6-6-95; 8:45 am]
BILLING CODE 5000-04-F